AC201_EN_Col92_FV_Part_A4 - dunning (第2页)

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AC201 Lesson: Simple Documents in SAP Financial Accounting

Exercise 3: Posting Simple Documents in

Financial Accounting

Exercise Objectives

After completingthisexercise, youwillbeableto:

• PostsimpledocumentsinFinancialaccounting

Business Example

Youhavetopost some basicARandAPdocuments(without taxes, discounts,

or cross-company postings).

Task:

PostsimpledocumentsinAccountsReceivableandAccountsPayableAccounting.

1. Vendor Invoice

Youraccountingmanagerhasdecidedtopurchaseofficesuppliesthatyour

departmenthasneededforalongtime. PostavendorinvoiceofEUR50,000

tothevendoraccountyoucreatedearlier. Usetoday'sdateasthedocument

andpostingdate. ChoosetheCalculateTaxoptionandusethetaxcode0I.

Posttheexpensestoaccount476000andcostcenterT-A20A##.

Record your document number:

_____________________________________

2. Vendor Invoice

The accounting manager overlooked the software requirements. Post an

additional invoice for EUR 150,000 to account 476100 and cost center

T-A20A##. Usethesameinformationasinthepreviousexercise.

Record your document number:

_____________________________________

3. Customer Invoice

Theinvoiceandpostingdatesare6monthsago.

Post a customer invoice for EUR 100,000 to the customer account you

createdearlier(Customer##). ChoosetheCalculateTaxoptionandusethe

taxcode0O.Posttherevenuetotherevenueaccount800200.

Record your document number:

_____________________________________

Continued on next page

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Unit1: Fundamentals AC201

FieldNameorDataType Values

Basic Data

Customer Customer##

Invoice date <6 months ago>

Posting Date <6 months ago>

Amount 100 000

Currency EUR

Calculate Tax

Tax Code 0O

Items

G/L account 800200

D/C Credit

Amountin doc. curr. 100 000

Tax Code 0O

Confirmthewarningmessageaboutthepostingdates.

Choose Document → Simulate.

Checkthedocument. Double-clickalineitemtovieworchangelineitem

details.

Choose Post to save the document.

Record your document number:

_____________________________________

4. Customer Invoice

Theinvoiceandpostingdatesaretwomonthsago.

Post another invoicefor EUR5,000 tothe customer account you created

earlier,followingthesamedataasinthepreviousexercise.

Record your document number:

_____________________________________

FieldNameorDataType	Values
Basic Data
Customer	Customer##
Invoice date	<6 months ago>
Posting Date	<6 months ago>
Amount	100 000
Currency	EUR
Calculate Tax
Tax Code	0O
Items
G/L account	800200
D/C	Credit
Amountin doc. curr.	100 000
Tax Code	0O

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AC201 Lesson: Simple Documents in SAP Financial Accounting

Solution 3: Posting Simple Documents in

Financial Accounting

Task:

PostsimpledocumentsinAccountsReceivableandAccountsPayableAccounting.

1. Vendor Invoice

Youraccountingmanagerhasdecidedtopurchaseofficesuppliesthatyour

departmenthasneededforalongtime. PostavendorinvoiceofEUR50,000

tothevendoraccountyoucreatedearlier. Usetoday'sdateasthedocument

andpostingdate. ChoosetheCalculateTaxoptionandusethetaxcode0I.

Posttheexpensestoaccount476000andcostcenterT-A20A##.

Record your document number:

Continued on next page

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Unit1: Fundamentals AC201

_____________________________________

a) Vendor Invoice

On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→AccountsPayable→DocumentEntry→Invoice.

Ifprompted,enteryourCompanycodeAC##andchooseEnter.

Hint:

FieldNameorDataType Values

Basic Data

Vendor Vendor##

Invoice date <Today's date>

Posting Date <current date>

Amount 50 000

Currency EUR

Calculate tax

Tax Code 0I

Items

G/L account 476000

D/C Debit

Amountindoc. curr. 50 000

Tax Code 0I

Text Office materials

Cost Center T-A20A##

Choose Document → Simulate.

Check the document. Double-click a line item to view or

change line item details.

Choose Post to save the document.

Record your document number:

_____________________________________

2. Vendor Invoice

Continued on next page

FieldNameorDataType	Values
Basic Data
Vendor	Vendor##
Invoice date	<Today's date>
Posting Date	<current date>
Amount	50 000
Currency	EUR
Calculate tax
Tax Code	0I
Items
G/L account	476000
D/C	Debit
Amountindoc. curr.	50 000
Tax Code	0I
Text	Office materials
Cost Center	T-A20A##

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AC201 Lesson: Simple Documents in SAP Financial Accounting

The accounting manager overlooked the software requirements. Post an

additional invoice for EUR 150,000 to account 476100 and cost center

T-A20A##. Usethesameinformationasinthepreviousexercise.

