AC201_EN_Col92_FV_Part_A4 - dunning (第6页)

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AC201 Lesson: Printing Dunning Notices

Exercise 14: The Dunning Process

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Block a line item for dunning

• AssigndunningprocedureGR##toyourcustomer

• Enter the parameters for the dunning run

• Start the proposal run

• Edit the dunning proposal

• Print dunning notices

Business Example

Your customer wants to dun customers automatically when necessary. The

standarddunningprocedureGR##seemstobeperfectforthis.

Task 1:

Preparations for the following exercises:

1. Ensure that you have at least two open items on your customer account

that are overdue.

2. Block one of these items for dunning.

3. Make sure you have assigned your dunning procedure, GR##, to your

customer in the company code data.

Task 2:

Workthroughtheentiredunningprocess. Startbycreatingadunningrun.

1. Create a dunning run with today's date as the “run date” and ## as the

“identification”. Enter theparametersaccordingtothebusinessscenario.

Note: Activate the additional log.

Task 3:

Inthenextstep,carryouttheproposalruninthedunningprogram.

1. Start the proposal run for the Automatic Dunning Run that you created

before.

Continued on next page

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Unit3: AutomaticDunning AC201

Task 4:

Check the dunning proposal.

1. Displaythedunninglist. Whatinformationisdisplayed?

2. Displaythelogforthedunningrun. Howdoesthisdifferfromthedunning

list?

3. Display asampleprintout of adunning letter.

4. Display the blocked line items.

Task 5:

Next,displaythedunningnoticesfromyourdunningrun.

1. Printthedunningnoticestothespoolandtakealookatthem. Usetheprinter

name provided by your instructor.

Task 6:

Nowcheckthatthedunningdatahasbeenupdatedinthecustomerlineitems.

1. Choose“Refresh”inthescreenwiththeopencustomer itemstoviewthe

updated dunning information.

Task 7:

Optional:

If there istime, feel free tocomplete this task.

1. Post two additional customer invoices. Make sure that you date them at

least 6 months in the past.

2. Runthedunningprogramagainonemonthinthefuture.

3. Blockoneof theinvoicesinthedunningproposal.

4. Check the customer's account and take a look at the updated dunning

information.

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AC201 Lesson: Printing Dunning Notices

Solution 14: The Dunning Process

Task 1:

Preparations for the following exercises:

1. Ensure that you have at least two open items on your customer account

that are overdue.

a) Ensurethatyouhaveatleasttwoopenitemsonyourcustomeraccount

that are overdue.

On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→AccountsReceivable→Account→Display/Change

Line Items

FieldNameorDataType Values

Customer <Your customer>

Company code AC##

OpenItemsatKeyDate <Today's date>

Choose “Execute”.

Donotexitthisscreen. Youcanselectthe“dunningdates”layoutto

display the dunning information.

Inthemenu,choose: Settings→DisplayVariant→Choose.

Choose layout “1SAP-D- Dunning Data”.

Do not exit this screen.

2. Block one of these items for dunning.

a) Block one of the line items for dunning.

Double-clickoneofthedetaillines(invoices).

Choose Document→Display →Change.

FieldNameorDataType Values

Dunning block A

Choose “Save”.

Continued on next page

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FieldNameorDataType	Values
Customer	<Your customer>
Company code	AC##
OpenItemsatKeyDate	<Today's date>

FieldNameorDataType	Values
Dunning block	A

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Unit3: AutomaticDunning AC201

3. Make sure you have assigned your dunning procedure, GR##, to your

customer in the company code data.

a) Makesureyouhaveassignedyourdunningprocedure,GR##,toyour

customer in the company code data.

On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→AccountsReceivable→MasterRecords→Display.

FieldNameorDataType Values

Customer <Your customer>

Company Code AC##

Gotothe“Correspondence”tabinthecompanycodedata.

Checkwhetherthe“DunningProcedure”fieldcontainsyourdunning

procedure, “GR##”.

Ifyourdunningprocedure,“GR##”,isnotassignedyet,choosemenu

pathCustomer→Display/Changetoswitchtochangemode.

Continued on next page

206

FieldNameorDataType	Values
Customer	<Your customer>
Company Code	AC##

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AC201 Lesson: Printing Dunning Notices

Task 2:

Workthroughtheentiredunningprocess. Startbycreatingadunningrun.

1. Create a dunning run with today's date as the “run date” and ## as the

“identification”. Enter theparametersaccordingtothebusinessscenario.

Note: Activate the additional log.

a) Create a dunning run.

On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→AccountsReceivable→PeriodicProcessing→Dunning

FieldNameorDataType Values

Run date <Today's date>

Identification ##

Choose “Enter”.

Choose the “Parameter” tab page.

