AC201_EN_Col92_FV_Part_A4 - dunning (第8页)

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Unit5: LogisticsIntegration AC201

Solution 18: Importance of Material and

Material Type

Task 1:

Toimplementtheoveralldesignofthevalueflow,youhavetotraintheproject

team members in Logistics and Financials. To describe the relationships in

automaticaccountdetermination,youhavetobeabletoexplainthetwokeyterms,

account category reference and valuationclass.

1. Explain the termaccount category reference.

Answer:

Choose: IMG: Materials Management → Valuation and Account

Assignment→AccountDetermination→AccountDeterminationwithout

Wizard → Define Valuation Classes.

Display thedocumentation for thisactivity.

The group category reference simplifies the assignment of the permitted

valuationclassestoamaterialtype. Assuch,itrepresentsthelinkbetween

thematerialtypeandthepermittedvaluationclasses.

2. Explain the term valuation class.

Answer:

Valuationclassesenablematerial-dependentassignmentofG/Laccounts.

Togetherwithotherfactors,thevaluationclassdeterminestheG/Laccounts

thatareupdatedastheresultofavaluation-relevanttransaction.

3. Writedowntheaccountcategoryreferencesandpermittedvaluationclasses

thatareassignedforthefollowingmaterialtypesinthetrainingsystem.

MaterialType AccountCategory AllowedValuationClasses

Ref.

ROH

FERT

HALB

Continued on next page

292

MaterialType	AccountCategory Ref.	AllowedValuationClasses
ROH
FERT
HALB

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AC201 Lesson: Importance of Material and Material Type

a) Choose: IMG: Materials Management → Valuation and Account

Assignment→AccountDetermination→AccountDetermination

without Wizard→DefineValuationClasses

b) ChooseMaterialType/AccountCategoryReference.

Determine the account category references that are assigned to the

material types.

c) Choose Valuation Class.

Determine the allowed valuation classes for each account category

reference.

Material Account AllowedValuationClasses

Type CategoryRef.

ROH 0001 3000,3001,3002, 3003

FERT 0009 7920, 7925

HALB 0008 7900, 7910

4. Canthesevaluationclassesalsobeusedformaterialswithothermaterial

types?

Answer:

Yes, as long as these material types are assigned to the same account

category reference. You can assign several material types to the same

account category reference.

5. Canonematerialtypebeassignedseveralaccountcategoryreferences?

Answer:

No,amaterialtypecanonlybeassignedoneaccountcategoryreference(this

is controlled by the table definition).

Continued on next page

293

Material Type	Account CategoryRef.	AllowedValuationClasses
ROH	0001	3000,3001,3002, 3003
FERT	0009	7920, 7925
HALB	0008	7900, 7910

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Unit5: LogisticsIntegration AC201

Task 2:

ConfigurethesettingsforautomaticaccountdeterminationformaterialtypeROH.

Creation of the material master records for your new plant, AC##, hasalready

begun. First getanoverviewofthecurrent statusintheapplication. Youwant

to create a new valuation class to change the settings for automatic account

determination.

Define a new valuation class that is assigned to the existing account category

referenceforrawmaterials(0001). Sincethisaccountcategoryreferenceisalso

(still) assigned to material type ROH, this new valuation class is available for

material master recordswithmaterial type ROH.

1. DisplaythenewmaterialT-AC##(##=yourgroupnumber)inyourplant,

AC##.

Whichmaterialtypewasthismaterialassignedto?

Whichvaluationclassisassigned to thematerial?

a) On the SAP Easy Access screen, choose: Logistics → Materials

Management→MaterialMaster→Material→Display→Display

Current (MM03).

Selectthe“BasicData1”and“Accounting1”views.

Choose “Continue”.

Enteryourplant,AC##(##=yourgroupnumber),astheorganizational

level.

Choose “Continue”.

Onthe“BasicData1”tab,choosethe“i”(informationformaterial)

buttontodisplaythematerialtype. Thisbuttonislocatedtotherightof

thematerialname,“AC##Material,standardprice”.

Result: Your material wasassignedtomaterial typeROHwhenthe

master record was created.

ChooseEnter. Yougo directlytothe“Accounting1”tab, to display

the valuation class.

Result: Yourmaterialwasassignedvaluationclass3000.

2. Define anew valuation class, VC## (## = your group number), with the

description“RawMaterialsAC##”(##=yourgroupnumber),andassignit

totheexistingaccountcategoryreferenceforrawmaterials(0001). Since

thisaccountcategoryreferenceisalso(still)assignedtomaterialtypeROH,

thisnewvaluationclassisavailableforinputforthematerialmasterrecords.

Continued on next page

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AC201 Lesson: Importance of Material and Material Type

Assignthenewvaluationclass,VC##,toyourmaterial,T-AC##.

a) In the IMG, choose:

IMG:MaterialsManagement→ValuationandAccountAssignment→

AccountDetermination→AccountDeterminationwithoutWizard→

Define Valuation Classes.

Choose Valuation Class.

Make a new entry, VC##, enter “Raw Materials AC##” as the

description, and assign account category reference 0001 to this

valuation class.