Record your document number:

_____________________________________

a) Repeatthestepsabovetopostanadditionalinvoicefromyourvendor

for EUR 150,000 to account 476100.

Record your document number:

_____________________________________

3. Customer Invoice

Theinvoiceandpostingdatesare6monthsago.

Post a customer invoice for EUR 100,000 to the customer account you

createdearlier(Customer##). ChoosetheCalculateTaxoptionandusethe

taxcode0O.Posttherevenuetotherevenueaccount800200.

Record your document number:

_____________________________________

FieldNameorDataType Values

Basic Data

Customer Customer##

Invoice date <6 months ago>

Posting Date <6 months ago>

Amount 100 000

Currency EUR

Calculate Tax

Tax Code 0O

Items

G/L account 800200

D/C Credit

Amount indoc. curr. 100 000

Tax Code 0O

Confirmthewarningmessageaboutthepostingdates.

Choose Document → Simulate.

Continued on next page

FieldNameorDataType	Values
Basic Data
Customer	Customer##
Invoice date	<6 months ago>
Posting Date	<6 months ago>
Amount	100 000
Currency	EUR
Calculate Tax
Tax Code	0O
Items
G/L account	800200
D/C	Credit
Amount indoc. curr.	100 000
Tax Code	0O

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Unit1: Fundamentals AC201

Checkthedocument. Double-clickalineitemtovieworchangelineitem

details.

Choose Post to save the document.

Record your document number:

_____________________________________

a) Customer Invoice

On the SAP EasyAccess screen, choose:

Accounting → Financial Accounting → Accounts Receivable →

Document Entry → Invoice

Ifprompted,enteryourcompanycode,AC##,andchooseEnter.

Hint: Select thework templatessothatthedocumententry

window fills the entire screen.

4. Customer Invoice

Theinvoiceandpostingdatesaretwomonthsago.

Post another invoicefor EUR5,000 tothe customer account you created

earlier,followingthesamedataasinthepreviousexercise.

Record your document number:

_____________________________________

a) Repeatthestepsabovetopostanadditionalinvoicetoyourcustomer

for EUR 5,000.

Record your document number:

_____________________________________

You have just…

... postedtwovendorinvoicesandtwocustomerinvoices

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AC201 Lesson: Simple Documents in SAP Financial Accounting

Lesson Summary

You should now be able to:

• Identify key fields for the payment and dunning programs in Financial

Accounting documents

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UnitSummary AC201

Unit Summary

You should now be able to:

• Identify the key fields in the customer/vendor master data for periodic

processingofaccountsreceivableandaccountspayable(payments,dunning,

correspondence)

• Describepossiblerelationshipsbetweencustomer/vendoraccounts

• Maintain bank master data

• Define house banks

• Create accounts at your house banks

• MaintainthelinksbetweenbankaccountsandG/Laccounts

• Identify key fields for the payment and dunning programs in Financial

Accounting documents

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Unit 2

Automatic Payments

Unit Overview

Theunitfirstprovidesanoverviewofthepaymentrun. Aftertheconfiguration

settingsforthepaymentprogramhavebeenpresented,eachstepinthepayment

program is discussed in greater detail.

Unit Objectives

After completing thisunit, you will beableto:

• Describethe actionsin the payment process

• Statetheindividualstepsinthepaymentprogram

• Describethestructureofthepaymentprogramconfiguration

• Carryoutthebasicconfigurationforthepaymentprogram

• Listandexplainthemajorprocessingstepsofthepaymentprogram

• Maintain the parametersfor the payment run

• Editthepaymentproposalcreatedbythepaymentprogram

• Generate payment media

• Statethe advantagesof usingthe Payment Medium Workbench tocreate

payment media

• ConvertapaymentmethodforusewiththePaymentMediumWorkbench

• DescribethestepsinvolvedincreatingpaymentmediausingthePayment

Medium Workbench

• Describehowthedebitbalancecheckhelpsyoupreventoutgoingpayments

for accounts with a debit balance

• Carry out a debit balance check

• Schedule periodic payment runsand fully automate them usingthe debit

balance check

• UsethefunctionsoftheScheduleManagerforthepaymentprocess

Unit Contents

Lesson: Payment Run – Overview ............................................41

Lesson: Payment Program Configuration ....................................45

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Unit2: AutomaticPayments AC201

Exercise 4: Payment Program Configuration............................55

Lesson: Running the Payment Program – Individual Steps................67

Exercise 5: Running the Payment Program .............................85

Lesson: Payment Medium Workbench (PMW) .............................100

Exercise 6: Payment Medium Workbench..............................109

Lesson: Debit Balance Check.................................................122

Exercise 7: Debit Balance Check ........................................125

Lesson: Automating the Payment Process..................................135

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AC201 Lesson: Payment Run – Overview

Lesson: Payment Run – Overview

Lesson Overview

Thislessonfirstprovidesyouwithanoverviewofthepaymentprocess.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Describethe actionsin the payment process

• Statetheindividualstepsinthepaymentprogram

Business Example

Before the employees in the Accounting department learn about the detailed

configurationofthepaymentprogram,theyarefirsttobegivenanoverviewof

the payment process.