FieldNameorDataType Values

Dunning Date <Today'sdate+twomonths>

DocmntsPostedUpTo <Today's date>

Company code AC##

Customer <Your customer>

Choose the“Additional Log” tab page.

FieldNameorDataType Values

Customer Your customer

Choose “Enter”.

ConfirmanydatewarningsbypressingEnter.

Choose “Save”.

Choose the “Status” tab page.

Hint: Do not exit this screen.

Continued on next page

207

FieldNameorDataType	Values
Run date	<Today's date>
Identification	##

FieldNameorDataType	Values
Dunning Date	<Today'sdate+twomonths>
DocmntsPostedUpTo	<Today's date>
Company code	AC##
Customer	<Your customer>

FieldNameorDataType	Values
Customer	Your customer

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Unit3: AutomaticDunning AC201

Task 3:

Inthenextstep,carryouttheproposalruninthedunningprogram.

1. Start the proposal run for the Automatic Dunning Run that you created

before.

a) StarttheproposalrunfortheAutomaticDunningRunthatyoucreated

before.

Start the dunning run.

AutomaticDunning: DunningNotices→ScheduleDunningRun

Inthe“ScheduleSelectionandPrint”dialogbox,enterthefollowing

data:

FieldNameorDataType Values

Start immediately

Choose “Schedule”.

ChooseEdit→Refresh(orEnter)untilthestatuschangesto“Dunning

selection is complete”.

Task 4:

Check the dunning proposal.

1. Displaythedunninglist. Whatinformationisdisplayed?

a) Displaythedunninglist. Whatinformationisdisplayed?

Choose “Dunning List”.

Choose“Enter”toconfirmthe“VariantforDunningList”dialogbox.

You find customer and dunning information, document numbers,

amounts to be dunned, and so on.

2. Displaythelogforthedunningrun. Howdoesthisdifferfromthedunning

list?

a) Display the log for the dunning run. How does thisdiffer from the

dunning list?

Choose the “Log” pushbutton.

The dunning log shows how the dunning program analyzes the

customer'slineitemsbasedontheparametersentered.

Thelogdetailswhetherthelineitemwillbedunnedornot.

Itcontainsvaluableinformationfortroubleshooting.

Continued on next page

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FieldNameorDataType	Values
Start immediately

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AC201 Lesson: Printing Dunning Notices

3. Display asample printout of adunning letter.

a) Display a sample printout of a dunning letter. Choose “Sample

Printout”.

EnterLP01astheoutputdevice(ortheprinternameprovidedbyyour

instructor).

Choose “Display” (glasses) to display a preview of your sample

printout.

Choose Backto return to the start screen.

4. Display the blocked line items.

a) Display the blocked line items.

Automaticdunning: Goto→Blocked Items

Edit the dunning proposal:

AutomaticDunning: DunningNotices→ChangeDunningNotices

Choose “Execute”.

Removethedunningblockandenterdunninglevel1.

FieldNameorDataType Values

Dunning block Leave blank

Dunning level 1

Hint: ThisisthesecondD(fordunning)column

Choose “Copy”.

Choose “Save”.

Continued on next page

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FieldNameorDataType	Values
Dunning block	Leave blank
Dunning level	1

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Unit3: AutomaticDunning AC201

Task 5:

Next,displaythedunningnoticesfromyourdunningrun.

1. Printthedunningnoticestothespoolandtakealookatthem. Usetheprinter

name provided by your instructor.

a) Print the dunning notices.

AutomaticDunning: DunningNotices→ScheduleDunning Notice

Printout

Inthe“SchedulePrint”dialogbox,enterthefollowingdata:

FieldNameorDataType Values

Start immediately

Output Device LP01

Choose “Print”.

Displaytheprinteddunningnoticesonthescreen.

ChooseSystem→Services→OutputControl.

Choose “Execute”.

Select the dunning notice.

Fromthemenubar,chooseGoto→DisplayRequests→Contents.

Continued on next page

210

FieldNameorDataType	Values
Start immediately
Output Device	LP01

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AC201 Lesson: Printing Dunning Notices

Task 6:

Nowcheckthatthedunningdatahasbeenupdatedinthecustomerlineitems.

1. Choose“Refresh”in thescreenwiththeopencustomer itemstoviewthe

updated dunning information.

a) On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→AccountsReceivable→Account→Display/Change

Line Items

FieldNameorDataType Values

Customer Your customer

Company code AC##

OpenItemsatKeyDate Today

Choose “Execute”.

Hint: Youcanselectthe“dunningdates”layouttodisplaythe

dunning information.

Inthemenu,choose: Settings→DisplayVariant→Choose.

Select the“Dunning Data” layout.

Note: Youhaveexecutedadunningrunandcreateddunning

notices. You have also displayed the updated data in the

customer account.

