AC201_EN_Col92_FV_Part_A4 - dunning (第4页)

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AC201 Lesson: Payment Medium Workbench (PMW)

Exercise 6: Payment Medium Workbench

Exercise Objectives

After completingthisexercise, youwillbeableto:

• DefinetheCustomizingsettingsforthePaymentMediumWorkbench

• Createa payment medium using the PMW

Business Example

YourcompanycodeAC##(##=yourgroupnumber)wantstopayavendorinvoice

bymeansofabanktransferusingthePaymentMediumWorkbench(PMW).

Task 1:

Consolidate your understanding of the PMW.

1. What benefits does using the Payment Medium Workbench have for

customers? ListsomeofthebenefitsofthePaymentMediumWorkbench.

Task 2:

TocreateaDMEfileforpaymentmethodUusingthePMW,firstcreateavendor

masterrecordPAY##(##=yourgroupnumber)inyourcompanycode.

Thenenteranincominginvoicetobepaidlaterwiththepaymentprogram.

1. Create vendor master record PAY## in company code AC##. (Your

vendor PAY## belongs to the account group VEND. You can copy this

vendorfromvendor1000incompanycode1000.)

ThepaymentmethodU(banktransfer)istobeusedasthegeneralpayment

method for this vendor.

Yourvendorhasabankaccount4711##attheEurobankinFrankfurt(bank

key 50000001).

2. Nowenteranincominginvoice(theinvoiceandpostingdateistwomonths

ago) for your new vendor PAY## in company code AC## for thegross

amountofEUR2000. Usetaxcode1Iandassignittotheexpenseaccount

400020.

Task 3:

Infuture,paymentmediumfilesforpaymentmethodUwillbecreatedusingthe

Payment Medium Workbench.

1. Check whether thepaymentmethodis assigned anappropriateformat. If

it is not, assign one.

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Unit2: AutomaticPayments AC201

2. Assigninformationonbuildingthenotetopayeedatatothepaymentmethod

U.Thereferencenumberandtextaretobecopiedtothenotetopayeefor

vendors.

3. Nowdefinetheformfortheaccompanyingsheet.

4. To automatically schedule the PMW payment media in the payment

program,youhavetodefineselectionvariants. Youwanttoprocessoutgoing

paymentswithpaymentmethodUwithyourhousebank,“DeutscheBank

Group” (bank key 50070010).

Task 4:

Now, paytheincominginvoice(vendor PAY##) youpreparedearlier usingthe

automaticpaymentprogram. Atthesametime,youwanttocreateaDMEfilefor

the bank from this data.

1. Createapaymentruntopaytheincominginvoiceyouenteredearlier. The

run dateistoday; choose the GR## identification. Enter your company

code AC##, the payment method U, and the number of your vendor.

The next payment run will take placein exactlyonemonth. Activatethe

Additional log.

2. Run the payment proposal to create the data media (you can use the

procedure for test purposes). Check the values in the payment proposal

and the proposal log.

3. Planthepaymentrunandoutput thedatamedia“Immediately”. Payment

documentsarethencreatedandopeninvoicescleared.

4. Check the data created with the PMW.

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AC201 Lesson: Payment Medium Workbench (PMW)

Solution 6: Payment Medium Workbench

Task 1:

Consolidate your understanding of the PMW.

1. What benefits does using the Payment Medium Workbench have for

customers? ListsomeofthebenefitsofthePaymentMediumWorkbench.

a) Formatscanbeeasilychangedwithoutmakingmodifications.

Youcan create newformatseasily – and without any programming

experience.

Alltheadvicenotescanbeoutputinoneprintfile.

Better sort options for advice notes

The note to payeecan befreely defined.

The noteto payeecan be assigned according toorigin and payment

method in Customizing.

Performanceformasspaymentsisimproved.

Task 2:

TocreateaDMEfileforpaymentmethodUusingthePMW,firstcreateavendor

masterrecordPAY##(##=yourgroupnumber)inyourcompanycode.

Thenenteranincominginvoicetobepaidlaterwiththepaymentprogram.

1. Create vendor master record PAY## in company code AC##. (Your

vendor PAY## belongs to the account group VEND. You can copy this

vendorfromvendor1000incompanycode1000.)

ThepaymentmethodU(banktransfer)istobeusedasthegeneralpayment

method for this vendor.