Figure 18: The Payment Process

Everycompanyneedsawaytopayitsvendors. Theautomaticpaymentprogram

isa tool that will help usersmanage payables.

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Unit2: AutomaticPayments AC201

TheSAPpayment programletsyou automatically

• Select open invoices tobe paid or collected

• Post payment documents

• Print payment media, use data medium exchange (DME), or generate

electronic data interchange (EDI)

Thepayment programhasbeendevelopedforbothnational andinternational

payment transactions with vendors and customers, and handles both outgoing

and incoming payments.

It is flexible enough to allow users to define those payment features that vary

fromcountrytocountrysuchaspaymentmethods,paymentforms,ordatacarrier

specifications.

Figure 19: SAP Payment Program: Overview

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AC201 Lesson: Payment Run – Overview

The payment process consists of four steps:

• 1. Settingparameters: Inthisstep,thefollowingquestionsareaskedand

answered:

– What is to be paid?

– Which payment method is to be used?

– When is the payment to be made?

– Whichcompany codesaretobeconsidered?

– How are they to be paid?

• 2. Generatingaproposal: Onceyouhaveenteredtheparametersthesystem

starts the proposal run. It generates a list of business partners and open

invoices thataredue for payment. Invoices can beblockedor unblocked

for payment.

• 3. Schedulingthepaymentrun: Oncethepaymentlisthasbeenverified,

the payment run is scheduled. A payment document is created and the

generalledgerandsubledger accountsareupdated.

• 4. Printingthepaymentmedia: Theaccountingfunctionsarecompleted

andaseparateprintprogramisscheduledtogeneratethepaymentmedia.

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Unit2: AutomaticPayments AC201

Lesson Summary

You should now be able to:

• Describetheactions in the payment process

• Statetheindividualstepsinthepaymentprogram

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AC201 Lesson: Payment Program Configuration

Lesson: Payment Program Configuration

Lesson Overview

Thislessonprovidesanoverviewof theconfiguration optionsfor the payment

program.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Describethestructureofthepaymentprogramconfiguration

• Carryoutthebasicconfigurationforthepaymentprogram

Business Example

ThemanageroftheAccountingdepartmentwouldliketoknowwhatoptionsare

available for configuring thepayment program.

Figure 20: Structure ofPaymentProgram Configuration

Themainpaymentprogramconfigurationmenuhaspushbuttonsforeacharea.

To ensure that the configuration is complete, work from left to right through

each pushbutton.

Thefirstthreeareaswillrequireminimumconfigurationchanges. Thestandard

systemcontainsthecommon paymentmethodsandtheir correspondingforms,

whichhavebeendefinedseparatelyforeach country.

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Unit2: AutomaticPayments AC201

Figure 21: All company codes

IfcompanycodeAismakingpaymentsonbehalfofanothercompanycodeB,then

Bisthesendingcompanycode. Ifacompanycodeisnotspecified,thesystem

automaticallyregardsthesendingcompanycodeasthepayingcompanycode.

Thepayingcompanycodeisthecompanycodethatisresponsibleforprocessing

theoutgoingpayments. Thiscompanycoderecordsthebankpostings(A).The

sending company code records the subledger postings (B). Both companies

balancebyautomaticallygeneratingcrosscompanypostings.

Ifyouknowthatyourvendorsusuallygrantacertainnumberofgracedays,you

canentertolerancedaysforpayablesforeverycompanycode. Thesetolerance

dayspostponethepaymentofsomedueitemsuntilthenextpaymentrun,while

still receiving the appropriate discounts.

Vendor/Customer Sp. G/L Transactions to be paid specifies which special

generalledgertransactionscanbeprocessedwiththepaymentprogram.

If activated, Payment Method Supplements allow you to print and sort

payments. Createapaymentmethodsupplementcomprisingtwocharactersthat

canbeassignedtocustomer/vendormasterrecords. Whenyouenteradocument

inthesystem,therelevantdataisautomaticallyassignedtotheindividualitems.

Theyalsocanbemanuallyenteredoroverwritteninthelineitemwhenyouenter

adocument. Paymentsaresortedandcanbeprintedbysupplement.

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AC201 Lesson: Payment Program Configuration

Figure 22: Paying company codes

Usersdefinetheminimumamountsforpaymentandtheformsthatwillbeused

for each paying company code.

Usersdefinehowmanybillsofexchangearecreatedforeachaccountduringthe

paymentrunforthebillofexchangepaymentmethod.

Userscontrolwhichopenitemsforthebillofexchangepaymentmethodaretobe

consideredduringthepaymentrunusingtheduedatespecifications.