Task 7:

Optional:

If there istime, feel free to complete thistask.

1. Post two additional customer invoices. Make sure that you date them at

least 6 months in the past.

a) On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→AccountsReceivable→DocumentEntry→Invoice

Whenprompted,enteryourcompanycodeAC##andchoose“Enter”.

FieldNameorDataType Values

Basic Data

Customer Your customer

Continued on next page

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FieldNameorDataType	Values
Customer	Your customer
Company code	AC##
OpenItemsatKeyDate	Today

FieldNameorDataType	Values
Basic Data
Customer	Your customer

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Unit3: AutomaticDunning AC201

Invoice Date 6 months ago

Posting date 6 months ago

Amount 200 000

Currency EUR

Calculate Tax

Tax Code 0O

Items

G/L Account 800200

D/C Credit

AmountinDocumentCurrency 200 000

Tax Code 0O

Hint: Confirmthewarningmessageaboutthepostingdates.

Choose Document → Simulate.

Checkthedocument. Double-clickalineitemtovieworchangeline

item details.

Choose “Post” to save the document.

Document number: _____________________

Repeat the steps above to post an additional customer invoice for

EUR 40,000.

Documentnumber: ______________________________________

2. Runthedunningprogramagainonemonthinthefuture.

a) Runthedunningprogramagainonemonthinthefuture.

Follow the same steps as you did in tasks 2 and 3 of this exercise.

Makesureyousettherundatetoonemonthinthefuture. Theinvoice

dunnedatlevel1inthefirstdunningrunwillthenbedunnedatlevel2.

Continued on next page

212

Invoice Date	6 months ago
Posting date	6 months ago
Amount	200 000
Currency	EUR
Calculate Tax
Tax Code	0O
Items
G/L Account	800200
D/C	Credit
AmountinDocumentCurrency	200 000
Tax Code	0O

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AC201 Lesson: Printing Dunning Notices

3. Blockoneoftheinvoicesinthedunningproposal.

a) Blockoneoftheinvoicesinthedunningproposal. Choose“Change”in

the dunning status view.

FieldNameorDataType Values

Run date Acceptthedefaultvalue.

Identification Acceptthedefaultvalue.

Account Type C

Company Code AC##

Customer Your customer

Choose “Execute”.

Enter“A”intheDunningBlockfieldfortheinvoiceforEUR40,000.

Choose “Copy”.

Choose “Save”.

ChooseBacktoreturntothestartscreen. Schedulethedunningrunas

you did in task 5 of this exercise.

4. Check the customer's account and take a look at the updated dunning

information.

a) Checkthecustomer'saccountandtakealookattheupdateddunning

information.

Repeatthestepsfromtask6ofthisexercise.

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FieldNameorDataType	Values
Run date	Acceptthedefaultvalue.
Identification	Acceptthedefaultvalue.
Account Type	C
Company Code	AC##
Customer	Your customer

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Unit3: AutomaticDunning AC201

Lesson Summary

You should now be able to:

• Start the print run of the dunning program

• Explainthecriteriathatareusedtogroupitemsindunningnotices

• Describethe structureof the dunning form

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AC201 Unit Summary

Unit Summary

You should now be able to:

• DescribethedunningprocessintheSAP system

• Describethestructureofthedunningprogramconfiguration

• Configurethe automaticdunning program

• Explain the purposeof dunning parameters

• Enter the parameters for a dunning run

• Describehowthedunningprogramcreatesthedunningproposaldataset

• Editthedunningproposalcreatedbythedunningprogram

• Start the print run of the dunning program

• Explainthecriteriathatareusedtogroupitemsindunningnotices

• Describe the structure of the dunning form

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UnitSummary AC201

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Unit 4

Correspondence

Unit Overview

TheoptionsforcreatingcorrespondencewithintheSAPSystemarepresented.

Unit Objectives

After completing thisunit, you will beableto:

• List the differentcorrespondence requirements

• LocalizethesettingoptionsforthestandardcorrespondenceintheIMG

• Set up your own correspondence

• Request correspondence

Unit Contents

Lesson: Correspondence – Overview........................................218

Lesson: Correspondence Types..............................................221

Exercise 15: Correspondence............................................227

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Unit4: Correspondence AC201

Lesson: Correspondence – Overview

Lesson Overview

ThislessonexplainstheoptionsforcreatingcorrespondenceintheSAPSystem.

Lesson Objectives

After completingthislesson, you will beable to:

• List thedifferent correspondencerequirements

Business Example

Every day, your company needs different types of correspondence. These are

mappedinthesystembymeansofcorrespondencetypes. Youwanttoautomate

yourcorrespondenceasmuchaspossible. Butyouwouldalsoliketobeableto

createspecificcorrespondencetypesforyourcustomerswhenneeded.

