AC201_EN_Col92_FV_Part_A4 - dunning (第3页)

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AC201 Lesson: Running the Payment Program – Individual Steps

Ifmultiplecompanycodesarelisted, theyhavetobeseparatedbycommas. If

youwanttospecifyarangeofcompanycodes,youhavetoenterthefirstandlast

company code in the range in parentheses.

Hint: Donotenter aspaceafterthecomma.

Thecompanycodesinapaymentrunmustbeinthesamecountry.

For each country, we defined payment methods that can be used within that

particularcountry. Fromthesepaymentmethods, choosetheonestobeusedin

the current payment run.

Ifyouusemorethanonepaymentmethodinthepaymentrun,rememberthatthe

order in which you enter them is important. The method entered first hasfirst

priority,thenexthassecondpriority,andsoon. Thesystemmakesthepayment

using the highest priority possible after thecheck.

Figure 32: Proposal run

Aftertheparametersareenteredonthemainpaymentprogramscreen,schedule

the payment proposal to be created.

Intheproposalrun,theprogramselectsdocumentsandaccountswithitemsthat

arependingpayment. Todoso,itusesthesearchcriteriathatyouspecifiedwhen

youenteredtheparameters. Thesystemthengroupstheseitemstopaymentsand

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Unit2: AutomaticPayments AC201

assignsthepayment methodsand bankdetailstobeused. Ifthesystemcannot

findavalidpaymentmethodorbankdata,orifanitemisblockedforpayment,it

adds these items to the exception list.

Once the proposal run is completed, the system generates two reports: the

paymentproposallistandtheexceptionlist. Youcaneditthesereportsonline

or print them.

Figure 33: Proposal List

The proposal list shows the business partners and the amounts to be paid or

received. Dependingonthelinelayoutuserschooseforthescreen,theassociated

documentnumbersandcashdiscountscanbedisplayed.

Anyexceptionsarealsolistedhere. Userscandrilldownseveraltimestoview

andchangethedetailsof theindividual paymentitems.

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AC201 Lesson: Running the Payment Program – Individual Steps

Figure 34: Exception List

Invoicesthatmatchthespecifiedpaymentparametersbut,forsomereason,cannot

be paid are listed in the exception list.

Ifusersselecttheadditionallog,thelistshowswhytheinvoicecannotbepaid.

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Unit2: AutomaticPayments AC201

Figure 35: Payment Blocks

Thereareseveralwaystoconfigureapayment block:

Ifaproblemarisesduringtheinvoiceverificationprocess,theinvoiceisusually

blockedforpayment. Youcanconfigurethistypeofblockinsuchawaythatthe

blockcanonlyberemovedduringtheinvoiceverificationprocess.

Ifthereisareason whyavendorshould notbepaid, youcancreateapayment

blockinthemasterrecord. Theblockcreatedinthemasterrecordpreventsany

invoicesfromthevendor frombeingpaid. Youcanalsoconfiguretheblockso

that it hastobe removed manuallyin themaster datarecord before apayment

can be processed.

When an AP invoice is entered, an invoice may beblocked for payment. The

typeofpaymentblockdetermineswhetheritcanberemovedduringthepayment

proposal.

Youcandefineadditionalpaymentblocksinthesystem. Userscanalsospecify

whetherthepaymentblockcanberemovedwhenpaymentsareprocessed.

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AC201 Lesson: Running the Payment Program – Individual Steps

Figure 36: Editing the Payment Proposal

Tofurtheranalyzetheproposallist,userscaneditthelisttoviewthedetailsofa

particularpayment,changethepaymentterms,oraddapaymentblock.

Afterthepaymentruniscreated,itcanbeeditedbyaccountingclerks. Userscan

assignanaccountingclerktoacustomer/vendorbyenteringtheclerk’skeyinthe

customer/vendormasterdata. Wheneditingthepaymentproposal,youcanenter

thekeyofaspecificclerktoshowonlythecustomer/vendor paymentsthatare

assigned to the clerk.

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Unit2: AutomaticPayments AC201

Figure 37: Editing Payments

Thefirstscreenintheeditingtransactionshowsanoverviewofallthepayments

the program proposes.

Bydouble-clickingapayment,youcandisplayalistofalltheopenitemsthatare

dueto bepaid with the payment. You can change the payment block andcash

discountfortheselineitems. Youcanalsoassigntheitemtoadifferentexisting

payment,orcreateanewpaymentbychoosingapaymentmethodandhousebank.

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AC201 Lesson: Running the Payment Program – Individual Steps

Figure 38: Payment Run (1)

Oncethepaymentproposalhasbeeneditedandsaved,thepaymentrunusesthe

changes as a basis for the actual payments.

Up to this point, no postings have occurred. The documents included in this

payment run havebeen “locked”against anyother postings, that is, an invoice

eligibletobepaidinthecurrentpaymentrunisblockedformanualpaymentor

payment or in a different payment run.

In this step, payment documents are created, open items are cleared, and the

general and subledgers are posted to.

