AC201_EN_Col92_FV_Part_A4 - dunning (第1页)

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AC201

Financial Accounting Customizing

I

SAP ERP - Financials

Date

Training Center

Instructors

Education Website

Participant Handbook

Course Version: 92

CourseDuration:3Days

Material Number: 50093408

An SAP course - use it to learn, reference it for work

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About This Handbook

Thishandbookisintendedtocomplementtheinstructor-ledpresentationofthis

course,andserveasasourceofreference. Itisnotsuitableforself-study.

Typographic Conventions

American English is the standard used in this handbook. The following

typographic conventions are also used.

Type Style Description

Example text Wordsorcharactersthatappearonthescreen. These

includefieldnames,screentitles,pushbuttonsaswell

asmenunames, paths, andoptions.

Alsousedforcross-referencestootherdocumentation

both internal and external.

Example text Emphasizedwords or phrases in bodytext, titlesof

graphics, and tables

EXAMPLETEXT Names of elements in the system. These include

reportnames,programnames,transactioncodes,table

names, andindividualkey wordsof aprogramming

language,whensurroundedbybodytext,forexample

SELECT and INCLUDE.

Example text Screenoutput. Thisincludesfileanddirectorynames

and their paths, messages, names of variables and

parameters, and passages of the source text of a

program.

Example text Exactuserentry. Thesearewordsandcharactersthat

youenterinthesystemexactlyastheyappearinthe

documentation.

<Example text> Variableuserentry. Pointedbracketsindicatethatyou

replacethesewordsandcharacterswithappropriate

entries.

iii

Type Style	Description
Example text	Wordsorcharactersthatappearonthescreen. These includefieldnames,screentitles,pushbuttonsaswell asmenunames, paths, andoptions. Alsousedforcross-referencestootherdocumentation both internal and external.
Example text	Emphasizedwords or phrases in bodytext, titlesof graphics, and tables
EXAMPLETEXT	Names of elements in the system. These include reportnames,programnames,transactioncodes,table names, andindividualkey wordsof aprogramming language,whensurroundedbybodytext,forexample SELECT and INCLUDE.
Example text	Screenoutput. Thisincludesfileanddirectorynames and their paths, messages, names of variables and parameters, and passages of the source text of a program.
Example text	Exactuserentry. Thesearewordsandcharactersthat youenterinthesystemexactlyastheyappearinthe documentation.
<Example text>	Variableuserentry. Pointedbracketsindicatethatyou replacethesewordsandcharacterswithappropriate entries.

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AboutThisHandbook AC201

Icons in Body Text

The following iconsareused in thishandbook.

Icon Meaning

Formoreinformation,tips,orbackground

Noteorfurtherexplanationofpreviouspoint

Exception or caution

Procedures

Indicatesthattheitemisdisplayedintheinstructor's

presentation.

Icon	Meaning
	Formoreinformation,tips,orbackground
	Noteorfurtherexplanationofpreviouspoint
	Exception or caution
	Procedures
	Indicatesthattheitemisdisplayedintheinstructor's presentation.

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Contents

Course Overview......................................................... vii

Course Goals...........................................................vii

Course Objectives .....................................................vii

Unit 1: Fundamentals.....................................................1

Customer/Vendor Accounts ...........................................2

Bank Accounts ........................................................16

Simple Documents in SAP Financial Accounting.................27

Unit 2: Automatic Payments .......................................... 39

Payment Run – Overview............................................41

Payment Program Configuration....................................45

Running the Payment Program – Individual Steps...............67

Payment Medium Workbench (PMW).............................100

Debit Balance Check................................................122

Automating the Payment Process.................................135

Unit 3: Automatic Dunning ...........................................141

Dunning Run – Overview ...........................................142

Dunning Program Configuration ...................................148

Parameters for the Dunning Run ..................................164

The Dunning Run....................................................170

Editing the Dunning Proposal ......................................188

Printing Dunning Notices............................................194

Unit 4: Correspondence...............................................217

Correspondence – Overview.......................................218

Correspondence Types .............................................221

Unit 5: Logistics Integration..........................................241

Logistics - General...................................................243

Procurement Process ...............................................250

Introduction to Automatic Account Determination ...............255

Importance of Company Code and Valuation Area..............264

Importance of Material and Material Type........................282

Business Transactions and Their Impact on Account

Determination.....................................................297

Sales Order Management ..........................................331

Areas and Process Flow in Revenue Account Determination .338

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Contents AC201

Account Determination for Business Areas and Segments ....359

Unit 6: Country Specifics .............................................371

Check Management.................................................372

Lockbox ...............................................................392

Unit 7: Appendix .......................................................409

Selected Interface Fields: Sales & Distribution / Financial

Accounting ........................................................410

SEPA Formats........................................................418

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Course Overview

Inthislesson,youwilllearnaboutselectedperiodictasksinaccountsreceivable

andaccountspayable,aswellasaccountdeterminationinlogistics.