Figure 89: Correspondence: Overview

Therearevarioustypesofcorrespondenceinthesystem:

Periodiccorrespondenceistriggeredbyspecificationsmadeinthemasterrecord,

suchasinvoicesandaccountstatements. Theinterval(weekly,monthly,andso

on)isspecifiedinthecustomer/vendor master record.

Youcancreatecorrespondenceonlinewhenyouprocesspaymentsmanuallyand

from the line item display.

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AC201 Lesson: Correspondence – Overview

In Customizing, you can configure appropriate correspondence for certain

postings, such as payment differences.

Thecorrespondencecreationprocesscomprisesthefollowingsteps:

Step1: Requesttherequiredcorrespondence. Here,thesysteminitiallyonlynotes

internallywhichcorrespondencetypesaretobecreated.

Step2:Therequestedcorrespondencetypesareprinted. Typically,correspondence

isprintedautomaticallywithaparticularfrequency,forexample,dunningletters,

account statements, and so on. In certain cases, it is possible to print certain

correspondencetypes individuallyandondemand.

Theprintrequestissenttothespoolsystem. Followingthis,thecorrespondenceis

printed on the selected printers.

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Unit4: Correspondence AC201

Lesson Summary

You should now be able to:

• List thedifferent correspondencerequirements

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AC201 Lesson: Correspondence Types

Lesson: Correspondence Types

Lesson Overview

This lesson discusses how correspondence types work and how they are

configured.

Lesson Objectives

After completingthislesson, youwillbeable to:

• LocalizethesettingoptionsforthestandardcorrespondenceintheIMG

• Set up your own correspondence

• Request correspondence

Business Example

YouwanttousethestandardSAPcorrespondencetypesbutalsobeabletocreate

and use your own.

Figure 90: What is a Correspondence Type?

Acorrespondencetyperepresentsatypeofletterinthesystem. Youhavetocreate

acorrespondencetypeforeverytypeofletteryouneed.

Thecorrespondencetypescanbeselectedbytheuserwhenprocessingbusiness

transactionsorareusedautomaticallyaccordingtorulesdefinedbytheuserorthe

system.

You can use the standard correspondence types. However, if you want to

make changes to them, copy the desired correspondence type and change the

new correspondence type accordingly. This is necessary because the standard

correspondencetypescouldbeoverwrittenwiththenextrelease.

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Unit4: Correspondence AC201

Figure 91: Correspondence Type Components

Thefollowingdataisnecessaryforthedifferenttypesofcorrespondence:

Correspondence Required Data

Payment notices Document number

Bank statements Account numberand date

Billofexchangechargesstatements Document number

Internal documents Document number

Individual letters Account number

Document extracts Document number

Thisdataiseitherenteredmanuallybytheuserordeterminedautomaticallyby

thesystemaftertheuserhasselectedtherelevantcorrespondencetype.

Datafromseveraldifferentcompanycodescanbecombinedinoneletter. Select

theCrossCompanycheckboxinthecorrespondencetypeandassignthecompany

codestocorrespondencecompanycodesintheIMG.Youcanusethefollowing

correspondencetypesinallcompanycodes: paymentnotices,accountstatements,

billofexchangechargesstatements, internal documents, individualletters, and

document extracts.

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Correspondence	Required Data
Payment notices	Document number
Bank statements	Account numberand date
Billofexchangechargesstatements	Document number
Internal documents	Document number
Individual letters	Account number
Document extracts	Document number

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AC201 Lesson: Correspondence Types

Figure 92: Printing Correspondence

Asuitableprintprogramandselectionvariantaredefinedforeachcorrespondence

type. Theselectionvariantisusedtoprinttherequestedcorrespondence.

Correspondence Print Program

Payment notices RFKORD00,RFKORD00_PDF

Bank statements RFKORD10,RFKORD10_PDF

Billofexchangechargesstatements RFKORD20

Internal documents RFKORD30,RFKORD30_PDF

Individual letters RFKORD40,RFKORD40_PDF

Document extracts RFKORD50,RFKORD50_PDF

Customer statements RFKORD11,RFKORD11_PDF

You can distinguish your specifications by company code. This is usually

necessaryfor companieswith several company codes, since you also enter the

printer on which you want your correspondence to be issued in the selection

variant.

In a separate step, you define the form that the program is to use to create the

correspondence. Acorrespondencetypecanhaveseveraldifferentformletters.

TheindividualformsaredistinguishedbytheirformID.ThisIDisassignedtothe

selectionvarianttomakesurethattherightletterisprinted. Youcanchangethese

formstoaddyourcompanylogo,address,andanadditionaltextifnecessary.