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Unit2: AutomaticPayments AC201

Figure 39: Payment Run (2)

Thepaymentprogramautomaticallypostspaymentsandrelatedpostings,suchas

thosefortax,taxadjustments,exchangeratedifferences,orcashdiscounts.

Some countries require that the payment documents are not posted before the

actualsettlement,thatis,notbeforethepaymentappearsonthebankstatement.

Inthepaymentmethoddefinitionsofthesecountries, youcansettheGenerate

payment order only indicator. In this case, the payment program does not

post a payment document. Instead, a payment order is generatedthat contains

information on the paid documents. When the payment appears on the bank

statement, the payment document is generated by entering the payment order.

Untilthen,thepaiditemsareblockedforotherclearingtransactions.

Figure 40: Bank Subaccounts

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AC201 Lesson: Running the Payment Program – Individual Steps

It is advisable to use bank subaccounts for posting incoming and outgoing

payments, for example, accounts for outgoing checks, outgoing transfers,

incoming checks and transfers received.

There are many advantages to using subaccounts. You can reconcile the bank

accountbalanceatanytimewiththecorrespondingG/Laccount. Thesubaccounts

containallincomingandoutgoingpaymentsuntilthemoneyisactuallydebited

from/creditedtothebankaccount(valuedate). Theitemisthentransferredfrom

thesubaccounttothebankaccount. Thepostingsatthebankareusuallyentered

usingthemanualorelectronicbankaccountstatement.

The bank subaccounts have tobeassigned tothepayment methodswhenthe

bank selection settings are configured. You can differentiate between bank

subaccountsbyspecifyingahousebankandcurrency. Subaccountsaregenerally

managedonanopenitembasisandwithlineitemdisplay.

Figure 41: The Payment Document

Thedocumenttypeforpaymentdocumentsisdefinedinthecountry-specific

specificationsforthepaymentmethod. Forcross-company-codepayments,you

can enter afurther document typethat isused for theclearing postings. Both

documenttypesmustbedefinedusinginternalnumberassignment.

Documentsfromthepaymentruncontainthedateandidentificationnumber(for

example,19940301-ID)oftheruninthedocumentheadertext.

Thevaluedateoftheclearingdocumentiscalculatedbyaddingthedaystovalue

datetothepostingdate. Thedaystovaluedatedependonthepaymentmethod,

bank, account, currency, andtheaccount limit. Ifnoentry ismade, thesystem

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Unit2: AutomaticPayments AC201

usesthe postingdateasthevaluedate. For calculatingthevaluedateofcheck

payments,youcanenteracheckcashingtimeinthemasterdata. Thishaspriority

over the days to value date for checks.

Ifpaymentsaremadeforindividualbusinessareas,thebankpostingismadefor

thebusinessareatowhichthepaiditemsbelong. Ifpaymentsarenotmadefor

specificbusinessarea, youcanspecifythebusinessareafor thebank postings.

Inall other cases, the postingstothebank subaccounts arecarriedoutwithout

reference to business areas.

Figure 42: Printing Payment Media

Theprintrunstartstheprintprograms,whichdothefollowing:

• Transfer the payment media, payment advice notes, and the payment

summary to print administration

• TransfertheDMEpaymentdatatoDMEadministration

• Create intermediate documents for selected payments, which can be

forwarded to the EDI subsystem

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AC201 Lesson: Running the Payment Program – Individual Steps

Figure 43: Variants for Print Programs

Aprintprogramisassignedtoeachpaymentmethodforeachcountrywhenit

is configured.

Toruntheprintprograms, thesystemneedsatleast onevariantfor eachprint

programforeachpermittedandusedpaymentmethod.

Ifseveralvariantsareassignedtoaprintprogram, thesystemrunstheprogram

once for each variant.

Thevariantscontainaseriesofselectioncriteria,whichareusedtoseparatethe

dataintheprintdataset. Separateprintjobsarecreatedinprintadministration

for each variant called up from a data medium print program. Users can call

up the print jobs individually for printing. The variants also contain printing

specifications.

YoucanleavetheProgramRunDateandIdentificationFeaturefieldsblankinthe

variants. Thesefieldsarefilleddynamicallywhentheprogramisrun.

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Unit2: AutomaticPayments AC201

Figure 44: Forms for payment media

In the configuration settings for the payment program, you have to assign

paymentmediumformseithertothepayingcompanycodeortoeachpayment

method for each company code.

TheSAPSystemoffersstandardformsthatcanbealteredforusers'requirements.

Detailsonthepaymentformsandfileformatsintheuser’scountrycanbefound

in thecountry-specific program documentation.

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AC201 Lesson: Running the Payment Program – Individual Steps

Figure 45: EDI and Payment Advice Notes

The first print program run by the payment program is the print program

RFFOEDI1. This report chooses all the payments that are selected for EDI,

creates intermediate SAP documents for them, and forwards them to the EDI

subsystem. TheEDI subsystem thenconvertstheintermediatedocumentsinto

EDI data, which is sent to the bank.

Payment advice notes can be sent either by mail or by EDI, depending on

whetherthecustomer/vendorcanreceiveEDImessages.