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Unit2: AutomaticPayments AC201

Yourvendorhasabankaccount4711##attheEurobankinFrankfurt(bank

key 50000001).

a) Application: Accounting→FinancialAccounting→AccountsPayable

→ Master Data → Create

FieldNameorDataType Values

Vendor PAY##

Company code AC##

Account Group VEND

Reference Vendor:

Reference Vendor: 1000

ReferenceCompanyCode: 1000

Vendor details:

Search term: AC201

Address <Your choice>

Enter the bank details:

Bank Country DE

Bank Key 50000001

Bank account 4711##

Other Data:

Payment Terms ZB01

Payment method U

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FieldNameorDataType	Values
Vendor	PAY##
Company code	AC##
Account Group	VEND

Reference Vendor:	1000
ReferenceCompanyCode:	1000

Search term:	AC201
Address	<Your choice>

Bank Country	DE
Bank Key	50000001
Bank account	4711##

Payment Terms	ZB01
Payment method	U

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AC201 Lesson: Payment Medium Workbench (PMW)

2. Nowenteranincominginvoice(theinvoiceandpostingdateistwomonths

ago) for your new vendor PAY## in company code AC## for thegross

amountofEUR2000. Usetaxcode1Iandassignittotheexpenseaccount

400020.

a) Application: Accounting→FinancialAccounting→AccountsPayable

→Document Entry → Invoice (FB60)

FieldNameorDataType Values

Checkthecompanycode AC##

Vendor PAY##

Invoice/Posting Date Two months ago

Amount 2000

Currency EUR

Calculate Tax X

Tax Code 1I

G/L Account 400020

Amount *

POST

Continued on next page

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FieldNameorDataType	Values
Checkthecompanycode	AC##
Vendor	PAY##
Invoice/Posting Date	Two months ago
Amount	2000
Currency	EUR
Calculate Tax	X
Tax Code	1I
G/L Account	400020
Amount	*

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Unit2: AutomaticPayments AC201

Task 3:

Infuture,paymentmediumfilesforpaymentmethodUwillbecreatedusingthe

Payment Medium Workbench.

1. Checkwhether thepaymentmethod isassignedanappropriateformat. If

it is not, assign one.

a) IMG: Financial Accounting (New) → Accounts Receivable and

AccountsPayable→BusinessTransactions→OutgoingPayments→

AutomaticOutgoingPayments →PaymentMedia→MakeSettings

forPaymentMediumFormatsfromPaymentMediumWorkbench→

AssignPaymentMediumFormatandNotetoPayeetoPaymentMethod

(Alternatively: Enter/nfbzporApplication: Accounting→Financial

Accounting→AccountsPayable→PeriodicProcessing→Payments

(continuebychoosingEnvironment→Maintainconfig). Thenchoose

Pmnt methods in country)

Bychoosing"Position",youcanchoosethecountryDEandpayment

method U (bank transfer).

Select the entry.

Choosethe“Details”iconandscrolldowntheright-handsideofthe

screentodisplaytheoptionsforthepaymentmedium.

The“UsePaymentMediumWorkbench”flagshouldalreadybeset.

If it is not, set it now.

Checkwhetherthefollowingentriesexistinthe“UsePaymentMedium

Workbench” area.

FieldNameorDataType Values

Format DTAUS0 Domestic payment

transactionsGermany

Format Supplement 51 (Bank Transfer)

Iftheentryismissing, usetheF4 key(searchhelp)inthe“Format”

fieldtochoose“DTAUS0–domesticpaymenttransactionsGermany”.

Choose “Save”.

(Do not exit the screen.)

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FieldNameorDataType	Values
Format	DTAUS0 Domestic payment transactionsGermany
Format Supplement	51 (Bank Transfer)

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AC201 Lesson: Payment Medium Workbench (PMW)

2. Assigninformationonbuildingthenotetopayeedatatothepaymentmethod

U.Thereferencenumberandtextaretobecopiedtothenotetopayeefor

vendors.

a) Double-click“NotetoPayeebyOrigin”ontheleft-handsideofthe

screen. Tomaintainthetable,chooseNewEntries.

FieldNameorDataType Values

Origin FI-AP (Accounts Payable

Accounting)

Note to payee SAMPLE 02

Choose “Save”.