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Correspondence	Print Program
Payment notices	RFKORD00,RFKORD00_PDF
Bank statements	RFKORD10,RFKORD10_PDF
Billofexchangechargesstatements	RFKORD20
Internal documents	RFKORD30,RFKORD30_PDF
Individual letters	RFKORD40,RFKORD40_PDF
Document extracts	RFKORD50,RFKORD50_PDF
Customer statements	RFKORD11,RFKORD11_PDF

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Unit4: Correspondence AC201

Figure 93: LinkingCorrespondenceTypes to Transactions

Here,youspecifywhichcorrespondencetypescanbeusedinconjunctionwith

variousonlinefunctions. Theselectionsyoumakeherewillinfluenceyourchoice

of formsthat areavailableduringonlineprocessing.

For example, payment notices can only be selected for payment transactions,

account statements can be selected in document entry, payment processing,

document display/change, and account editing (balance display and line item

processing), and so on.

Makeyourspecificationsdependentonthecompanycode. Ifnoentryexistsfora

companycode, thecorrespondencetypesspecifiedwithoutacompanycodeare

offered.

Figure94: Linking CorrespondenceTypesand ReasonCodes

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AC201 Lesson: Correspondence Types

Forthedifferenttolerancegroupsforyourbusinesspartner,youspecifythedefault

correspondencetypeincasesof payment differences.

If you want to always issue the same type of correspondence, enter the

correspondencetype intheMessage Requiredfield. If you want to choose the

correspondencetypeduringpaymentsettlement,leavethefieldblank.

Ifyouareusingdifferenttypesofcorrespondencedependingonthereasoncode,

selecttheAccordingtoReasonCodecheckbox. Onthereasoncodescreen,you

thendefinethecorrespondencetypeforeachreasoncode. Forexample,incases

whereyourcustomershortpaysaninvoicewithoutexplanation,youcanfollowup

withaletterrequestingtheexplanationusingtheMD,MiscellaneousDeduction

reason codeand a specific correspondencetype.

Apaymentnoticeisonlycreatedaccordingtoreasoncodeaslongasallof the

reason codes carry the same correspondence type. If reason codes occur with

different types of payment notices, the type of payment notice defined for the

tolerancegroupissent. Inthisway,youshouldcoveralltypesofreasoncodes.

Ifreasoncodesoccurwithoutallocatedpaymentnotices,thesystemagainusesthe

tolerancegrouptodeterminethetypeofpaymentnotice.

Figure95: AnExampleofLinkingCorrespondenceTypesandReasonCodes

Assume that the tolerancegroup correspondence isSAP01 and your customer

makes a partial payment after a delay of two months. When you process this

incomingpaymentmanually,youcreatearesidualitemwithareasoncodeand

request correspondencetypeSAP01, paymentnotice.

Afteryourcorrespondencerequestiscreated,youpostthedocument.

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Unit4: Correspondence AC201

Next, you maintain your correspondence request, that is, you print your

correspondencerequestandthesystemgeneratesyourletterusingyourcustomer’s

master data and line item information.

However,ifadocumenthasseverallineitems,someofthelineitemsmayhave

different reason codes and associated correspondence types. In this case, the

automaticpaymentnoticecannotbesentaccordingtothereasoncodebecausethe

systemdoesnotknowwhichcorrespondencetypetochoose. Asaresult,itusesthe

paymentnoticeassignedtothetolerancegroup,independentofthereasoncodes.

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AC201 Lesson: Correspondence Types

Exercise 15: Correspondence

Exercise Objectives

After completingthisexercise, youwillbeableto:

• LocalizeCustomizingforthestandardcorrespondence

• Set up your own correspondence

• Requestcorrespondencefortheapplicationcomponent

• Evaluate correspondence

• Send periodic account statements.

Business Example

Everyday, yourcompanyusesdifferenttypesof correspondence. You want to

automateyourcorrespondenceasmuchaspossible. However,youalsowantto

beabletomaintainindividualcorrespondencewithyourcustomers. Youwantto

sendaperiodicaccountstatement toyourcustomer.

Task 1:

Create your own correspondence type.

1. In company code AC##, create your own correspondence type ZAP##.

Makeentryofanaccountnumberrequiredwhencreatingcorrespondence. It

shouldbeacorrespondencetypeforindividualtextentry.

Continued on next page

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Unit4: Correspondence AC201

Task 2:

Reinforceyourunderstandingofcorrespondenceandtheprintprograms.

1. Question:

Toprintyourindividualtext,youneedtherightprintreport. Wherewould

youfind thisinformation intheSAP System and what isthe name of the

print program for SAPscript documents?

Menupath for information in Customizing:

Print program: ______________________

Task 3:

Assigntheprintprogramtoyournewcorrespondencetype.

1. Enter the existing print report variant SAP10 and the standard text

F140_IND_TEXT in Customizing for company code AC## and assigna

program to your correspondence type.