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Unit2: AutomaticPayments AC201

Figure 46: DME - Data Media Exchange

With Data Medium Exchange, a file is created that contains all the relevant

payment information in accordance with the banking rules of the country in

question. TheDMEfileisstoredinDataMediumAdministrationandcanbe

downloadedtoadatamedium. Youcanalsoprintout theDME accompanying

note. ThedatamediumandtheDMEaccompanyingnotearethensenttothebank.

DMEcanusuallybeusedwithallpaymentmethodsinwhichthepaymentmedium

ishandedtothebankforfurther processing,suchasbanktransfer,directdebit,

andsoon. Itcannotbeusedwithpaymentmethodswherethepaymentmedium

(such asa check) is sent to the customer/vendor.

TouseDMEforaspecificpaymentmethod,allyouhavetodoisselecttheData

MediumExchangefieldinthevariant. TogenerateseparateDMEfilesforeach

housebank,youhavetoenteravariantforeachhousebank.

TheDMEfilecanbeeitherstoredintheSAPTemSe(TEMporarySEquentialfile)

withintheSAPSystemorinthePCfilesystem. IntheSAPTemSe,thefilecannot

beaccessedbyunauthorizedexternalusers. Youcanspecifythenameofthefileto

becreatedduringthedownloadwhenyourunthepaymentmediumprintprogram.

Thecontent of thefilenameparameter isstoredin the administration dataand

proposed when the file is downloaded.

MoreinformationisavailableintheSAPdocumentation.

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AC201 Lesson: Running the Payment Program – Individual Steps

TheprogramforprintingchecksisRFFO“xx”_“y”,where“xx”usuallystandsfor

thecountryand“y”containsadditionaldefinitionsfortheform. Thefollowing

programs are shipped as standard:

• RFFOAT_L: Payment MediumAustria–Checks/foreigntransfers/dom.+

foreign DME

• RFFOD__S: International Payment Medium – Checks (without check

management)

• RFFOD__T: International Payment Medium – Check / bill of exchange

procedure

• RFFOES_T:PaymentMediumSpain–DMEtransfers,bankchecks

• RFFOUS_C: International Payment Medium – Check (with check

management)

Identify the payment run, the house bank, and where the checks and any

accompanying documents are printed. Checks can be printed with predefined

checknumbers(withcheckmanagement)orthedocument number canalso be

usedasthechecknumber (withoutcheckmanagement).

InthePayment MethodCountryconfiguration screen, youcan definetheprint

program for each payment method. In the Form Data area, define the form

formattingtypeandthepaymentmediumformtobeused.

The print program:

• Assignschecknumbersto payment documents

• Updatesthepaymentdocumentsandoriginalinvoicedocumentswiththe

check information

• Prints checks andaccompanying documents

Ifyouareusingcheckmanagement,youhavetousechecklotstoprintchecks.

Checks are managed in batches, or lots. If you are using prenumbered checks

fromthebank,specifythechecknumberrangesinlots. Otherwise,startthecheck

numbering from 1.

Check lotsare used for both manual and automaticpayments. For monitoring

purposes,itisadvisabletouseaseparatelotforeachtypeofpayment.

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Unit2: AutomaticPayments AC201

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AC201 Lesson: Running the Payment Program – Individual Steps

Exercise 5: Running the Payment Program

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Block an open vendor invoicefor payment

• Makepreparations for the payment program

• Assign a payment method to your vendor

• Enter the parameters for the payment run

• Start the proposal run

• Edit the payment proposal

• Startthepaymentruntoprocessthepaymentsonyourproposallist

• Print payment media

Business Example

APinvoiceshavetobepaidontimetotakeadvantageofpossiblediscounts.

Somecustomerswishtohavetheirliabilitiescollectedbythecompanythrough

the use of special payment methods.

A high volume of AP and AR invoices has to be processed. The accounting

departmentwishestoprocessinvoicesautomaticallyonceperweek.

Task 1:

Makethefollowingpreparationstoensurethepaymentrunissuccessful:

1. Verify that your vendor’s address information is complete on the master

record. In addition, enter the following information on the Payment

Transaction screen: Add payment method C or S to your vendor master

record. Your instructor will tell youwhich payment method is relevant.

Checkthatthevendordoesnothaveapaymentblockandhasbeenassigned

payment terms.

2. Verify thatthereareatleast twoopeninvoicesonyourvendor’saccount.

Block one of those invoices for payment.

Task 2:

Runtheautomaticpaymentprogramtopayopeninvoicesonyourvendor’s

account.

1. Entertheparameters: YourcompanycodeAC##,thepaymentmethodused

inyourcountry,andtheaccountnumberofyourvendor.

Continued on next page

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Unit2: AutomaticPayments AC201

2. Create the payment proposal run: Schedule thepayment proposal to run

immediately.

3. Process the proposal: Review the invoices that the program proposes to

releaseforpayment. Removethepaymentblock.

4. Executetheprogram: Schedulethepaymentproposaltorunimmediately. At

thispoint,paymentdocumentsarecreatedandclearedagainstopeninvoices.