Choose Back until you return to the IMG (Implementation Guide)

overview.

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115

FieldNameorDataType	Values
Origin	FI-AP (Accounts Payable Accounting)
Note to payee	SAMPLE 02

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Unit2: AutomaticPayments AC201

3. Nowdefinetheformfortheaccompanyingsheet.

a) IMG: Financial Accounting (New) → Accounts Receivable and

AccountsPayable→BusinessTransactions→OutgoingPayments→

AutomaticOutgoingPayments→PaymentMethod/BankSelectionfor

Payment Program→Set Up Payment Methodsper CompanyCode

for Payment Transactions

(Alternatively: Enter/nfbzporApplication: Accounting→Financial

Accounting→AccountsPayable→PeriodicProcessing→Payments

(continuebychoosingEnvironment→Maintainconfig). Thenchoose

Pmnt methods in company code)

ChoosePositiontoselectcompanycodeAC##andpaymentmethodU.

Select the entry; to display the input fields, choose “Details” (or

double-click the entry).

Choose “Form Data”.

In the “Next form” field, use the input help to choose the DME

accompanyingsheet(PMW)fortheformatDTAUS0(SAPscript)

(Choose Payment Medium → Germany → Payment Medium

Workbench→FormatDTAUS0: DMEAccompanyingsheet.).

FieldNameorDataType Values

Next Form FPAYM_DE_DTAUS0

Note: Clickthetriangleiconnexttothe“PaymentMediumWorkbench”

entryintheSAPscriptformtree. Thecorrectaccompanyingsheetfor

format DTAUS0forthePMW isdisplayed.

Choose “Save”.

4. To automatically schedule the PMW payment media in the payment

program,youhavetodefineselectionvariants. Youwanttoprocessoutgoing

paymentswithpaymentmethodUwithyourhousebank,“DeutscheBank

Group” (bank key 50070010).

a) IMG: Financial Accounting (New) → Accounts Receivable and

AccountsPayable→BusinessTransactions→OutgoingPayments→

AutomaticOutgoingPayments →PaymentMedia→MakeSettings

forPaymentMediumFormatsfromPaymentMediumWorkbench→

Create/Assign Selection Variants

Double-clicktheformatDTAUS0inthelistontheleftofthescreen.

Theavailablehousebanksarelistedontheright.

Continued on next page

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FieldNameorDataType	Values
Next Form	FPAYM_DE_DTAUS0

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AC201 Lesson: Payment Medium Workbench (PMW)

Enter selectionvariantGR00for your house bank, “DeutscheBank

Group”(bankcode: 50070010)orcheckthatthevaluesfortheexisting

variant are correct.

Choose “Enter”.

You can create the variant directly if necessary. If you receive a

messagestatingthatthevariantdoesnotexist,thesystemalsoasksyou

whetheryouwanttocreateit. Inthiscase,answer“Yes”.

(YoucancheckoreditexistingvariantsbychoosingVariant→Edit

Variant.)

Choose “Continue”.

FieldNameorDataType Values

Run Date Leave blank

Identification Leave blank

PaymentMediumFormat DTAUS0

Choose “Enter”.

FieldNameorDataType Values

DataMediumExchange Yes; selectthisoption

Payment Summary Yes; selectthisoption

Error Log Yes; selectthisoption

Define an output device in each case (printer LP01) under “Print

Parameters”fordatamediumexchange,thepaymentsummary,andthe

error list.

Output Device LP01

Output Immediately Yes; selectthisoption

Choose “Enter”.

Choose “Back”.

Do youwant tosave? Yes

Meaning(ofthevariant) GR00DeutscheBankGroup

Choose “Save”.

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FieldNameorDataType	Values
Run Date	Leave blank
Identification	Leave blank
PaymentMediumFormat	DTAUS0

FieldNameorDataType	Values
DataMediumExchange	Yes; selectthisoption
Payment Summary	Yes; selectthisoption
Error Log	Yes; selectthisoption

Output Device	LP01
Output Immediately	Yes; selectthisoption

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Unit2: AutomaticPayments AC201

Choose “Back”.

Task 4:

Now, paytheincominginvoice(vendor PAY##) youpreparedearlier usingthe

automaticpaymentprogram. Atthesametime,youwanttocreateaDMEfilefor

the bank from this data.