Task 4:

Next,specifywhenthenewcorrespondencetypecanbecalledup.

1. IntheIMGunderCallOptions,makesureyoucanenteryourindividualtext

ascorrespondencewhendocumentsarecreatedanddisplayed.

Task 5:

Acreditmemoisposted. Correspondenceshouldberequestedinthesamestep.

1. PostacreditmemoforEUR100incompanycodeAC##foryourcustomer

withtaxcode1O andrevenueaccount 800200.

Task 6:

Requestcorrespondencefromthedocumentdisplayscreen.

1. Request your individual correspondence when displaying the posted

document.

Continued on next page

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AC201 Lesson: Correspondence Types

Task 7:

Request the correspondence.

1. Nowedityourrequestbychoosingyourcorrespondencewithyouruserand

placing it in the spool file.

Task 8:

Check the print output.

1. Checkyour“readytoprint”correspondenceinthespoolfile.

Task 9:

It is the end of the posting period and you want to send the account statement

to your customer.

1. Youhavetomakesurethatyourcustomerwillbeincludedinthemonthly

run. Checkthecustomermasterdataandmakeanynecessarychanges.

2. Youarenowreadytorunthemonthlyaccountstatementforyourcustomer.

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Unit4: Correspondence AC201

Solution 15: Correspondence

Task 1:

Create your own correspondence type.

1. In company code AC##, create your own correspondence type ZAP##.

Makeentryofanaccountnumberrequiredwhencreatingcorrespondence. It

shouldbeacorrespondencetypeforindividualtextentry.

a) Create your own correspondence.

IMG: FinancialAccounting(New)→FinancialAccountingGlobal

Settings(New)→Correspondence→DefineCorrespondenceTypes.

Choose “New Entries”:

FieldNameorDataType Values

Correspondence ZAP##

CorrespondenceType: Definabletextforgroup##

“Acct required” Select

“Indiv. text” Select

Choose “Save”.

In the “Prompt for Workbench Request” dialog box, choose Create

Request.

Astheshortdescription,enter“Createcorrespondence”.

Choose Save and continue.

Continued on next page

230

FieldNameorDataType	Values
Correspondence	ZAP##
CorrespondenceType:	Definabletextforgroup##
“Acct required”	Select
“Indiv. text”	Select

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AC201 Lesson: Correspondence Types

Task 2:

Reinforceyourunderstandingofcorrespondenceandtheprintprograms.

1. Question:

Toprintyourindividualtext,youneedtherightprintreport. Wherewould

youfind thisinformation intheSAPSystemand what isthenameof the

print program for SAPscript documents?

Menu pathfor information in Customizing:

Print program: ______________________

Answer: Print report

Menu pathfor information in Customizing:

IMG:FinancialAccounting(New)→FinancialAccountingGlobalSettings

(New)→Correspondence→AssignProgramsforCorrespondenceTypes.

Double-click correspondence type: SAP10.

Print program: RFKORD40

Task 3:

Assigntheprintprogramtoyournewcorrespondencetype.

1. Enter the existing print report variant SAP10 and the standard text

F140_IND_TEXT in Customizingfor company code AC## and assign a

program to your correspondence type.

a) Assignaprogramtoyourcorrespondencetype

IMG: Financial Accounting (New) → Financial Accounting

Global Settings(New) → Correspondence→ Assign Programs for

Correspondence Types.

Choose “New Entries”:

FieldNameorDataType Values

Company code AC##

Correspondence ZAP##

NameofPrintProgram RFKORD40

Name of Variant SAP10

Text F140_IND_TEXT

Choose “Save”.

Continued on next page

231

FieldNameorDataType	Values
Company code	AC##
Correspondence	ZAP##
NameofPrintProgram	RFKORD40
Name of Variant	SAP10
Text	F140_IND_TEXT

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Unit4: Correspondence AC201

Task 4:

Next,specifywhenthenewcorrespondencetypecanbecalledup.

1. IntheIMGunderCallOptions,makesureyoucanenteryourindividualtext

ascorrespondencewhendocumentsarecreatedanddisplayed.

a) Individual text

IMG: FinancialAccounting(New)→FinancialAccountingGlobal

Settings(New)→Correspondence→DetermineCall-UpFunctions.

Choose “New Entries”:

FieldNameorDataType Values

Company code AC##

CorrespondenceType ZAP##

DocumentEntryField“DocEnt” Select

Document Display Field Select

“DocDsp”

Choose “Save”.

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FieldNameorDataType	Values
Company code	AC##
CorrespondenceType	ZAP##
DocumentEntryField“DocEnt”	Select
Document Display Field “DocDsp”	Select

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AC201 Lesson: Correspondence Types

Task 5:

Acreditmemoisposted. Correspondenceshouldberequestedinthesamestep.