Task 3:

Createapaymentmediumusingthestandardpaymentmediumprograms.

Createvariantstheprintprogramthatisusedinyourcountry. Rememberto

maintainonlythecountry-specificdatathatisrelevantforthisexercise.

1. Ifyourcountry-specificpaymentmethodisS,createavariantfortheprint

programRFFOD__SorcontinuewithExercise2.a).

2. If your country-specific payment method is C, create variants for print

program RFFOUS_C.

3. Assignyour printvariant(s)to theprintprograminthepaymentprogram

menu.

4. Printyourpaymentformstotheoutputcontrolandtakealookatthem.

Result

Youhavestartedthepaymentrunandcreatedapaymentmedium.

Continued on next page

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AC201 Lesson: Running the Payment Program – Individual Steps

Task 4:

Let’sreview! Writeashortanswerinthespaceprovided.

1. List thefour steps in the payment program.

2. Name the five areas into which the payment program configuration is

divided.

3. The specify the accounts and documents that are

to be included in the payment run.

Fillintheblankstocompletethesentence.

4. The payment program needs the to

determinewhetheranopenitemhastobepaidnoworinthenextpayment

run.

Fillintheblankstocompletethesentence.

5. The sequence in which the payment methods are entered in the

reflectstheirpriority.

Fillintheblankstocompletethesentence.

Task 5:

Let’s review! True or false?

1. Allthecompanycodesinthepaymentrunparametersmustbeinthesame

country.

Determinewhetherthisstatementistrueorfalse.

□ True

□ False

Continued on next page

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Unit2: AutomaticPayments AC201

2. Apaymentmethodcanbeusedonlyif it isenteredintheaccount master

record.

Determinewhetherthisstatementistrueorfalse.

□ True

□ False

3. The payment proposal can be edited, deleted, and re-created as often as

necessary.

Determinewhetherthisstatementistrueorfalse.

□ True

□ False

4. Theexceptionlistispartofthepayment proposal.

Determinewhetherthisstatementistrueorfalse.

□ True

□ False

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AC201 Lesson: Running the Payment Program – Individual Steps

Solution 5: Running the Payment Program

Task 1:

Makethefollowingpreparationstoensurethepaymentrunissuccessful:

1. Verify that your vendor’s address information is complete on the master

record. In addition, enter the following information on the Payment

Transaction screen: Add payment method C or S to your vendor master

record. Your instructor will tell youwhich payment method is relevant.

Checkthatthevendordoesnothaveapaymentblockandhasbeenassigned

payment terms.

a) Change the vendor master record.

On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→AccountsPayable→MasterData→Change

FieldNameorDataType Values

Vendor Vendor##

Company Code AC##

Address

Company code data: payment

transaction

Choose“Enter”todisplay theaddressscreen.

Verifythatalloftheaddressinformationiscomplete,suchasthestreet

address,city,andcountry,accordingtoyourcountry’sstandards.

Choose“Enter”todisplaythepaymenttransactionsscreen.

FieldNameorDataType Values

Payment Terms 0001

Payment Methods C (for the U.S.) or S (for

Germany)

Payment Block Releasedforpayment

Choose “Save”.

Continued on next page

FieldNameorDataType	Values
Vendor	Vendor##
Company Code	AC##
Address
Company code data: payment transaction

FieldNameorDataType	Values
Payment Terms	0001
Payment Methods	C (for the U.S.) or S (for Germany)
Payment Block	Releasedforpayment

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Unit2: AutomaticPayments AC201

2. Verifythat thereareatleast twoopeninvoiceson yourvendor’saccount.

Block one of those invoicesfor payment.

a) Review the vendor open items.

On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→AccountsPayable→Account→Display/ChangeLine

Items

Enterthefollowingdataontheselectionscreen:

FieldNameorDataType Values

Vendor account Vendor##

Company Code AC##

Choose “Execute”.

Verifythatyouhaveatleasttwoopeninvoices. Double-clickanitem

to block it for payment.

ChooseDocument→Display/Changetoswitchtothechangemode

and enter the following data:

FieldNameorDataType Values

Payment Block A

Choose “Save”.

Task 2:

Runtheautomaticpaymentprogramtopayopeninvoicesonyourvendor’s

account.

1. Entertheparameters: YourcompanycodeAC##,thepaymentmethodused

inyourcountry,andtheaccountnumberofyourvendor.

a) Enter the parameters:

On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→AccountsPayable→PeriodicProcessing→Payments

FieldNameorDataType Values

Run date <Today's date>

Identification G##

Choose “Enter”.

Continued on next page

FieldNameorDataType	Values
Vendor account	Vendor##
Company Code	AC##

FieldNameorDataType	Values
Payment Block	A

FieldNameorDataType	Values
Run date	<Today's date>
Identification	G##

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AC201 Lesson: Running the Payment Program – Individual Steps

Enterparametersandactivatetheadditionallog:

Choose the “Parameter” tab page.