Save your entry.

b) On the SAP Easy Access screen, choose: Logistics → Materials

Management → Material Master → Material → Change →

Immediately (MM02).

Select“Accounting 1”in theviewselection.

Choose “Continue” (Enter).

Enteryourplant,AC##(##=yourgroupnumber),astheorganizational

level.

SelectentryVC##(##=yourgroupnumber)inthe“ValuationClass”

fieldandsavethechangestothematerialmaster.

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Unit5: LogisticsIntegration AC201

Lesson Summary

You should now be able to:

• Describe the relationship between the material master and the account

determination process

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Lesson: Business Transactions and Their Impact on

Account Determination

Lesson Overview

Thislessonintroducesyoutotheimpactofthebusinesstransactiononautomatic

accountdetermination. Itfocusesonaspecificgoodsmovement,goodsreceiptto

storageforastandardorder,andhowitiscontrolledbythemovementtype.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Describewhatavaluestringisandhowitisdeterminedforgoodsmovements

• Explain theimportanceof theaccount grouping

Business Example

You want to familiarize yourself with the scope of account determination for

the processes at your company.

Youwanttocompletethesettingsforaccountdeterminationforyournewplant,

AC##, and material T-AC##.

Business Processes and Account Determination

The relevant posting transactions for each accounting-relevant transaction in

MaterialsManagementisdefinedintheSAPsystem. SincedifferentSAPusers

usedifferentchartsofaccounts,generalizedpostingrecordsareassignedtoeach

transaction in a value string.

InsteadofspecificG/Laccountnumbers,thevaluestringcontainsthetransaction

keysfortherespectivepostingtransaction. Thefirsttransactionkeyinaposting

key is usually for the debit posting.

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Unit5: LogisticsIntegration AC201

Figure125: AccountDeterminationKey: BusinessTransaction(1)

The posting transactions for the accounting-relevant transactions in inventory

managementandinvoiceverificationhavefixeddefinitions.

Figure 126: AccountDeterminationin MM: ProcessFlow

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Everyrelevant movementtypeininventorymanagementandeverytransaction

in invoice verification are assigned posting records that are generalized in a

valuestring (postingrule). InsteadofspecificG/Laccount numbers, thevalue

stringcontainskeysfortherespectivepostingtransaction(forexample,BSXfor

inventorypostingandPRDforpricedifferenceposting).

Youdonothavetodefinethesetransactionkeys;theyaredeterminedintheSAP

systemautomatically-eitherfromthespecificinvoiceverificationtransactionor

fromthetransactionandmovementtypeininventorymanagement. Youonlyhave

toassigntheG/Laccounttotherespectivepostingtransactions(takinganyother

account determinationkeys into consideration).

Theassignmentsofvaluestringstogoodsmovementsandthebreakdownofthese

value strings into transaction keys are available in Customizing for inventory

managementandphysicalinventory,however,youcannotchangethevaluestrings

or their assignments.

ThecorrespondingG/Laccountsareassignedtotherespectivepostingtransactions

inCustomizingforvaluationandaccountassignment.

Figure 127: Valuation of Goods Receipt

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Unit5: LogisticsIntegration AC201

GoodsreceiptsmustbevaluatedbeforetheyarepostedinFinancialAccounting.

Thetypeofvaluationisdefinedbytheentryinthepricecontrolindicatorinthe

materialmasterrecord. Thepricecontrolindicatorcanbe:

• V: Moving average price

The goods received are valuated based on the purchase order price. The

movingaveragepriceiscalculatedbydividingthetotalvaluebythetotal

inventory. Itisusedastheclearingpriceforgoodsissues.

• S: Standard price

The standard price is entered in the material master record. The goods

received are valuated with the standard price. Any differences between

thevaluatedgoodsreceivedandthepurchaseorderamount ispostedtoa

price difference account.

Inacasewheregoodsarriveaftertheinvoice,theycanbevaluateddirectlywith

the invoice amount.

Figure 128: Invoice Receipt

MovingaveragepriceV:Materialinventoryaccount. Themovingaverageprice

is recalculated.

Standard price S: Price difference account

Credit memos are handled the same way.

Hint: InvoicescanbereversedinMaterialsManagement. Inthiscase,

theinvoiceinaccountingisalsoreversed; however,clearingstillhasto

take place.

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Figure129: DeterminationoftheValueStringforGoodsMovements

Thevaluestringsassignedtospecifictransactionsaredeterminedautomatically,

basedonbothmanuallyenteredparametersandparametersderivedbythesystem

internally.

Thevaluestringcontainsthefullsetofpostingtransactionsthatarepossiblefora

transaction. Theprogramdetermineswhichofthesepostingtransactionsresultsin

actualG/Laccountpostings;youcannotconfigurethisinCustomizing.

Figure 130: WE01 Value String – Example

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Unit5: LogisticsIntegration AC201

The goods receipt posting in the above example illustratesa goods receipt for

a standard order to warehouse, for a non-account assigned PO item with item

categoryNormal. ValuestringWE01isassignedtothisbusinesstransactionfor

materialsthataremanagedonavalue(andquantity)basis. Thenextslideshows

thetransaction keysassignedto this value string.