Inthe“sender”screen, userscandefine anycompanycodedependent-standard

texts to the payment forms.

Figure 23: Payment method/country

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Unit2: AutomaticPayments AC201

Payment methods have two components: country-specific settings and

companycode-specificsettings. Thissectiondetailsthebasicrequirementsand

specificationsforpaymentmethodsforeachcountry.

Ifaparticularpaymentmethodhascertainmasterrecordrequirements,thatis,

theaddressisrequired,invoiceswillnotbepaidwiththispaymentmethodunless

the requirements are met.

Inthisarea,specifythedocumenttypesthatwillbeusedforpostingandclearing

documents.

The name of theprint program and the print data set for thispayment method

are also defined.

You can restrict payment methods to specific currencies. On the permitted

currenciesscreen, enteranycurrencythatthepaymentmethodislimitedto. If

therearenoentriesonthisscreen,thepaymentmethodisvalidforallcurrencies.

Figure 24: Payment method for company code

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AC201 Lesson: Payment Program Configuration

Thisareadefinestheeligiblepaymentmethodsforthecompanycode. Itdefines

thefollowingspecificationsforeachpaymentmethod,whichcandifferacross

company codes:

• The minimum and maximum amounts to be processed. Any amounts

lower/higherthanthisamountwillbeexcludedfromthepaymentrun.

• ifaforeignbusinesspartnerisallowed. Whenselected,thisindicatorallows

foreigncustomersandvendorstobeprocessedusingthispaymentmethod.

• ifpaymentsviacustomer/vendor’sbankabroadareallowed. Whenselected,

thisindicatorallowspaymentsfromcustomerandvendorbanksabroad.

• ifaforeigncurrencyisallowed. Whenselected,thisindicatorallowsyouto

useforeign currency withthispayment method.

• ifbankoptimizationisused. Whenselected,thepaymentprogramwilltryto

payfromabankwithinthesameclearinghousesystem(ACH).

• if postal code optimization is used. By using the change icon on the

right-hand side, you can assign banks to particular postal areas. When

selected,thepaymentprogramlookstomakepaymentfromthebankbased

on the customer/vendor’scityof residence.

Intheformdataarea,youcanspecifythenameoftheSAPscriptorPDFform

for the payment media.

Figure 25: Bank selection

On the Bank Selection screen, the file folders are arranged for each of these

sections: rankingorder,amounts,accounts,charges,andvaluedate.

Asusersworkthrougheach of thefolders, thepaymentprogramconfiguration

is completed.

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Unit2: AutomaticPayments AC201

Figure 26: Bank Selection: Ranking Order

On the Ranking Order screen, enter the house banks in the order the payment

programistoconsiderthemforpaymentforeachpaymentmethod.

If the bank/payment method combination does not exist, create a new one by

defining…

• The payment method

• Thecurrency: Thisfieldmustbeemptyifthepaymentmethodforthisbank

istoapplytoallcurrencies. Otherwisethepaymentmethodonlyappliesto

the currency entered here.

• Therankingorder: Thepaymentprogramwilltakethisintoconsideration

when determining which bank to pay from.

• Thehousebankidentifiertobeusedwiththispaymentmethod

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AC201 Lesson: Payment Program Configuration

Figure 27: Bank Selection: Accounts and Amounts

The Available Amounts screen lists the house banks and the amount of funds

available at each bank.

To add anew housebank, definethefollowing:

• The bank and the bank account

• the days until the value date when using bills of exchange. This enables

paymentstobepostedbeforetheirduedate. Inallothercases, enter 999.

Thevaluedatesarethennottakenintoaccount.

• Currencies: Thisfieldmustbeemptyifthepaymentmethodforthisbankis

toapplytoallcurrencies. Otherwisethepaymentmethodonly appliesto

the currency entered here.

• Amount available for outgoing payment: Enter the amount of funds

available at thehouse bank. Note that the amount field is not updated

automatically after each payment run.

TheAccountsscreenliststheoffsettingaccountsforeachhousebankandpayment

methodtowhichthepaymentprogrampostsentries. Withavendorpayment,the

paymentprogramposts: SVendor HBanksubaccount

Hint: For checks: Depending on the user’s requirements, the bank

subaccountcanbeeitheracashoracashclearingaccount. Ifaclearing

account is used in conjunction with the cashed checks program, this

program debits the subaccount and credits the cash account once the

check has cleared the bank.

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Unit2: AutomaticPayments AC201

Thesesubaccounts are managed with open items so that users can manage the

status of the payments.

Figure 28: Bank Selection: Value date

Thevaluedateisusedinconjunctionwithcashmanagement(cashmanagement

position) to track the outflow of funds. For example, payments that are made

by transfer are deducted from the bank the next day regardless of the amount.

Thismeansthatthemoneymustbeavailablethenextdayforpaymentswiththis

method. Forthispaymentmethod,enter1intheDaysuntilvaluedatefield.