FieldNameorDataType Values

Posting date <Today's date>

Docs Entered Up To <Today's date>

Company Codes AC##

Payment Methods C or S

Next Posting Date <Today'sdate+onemonth>

Accounts Payable Vendor##

Choose the“Additional Log” tab page.

FieldNameorDataType Values

Due Date Check

PaymentMethodSelectionsinAll

Cases

Line Items of the Payment

Documents

Accounts Payable Vendor##

Choose“Save”andthenthe“Status”tabpage.

2. Create the payment proposal run: Schedule the payment proposal to run

immediately.

a) Createthepaymentproposalrun: Schedulethepaymentproposalto

run immediately.

Choosethe“Proposal”pushbuttontoschedulethepaymentproposal

and enter the following data:

FieldNameorDataType Values

Start Immediately

Choose“Enter”untilthemessage“Paymentproposalhasbeencreated”

is displayed in the status area.

Continued on next page

FieldNameorDataType	Values
Posting date	<Today's date>
Docs Entered Up To	<Today's date>
Company Codes	AC##
Payment Methods	C or S
Next Posting Date	<Today'sdate+onemonth>
Accounts Payable	Vendor##

FieldNameorDataType	Values
Due Date Check
PaymentMethodSelectionsinAll Cases
Line Items of the Payment Documents
Accounts Payable	Vendor##

FieldNameorDataType	Values
Start Immediately

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Unit2: AutomaticPayments AC201

3. Process the proposal: Review the invoices that the program proposes to

releaseforpayment. Removethepaymentblock.

a) Edit the payment proposal.

Choose Process Proposal.

Select“Allaccountingclerks”inthe“AccountingClerk”dialogbox

and choose “Enter”.

You now have two detail lines:

One has “Exception” in red. The other line(in green) displays the

“Payment”.

Double-clickthe“Exceptions”line,whichishighlightedinred.

Thendouble-clickthepayment. Deletethepaymentblock from the

line item.

Choose “Continue”.

Choose the green arrow to return to the “Edit Payment Proposal:

Payments” screen.

Choose the green arrow again to return to the main menu for

configuringthepaymentprogramtocontinuetheprocess.

Youarenowonthe“Status”tabpage. Donotexitthisscreen.

4. Executetheprogram: Schedulethepaymentproposaltorunimmediately. At

thispoint,paymentdocumentsarecreatedandclearedagainstopeninvoices.

a) Start the payment run.

Choose “Payment Run”.

IntheSchedulePaymentdialogbox,enterthefollowingdata:

FieldNameorDataType Values

Start immediately

Choose “Enter”.

Choose “Status” until the message “Posting orders: 1 generated, 1

completed” is displayed.

Continued on next page

FieldNameorDataType	Values
Start immediately

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AC201 Lesson: Running the Payment Program – Individual Steps

Task 3:

Createapaymentmediumusingthestandardpaymentmediumprograms.

Createvariantstheprintprogramthatisusedinyourcountry. Rememberto

maintainonlythecountry-specificdatathatisrelevantforthisexercise.

1. Ifyourcountry-specificpaymentmethodisS,createavariantfortheprint

programRFFOD__SorcontinuewithExercise2.a).

a) Payment method S:

CreateavariantforprintprogramRFFOD__SorselectvariantAC201.

CreateanewsessionfromtheSAPEasyAccessscreen.

Choose System → Create Session. Choose System → Services →

Reporting.

FieldNameorDataType Values

Program RFFOD__S (Note: enter two

underscores)

Choose “Execute”.

FieldNameorDataType Values

PayingCompanyCode AC##

SendingCompanyCode AC##

Payment Methods S

Company Codes AC##

Print checks and printer: LP01

PrintPaymentAdviceNotes and printer: LP01

Printpaymentsummary and printer: LP01

Choose “Save”.

FieldNameorDataType Values

Variant Name Group ##

Description <Any description>

Choose “Save”.

2. If your country-specific payment method is C, create variants for print

program RFFOUS_C.

Continued on next page

FieldNameorDataType	Values
Program	RFFOD__S (Note: enter two underscores)

FieldNameorDataType	Values
PayingCompanyCode	AC##
SendingCompanyCode	AC##
Payment Methods	S
Company Codes	AC##
Print checks	and printer: LP01
PrintPaymentAdviceNotes	and printer: LP01
Printpaymentsummary	and printer: LP01

FieldNameorDataType	Values
Variant Name	Group ##
Description	<Any description>

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Unit2: AutomaticPayments AC201

a) Payment method C:

Createvariantforprint programRFFOUS_C.

CreateanewsessionfromtheSAPEasyAccessscreen.

Choose System → Create Session.

ChooseSystem →Services →Reporting.

FieldNameorDataType Values

Program RFFOUS_C

Choose “Execute”.

FieldNameorDataType Values

PayingCompanyCode AC##

SendingCompanyCode AC##

Payment method C

House Bank 1000

Account ID 1000

CheckLot Number 1

Print checks and printer: LP01

Printpaymentsummary and printer: LP01

No. ofsampleprintouts 0

Choose “Save”.

FieldNameorDataType Values

Variant Name Group ##

Description <Any description>

Choose “Save”.