They include:

• BSXfor(all)postingstostock/inventoryaccounts

• WRXfor postingstotheGR/IRclearingaccount basedongoodsreceipts

and invoice receipts for standard orders

• PRDfor postingsin whichthe order price(or invoice price) differsfrom

the material's standard price

The documentation for Customizing activity Configure Automatic Postings

containsmoredetailedinformationaboutallSAPtransactionkeys.

Figure 131: Example 1 for Value Strings: WE01

In the standard system, value string WE01 is assigned to goods receipts

for standard orders (as well as for cancellations and return deliveries) with

non-accountassignedPOitemswithitemcategoriesNormalandSubcontracting

for valuated material to warehouse.

Whena(valuated)goodsreceipttakesplaceforanon-accountassignedPOitem,a

postingisalwaysmadetoaninventoryaccountwithtransactionkeyBSXandthe

offsettingpostingtotheGR/IRclearingaccountwithtransactionkeyWRX.

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

A price different posting (transaction key PRD) is only made if the valuated

material isvaluatedwithastandardpriceandtheorderprice(or invoiceprice)

differs from this standard price.

Transaction key KDM is used in Materials Management for exchange rate

differencesforordersinforeigncurrenciesresultingfromdifferencesinexchange

ratesbetweengoodsreceiptandinvoicereceipt,ifthematerialcannotbecharged

orcreditedbecauseitusesstandardpricecontrolordoesnothavesufficientstock.

Transaction keysEINand EKG (andpossiblyFRE) areonlyusedin company

codeswherepurchaseaccountmanagementisactive(legallyrequiredinFrance

and Belgium, for example).

Transaction keys BSV, FRL, and FRN are only used for item category

Subcontracting.

TofindoutwhytransactionkeyBSXiscontainedtwice,aswellasinformation

abouttransactionkeyUMB,seethefollowingdiagram.

Figure 132: Example 2 for Value Strings: WA14

Value string WA14 has been defined for the free-of-charge delivery goods

movement(movementtype511)withinventorymanagementinavaluebasis.

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Unit5: LogisticsIntegration AC201

The following cases are possible:

1. Free-of-chargedeliveryforamaterialwithmovingaveragepricecontrol(V):

Noaccountingdocumentisgenerated,sincethereceiptisvaluatedwithzero.

Only the stock quantity is increased.

2. Freeofchargedeliveryforamaterialwithstandardpricecontrol(S)(and,if

thepostingdateliesinthepreviousperiod: thestandardpriceintheposting

periodequalsthestandardpriceinthecurrentperiod):

Anaccountingdocumentisgeneratedthatcontainsaninventorypostingfor

thereceiptatthestandardprice(transactionBSX)andapostingtoarevenue

accountfor pricedifferences(transaction PRD).

3. Freeofchargedeliveryforamaterialwithstandardpricecontrol(S)anda

posting date in the previous period, but the standard price in the posting

perioddoesnotequalthestandardpriceinthecurrentperiod:

Anaccountingdocumentisgeneratedforthepreviousperiodandanother

accountingdocumentforthecurrentperiod(adjustmentposting).

Theaccountingdocumentforthepreviousperiodcontainsthereceipttothe

inventoryaccountatthestandardpricefromthepreviousperiod(transaction

BSX) and the price difference posting (transaction PRD) with the same

amount.

Theaccountingdocumentforthecurrentperiodtakesthedifferencebetween

thestandardpricesinthepreviousandcurrentperiodsintoaccount. Aprice

change iscarried out for the quantity postedto theprevious period. This

accountingdocument(postingdate=1st dayofthecurrentperiod)contains

thestockadjustmentposting(2ndtransactionBSX)andapostingtoaccount

Revenue/ExpensefromRevaluation(transactionUMB).

Everytransactioninthisvaluestringthatoccurswhenabusinessprocessisposted

atyourcompanymust beassignedthenecessaryaccounts. If theG/L accounts

forindividualtransactionsarenotdependentonallthreeaccountdetermination

keys,youcangreatlyreducetheconfigurationeffort. BeforeyouassigntheG/L

accounts,definetherulesforeachtransactionandchartofaccountsinlinewith

your requirements.

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Figure 133: Assignment of G/L Account Number

Ruleslet you definewhether the assignment of G/L accountsfor atransaction

withautomaticaccountassignment isdependent on:

• The valuation grouping codes

• Theaccountgroupings(notpossibleforeverypostingkey)

• The valuation class

Another indicator lets you define, for each posting transaction, whether you

wanttoassigndifferent G/Laccountsforcreditanddebitposting (notpossible

for inventory accounts).

The following screen shot from SAP Customizing shows the assignment of

inventoryaccounts-thatis,theassignmentofG/LaccountstotransactionBSX.

ThisassignmentisonlyvalidwithintheINTchartofaccounts. Thedependency

onthevaluationgroupingcodesandthevaluationclassfortransactionBSX(for

chart of accountsINT) isdefinedunder Rules.