Valuedate=paymentrunpostingdate+daysuntilvaluedate. Thedaysentered

herecorrespondtothedaysspecifiedfortheavailableamounts.

Figure 29: Bank Selection: Charges

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AC201 Lesson: Payment Program Configuration

Thefunctionsforincomingandoutgoingpaymentsfeatureabankchargesfield

foruserstoenteranybankchargesthatarepartofthepaymentsmadeorreceived.

Forincomingpayments,thesystemsubtractsthebankchargesfromtheclearing

amount. Foroutgoingpayments,itaddsthechargestotheclearingamount.

Thesystemalsopoststhechargestoanexpenseaccount. Todothis,itrequiresa

postingkeyandanaccountassignment,bothofwhicharealreadydefinedinthe

standardsystem. Ifusersarenotusingthechartsofaccountsdeliveredwiththe

standardsystem,theyhavetoentertheirownaccountdatatopostbankcharges.

TheRelevanttocashflowindicatormustbesetinthemasterrecordofaccounts

that record bank charges.

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Unit2: AutomaticPayments AC201

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AC201 Lesson: Payment Program Configuration

Exercise 4: Payment Program

Configuration

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Reviewthestandardpaymentprogramconfiguration

• Configure the payment program

• Customizesettings for your company code

Business Example

To be able to handle your incoming and outgoing payments with the payment

programeffectively,youhavetocheckandadapttheCustomizingsettings. This

exercise shows you how to do this.

Task:

Reviewthecurrentsettingsandconfigurethesettingsforyourcompanycode.

1. EnsurethatyourcompanycodeAC##issetupasasendingandreceiving

company code.

2. Checkthepaymentmethodsthataredefinedforyourcountry.

Note: The default values for configuring two standard payment

methods(CandS)areshownfortheremainingpartoftheexercises

tocoverasmanycountry-specificsettingsasfollows. Trytoenter

datathatismostsuitableforyourcountry. Yourinstructorwillbe

ableto guide you throughthis section.

3. Reviewthepaymentmethodsthataredefinedforyourcompanycode.

4. Inthepaymentprogram,configurethebankdeterminationsettingsforyour

house bank 1000, bank account 1000, and the corresponding bank G/L

account(forpaymentmethodS:113101;forpaymentmethodC:113120).

5. Optional: Youwantyournewhousebank,HB##,toprocesscheckpayments

aswell(methodofpaymentSorC).Youalsowanttochangetheexisting

rankingorderofthebanks. Configurethebankdeterminationsettingsfor

yourhousebank,HB##, bankaccountAC##,andthecorrespondingbank

G/Laccount(S:113901;C:113920)togetherwiththefollowingparameters:

Ranking order:

Continued on next page

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Unit2: AutomaticPayments AC201

Field Nameor DataType Payment or Payment

methodC methodS

Payment Meth. C S

Currency EUR EUR

Ranking order 1 1

House Bank HB## (## = AC## (## =

your group your group

number) number)

Ranking order 2 2

House Bank 1000 1000

Available Amounts:

Plan the amounts for your house bank ID “HB##”, account ID “AC##”,

analogoustotheexistingentryforhousebankID1000, accountID1000,

together with currency EUR.

6. Optional: If the use of checks and check lotsis standard in your country

(such as in the United States), create them. Otherwise (in Germany, for

example), skip this exercise.

Field Nameor DataType	Payment methodC	or Payment methodS
Payment Meth.	C	S
Currency	EUR	EUR
Ranking order	1	1
House Bank	HB## (## = your group number)	AC## (## = your group number)
Ranking order	2	2
House Bank	1000	1000

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AC201 Lesson: Payment Program Configuration

Solution 4: Payment Program

Configuration

Task:

Reviewthecurrentsettingsandconfigurethesettingsforyourcompanycode.

1. EnsurethatyourcompanycodeAC##issetupasasendingandreceiving

company code.

a) Thereareseveralmenupathstothepaymentprogramconfiguration.

Eachpathtakesyoutothesamescreen. Choosethepathyoulikebest.

PaymentProgramConfiguration: MainMenu(I)

IMG: Financial Accounting (New) → Accounts Receivable and

AccountsPayable→BusinessTransactions→OutgoingPayments→

AutomaticOutgoingPayments→PaymentMethod/BankSelectionfor

Payment Program

PaymentProgramConfiguration: MainMenu(II)

On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→AccountsPayable→PeriodicProcessing→Payments

(double-click)→Environment→Maintainconfig

PaymentProgramConfiguration: MainMenu(III)

Enter transaction code FBZP

Settingsfor sendingandpayingcompanycode:

→Setupallcompanycodesforpaymenttransactions(I),or

Choose “All Company Codes” (II or III)

Double-clickyourcompanycodeAC##. Enterorcheckthefollowing

data:

FieldNameorDataType Values

SendingCompanyCode AC##

PayingCompanyCode AC##

Choose Save. Select the Paying Company Codes and check the

following data:

Continued on next page

FieldNameorDataType	Values
SendingCompanyCode	AC##
PayingCompanyCode	AC##

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Unit2: AutomaticPayments AC201

FieldNameorDataType Values

MinimumAmountforIncoming EUR 0.50

Payment

MinimumAmountforOutgoing EUR 2.50

Payment

FormforthePaymentAdvice Country-specificform

Ifnecessary, choose“Save”andthen“Exit”.