1. PostacreditmemoforEUR100incompanycodeAC##foryourcustomer

withtaxcode1Oandrevenueaccount 800200.

a) Credit memo posting

On the SAP Easy Access screen, choose: Accounting →Financial

Accounting → Accounts Receivable → Document Entry → Credit

Memo.

FieldNameorDataType Values

Company code AC##

Customer <Yourcustomer>

Doc. date <Today's date>

Posting date <Today's date>

Amount 100

Currency EUR

“Calculate Tax” Select

Tax Code 1O

G/L Account 800200

D/C Debit

Amount 100

Tax Code 1O

Toenteryourrequirements,chooseEnvironment→Correspondence.

Choose Enter.

(Enteratextbetween&SGDH&and&MFG&.)

Choose “Save”.

Choose “Back”.

Choose “Post”.

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FieldNameorDataType	Values
Company code	AC##
Customer	<Yourcustomer>
Doc. date	<Today's date>
Posting date	<Today's date>
Amount	100
Currency	EUR
“Calculate Tax”	Select
Tax Code	1O
G/L Account	800200
D/C	Debit
Amount	100
Tax Code	1O

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Unit4: Correspondence AC201

Task 6:

Requestcorrespondencefromthedocumentdisplayscreen.

1. Request your individual correspondence when displaying the posted

document.

a) Individual correspondence request

On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→AccountsReceivable→Document→Display.

FieldNameorDataType Values

Document number Yourdocumentnumber

Company code <AC##>

Fiscal year <Current year>

Choose “Enter”.

In the document overview, choose:

Environment → Correspondence.

FieldNameorDataType Values

Company code AC##

Customer <Your customer>

Choose “Continue”.

Enter your text.

Save and exit your correspondence.

Choose “Save”.

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FieldNameorDataType	Values
Document number	Yourdocumentnumber
Company code	<AC##>
Fiscal year	<Current year>

FieldNameorDataType	Values
Company code	AC##
Customer	<Your customer>

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AC201 Lesson: Correspondence Types

Task 7:

Request the correspondence.

1. Nowedityourrequestbychoosingyourcorrespondencewithyouruserand

placing it in the spool file.

a) Edit your request.

On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→AccountsReceivable→PeriodicProcessing→Print

Correspondence → As per Requests.

FieldNameorDataType Values

Company code AC##

User <Your user ID>

Choose “Execute ”

ConfirmthedialogboxwithyesandenterLP01astheoutputdevice.

Task 8:

Check the print output.

1. Checkyour“readytoprint”correspondenceinthespoolfile.

a) Check yourcorrespondenceinthespool file.

Choose System→ Own Spool Requests.

SelectyourcorrespondenceandchooseDisplay(glasses).

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235

FieldNameorDataType	Values
Company code	AC##
User	<Your user ID>

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Unit4: Correspondence AC201

Task 9:

It is the end of the posting period and you want to send the account statement

to your customer.

1. Youhavetomakesurethatyourcustomerwillbeincludedinthemonthly

run. Checkthecustomermasterdataandmakeanynecessarychanges.

a) Bank statement

Check the customer master data

On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→AccountsReceivable→MasterRecords→Change

FieldNameorDataType Values

Customer Your customer

Company code <AC##>

Choose “Enter”.

Choosethe“Company Code”pushbutton.

Choose the “Correspondence”tab page.

FieldNameorDataType Values

Bank Statement 2(monthlyaccountstatement)

Choose “Save”.

Continued on next page

236

FieldNameorDataType	Values
Customer	Your customer
Company code	<AC##>

FieldNameorDataType	Values
Bank Statement	2(monthlyaccountstatement)

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AC201 Lesson: Correspondence Types

2. Youarenowreadytorunthemonthlyaccountstatementforyourcustomer.

a) Monthly account statement run

On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→AccountsReceivable→PeriodicProcessing→Print

Correspondence→PeriodicAccountStatements.

FieldNameorDataType Values

Company code AC##

Account Type C

Account Your customer

IndicatorinMasterRecord 2

KeyDatesforAcctStatement Today

Correspondence SAP06

Choose “Execute”.

ConfirmanyinformationmessagesandanswerYestothequeryabout

issuing the request.

Enter LP01 as the output device.

Youraccountstatementhasbeensenttotheoutputcontroller. Youcan

nowcalluptheoutputcontrollerfromanyscreenasfollows:

Choose System→ Own Spool Requests.

Selectyourreportandchoose“Display”(glasses).