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Unit5: LogisticsIntegration AC201

Figure134: AssignmentofInventoryAccounts(TransactionBSX)

AvalidG/Laccountmustbeassignedtoeachcombinationofvaluationgrouping

code and valuation class (for materials kept in stock) that can occur during a

business process.

You also assign the FI posting keys for the debit and credit postings for each

postingtransactionunderPostingKeys. Thepostingkeyisatwo-placenumeric

keythat controlstheentryof documentitems, suchas:

• Theaccounttype(vendor,customer,asset,material,orG/Laccount)

• Credit or debit posting

• The design of the entry screens

The Account Grouping

SincepostingtransactionOffsettingentryforinventorypostingisusedfordifferent

transactions (such as goods issue, scrapping, and physical inventory) that are

assignedtodifferentaccount(suchasconsumptionaccount,scrappingexpense,

expense/revenuefromphysicalinventorydifferences),thispostingtransactionhas

tobesubdividedwithanotherkey. Theaccountgroupingservesthispurpose.

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Figure135: AccountDeterminationKey: BusinessTransaction(2)

TheaccountgroupingletsyoudifferentiatetheassignmentofG/Laccountsfor

eachtransactionkeyduringaccountassignment. ThismeansyoucanassignG/L

accountsforindividualtransactionsdependentonthemovementtypeofagoods

movement in Materials Management.

InMM,theaccountgroupingisonlyactivefortransactionkeyGBB(offsetting

postingforinventoryposting)inthestandardsystem. However,youcanalsothe

accountgroupingforothertransactionsatyourcompany(forpricedifferences,for

example) if necessary.

YoucanassigntheaccountgroupingtopostingtransactionOffsetting entryfor

inventorypostingdependentonthemovementtypeandotherindicatorsforgoods

movements.

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Unit5: LogisticsIntegration AC201

Figure 136: Transaction Keys and Account Grouping

ThevaluestringscontainkeysforthepostingtransactionsthatcanresultinG/L

accountupdatesduringanFI-relevantposting. Thevaluestringsaredefinedby

SAP. You cannot change the value strings or the transactions they contain in

Customizing.

Youcanconfiguretheautomaticpostingsforeachofthesepostingtransactions,

dependent on theother accountdeterminationkeys.

Certainpostingtransactionscanbedifferentiatedbytransactionbasedonaccount

groupings.

Youcanchangetheaccountgroupingfortransactionsininventorymanagement,

dependentonthemovementtypeandotherindicators(suchasthespecialstock

indicator).

Theaccountgroupingsforinvoiceverificationtransactionscannotbechanged.

ThefollowingscreenshotfromSAPCustomizingshowstheassignmentofG/L

accountsfordifferentaccountgroupingsandvaluationclassesforthetransaction

Offsetting entry for inventory posting.

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Figure137: AssignmentofG/LAccountsforTransactionGBB

Figure138: Realization: AccountGroupingforTransactionGBB

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Unit5: LogisticsIntegration AC201

Thisdiagramshowsdifferentaccountgroupingsthatareassignedtotheshown

movementtypesintheSAPsystem—independentlyofanyotherindicators.

However,youcanassigndifferentconsumptionaccountsforthesamemovement

type – for the goods issuefor a production order, for example – dependent on

whetherthewithdrawalwasmadefromin-housestockorconsignmentstock.

The following diagram shows the account determination keys for automatic

account determination.

Figure 139: Summary of Account Determination Keys

The following system parameters (account determination keys) are taken into

accountinthesettingsforautomaticaccountdetermination:

• Chart of account of the company code

• Valuationgroupingcodeoftheplantorcompanycode

• Valuation class of the material

• Transactionkeyfromthevaluestring,possiblywithaccountgrouping

YoucanassigntheG/Laccountsforyourbusinessprocessesdependentonthese

parameters.

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Account Determination Simulation

A simulation function is available for you to check the settings for automatic

accountdetermination. Inthisfunction,allaccountdeterminationkeysforaccount

determinationareoutputvisibly,asadditionalinformation.

Figure 140: Simulation

Thesimulation,whichyoucanstartintheConfigureAutomaticPostingsactivity,

showsyoutheG/Laccountsthatareassignedunderthefollowingaspects:

• For the specified material or valuation class

• For the specific plant

• Forthespecifiedtransactionininventorymanagementorinvoiceverification

You can choose from the following options:

• Enterthematerialnumberorthevaluationclass(inputmode)

• Transactionin inventorymanagementor invoiceverification (application

area)

TheSAPsystemcanalsocheckwhethertheassignedaccountsactuallyexistfor

the settings when the simulation is called.

Alltransactionkeysfor theinvolvedvaluestringaretakenintoaccountduring

thesimulation,regardlessofwhetherornottheyarerelevantforyourcompany

code (for example, EIN, EGK, FRE).

Youcanverifythecompatibilityofthefieldselectionfortheselectedmovement

typewiththefieldselectionfortheassignedaccountswithinthesimulationfor

inventorymanagementtransactions(reportRM07CUFA).