If you added house bank HB##, account ID AC## to bank

determination(seeoptionaltask5intheexerciseon“PaymentProgram

Configuration”), repeat the creation of a print variant for payment

method Cwith thefollowing parameters:

Continued on next page

FieldNameorDataType	Values
Program	RFFOUS_C

FieldNameorDataType	Values
PayingCompanyCode	AC##
SendingCompanyCode	AC##
Payment method	C
House Bank	1000
Account ID	1000
CheckLot Number	1
Print checks	and printer: LP01
Printpaymentsummary	and printer: LP01
No. ofsampleprintouts	0

FieldNameorDataType	Values
Variant Name	Group ##
Description	<Any description>

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AC201 Lesson: Running the Payment Program – Individual Steps

FieldNameorDataType Values

PayingCompanyCode AC##

SendingCompanyCode AC##

Payment Meth. C

House Bank HB##

Account ID AC##

Check Lot Number 1

Print checks and printer: LP01

Printpaymentsummary and printer: LP01

No. ofsampleprintouts 0

Choose “Save”.

FieldNameorDataType Values

Variant Name Group 1##

Description <Any description>

Choose “Save”.

UsethegreenarrowtogobacktotheSAPEasyAccessscreen.

Continued on next page

FieldNameorDataType	Values
PayingCompanyCode	AC##
SendingCompanyCode	AC##
Payment Meth.	C
House Bank	HB##
Account ID	AC##
Check Lot Number	1
Print checks	and printer: LP01
Printpaymentsummary	and printer: LP01
No. ofsampleprintouts	0

FieldNameorDataType	Values
Variant Name	Group 1##
Description	<Any description>

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Unit2: AutomaticPayments AC201

3. Assignyour printvariant(s)to theprintprograminthepaymentprogram

menu.

a) Assignthenewvariant(s)(orvariantAC201)totheprintprogram.

From the main payment program menu, choose the “Printout/Data

Medium”tab andenter the followingdata:

For payment method S:

FieldNameorDataType Values

Program RFFOD__S

Variant Group ## orAC201

For payment method C:

FieldNameorDataType Values

Program RFFOUS_C

Variant Group ##

Variant Group 1## (provided you

have added house bank HB##,

account ID AC## to bank

determination)

Choose “Save”.

Choosethe“Status”tabpagetoreturntothemainscreen.

Continued on next page

FieldNameorDataType	Values
Program	RFFOD__S
Variant	Group ## orAC201

FieldNameorDataType	Values
Program	RFFOUS_C
Variant	Group ##
Variant	Group 1## (provided you have added house bank HB##, account ID AC## to bank determination)

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AC201 Lesson: Running the Payment Program – Individual Steps

4. Printyourpaymentformstotheoutputcontrolandtakealookatthem.

a) Schedule the print job.

Choose the “Printout” pushbutton to schedule the printout of the

payment medium. In the “Schedule Print” dialog box, enter the

following data:

FieldNameorDataType Values

Start Immediately

Job name Replace “?” with your group

number ##.

Choose“Enter”. Thesystemdisplaysamessageatthebottomofthe

screentellingyouthatyourprinthasbeenscheduled.

Display theprinted forms onthe screen:

Choose System→ Own Spool Requests.

Selecttherowcontaining“Check”inthe“Title”column.

ChooseGoto→DisplayRequests→Contents(orpressF6)todisplay

your forms online.

Result

Youhavestartedthepaymentrunandcreatedapaymentmedium.

Task 4:

Let’sreview! Writeashortanswerinthespaceprovided.

1. List thefour steps in the payment program.

Answer: Maintain parameters

Proposal run

Execute a payment run.

Printing Payment Media

2. Name the five areas into which the payment program configuration is

divided.

Answer: All company codes

Paying company codes

Payment method/country

Payment method for company code

Bank selection

Continued on next page

FieldNameorDataType	Values
Start Immediately
Job name	Replace “?” with your group number ##.

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Unit2: AutomaticPayments AC201

3. Theparametersspecifytheaccountsanddocumentsthataretobeincluded

in the payment run.

Answer: parameters

4. Thepaymentprogramneedsthenextpostingdatetodeterminewhetheran

openitemhastobepaidnoworinthenextpaymentrun.

Answer: next posting date

5. The sequencein which the payment methods are entered in the payment

parameters reflects their priority.

Answer: payment parameters

Task 5:

Let’s review! True or false?

1. Allthecompanycodesinthepaymentrunparametersmustbeinthesame

country.

Answer: True

Companycodesfromdifferentcountriescannot beprocessedinthesame

payment run.

2. Apaymentmethodcanbeusedonlyif it isenteredintheaccount master

record.

Answer: False

False. Apaymentmethodcanalsobeenteredinthelineitem.

3. The payment proposal can be edited, deleted, and re-created as often as

necessary.

Answer: True

Thepaymentproposaldoesnotmakeanychangestothevaluesatdocument

or master record level.

4. Theexceptionlistispartofthepayment proposal.

Answer: True

Theexceptionlistisusuallycheckedbytheuserdepartment.