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FieldNameorDataType	Values
Company code	AC##
Account Type	C
Account	Your customer
IndicatorinMasterRecord	2
KeyDatesforAcctStatement	Today
Correspondence	SAP06

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Unit4: Correspondence AC201

Lesson Summary

You should now be able to:

• LocalizethesettingoptionsforthestandardcorrespondenceintheIMG

• Set up your own correspondence

• Request correspondence

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AC201 Unit Summary

Unit Summary

You should now be able to:

• List the differentcorrespondence requirements

• LocalizethesettingoptionsforthestandardcorrespondenceintheIMG

• Set up your own correspondence

• Request correspondence

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UnitSummary AC201

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Unit 5

Logistics Integration

Unit Overview

Inthefirststep,youwilllearnaboutthecentralorganizationalunitsinlogistics

andintegrationwithFinancialAccounting. Youwillthenworkoutthefactorsthat

influence account determination in Materials Management, based on a simple

procurementprocess. Theunitendswithapresentationofabasicsalesprocess,

togiveyoualookat revenueaccountdetermination.

Unit Objectives

After completing thisunit, you will beableto:

• DescribethecentralSAPERPobjectsinLogistics

• DescribehowabasicprocurementprocessishandledintheSAPapplication

• List the different account determination keys for automatic account

determination

• Explainsimpleaccountingprocessesthatstemfrominventorymanagement

and invoice verification

• Determinethechartofaccountsthatisusedinyourcompanycode

• Name the conditions under which plant-dependent assignment of G/L

accounts is possible

• Explaintheimportanceofvaluationgroupingcodes

• Include newplantsin account determination

• Describe the relationship between the material master and the account

determination process

• Describewhatavaluestringisandhowitisdeterminedforgoodsmovements

• Explain theimportanceof theaccount grouping

• DescribehowabasicsalesprocessishandledinSAPERP

• Explain revenue account determination

• Describetheprocessflowof accountdetermination

• Describehowbusinessareasareusedanddetermined

• Explain how segmentsareused and derived

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Unit5: LogisticsIntegration AC201

Unit Contents

Lesson: Logistics - General ...................................................243

Exercise 16: Logistics – General.........................................247

Lesson: Procurement Process................................................250

Lesson: Introduction to Automatic Account Determination................255

Lesson: Importance of Company Code and Valuation Area..............264

Exercise 17: Importance of Valuation Level and Valuation Area.....273

Lesson: Importance of Material and Material Type.........................282

Exercise 18: Importance of Material and Material Type...............289

Lesson: Business Transactions and Their Impact on Account

Determination....................................................................297

Exercise 19: Checking and Completing Account Assignment

Settings ......................................................................313

Exercise 20: Creating Purchase Orders.................................319

Exercise 21: Posting Goods Receipts...................................323

Exercise 22: Invoice Verification..........................................327

Lesson: Sales Order Management...........................................331

Lesson: Areas and Process Flow in Revenue Account Determination..338

Exercise 23: Areas and Process Flow in Revenue Account

Determination...............................................................341

Exercise 24: The Sales Process .........................................347

Lesson: Account Determination for Business Areas and Segments.....359

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AC201 Lesson: Logistics - General

Lesson: Logistics - General

Lesson Overview

Lesson Objectives

After completingthislesson, youwillbeable to:

• DescribethecentralSAPERPobjectsinLogistics

Business Example

ThecustomerinstallsSalesOrderManagementandPurchasingManagementin

thesecondphaseoftheimplementationprojectandwantstochecktheintegration

between Purchasing and Financials and between Sales & Distribution and

Financials.

Figure 96: Plants

Thecentralorganizationalobjectinlogisticsistheplant. Aplantisanoperating

areaorbranchwithinacompany. Aplantcanbeacentraldeliverywarehouse,

aregional sales office, a manufacturingfacility, a corporateheadquarters, or a

maintenanceplant. Aplantmustbeassignedtoasinglecompanycode. However,

oneormoreplantscanbeassignedtothesamecompanycode.

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Unit5: LogisticsIntegration AC201

Figure 97: Valuation Level - Valuation Areas

Thevaluationlevelcaneitherbeatthelevelofthecompanycodeortheplant.

Thissettingisvalidthroughouttheclient. Onceyouhavedefinedthevaluation

level youcan no longer changeit. Ifit is absolutely necessarytosubsequently

change the valuation level, contact your SAP consultant since this requires

conversion of data.

The valuation level definesthevaluation area:

• If the valuation level is the company code level, then the valuation area

is the company code.

• Ifthevaluationlevelistheplantlevel,thevaluationareaistheplant.

Thevaluationareacontrolsmaterialvaluationpostings:

• Ifthevaluationareaisthecompanycodeallplantstocksofamaterialare

managedinajointstockaccount. Theunitpriceisidenticalforallplants.

• Ifthevaluationareaistheplant, thematerialstocksforeachplantcanbe

managedindifferentaccounts. Thepricecanbedifferentforeachplant.

Werecommendthatyouusevaluation atplant level.

244