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Unit5: LogisticsIntegration AC201

Caution: Theaccountfortheoffsettingpostingisdecisive.

ThefollowingscreenshotfromSAPCustomizingshowsthesimulationofaccount

determinationforarawmaterialformovementtype511,free-of-chargedelivery.

Figure 141: Simulation of Account Determination

Thefourpostinglinesseeninthelowerblockcorrespondtothefourtransaction

keysthatarelistedforvaluestringWA14inthepreviousdiagram. The-e-entry

meansthistransactionisnotdependentontherespectiveaccountdetermination

key in the column.

Figure 142: Automatic Business Area Assignment

Thedivisionisusedforautomaticbusinessareaassignment.

Abusinessareacanbeassignedtoacombinationofvaluationareaanddivision.

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Exercise 19: Checking and Completing

Account Assignment Settings

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Check the rules used to define the various dependencies in account

determination

• DeterminetheG/Laccountsassignedtoindividualtransactionsandassign

other G/L accounts

• Use the simulation function to check the settings for automatic account

determination

Business Example

Before you configure the settings for automatic postings in your system,

demonstratethenavigationwithinaccountdeterminationbasedonanaccounting

transaction–forexample,forplant1000intheIDESsystem.

Task 1:

To post a valuated goods receipt for a standard order to warehouse, you need

accountassignmentsforthefollowingtransactions(amongothers):

- Inventory posting (BSX)

- GR/IR clearing (WRX)

1. ExaminetherulesforthesetwotransactionsforchartofaccountINT.Do

not change any of these rules. Which dependencies are configured for

transactions BSX and WRX?

2. FindoutwhichG/L accountsareassignedtothesetransactionsforgoods

movementsinplant1000. EntertheG/Laccountnumbersinthefollowing

table.

Continued on next page

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Unit5: LogisticsIntegration AC201

Valuationclass: 3000 3001 3030 7900

TransactionBSX

TransactionWRX

Task 2:

AssignthenecessaryG/Laccountsforgoodsreceiptpostingsinyournewplant,

AC##. In this exercise, only consider goods receipts for standard orders to

warehouse,forrawmaterialswithvaluationclassVC##(##=yourgroupnumber).

1. Canyoualreadypostagoodsreceiptforthestandardordertowarehouse

foryourmaterialT-AC##inplantAC##(##=yourgroupnumber)? Why

or why not?

2. Whichvaluationgroupingcodeisassignedtoyourplant,AC##?

3. Assign inventory account 300560 to (transaction BSX) for automatic

postingsinplantAC##formaterialsinyournewvaluationclass,VC##.

4. Use the simulation to find out whether account 300560 is used for the

inventory posting for raw material T-AC## for a goods receipt for a

standard order to warehousein plantAC##.

Hint: Onlypayattentiontothetwotransactionsdescribedabove:

BSXandWRX.Youcanignoretheothertransactionsshown.

314

Valuationclass:	3000	3001	3030	7900
TransactionBSX
TransactionWRX

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Solution 19: Checking and Completing

Account Assignment Settings

Task 1:

To post a valuated goods receipt for a standard order to warehouse, you need

accountassignmentsforthefollowingtransactions(amongothers):

- Inventory posting (BSX)

- GR/IR clearing (WRX)

1. ExaminetherulesforthesetwotransactionsforchartofaccountINT.Do

not change any of these rules. Which dependencies are configured for

transactions BSX and WRX?

Answer:

Choose: IMG: Materials Management → Valuation and Account

Assignment→AccountDetermination→AccountDeterminationwithout

Wizard → ConfigureAutomatic Postings.

If a dialog window stating Valuation grouping code was not defined for

valuation area ..., choose Cancel.

Choose Account Assignment.

Positionthecursortoselectthedesiredtransaction(BSXorWRX).

Choose: Goto → Rules.

Note: Youcanalsodouble-clicktoselectthedesiredtransactionandthen

navigatefromtheaccount overviewto therules.

Ifnecessary, enterINT asthechartof accounts.

TherulesfortransactionsBSXandWRXdefinethefollowingdependencies:

• BSX—Dependentonthevaluationgroupingcodesandthevaluation

class

• WRX—Onlydependentonthechartofaccounts,notonthevaluation

grouping codes or the valuation class

2. FindoutwhichG/L accountsareassignedtothesetransactionsforgoods

movementsinplant1000. EntertheG/Laccountnumbersinthefollowing

table.

Continued on next page

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Unit5: LogisticsIntegration AC201

Valuationclass: 3000 3001 3030 7900

TransactionBSX

TransactionWRX

a) Tofindoutwhichaccountsareupdatedformovementsinplant1000,

you first have to determine the valuation grouping code for plant

1000. You did this in the exercise on “Impact of Valuation Level

andValuationArea” in the lesson of the same name. The valuation

grouping code for plant 1000 is 0001.

Choose: IMG: Materials Management → Valuation and Account

Assignment→AccountDetermination→AccountDetermination

withoutWizard→GroupTogetherValuationAreas.

b) Inthenextstep,youdeterminetheaccountsthatareassignedforthese

twotransactionsforvaluationgroupingcode0001.