Target Audience

Thiscourseisintendedforthefollowing audiences:

• Project team members responsible for configuring periodic business

processesinaccountsreceivableandaccountspayable

• Project team members involved in configuring account determination in

logistics

Course Prerequisites

Required Knowledge

• AC010BusinessProcessesinFinancial Accounting

• AC200 Financial Accounting Customizing I: General Ledger, Accounts

Receivable, Accounts Payable

• Basic knowledge of financial accounting

Course Goals

This course will prepare you to:

• Carryouttheconfigurationfortheselectedperiodicprocessingfunctionsin

accountsreceivableandaccountspayableaccounting

• Executecorefinancialaccountingbusinessprocessesaspartoftheperiodic

activitiesinaccountsreceivableandaccountspayableaccounting

• Carryoutthebasicconfigurationforaccountdeterminationinlogistics

Course Objectives

After completingthiscourse, youwillbeable to:

• Perform configuration of the selected periodic processes in accounts

receivable and accounts payable

• Generate automatic periodic processes

• Request correspondence

• Carryoutthebasicconfigurationforaccountdeterminationinlogistics

vii

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CourseOverview AC201

viii

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Unit 1

Fundamentals

Unit Overview

Thisunitdealswiththefundamentalsthatarerequiredforthepaymentprogram

later on in the course.

Unit Objectives

After completing thisunit, you will beableto:

• Identify the key fields in the customer/vendor master data for periodic

processingofaccountsreceivableandaccountspayable(payments,dunning,

correspondence)

• Describepossiblerelationshipsbetweencustomer/vendoraccounts

• Maintain bank master data

• Define house banks

• Create accounts at your house banks

• MaintainthelinksbetweenbankaccountsandG/Laccounts

• Identify key fields for the payment and dunning programs in Financial

Accounting documents

Unit Contents

Lesson: Customer/Vendor Accounts............................................2

Exercise 1: Creating Customers/Vendors................................ 11

Lesson: Bank Accounts.........................................................16

Exercise 2: Bank Master Data.............................................21

Lesson: Simple Documents in SAP Financial Accounting .................27

Exercise 3: Posting Simple Documents in Financial Accounting .....31

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Unit1: Fundamentals AC201

Lesson: Customer/Vendor Accounts

Lesson Overview

This lesson outlines the key fields in the customer/vendor master data for the

payment/dunningprogramsandcorrespondence. Italsoexplainstherelationships

thatcanexistbetweencustomer/vendoraccountsandthatarerelevantforperiodic

processing of payments, dunning, and correspondence in accounts receivable

and accounts payable.

Lesson Objectives

After completingthislesson, you will beable to:

• Identify the key fields in the customer/vendor master data for periodic

processingofaccountsreceivableandaccountspayable(payments,dunning,

correspondence)

• Describepossiblerelationshipsbetweencustomer/vendoraccounts

Business Example

The accounting department uses some data (customer, vendor) that remains

unchanged for long periodsof time and thatis often referred to by other data.

This data is called master data.

Withcustomer/vendoraccounts,thefollowingareimportant:

• The structure

• Therelationshipsbetweencustomer/vendoraccounts

Figure1: TheFinancialAccountingViewoftheCustomer/VendorAccount

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AC201 Lesson: Customer/Vendor Accounts

LikeG/Laccounts,customer/vendoraccountshavetwosegmentsinthefinancial

accounting view:

• Onesegment at client level that containsgeneral data. Thisdata can be

accessed throughout the wholeorganization.

• A segment with company code specific data at company code level.

Anycompanycodethatwishestodobusinesswithaspecificcustomeror

vendorhastocreateacompanycodesegmentforthecustomerorvendor.

Acustomer/vendoraccount iscreatedasaresult.

YoucanusethereportRFBIDE10/RFBIKR10totransfercustomer/vendormaster

inonecompanycode(sourcecompanycode)toanother(targetcompanycode).

Figure 2: Pages of the Customer/VendorAccount

Ifyouwanttochangeordisplayanaccount,youcangodirectlytoeverypageby

selecting it on the initial display screen.

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Unit1: Fundamentals AC201

Important fields:

• Searchterm: Youcanenteranabbreviationforthecustomer/vendorname

inthisfield. Theformatisusuallydeterminedbycompanyguidelinesand

practice. ThereisanadditionalsearchfieldinRelease4.6andlater.