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AC201 Lesson: Running the Payment Program – Individual Steps

Lesson Summary

You should now be able to:

• Listandexplainthemajorprocessingstepsofthepaymentprogram

• Maintain the parametersfor the payment run

• Editthepaymentproposalcreatedbythepaymentprogram

• Generate payment media

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Unit2: AutomaticPayments AC201

Lesson: Payment Medium Workbench (PMW)

Lesson Overview

You canusethePaymentMediumWorkbenchasanalternativetothestandard

paymentmediaprintprograms. Thistoolisintroducedinthislesson.

Lesson Objectives

After completingthislesson, you will beable to:

• Statetheadvantagesof usingthePayment Medium Workbench to create

payment media

• ConvertapaymentmethodforusewiththePaymentMediumWorkbench

• DescribethestepsinvolvedincreatingpaymentmediausingthePayment

Medium Workbench

Business Example

In addition to creating payment media using the standard payment media

print programs RFFO*, you can also create them using the Payment Medium

Workbench(PMW).Themanageroftheaccountingdepartmentwouldliketofind

outmoreaboutthis. Youexplaintheadvantagesofthismethodandoutlinethe

required Customizing settings.

The Payment Medium Workbench

Previously, payment media formats were programmed in approximately 60

standardpaymentmediaprograms(RFFO*). InthePMW,however,theseformats

aredefined outside the payment mediaprogram.

• Uniformity

• Formatscanbeeasilychangedwithoutmakingmodifications

• Newformatscanbecreated(noprogrammingexperienceisrequiredifyou

use the DME Engine)

Uptonow,paymentadvicenoteswerealsocreatedusingtheRFFO*programs. In

thePaymentMediumWorkbench,paymentadvicenotesarecreatedwiththenew

program RFFOAVIS_FPAYM.

• Uniformity

• All advice notes output in one print file

• Better sort options for advice notes

ThenotetopayeecanbefreelydefinedinCustomizing

The noteto payeecan beassignedaccordingto origin and payment method in

Customizing

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AC201 Lesson: Payment Medium Workbench (PMW)

Improved performance for mass payments

Figure 47: Conversion of a Payment Method to PMW

YoucanconverteachpaymentmethodindividuallytothePMWpaymentmedia

formats. This means that you can use the standard payment media programs

RFFO*andthenewPMWpaymentmediaformatsinthesamesystem,andeven

in the same payment run.

Conversion Steps for a Payment Method:

1. SwitchtoPMW(radiobutton)inthepaymentmethoddefinition/country.

2. EnteranexistingPMWformatinthepaymentmethoddefinition/country.

Hint: NotethedocumentationbuttonsforthePMWandtheindividual

PMW format.

3. Assignnotestopayee(generaland/ororiginspecific)tothepaymentmethod

definition/country(forexample,SAMPLE02fororiginFI-APandFI-AR)

4. Assign aPMW formfor accompanying sheets

5. Remove the form for document-based payment medium (if you have not

already done so)

6. Createandassignselectionvariantsforeachpaymentgroup.

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Unit2: AutomaticPayments AC201

Figure 48: Old and New Payment Medium Programs

Oneofthestandardpaymentprogramsisstartedasusual.

Aftercreationofthepaymentmediahasbeentriggered,theindividualpayment

methodsareprocessedandthefollowingprogramsarelaunched:

• Withoneofthestandardpaymentmethods,theassignedRFFO*program

isstartedwiththevariantsdefinedinthepaymentrun. Theprogramthen

generatesthepaymentmediaandtheadvicenotes.

• WithaPMWpaymentmethod,thenewPaymentMediumWorkbench

programs are launched (see next slide).

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AC201 Lesson: Payment Medium Workbench (PMW)

Figure 49: Steps in the PMW Process

When the payment media are created for a payment with a PMW payment

method,theprogramSAPFPAYM_SCHEDULEislaunched.

Thisfirstcarriesoutapre-service. Thepre-serviceprocessesthedatasupplied

by thepaymentrunagain specificallyfor thePMW:

• ThepaymentsaresortedaccordingtoPMWformatandotherformat-specific

fields.

• Paymentgroupsarecreatedbasedonthelevelofgranularity(onepayment

mediumfileisusuallycreatedlater foreachgroup).

• The note to payee is formed.

The payment program SAPFPAYM and advice note program

RFFOAVIS_FPAYMarelaunchedbasedonthedatageneratedbythepayment

program.

• TheprogramRFFOAVIS_FPAYMgeneratesalltherequiredadvicenotes

and the zero balance notices.

• TheprogramSAPFPAYMisstartedwithallthevariantsthataredefinedfor

therelevantpaymentgroupsinCustomizing. Thisprogramgeneratesthe

paymentmediaforthePMWpaymentmethods,theaccompanyingsheetsfor

thepaymentmedia,anerrorlog,andthepaymentsummary.