Optional: Choose “Sender Details” to check all the additional text

elements for the payment forms.

Optional: Toenterormakechangestotheinformation,gobacktothe

(I)mainIMGscreen: →Setuppayingcompanycodesfor payment

transactions, or

for(II)(III)Customizing: Inthe“MaintainPaymentProgram”screen,

choose“Paying Company Codes”. Chooseyourcompanycodeand

save your entries.

2. Checkthepaymentmethodsthataredefinedforyourcountry.

Note: The default values for configuring two standard payment

methods(CandS)areshownfortheremainingpartoftheexercises

tocoverasmanycountry-specificsettingsasfollows. Trytoenter

datathatismostsuitableforyourcountry. Yourinstructorwillbe

ableto guide you through thissection.

a) Reviewpaymentmethodssetupinyourcountry.

Setuppaymentmethodspercountryforpaymenttransactions(I),or

Choose “Pmnt Methods in Country” (II or III). Double-click your

countryandpaymentmethod(indicatedbyyourinstructor.)

Note: Thedefaultvaluesforconfiguringtwostandardpayment

methods (C and S) are shown for the remaining part of the

exercisestocoverasmanycountry-specificsettingsasfollows.

Enterdatathatismostsuitableforyourcountry(forexample,

United States: Payment method C; Germany: Payment

methodS).Yourinstructorwillbeabletoguideyouthrough

this section.

Enterorcheckthefollowingdataforthepaymentmethodthatismost

appropriate for your country:

Continued on next page

FieldNameorDataType	Values
MinimumAmountforIncoming Payment	EUR 0.50
MinimumAmountforOutgoing Payment	EUR 2.50
FormforthePaymentAdvice	Country-specificform

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AC201 Lesson: Payment Program Configuration

FieldNameorDataType Payment or Payment

methodC methodS

Payment Method Classification:

Check

AllowedforPersonnelPayments

Street,PObox,orPOBoxPstCode

DocumentTypeforPayment ZP ZP

ClearingDocumentType ZV ZV

NameforPrintProgram(acceptthe RFFOUS_C RFFOD__S

default value, thesearetwotypical

programs)

Name of Print Dataset (accept the LIST1S LIST1S

defaultvalue; thesearetwotypical

programs)

Choose “Save”.

Choose the yellow arrow to return to the main payment program

configurationmenu(I): The“MaintainPayment Program”screenis

displayed (II or III).

Continued on next page

FieldNameorDataType	Payment methodC	or Payment methodS
Payment Method Classification: Check
AllowedforPersonnelPayments
Street,PObox,orPOBoxPstCode
DocumentTypeforPayment	ZP	ZP
ClearingDocumentType	ZV	ZV
NameforPrintProgram(acceptthe default value, thesearetwotypical programs)	RFFOUS_C	RFFOD__S
Name of Print Dataset (accept the defaultvalue; thesearetwotypical programs)	LIST1S	LIST1S

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Unit2: AutomaticPayments AC201

3. Reviewthepaymentmethodsthataredefinedforyourcompanycode.

a) Reviewpaymentmethodssetupinyourcompanycode:

Set up payment methods for each company code for payment

transactions(I)orchoose“PmntMethodsinCompanyCode”(IIorIII).

Double-clickyourcompanycodeAC##andthepaymentmethodmost

appropriate for your country.

Enterorcheckthefollowingdata(asrequiredbyyourcountry):

FieldNameorDataType Payment orPayment

methodC methodS

Minimum Amount 0 0

Maximum Amount 250000 250000

ForeignBusinessPartnerAllowed

ForeignCurrencyAllowed

PaymentsViaCust/VendAbroad?

Choose “Save”.

Choose “Forms” to check which forms are used with the payment

program.

Enterorcheckthefollowingdata(asrequiredbyyourcountry):

Field Name or PaymentmethodC orPaymentmethod

Data Type S

Form for the F110_PRENUM_CHCK F110_D_SCHECK

payment transfer

medium

Choose “Save”.

Select the yellow arrow to return to the main payment program

configurationmenu(I)ortheCustomizing: The“MaintainPayment

Program” screen is displayed (II or III).