• Groupkey: Youcangrouptogethercustomersorvendorswhobelongtoone

corporategroupwithauser-definedgroupkey. Thisgroupkeycanbeused

forrunningreports,transactionprocessing,orfortheF4searchhelp.

• Accounting clerk: You must save the name of the clerk under an ID.

You can enter this code in the customer/master records, for which the

clerkisresponsible. Theclerk'snameisthenautomaticallyprintedonall

correspondence. Thecodeisalsousedtosortdunningandpaymentproposal

lists.

Explanatorytextscanbeenteredin everysegment.

Lineitemdisplayandopenitemmanagementarealwayspresettoonforevery

customer/vendor account.

You can also create new customer and vendor master records with reference

to an existing master record. Only data that does not directly refer to the

customer/vendoriscopiedfromthereferenceaccounttothenewaccount,thatis,

noaddressinformation,andsoon. Copieddatashouldbecheckedandchanged,

if necessary, before the record is saved. It is a good idea to create a template

account for every account group.

Figure 3: AP/AR Account Groups

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AC201 Lesson: Customer/Vendor Accounts

Whencreatingcustomer/vendormasterrecords,youentertheaccountgroupon

the initial create screen. In Financial Accounting, once the customer/vendor

accounthasbeencreated,youcannolongerchangetheaccountgroup. However,

ifyouusepartnerrolesinSalesandDistribution,insomecasesyoucanchange

theaccountgroupfromanorderingaddresstoaship-toaddress,forexample. For

moreinformation,seetheSalesandDistributionsectionintheSAPLibrary.

Figure 4: Controlling the Field Status

The layout of customer/vendor master datascreens can be affected by several

factors:

Accountgroup-specificcontrol: Usually, thefieldstatusisonlycontrolledby

theaccountgroup. Thisensuresthatalltheaccountsinanaccountgrouphave

the same screen layout.

Transaction-specificcontrol: Thefieldstatuscanbedependentonthemaster

datatransaction(Create,Change,orDisplay). Thetransactiondependentfield

statusshouldbesettodisplayforthechangetransactionifthefieldshouldnotbe

changedaftercreation,forexample,thereconciliationaccountfield.

Companycodedependentcontrol: Thefieldstatusforfieldsinthecompany

codesegmentforcustomerandvendormasterrecordscanalsobecontrolledby

thecompanycodedependentscreenlayout. Youcanhidefieldsthatarenotused

in a specific company code, but enter values in these fields in other company

codes. Forexample,ifacompanycodedoesnotwanttousethedunningprogram,

hide the relevant fieldsfor thiscompany code.

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Unit1: Fundamentals AC201

Fieldstatusdefinitionsofaccountgroups,thetransaction,andcompanycodeare

combinedand theonewithhighest priorityisused.

Fieldsthatareaccessedwiththedisplaytransactionarealwayseitherdisplayedor

suppressed,sinceyoucannotmakeanentryinadisplaytransaction.

If you do not want to use transaction dependent or company code-dependent

control,setthefieldstatusforallthefieldstooptionalentry. Sincethisfieldstatus

haslowestpriority,accountgroupcontrolisalwaysused.

Figure 5: International Bank Account Number(IBAN)

TheInternationalBankAccountNumber(IBAN)isaninternationallyrecognized

anduniquenumberthatidentifiesaspecificbankaccount. Itwasdesignedbythe

InternationalOrganizationforStandardization(ISO)andtheEuropeanCommittee

for Banking Standards (ECBS) to facilitate the handling of international

payment transactions.

TheIBANcontainsamaximumof34alphanumericcharactersandisstructured

differentlyineverycountry. Itusuallycontainsthecountrycode,bankkey,and

account number.

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AC201 Lesson: Customer/Vendor Accounts

TheSAPSystemusestheIBANinadditiontothestandardcountry-specificbank

details. Youcanenter anIBANaspart of thebankdetailsforcustomer/vendor

masterdata,andintheCustomizingsettingsforyourhousebank.

• TheIBANcanonlybeenteredinavendororcustomermasterrecordifthe

businesspartnerprovideshisorherIBANandrequeststheentry. Forthis

reason,youcannotautomaticallygenerateandsavetheIBANsforseveral

masterrecords. YouhavetoentertheIBANmanuallyineachmasterrecord.

Forcertaincountries,thesystemgeneratesaproposal.

• WhenyouenteranIBANfornewbankdetails,thesystemcangeneratethe

country-specificbankdetailsforcertaincountries.