Payment Medium Formats

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Unit2: AutomaticPayments AC201

A payment medium format contains various fields that are filled with content

fromyourSAPsystem. Thisprocessiscalledmappingandcanbecarriedoutin

one of two ways:

• With programmed function modules

• UsingtheDME(DataMediumExchange)Engine

PaymentMediaCreationUsingFunctionModules:

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AC201 Lesson: Payment Medium Workbench (PMW)

Thepaymentmediumformatisdefinedusingtablesinwhich,amongotherthings,

thecalluppointsfromthepaymentmediumprogramareassignedtothesuitable

function modules for the format.

• Calluppoint00enablesyoutoinfluencethesortsequenceofthepayment

dataandthereforetheselectionforpaymentmediacreation.

Example: Thepaymentmediaforagivenformat(files,forexample)areto

beoutputseparatelybycurrency(USDandEUR,forexample)inadditionto

thelevelofdetail. Topre-sortthedatabycurrencybeforeitisread,youhave

tocopythecurrencyfieldtothesortfield. Youusecalluppoint25totrigger

a Close/Open to change the sort field.

SAPcalluppoint00canalsobereplacedwithacustomerfunctionmodule

for callup point 00.

• Calluppoint05letsyoufilltheadditional,format-specificreferencefields

inthepaymentdata. Youcanusethesevalueslaterduringpaymentmedia

creationincalluppoints20, 30, and40, andtostructurethenotetopayee

(Customizingfornotetopayee). SAPcalluppoint05canbesupplemented

withacustomerfunctionmoduleforcalluppoint06.

• Callup point 10 lets you check the additional format parameters that are

defined in a structure in Customizing for creating the payment medium

formatsandofferedintheselectionscreenforthegenericpaymentmedium

program.

• Callup point 20 enables you to create a header for the payment

medium. Thefollowing import structuresareavailableto fill the header:

I_FPAYH (payment data), I_FPAYHX (payment Customizing), and

I_FORMAT_PARAMS(additionalformatparameters). Calluppoint20can

besupplementedwithacustomerfunctionmoduleforcalluppoint21.

• You can use callup point 25 to control whether a new payment medium

is started (also see the example for callup point 00). You can choose to

createanewphysicalpaymentmedium(newfile)oranewlogicalpayment

medium (new header; not a new file). This callup point can be replaced

with a customer function module.

• Incalluppoint30,thetransactionrecordofthedatamedium,whichcontains

theactual paymentdata, iscreated-analogoustocalluppoint20. Callup

point30canbesupplementedwithacustomerfunctionmoduleforcallup

point 31.

• Calluppoint40enablesyoutocreateatrailertoclosethepaymentmedium.

Inmostcases,thisinvolvesfillingcontroldataandtotalsdata. Calluppoint

40canbesupplementedwithacustomerfunctionmoduleforcalluppoint41.

PaymentMediumFormatsintheDataMediumExchangeEngine

TheDataMediumExchangeEngine(DMEE)enablesyoutodefinefileformats

thatmeetyourbank'srequirementsfordatamediumexchange. Thisisparticularly

important because no international or regional standards are defined. Some

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Unit2: AutomaticPayments AC201

countriesdonotevenhavetheir owndomesticstandards, whichmeansthefile

has to follow the banks' specific standards. The DMEE lets you define new

formatsandchangeexistingonesflexiblyandeasily,withoutrequiringanyABAP

programming knowledge.

Figure 50: Mapping Using the DME Engine

Figure 51: Granularity and Payment Groups

The granularity is specified in the definition of the payment medium format

anddetermineshowthepaymentmediaaretobeoutputseparatelyinpayment

groups. Apaymentgroupusuallycorrespondstoonepaymentfile.

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AC201 Lesson: Payment Medium Workbench (PMW)

Example: Ifcompanycodeandhousebankareselectedasthelevelofgranularity,

apaymentgroupiscreatedforeachcombinationofcompanycodeandhousebank.

At least oneselection variant must bedefined in the generic payment medium

programSAPFPAYMfor eachpossiblepayment group. Thepayment medium

program isprocessedwith all thedefinedvariants.

The granularity canberefined, but not reduced, for the PMW formatsshipped

withthesystem. ThisisbecausethegranularityshippedbySAPisbasedonthe

format requirements(usuallyspecifiedbythebanks).

Figure 52: Note to Payee

A PMW payment method is always assigned a PMW format and a content

template for the note to payee.

Every PMW format (with or without a supplement) has up to three types of

textfieldsforreferenceinformation(textboxontheleftinthePMWFormat

graphic above).

• Type1: Invoiceinformation(classicnotetopayee)

• Type2: Internalreference(incasethepaymentmediaisreturned)

• Type3: Externalreference(forthebusinesspartner)

Thecontentsofthenotetopayeearedefinedinacontenttemplate,independent

of the format - either in Customizing or by means of a function module. In

Customizing,youcandefinethecontentsonalanguage-specificbasistoensure

thatyourbusinesspartnersalwaysreceivethetextintheirownlanguage.

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Unit2: AutomaticPayments AC201

The content template (under note to payee in the above graphic) supplies

information (as shown on the slide) to the reference fields when the payment

medium is created.

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