4. Inthepaymentprogram,configurethebankdeterminationsettingsforyour

house bank 1000, bank account 1000, and the corresponding bank G/L

account(forpaymentmethodS:113101;forpaymentmethodC:113120).

a) Configure house bank information:

Ranking order:

Continued on next page

FieldNameorDataType	Payment methodC	orPayment methodS
Minimum Amount	0	0
Maximum Amount	250000	250000
ForeignBusinessPartnerAllowed
ForeignCurrencyAllowed
PaymentsViaCust/VendAbroad?

Field Name or Data Type	PaymentmethodC	orPaymentmethod S
Form for the payment transfer medium	F110_PRENUM_CHCK	F110_D_SCHECK

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AC201 Lesson: Payment Program Configuration

Set up bank determination for payment transactions (I) or choose

“Bank Determination” (II or III).

Choose your company code AC## and double-click the “Ranking

Order”folder. Here,youspecifytheorderinwhichyourhousebanks

aretakenintoconsiderationbythepaymentprogram.

Enter thefollowing data according to your country requirementsor

checkthis data(choose “NewEntries”):

Field NameorDataType Payment orPayment

methodC methodS

Payment method C S

Currency EUR EUR

Ranking order 1 1

House Bank 1000 1000

Choose “Save”.

Assign GL Accounts:

Double-clickthe“BankAccounts”foldertoassignG/Laccountsfor

the payment programto use for postings.

Enterorcheckthefollowingdata(asrequiredbyyourcountry):

FieldNameorDataType Payment or Payment

methodC methodS

House Bank 1000 1000

Payment Meth. C S

Currency EUR EUR

Account ID 1000 1000

Bank subaccount 113120 113101

Choose “Save”.

Assign amounts:

Double-clickthe“AvailableAmounts”foldertoassignamountlimits

that are available for outgoingpayments.

Enterorcheckthefollowingdata(asrequiredbyyourcountry):

Continued on next page

Field NameorDataType	Payment methodC	orPayment methodS
Payment method	C	S
Currency	EUR	EUR
Ranking order	1	1
House Bank	1000	1000

FieldNameorDataType	Payment methodC	or Payment methodS
House Bank	1000	1000
Payment Meth.	C	S
Currency	EUR	EUR
Account ID	1000	1000
Bank subaccount	113120	113101

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Unit2: AutomaticPayments AC201

FieldNameorDataType Payment or Payment

methodC methodS

House Bank 1000 1000

Account ID 1000 1000

Days 999 999

Currency EUR EUR

AvailableforOutgoingPayment 900000000 900000000

Choose “Save”.

5. Optional: Youwantyournewhousebank,HB##,toprocesscheckpayments

aswell(methodofpaymentSorC).Youalsowanttochangetheexisting

rankingorderof thebanks. Configurethebankdeterminationsettingsfor

yourhousebank, HB##,bankaccountAC##,andthecorrespondingbank

G/Laccount(S:113901;C:113920)togetherwiththefollowingparameters:

Ranking order:

Field Nameor DataType Payment or Payment

methodC methodS

Payment Meth. C S

Currency EUR EUR

Ranking order 1 1

House Bank HB## (## = AC## (## =

your group your group

number) number)

Ranking order 2 2

House Bank 1000 1000

Available Amounts:

Plan the amounts for your house bank ID “HB##”, account ID “AC##”,

analogoustotheexistingentryforhousebankID1000, accountID1000,

together with currency EUR.

a) Configure house bank information:

Ranking Order:

Set up Bank Determination for payment transactions (I) or choose

“Bank Determination” (II or III).

Continued on next page

FieldNameorDataType	Payment methodC	or Payment methodS
House Bank	1000	1000
Account ID	1000	1000
Days	999	999
Currency	EUR	EUR
AvailableforOutgoingPayment	900000000	900000000

Field Nameor DataType	Payment methodC	or Payment methodS
Payment Meth.	C	S
Currency	EUR	EUR
Ranking order	1	1
House Bank	HB## (## = your group number)	AC## (## = your group number)
Ranking order	2	2
House Bank	1000	1000

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AC201 Lesson: Payment Program Configuration

Choose your company code AC## and double-click the “Ranking

Order” folder.

Enter the following data according to your country requirements

(choose “New Entries”):

Field NameorDataType Payment orPayment

methodC methodS

Payment Meth. C S

Currency EUR EUR

Ranking order 1 1

House Bank HB##(##= AC##(##=

your group your group

number) number)

Ranking order 2 2

House Bank 1000 1000

Choose “Save”.

Assign G/L Accounts:

Double-clickthe“BankAccounts”foldertoassignG/Laccountsfor

the payment programto use for postings.

Enterthefollowingdataaccordingtoyourcountryrequirements:

FieldNameorDataType Payment or Payment

methodC methodS

House Bank HB## HB##

Payment Meth. C S

Currency EUR EUR

Account ID AC## AC##

Bank Subaccount 113920 113901

Choose “Save”.