• Ifthe“ActivateIBANwithoutBankAccountNumber”indicatorisactivein

CustomizingunderFinancialAccounting(New)→AccountsReceivableand

AccountPayablethenuserscanenteranIBAN(internationalbankaccount

number) manually (that is, interactively in the dialog) without requiring

knowledgeofthecorrespondingbankaccountnumber.

Ifnecessary,makesurethatthepaymentmediumprogramsusedcanalsooutput

the IBANs.

Figure 6: Clearing Customer/Vendor

Ifacustomerisalsoavendor,orviceversa,thepaymentandthedunningprogram

canclearopenitemsagainsteachother. Openitemsoftheassignedaccountcan

alsobedisplayedonthelineitemdisplayandtheopenitemselectionscreen.

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Unit1: Fundamentals AC201

Toclear openitems, thefollowing stepsarerequired:

• Thevendoraccount numbermustbeenteredinthecustomeraccount; the

customeraccountnumbermustbeenteredinthevendoraccount

• Each company code can decideseparatelywhether itwantstoclear open

items. Ifclearingistobeused,youhavetoselecttheClearingwithVendor

field in the customer account, or the corresponding field in the vendor

account.

IfyousettheAccountControlandStatusunderAdditionalSelectionsinthereport

forthecustomerorvendorlist(RFDKVZ00orRFKKVZ00),whenyouprintthe

reportyoucanseethepartnerrelationshipsfortherespectivecustomer.

Figure 7: Alternative Payer/Payee

Attheclientandcompanycodelevel,youcanenteranalternativepayer/payee.

Theentryinthecompanycodesegmenthashigherprioritythantheentryatclient

level.

Thereareseveralwaysofusingthisfunctionwithinthemasterrecord. Ifyouset

the Individual Specifications indicator, you can enter information about an

individualpayer/payeeforacustomer/vendorthathasnotbeencreatedintheSAP

System. If the alternative payer/payee is an existing customer or vendor, you

can enter the customer/vendor account number(s) as a permitted payee/payer

in themaster record. When you enter an invoice, you can chooseoneof these

payers/payees using matchcodes.

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AC201 Lesson: Customer/Vendor Accounts

If youenter analternativepayer, the amountto clear the dueopenitemsin the

account is paid by the alternative payer.

Ifyouenteranalternativepayee,theamountthatthecompanyhastopaytoclear

theopenitemsdueispaidtothealternativepayee(thepaymentsthatnormallygo

tothevendorwouldgo,forexample,tothebankruptcyadministrator).

IfyousetthePayment Dataindicator underAdditionalSelectionsinthereport

for the customer or vendor list (RFDKVZ00 or RFKKVZ00), when you print

the report you can see the alternative payer for the respective customer or the

alternative payee for the vendor.

Figure 8: Head Office/Branch

Customersinsomeindustriesplaceorderslocally(thatis,viatheirbranchoffices),

but pay invoices centrally (from the head office). There is a difference here

betweenthegoodsflowandthecashflow. YoucanreflectthisintheSAPSystem

using head office and branch accounts.

All items posted to a branch account are automatically transferred to the head

officeaccount. Usually,dunningnoticesaresenttotheheadoffice,whichhandles

the payments. If the Decentral Processingfield is selected in the head office

master record, however, the dunning and payment programs use the branch

account instead.

IfyousettheAccountControlandStatusindicatorunderAdditionalSelectionsin

thereportforthecustomerorvendorlist(RFDKVZ00orRFKKVZ00),whenyou

printthereport,youcanseethepossibleheadofficesforeachofthebranches.

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Unit1: Fundamentals AC201

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AC201 Lesson: Customer/Vendor Accounts

Exercise 1: Creating Customers/Vendors

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Create customer/vendor accounts

Business Example

Theaccountingdepartmentcreatesthecustomerandvendormasterdata.

Task:

Createacustomerandvendormasterrecordasinstructed.

1. Create a regular customer with the account group General Customers

(KUNA)foryourcompanycodeAC##. Completethefollowingfieldswith

the data below:

Customer: Customer##

Company Code: AC##

Search Term: GR##

ReconciliationAccount: 140000(TradeReceivables-domestic)

Terms of Payment: 0002

Hint: Replacethe##withyourgroupnumber. Thisappliestoall

the following exercises.

2. Createa regular vendor with the account group Vendors (LIEF) for your

companycodeAC##. Completethefollowingfieldswiththedatabelow:

Vendor: Vendor##

Company Code: AC##

Search Term: GR##

ReconciliationAccount: 160000(TradePayables-domestic)

Cash mgmnt group: A1

Terms of Payment: 0001

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Unit1: Fundamentals AC201

Solution 1: Creating Customers/Vendors

Task:

Createacustomerandvendormasterrecordasinstructed.