Choose: IMG: Materials Management → Valuation and Account

Assignment→AccountDetermination→AccountDetermination

withoutWizard→ConfigureAutomaticPostings.

IfadialogwindowstatingValuationarea...,appears,chooseCancel.

Choose Account Assignment.

Double-click to select the desired transaction (BSX or WRX). If

necessary, enter INTasthechartofaccounts.

c) The following accounts are used:

Valuationclass: 3000 3001 3030 7900

TransactionBSX 300000 300010 303000 790000

TransactionWRX 191100 191100 191100 191100

Task 2:

AssignthenecessaryG/Laccountsforgoodsreceiptpostingsinyournewplant,

AC##. In this exercise, only consider goods receipts for standard orders to

warehouse,forrawmaterialswithvaluationclassVC##(##=yourgroupnumber).

1. Canyoualreadypostagoodsreceiptforthestandardordertowarehouse

foryourmaterialT-AC##inplantAC##(##=yourgroupnumber)? Why

or why not?

Answer: No, because no inventory account is assigned for plant AC##

and valuation class VC##.

Continued on next page

316

Valuationclass:	3000	3001	3030	7900
TransactionBSX
TransactionWRX

Valuationclass:	3000	3001	3030	7900
TransactionBSX	300000	300010	303000	790000
TransactionWRX	191100	191100	191100	191100

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

2. Whichvaluationgroupingcodeisassignedtoyourplant,AC##?

a) Choose: IMG: Materials Management → Valuation and Account

Assignment→AccountDetermination→AccountDetermination

withoutWizard→GroupTogetherValuationAreas.

PlantAC##isassignedvaluationgroupingcodeVG##.

3. Assign inventory account 300560 to (transaction BSX) for automatic

postingsinplantAC##formaterialsinyournewvaluationclass,VC##.

a) Choose: IMG: Materials Management → Valuation and Account

Assignment→AccountDetermination→AccountDetermination

withoutWizard→ConfigureAutomaticPostings.

IfadialogwindowstatingValuationgroupingcodewasnot defined

forvaluationarea... appears, chooseCancel.

Choose Account Assignment.

Select only transaction BSX.

CreateanewentryfortransactionBSXwiththefollowingvalues:

FieldNameorDataType Values

ValuationGroupingCode VG##(##=yourgroupnumber)

Valuation Class VC##(##=yourgroupnumber)

Account 300560

Save your entries.

Note: YoudonotneedanewentryfortransactionWRX,becausethe

configuration of the account determination rules means the GR/IR

clearingaccountisnotdependentonthevaluationgroupingcodes.

Continued on next page

317

FieldNameorDataType	Values
ValuationGroupingCode	VG##(##=yourgroupnumber)
Valuation Class	VC##(##=yourgroupnumber)
Account	300560

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Unit5: LogisticsIntegration AC201

4. Use the simulation to find out whether account 300560 is used for the

inventory posting for raw material T-AC## for a goods receipt for a

standard order to warehousein plantAC##.

Hint: Onlypayattentiontothetwotransactionsdescribedabove:

BSXandWRX.Youcanignoretheothertransactionsshown.

a) Choose: IMG: Materials Management → Valuation and Account

Assignment→AccountDetermination→AccountDetermination

withoutWizard→ConfigureAutomaticPostings.

b) Choose Simulation.

Enter plant AC## and your material number, T-AC##; choose

movementtype101andselectGRGoodsReceipt(double-click).

Choose Account Assignment.

Youshouldseethefollowingaccounts(amongothers):

Inventory posting (BSX) 300560

GR/IRclearingaccount (WRX) 191100

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Exercise 20: Creating Purchase Orders

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Createandprocesspurchaseordersforastockmaterial

Business Example

Theprocurementprocessforstockmaterialsatyourcompanyconsistsofpurchase

order, goodsreceipt, andinvoiceverification. Now that youhave successfully

simulated account determination for your plant, you want to test the complete

procurementprocessintheSAPapplication. Inthefirststep,familiarizeyourself

with thePO entry process for stock materials.

Task:

1. Maintain Personal Settings

Before you create a purchase order, you should maintain your personal

defaultvaluesintheorderingtransaction,sinceyouwillalwaysworkwith

certain data.

StarttransactionCreatePurchaseOrder(Vendor/SupplyingPlantKnown)

andchoosethe PersonalSettingpushbutton. OntheDefaultValuestab,

PurchaseOrderHeadertab,definethefollowingvaluesfortheorganizational

data:

Hint: ## = Your group number

PurchasingOrganization Purchase AC (AC## )

Purchasing Group Oswald, G. (030)

Company Code IDESTrainingACGr. ##(AC##)

Save your default values.

2. Create Purchase Order

Order100unitsofmaterialT-AC##(AC##Material,Sprice)fromyour

vendorT-F00A00(ACVendor)forimmediatedelivery. Notethefollowing

details:

Continued on next page

319

PurchasingOrganization	Purchase AC (AC## )
Purchasing Group	Oswald, G. (030)
Company Code	IDESTrainingACGr. ##(AC##)

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Unit5: LogisticsIntegration AC201

Deliv. Date Today's date

Plant AC##

Storage Location 0001 (Material stores)

Net Price 10unitsoflocalcurrency

Purchase order number:

____________________________________________

3. Display the Purchase Order

Display your purchase order again and check whether you have entered

all the data correctly.