Assign amounts:

Double-clickthe“AvailableAmounts”foldertoassignamountlimits

thatareavailablefortheoutgoingpaymentinconnectionwithhouse

bank HB##, account ID AC##.

Selecttheentryforhousebank1000,accountID1000inconnection

with currency EUR.

Continued on next page

Field NameorDataType	Payment methodC	orPayment methodS
Payment Meth.	C	S
Currency	EUR	EUR
Ranking order	1	1
House Bank	HB##(##= your group number)	AC##(##= your group number)
Ranking order	2	2
House Bank	1000	1000

FieldNameorDataType	Payment methodC	or Payment methodS
House Bank	HB##	HB##
Payment Meth.	C	S
Currency	EUR	EUR
Account ID	AC##	AC##
Bank Subaccount	113920	113901

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Unit2: AutomaticPayments AC201

Choose menu optionEdit → Copy as....

FieldNameorDataType Values

House Bank HB##(##=yourgroupnumber)

Account ID AC##(##=yourgroupnumber)

Save your entries.

6. Optional: If the use of checks and check lotsis standard in your country

(such as in the United States), create them. Otherwise (in Germany, for

example), skip this exercise.

a) Completethisexerciseifyourcountryrequireschecks! Youcanuse

several menupaths tocreatecheck lots. Each path takesyou tothe

samescreen. Choosethepathyoulikebest.

Create check lots (I):

IMG: Financial Accounting (New) → Accounts Receivable and

AccountsPayableAccounting→BusinessTransactions→Outgoing

Payments → Automatic Outgoing Payments→ Payment Media →

CheckManagement→DefineNumberRangesforChecks

Create check lots (II):

On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→AccountsPayable→PeriodicProcessing→Payments

(double-click) → Environment → Check information → Number

Ranges

Create check lots (III):

Transaction code: FCHI

Enter the following data:

FieldNameorDataType Values

PayingCompanyCode AC##

House Bank 1000

Account ID 1000

Choose Goto → Change in the menu bar to display the Maintain

Check Lots screen.

Choose“Create”tocreateanewchecknumberrange.

Continued on next page

FieldNameorDataType	Values
House Bank	HB##(##=yourgroupnumber)
Account ID	AC##(##=yourgroupnumber)

FieldNameorDataType	Values
PayingCompanyCode	AC##
House Bank	1000
Account ID	1000

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AC201 Lesson: Payment Program Configuration

FieldNameorDataType Values

Lot Number 1

Check Number 0001

To 9999

Choose “Enter”.

Choose “Save”.

Repeat the creation of check lots for your house bank, HB##, and

account ID AC## (assuming you have included this house bank in

bank determination for the payment program; see the optional task

5 of this exercise).

Result

You have now made the minimum entries required to configure the payment

program.

You have just:

• Definedapaymentmethodforyourcountryandcompanycode

• Set upyour housebank, bank accounts, andrelated G/L accountsfor the

payment program¨

• Madethebasicsettingsforconfiguringthepaymentprogram

• Created check lots (optional)

FieldNameorDataType	Values
Lot Number	1
Check Number	0001
To	9999

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Unit2: AutomaticPayments AC201

Lesson Summary

You should now be able to:

• Describethestructureofthepaymentprogramconfiguration

• Carryoutthebasicconfigurationforthepaymentprogram

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AC201 Lesson: Running the Payment Program – Individual Steps

Lesson: Running the Payment Program – Individual

Steps

Lesson Overview

Nowthatyouhavereceivedanoverviewofthepaymentprogram,youwillnext

take a closer look at the individual steps.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Listandexplainthemajorprocessingstepsofthepaymentprogram

• Maintain the parametersfor the payment run

• Editthepaymentproposalcreatedbythepaymentprogram

• Generate payment media

Business Example

Nowthatthegeneralstructureofthepaymentprocesshasbeenexplainedandthe

basicconfigurationofthepaymentprogramcompleted,thedepartmentneedsto

knowmoreabouttheindividualstepsinthepaymentprogram.

Figure 30: Parameters

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Unit2: AutomaticPayments AC201

Afterthebasicconfigurationiscomplete,thepaymentprocesscanbegin. Inthe

firststepofthepaymentprocess,youhavetodefinethefollowing:

• What is to be paid?

• Which payment method will be used?

• When will the payment be made?

• Which company codes will be considered?

• How are they going to be paid?

Everypaymentprogramrunisidentifiedbytwofields:

• Run Date

• Identification

Therundateisrecommendedastheactualdatewhentheprogramisexecuted.

Itsmain purposeis toidentify theprogramrun.

Theidentificationfieldisusedtodifferentiatebetweenprogramrunsthathave

the same run date.

Figure 31: Open Item Selection

AlldocumentsthatwereentereduptotheDocsentereduptodateareincludedin

the payment run.

Thepostingdateisthedatewhenthegeneralledgerisupdatedwiththepostings.

Thisdateisdefaultedfromtherundateonthepreviousscreen.