1. Create a regular customer with the account group General Customers

(KUNA)foryourcompanycodeAC##. Completethefollowingfieldswith

the data below:

Customer: Customer##

Company Code: AC##

Search Term: GR##

ReconciliationAccount: 140000(TradeReceivables-domestic)

Terms of Payment: 0002

Hint: Replacethe##withyourgroupnumber. Thisappliestoall

the following exercises.

a) Create a regular customer.

On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→AccountsReceivable→MasterRecords→Create

FieldNameorDataType Values

Account Group GeneralCustomers(KUNA)

Customer Customer##

Company Code AC##

Reference Customer Leave blank

ReferenceCompanyCode Leave blank

Choose Enter.

Select the Address tab:

FieldNameorDataType Values

Name <Yourchoice. Becreative!>

Search Term 1/2 GR##

Continued on next page

FieldNameorDataType	Values
Account Group	GeneralCustomers(KUNA)
Customer	Customer##
Company Code	AC##
Reference Customer	Leave blank
ReferenceCompanyCode	Leave blank

FieldNameorDataType	Values
Name	<Yourchoice. Becreative!>
Search Term 1/2	GR##

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AC201 Lesson: Customer/Vendor Accounts

Street/Housenumber <Your choice>

Postal Code/City <Your choice>

Country/Region <Coursecountry>

Double-click Company Code Data.

Choose the Account Management tab.

FieldNameorDataType Values

Reconcil. acct Choose account 140000 (Trade

Receivables-domestic)fromthe

dropdown box.

Choose the Payment Transactions tab.

FieldNameorDataType Values

Terms of Payment 0002

Choose Save.

Hint: Replace ## withyour group number. This appliesto

all the following exercises.

2. Createa regular vendor with the account group Vendors (LIEF) for your

companycodeAC##. Completethefollowingfieldswiththedatabelow:

Vendor: Vendor##

Company Code: AC##

Search Term: GR##

ReconciliationAccount: 160000(TradePayables-domestic)

Cash mgmnt group: A1

Continued on next page

Street/Housenumber	<Your choice>
Postal Code/City	<Your choice>
Country/Region	<Coursecountry>

FieldNameorDataType	Values
Reconcil. acct	Choose account 140000 (Trade Receivables-domestic)fromthe dropdown box.

FieldNameorDataType	Values
Terms of Payment	0002

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Unit1: Fundamentals AC201

Terms of Payment: 0001

a) Create a regular vendor.

On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→AccountsPayable→MasterRecords→Create

FieldNameorDataType Values

Vendor Vendor##

Company Code AC##

Account Group LIEF (Vendors)

Reference Vendor Leave blank

ReferenceCompanyCode Leave blank

Choose Enter.

FieldNameorDataType Values

Name <Yourchoice. Becreative!>

Search Term 1/2 GR##

Street/Housenumber <Your choice>

Postal Code/City <Your choice>

Country/Region <Course country>

ChooseGoto→NextScreeninthemenubaruntilyoureachtheCreate

Vendor: AccountinginformationAccountingscreen.

FieldNameorDataType Values

Recon. account Choose account 160000 (Trade

Payables - domestic) from the

dropdown box.

CashManagementGroup: A1

ChooseGoto→NextScreen. ThePaymentTransactions,Accounting

screen is displayed.

FieldNameorDataType Values

Terms of Payment 0001

Choose Save.

FieldNameorDataType	Values
Vendor	Vendor##
Company Code	AC##
Account Group	LIEF (Vendors)
Reference Vendor	Leave blank
ReferenceCompanyCode	Leave blank

FieldNameorDataType	Values
Name	<Yourchoice. Becreative!>
Search Term 1/2	GR##
Street/Housenumber	<Your choice>
Postal Code/City	<Your choice>
Country/Region	<Course country>

FieldNameorDataType	Values
Recon. account	Choose account 160000 (Trade Payables - domestic) from the dropdown box.
CashManagementGroup:	A1

FieldNameorDataType	Values
Terms of Payment	0001

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AC201 Lesson: Customer/Vendor Accounts

Lesson Summary

You should now be able to:

• Identify the key fields in the customer/vendor master data for periodic

processingofaccountsreceivableandaccountspayable(payments,dunning,

correspondence)

• Describepossiblerelationshipsbetweencustomer/vendoraccounts

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Unit1: Fundamentals AC201

Lesson: Bank Accounts

Lesson Overview

Thislessonintroducesyoutothemasterrecordsofbankaccounts.