Work with the document overview and use the icon to choose the

selection variant “My Purchase Orders”.

320

Deliv. Date	Today's date
Plant	AC##
Storage Location	0001 (Material stores)
Net Price	10unitsoflocalcurrency

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Solution 20: Creating Purchase Orders

Task:

1. Maintain Personal Settings

Before you create a purchase order, you should maintain your personal

defaultvaluesintheorderingtransaction,sinceyouwillalwaysworkwith

certain data.

StarttransactionCreatePurchaseOrder(Vendor/SupplyingPlantKnown)

andchoosethe PersonalSettingpushbutton. OntheDefaultValuestab,

PurchaseOrderHeadertab,definethefollowingvaluesfortheorganizational

data:

Hint: ## = Your group number

PurchasingOrganization Purchase AC (AC## )

Purchasing Group Oswald, G. (030)

Company Code IDESTrainingACGr. ##(AC##)

Save your default values.

a) Maintain Personal Settings

On the SAP Easy Access screen, choose: Logistics → Materials

Management → Purchasing → Purchase Order → Create →

Vendor/Supplying Plant Known.

PersonalSettingpushbutton,DefaultValuestab,thenPOHeader

tab:

PurchasingOrganization AC##(PurchaseAC)

Purchasing Group 030 (Oswald, G.)

Company Code AC##(IDESTrainingACGr. ##)

Save your personal default values. These values are used in all

purchase orders until you changethem.

2. Create Purchase Order

Order100unitsofmaterialT-AC##(AC##Material,Sprice)fromyour

vendorT-F00A00(ACVendor)forimmediatedelivery. Notethefollowing

details:

Continued on next page

321

PurchasingOrganization	Purchase AC (AC## )
Purchasing Group	Oswald, G. (030)
Company Code	IDESTrainingACGr. ##(AC##)

PurchasingOrganization	AC##(PurchaseAC)
Purchasing Group	030 (Oswald, G.)
Company Code	AC##(IDESTrainingACGr. ##)

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Unit5: LogisticsIntegration AC201

Deliv. Date Today's date

Plant AC##

Storage Location 0001 (Material stores)

Net Price 10unitsoflocalcurrency

Purchase order number:

____________________________________________

a) Create Purchase Order

On the SAP Easy Access screen, choose: Logistics → Materials

Management → Purchasing → Purchase Order → Create →

Vendor/Supplying Plant Known.

PurchaseOrderType (NB) Standard PO

Vendor T-F00A00

In the item overview:

ItemData: Item 10

Material T-AC## (## = your group

number)

PO Quantity 100

Net Price 10

Plant AC## (## = your group

number)

Storage Location 0001(Materialstores)

Choose Extras → Settings.

3. Display the Purchase Order

Display your purchase order again and check whether you have entered

all the data correctly.

Work with the document overview and use the icon to choose the

selection variant “My Purchase Orders”.

a) Display the Purchase Order

Once you have saved your purchase order, remain in the ordering

transactionandopen thedocument overview.

As selection variant, choose “My Purchase Orders” (icon ). To

displayyourdocuments,double-clickthepurchaseordernumber.

322

Deliv. Date	Today's date
Plant	AC##
Storage Location	0001 (Material stores)
Net Price	10unitsoflocalcurrency

PurchaseOrderType	(NB) Standard PO
Vendor	T-F00A00

ItemData: Item 10
Material	T-AC## (## = your group number)
PO Quantity	100
Net Price	10
Plant	AC## (## = your group number)
Storage Location	0001(Materialstores)

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Exercise 21: Posting Goods Receipts

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Entergoodsreceiptsfor existingpurchaseorders

Business Example

Younowenterthegoodsreceiptwithreferencetoyourpurchaseorder. Sincethis

alsoupdatesthepurchaseorderhistory,thisenablesthebuyertogetinformation

aboutthestatusofthedeliverydirectfromthepurchaseorderdocument.

Task:

1. Post a Goods Receipt

Theorderedmaterialisdeliveredcompleteandundamaged. Postthegoods

receiptwith reference to its purchase order in the consumableinventory

of storage location 0001 (material warehouse) in plant AC## (## = your

group number).

Postthegoodsreceiptandwritedownthematerialdocumentnumber.

Note that the purchase order number is not displayed in the document

overviewofthegoodsreceipttransaction. Ifyouwanttofindyourpurchase

order, use the search function .

Forexample,searchforyourvendorT-F00A00and/ormaterialT-AC##.

Material document number:

_________________________________________

2. Display Material Document

Displaythematerialdocumentcreatedbypostingthegoodsreceipt.

3. Display accounting document

Thendisplaytheaccountingdocumentforthegoodsreceipt.