Lesson Objectives

After completingthislesson, you will beable to:

• Maintain bank master data

• Define house banks

• Create accounts at your house banks

• MaintainthelinksbetweenbankaccountsandG/Laccounts

Business Example

ThecompanywantstocreateanewhousebankwiththenameACBank. They

openanaccountatthenewbankwithaccountnumber111111andwanttomodel

this in the system.

Figure 9: Bank Master Data (1)

Youhavetocreateabankmasterrecordforeverybankthatisusedinthesystem

(forexample,asahousebankorasacustomer/vendorbank)

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AC201 Lesson: Bank Accounts

Bankmasterrecordsarestoredcentrallyinthebankdirectory(reportRFBKVZ00

issues a list of banks - table BNKA - with their master data). Every record is

identified by the bank country and the bank key. Bank master recordsinclude

addressdataandcontroldata,suchastheSWIFTCode,postalgirodata,andbank

group(forpaymentoptimizationintheautomaticpaymentprogram).

Youcan usereport RFBKABL0todisplaychangesto thebankmasterdatafor

all banks.

Figure 10: Bank Master Data (2)

Banks that are used by your company are defined as house banks. You create

house banks in Customizing. They contain bank master data, information for

electronicpaymenttransactions,thebankaccountsforeachhousebank,andthe

general ledger accountsfor eachbank account.

ThepaymentprogramusesthehousebankIDtodeterminethebanktobeused

(tip: UsemeaningfulabbreviationsforthehousebankIDand-itsimplifiesthe

situation for yourself and other users).

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Unit1: Fundamentals AC201

Figure 11: Bank Master Data (3)

Therearefour waysto create bankmaster data:

• Whenenteringbankinformationinthecustomerorvendormasterrecord,or

in the Customizing for house banks:

• Using the Create Bank transaction in the Accounts Receivable/Payable

master data menu.

• The bank directory can be imported from disk or tape using program

RFBVALL_0, Country-Specific Transfer of Bank Data. The disk with

the bank directory can be obtained from one of the country’s banking

organizations. Thebankdirectoryshouldbeupdatedregularly.

• Customersthatusethelockboxfunctioncancreateabatchinputsessionthat

automaticallyupdatescustomerbankinginformationinthemasterrecord.

When you enter bank details in the customer and vendor master record, you

can accessbanks alreadycreatedin thebankdirectory. Thenyou only haveto

enterthebankcountryandthebankkey; thenameand addressofthebank are

determined automatically.

Inthecustomer/vendormasterrecord,theBankTypefieldisusedtodistinguish

betweendifferentbanks. Whenprocessinginvoices,ifthecustomer/vendorhas

morethanonebank, theuser canchooseabankbyusingthematchcodein the

partner bank field.

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AC201 Lesson: Bank Accounts

Figure 12: Bank Accounts (1)

Each bankaccount isrepresented intheSAP ERP system by acombinationof

housebankIDandaccountID.ThiscombinationisenteredinaG/Laccountthat

representsthe bank account in thegeneral ledger.

Figure 13: Bank Accounts (2)

Youmustalsodefinebankaccountsthataremanagedatthehousebanks. The

accountscanbeidentifiedbyanaccountIDthatisuniqueforeachhousebank.

The bank account data contains the number of the account at your bank, the

account currency, and therelevant G/L account.

A G/L account must be created for each bank account. This G/L account is

assignedtothebankaccountandviceversa. Bothaccountsmusthavethesame

account currency.

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Unit1: Fundamentals AC201

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AC201 Lesson: Bank Accounts

Exercise 2: Bank Master Data

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Createa new bank master record manually

• Define the new bank as your house bank

• Define a bank account

• Link the bank account with a G/L account

Business Example

You have to create the new bank, called "AC Bank", as a house bank in your

system. Thecompanyopensacurrentaccountatthenewbankwiththeaccount

number 111111.

Task:

Carry out the following tasks:

1. Thenewbank,ACBank,isnotintheSAPbankdirectoryyet. Therefore,

enter the bank manually on the SAP Easy Access screen: Accounting →

FinancialAccounting→Banks→MasterData→BankMasterRecord→

Create. The bank country is Germany (DE). The bank key is 123456##

(## = your group number).

2. Use the IMG path: Financial Accounting (New) → Bank Accounting →

BankAccounts→DefineHouseBankstodefinethenewbankasahouse

bankwithIDHB##(##=yourgroupnumber)inyourcompanycode,AC##.

3. Create the current account (account number 111111) at AC Bank under

accountIDAC##(##=your groupnumber)andlinkitwithG/Laccount

113900.

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Unit1: Fundamentals AC201

Solution 2: Bank Master Data

Task:

Carry out the following tasks:

1. Thenewbank,ACBank,isnotintheSAPbankdirectoryyet. Therefore,

enter thebank manually on theSAP EasyAccess screen: Accounting →

FinancialAccounting→Banks→MasterData→BankMasterRecord→

Create. The bank country is Germany (DE). The bank key is 123456##

(## = your group number).

a) Create a bank master record.

OntheSAPEasyAccessscreen,choose: Accounting→Financial

Accounting →Banks→ MasterData → BankMasterRecord →

Create

FieldNameorDataType Values

Bank Country DE

Bank Key 123456## (## = your group

number)

Choose Enter.

FieldNameorDataType Values

Bank Name AC Bank

Region Your choice

Street Your choice

City Your choice

Branch Your choice

Choose Save.

Continued on next page

FieldNameorDataType	Values
Bank Country	DE
Bank Key	123456## (## = your group number)

FieldNameorDataType	Values
Bank Name	AC Bank
Region	Your choice
Street	Your choice
City	Your choice
Branch	Your choice

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AC201 Lesson: Bank Accounts

2. Use the IMG path: Financial Accounting (New) → Bank Accounting →

BankAccounts→DefineHouseBankstodefinethenewbankasahouse

bankwithIDHB##(##=yourgroupnumber)inyourcompanycode,AC##.

a) Define a house bank.

IMG:Financial Accounting(New) →Bank Accounting →Bank

Accounts → Define House Banks

FieldNameorDataType Values

Company Code AC## (## = your group

number)

Choose Enter.

Edit → New Entries.

FieldNameorDataType Values

House Bank HB##

Bank Country DE

Choose Enter.

FieldNameorDataType Values

Bank Key 123456## (## = your group

number)

Choose Save.

3. Create the current account (account number 111111) at AC Bank under

accountIDAC##(##=your groupnumber)andlinkitwithG/Laccount

113900.

a) Create a current account.

IMG: Financial Accounting (New) → Bank Accounting → Bank

Accounts → Define House Banks

FieldNameorDataType Values

Company Code AC## (## = your group

number)

Select your house bank HB##.

Double-click Bank Accounts.

Continued on next page

FieldNameorDataType	Values
Company Code	AC## (## = your group number)

FieldNameorDataType	Values
House Bank	HB##
Bank Country	DE

FieldNameorDataType	Values
Bank Key	123456## (## = your group number)

FieldNameorDataType	Values
Company Code	AC## (## = your group number)

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Unit1: Fundamentals AC201

Edit → New Entries.

FieldNameorDataType Values

House Bank HB##

Account ID AC## (## = your group

number)

Description Current account ## at AC

Bank

FieldNameorDataType Values

Bank Account 111111

Currency EUR

G/L account 113900

Choose Save.

Entertheaccount IDin theG/Laccount:

OntheSAPEasyAccessscreen,choose: Accounting→Financial

Accounting→GeneralLedger→MasterRecords→G/LAccounts

→ Individual Processing→ Centrally

Or transaction code: FS00.

FieldNameorDataType Values

G/L Account 113900

Company Code AC## (## = your group

number)

Select the Create/bank/interest tab.

G/L Account → Change.

FieldNameorDataType Values

House Bank HB##(##=yourgroupnumber)

Account ID AC##(##=yourgroupnumber)

Choose Save.

Note: You have just...

• Addedyourbanktothebankdirectory

• Defined yourbankasahousebank

Continued on next page

FieldNameorDataType	Values
House Bank	HB##
Account ID	AC## (## = your group number)
Description	Current account ## at AC Bank
FieldNameorDataType	Values
Bank Account	111111
Currency	EUR
G/L account	113900

FieldNameorDataType	Values
G/L Account	113900
Company Code	AC## (## = your group number)

FieldNameorDataType	Values
House Bank	HB##(##=yourgroupnumber)
Account ID	AC##(##=yourgroupnumber)

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AC201 Lesson: Bank Accounts

• Createdabankaccount for yourbank

• Linkedageneralledgeraccountwithyourhousebank

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Unit1: Fundamentals AC201

Lesson Summary

You should now be able to:

• Maintain bank master data

• Define house banks

• Create accounts at your house banks

• MaintainthelinksbetweenbankaccountsandG/Laccounts

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AC201 Lesson: Simple Documents in SAP Financial Accounting

Lesson: Simple Documents in SAP Financial Accounting

Lesson Overview

Many of the periodic processing activities in the system are based on existing

documents. Wewillnowtakeacloserlookatthesedocumentsandseehowsimple

documentsarepostedinSAPFinancial Accounting.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Identify key fields for the payment and dunning programs in Financial

Accounting documents

Business Example

Every day, hundreds of financial documents are created in every company.