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Unit5: LogisticsIntegration AC201

Solution 21: Posting Goods Receipts

Task:

1. Post a Goods Receipt

Theorderedmaterialisdeliveredcompleteandundamaged. Postthegoods

receiptwith reference to itspurchaseorder in the consumable inventory

of storage location 0001 (material warehouse) in plant AC## (## = your

group number).

Postthegoodsreceiptandwritedownthematerialdocumentnumber.

Note that the purchase order number is not displayed in the document

overviewofthegoodsreceipttransaction. Ifyouwanttofindyourpurchase

order, use the search function .

Forexample,searchforyourvendorT-F00A00and/ormaterialT-AC##.

Material document number:

_________________________________________

a) Post a Goods Receipt

On the SAP Easy Access screen, choose: Logistics → Materials

Management→InventoryManagement→GoodsMovement→Goods

Receipt→ForPurchaseOrder→PONumberKnown

Select your purchase order by using the search function (Find

PurchaseOrder)orenterthepurchaseordernumberdirectly.

SelectItemOK(beneaththedetaileddata).

PostthegoodsreceiptbychoosingthePOSTpushbutton.

2. Display Material Document

Displaythematerialdocumentcreatedbypostingthegoodsreceipt.

a) Display Material Document

Switch from thegoods receipt entry screen to display mode. To do

this, changethetransactionfrom“(A01) GoodsReceipt”to“(A04)

Display”. Makethechangeinthedropdownlist. Thisislocatedabove

the“General”tabpage. Thelastmaterialdocumentthatyoupostedis

displayedautomatically. Confirmitwith“Enter”.

Remain in the same screen.

Youcanchooseanearliermaterialdocumentbydouble-clickinginthe

documentovervieworyoucansearchforitusing .

Continued on next page

324

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

3. Display accounting document

Thendisplaytheaccountingdocumentforthegoodsreceipt.

Answer: Display accounting document

Choose the “Doc. Info” tab.

Choose“AccountingDocuments”todisplayanoverviewoftheaccounting

documents.

Select the accounting document.

Choosethe“ChangeLayout...”icontoswitchtolayout“/SCM550”.

Result:

Balance Sheet Account: 300560 (BSX)

GR/IR clearing account: 191100 (WRX)

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Unit5: LogisticsIntegration AC201

326

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AC201 Lesson: BusinessTransactionsandTheirImpactonAccountDetermination

Exercise 22: Invoice Verification

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Enteraninvoicewithlogisticsinvoiceverification

• Explain the effects of invoice verification on the update in Financial

Accounting

Business Example

In the invoice verification, enter the invoice from your vendor. Compare the

invoice price with the purchase order price and the invoiced quantity with the

quantity already delivered.

Task:

1. Enter vendor invoice

Hint: ## = Your group number

Enterthe invoiceusingLogisticsinvoiceverificationwiththefollowing

data:

Invoice Date Current date

Reference T-AC##

Amount EUR 1100

Tax Amount EUR 100

Tax Code 1l(inputtax-course10%)

Comparetheinvoicepriceandquantitywiththedataproposedbythesystem

fromthepurchaseorderandthegoodsreceipt. Posttheinvoice.

Invoicedocumentnumber: _______________________________________

2. Display invoiceand accounting documents

Display the invoice document created by the invoice posting. Analyze

the purchase order history and make sure that this has been updated

correctly. Alsodisplaytheaccountingdocumentthatarosefromtheinvoice

verification.

327

Invoice Date	Current date
Reference	T-AC##
Amount	EUR 1100
Tax Amount	EUR 100
Tax Code	1l(inputtax-course10%)

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Unit5: LogisticsIntegration AC201

Solution 22: Invoice Verification

Task:

1. Enter vendor invoice

Hint: ## = Your group number

EntertheinvoiceusingLogisticsinvoiceverificationwiththefollowing

data:

Invoice Date Current date

Reference T-AC##

Amount EUR 1100

Tax Amount EUR 100

Tax Code 1l(inputtax-course10%)

Comparetheinvoicepriceandquantitywiththedataproposedbythesystem

fromthepurchaseorderandthegoodsreceipt. Posttheinvoice.

Invoicedocumentnumber: _______________________________________

a) Enter Vendor Invoice

On the SAP Easy Access screen, choose: Logistics → Materials

Management→Logistics-InvoiceVerification→DocumentEntry→

Enter Invoice

Invoice Date Current date

Amount EUR 1100

Tax Amount EUR 100

Tax Code 1l(inputtax-course10%)

“PO Reference” tab:

ChooseyourpurchaseorderdocumentusingtheF4helpforvendor

T-F00A00orenterthepurchaseordernumberdirectlyinthefieldto

therightofthedropdownlistwiththeentry“1POrder/Sch.Agmt”.

Post the invoice.

2. Displayinvoiceand accountingdocuments

Continued on next page

328

Invoice Date	Current date
Reference	T-AC##
Amount	EUR 1100
Tax Amount	EUR 100
Tax Code	1l(inputtax-course10%)

Invoice Date	Current date
Amount	EUR 1100
Tax Amount	EUR 100
Tax Code	1l(inputtax-course10%)