Companiesissueinvoicestocustomersandreceiveinvoicesfromtheirvendors.

Thesetransactionsare postedin the SAP System.

Figure14: FinancialAccountingDocumentintheSAPSystem

TheSAPsystemusesthedocumentprinciple: Adocumentissavedforevery

posting.

Thedocumentremainsasacompleteunitinthesystemuntilitisarchived.

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Unit1: Fundamentals AC201

Everydocumentisuniquelyidentifiedbythefollowingfields:

• Document number

• Company code

• Fiscal year

DocumentsinSAPFinancialAccounting consistof:

• Adocumentheader(informationthatappliestotheentiredocument)

• Between2and999lineitems(informationthatisspecifictothatlineitem).

IfyoupostdocumentsviatheAccountinginterface(forexample,fromSales

&Distribution, MaterialsManagement, orotherapplications), thisresults

initemsintheFinancialAccountingdocumentthatareidenticalinnearly

allfields. IfyouwanttosummarizeFinancialAccountingdocuments,read

Note 36353 and its related Notes.

Detaileddataforthedocumentheaderandlineitems(optional)

Two important control keys:

• Document type for the document header

• Posting key for the line items

Figure 15: SimplePostings in SAPFinancialAccounting

Therearedifferentpostingtransactionsfordifferentpostings.

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AC201 Lesson: Simple Documents in SAP Financial Accounting

The postings can be as follows:

• G/L account postings

• Customer invoice postings

• Customer credit memo postings

• Vendor invoice postings

• Vendor credit memo postings

Figure 16: Simple Posting in SAPFinancial Accounting: Header and First

Line Item

Thedesignofthepostingtransactionforenteringdocumentsinvendor,customer,

and G/L accounts has been changed to enable the user to make postings more

quicklyandeasily,andwithaslittletrainingaspossible. Thenewsinglescreen

transactionsdisplaythemostimportantinputfieldsononescreen.

Youenterthegeneraldataforthepostingdocument-suchasinvoiceandposting

date,text,andsoon-onthescreeninthedocumentheader. Toenterinvoiceand

credit memos received, you can define a document type for each transaction,

whichthenappearsasageneraldefaultvalue. Youcanoverwritethisproposed

document typeatanytimeaslongasthedocumenttypefieldisreadyforinput

duringdocumententry. Ifyoudonotdefineadocumenttype,thesystemproposes

standarddocumenttypessuchasvendorinvoiceKRforenteringvendorinvoices.

Theimportantinputfieldsareintheforegroundonatabpage;thefieldsusedless

frequently are on the subsequent tab pages.

Withcustomerandvendorinvoices,youenterthebusinesspartneraccountdatain

thissectiontogetherwiththeinvoiceorcreditmemoamount. Whenyouchoose

Enter,thebusinesspartnermasterdataisalsodisplayedsuchastheaccountname,

address,andbankdetails. YoucandisplayanopenitemlistbypressingtheOpen

Items pushbutton.

In addition to the header and item data (see next slide), the entry screen also

containsaninformationareawhereyoucanseethedisplaybalance.

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Unit1: Fundamentals AC201

BychoosingtheTreebutton,youcanaccessscreenvariants,accountassignment

templates,andhelddocumentsthatyoucanselectastemplates. Youcannavigate

usingthetreestructureontheleftsideofthescreen.

Figure 17: Simple Postings in SAP Financial Accounting: Additional Line

Items

Enter the additional line items for the document in the table in the lower part

of the screen. The account name appears once you have made and confirmed

your entries.

You can selectdifferentfieldsorcolumnsandchangethesizeandsequenceof

thecolumnsandfields. Youcanalsocopylineitems.

At the top of the screen, you can choose Park, Post, or Hold to complete the

documententrytransactiononcethebalanceiszero.

Youcanstillusethestandardtransactionforenteringpostings.

For complex postings, you can access the complex posting transaction from

the menu. You cannot return to the initial screen from this complex posting

transaction.

You canenter an explanatory text for the lineitem. Thisitemtext canbeused

internallyandexternally. Ifyouwanttousethetextsforexternalpurposessuch

asincorrespondence,dunningnotices,paymentadvicenotes,andsoon,enter*

in frontof thetext (the*isremovedintheprintout).

InCustomizing,youcandefinetexttemplatesunderafourdigitkey-thesetext

templatesarecopiedintothelineitemwhenyouentertherelevantkeyinthetext

field during document entry.