1. Createapaymentruntopaytheincominginvoiceyouenteredearlier. The

run dateistoday; choose the GR## identification. Enter your company

code AC##, the payment method U, and the number of your vendor.

The next payment run will take placein exactlyonemonth. Activatethe

Additional log.

a) Application: Accounting→FinancialAccounting→AccountsPayable

→ Periodic Processing → Payments

FieldNameorDataType Values

Run Date Today

Identification GR##B

Choose “Enter”.

Choose the “Parameter” tab page:

FieldNameorDataType Values

Posting date <Today's date>

DocsEntered UpTo <Today's date>

Company Codes AC##

Payment Methods U

Next Posting Date <Today'sdate+onemonth>

Vendor PAY##

Choose the “Additional Log”tab page.

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FieldNameorDataType	Values
Run Date	Today
Identification	GR##B

FieldNameorDataType	Values
Posting date	<Today's date>
DocsEntered UpTo	<Today's date>
Company Codes	AC##
Payment Methods	U
Next Posting Date	<Today'sdate+onemonth>
Vendor	PAY##

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AC201 Lesson: Payment Medium Workbench (PMW)

FieldNameorDataType Values

Due Date Check Yes

PaymentMethodSelectionsinAll Yes

Cases

Line Items of the Payment Yes

Documents

Accounts payable PAY##

Choose “Save”.

Then choose the “Status” tab page.

2. Run the payment proposal to create the data media (you can use the

procedure for test purposes). Check the values in the payment proposal

and the proposal log.

a) Choosethe“Proposal”pushbuttontoschedulethepaymentproposal

and enter the following data:

FieldNameorDataType Values

Start Immediately Yes

Createpaymentmedium Yes; selectthisoption

Choose“Enter”repeatedlyonthe“Status”tabpageuntilthemessage

“Paymentproposalhasbeencreated”isdisplayed.

Choose“DisplayProposal”andcheckthetotalvalueof theplanned

outgoingpayments(EUR2000shouldbescheduled). (Ifthesystem

displayed error messages while the payment media were being

created,changetheCustomizingsettingsaccordingly;thendeleteand

reschedule the payment proposal.)

Choose “Back”.

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FieldNameorDataType	Values
Due Date Check	Yes
PaymentMethodSelectionsinAll Cases	Yes
Line Items of the Payment Documents	Yes
Accounts payable	PAY##

FieldNameorDataType	Values
Start Immediately	Yes
Createpaymentmedium	Yes; selectthisoption

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Unit2: AutomaticPayments AC201

3. Planthepaymentrunandoutput thedatamedia“Immediately”. Payment

documentsarethencreatedandopeninvoicescleared.

a) Choosethe“PaymentRun”pushbuttontoschedulethepaymentrun

and enter the following data:

FieldNameorDataType Values

Start Immediately Yes

Createpaymentmedium Yes

Choose“Enter”repeatedlyonthe“Status”tabpageuntilthemessage

“Paymentrunhasbeencarriedout”isdisplayed.

4. Check the data created with the PMW.

a) Toviewthecreatedfile,choosemenupathEnvironment→Payment

Medium → DME Administration.

By double-clicking the entry, you can display the data medium

attributesandcalluptheFinancialAccountingdocuments,forexample.

120

FieldNameorDataType	Values
Start Immediately	Yes
Createpaymentmedium	Yes

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AC201 Lesson: Payment Medium Workbench (PMW)

Lesson Summary

You should now be able to:

• Statethe advantagesof usingthe Payment Medium Workbench tocreate

payment media

• ConvertapaymentmethodforusewiththePaymentMediumWorkbench

• DescribethestepsinvolvedincreatingpaymentmediausingthePayment

Medium Workbench

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Unit2: AutomaticPayments AC201

Lesson: Debit Balance Check

Lesson Overview

Thislessondiscussesthedebitbalancecheckfunctionality.

Lesson Objectives

After completingthislesson, you will beable to:

• Describehowthedebitbalancecheckhelpsyoupreventoutgoingpayments

for accounts with a debit balance

• Carry out a debit balance check

Business Example

The manager of the Accounting department wants to find out how outgoing

paymentscan be prevented for accounts with adebit balance. You explainthe

procedure in the system.

Figure 53: Payment Despite Debit Balance

Insomecases,thepaymentruncanresultinpaymentsbeingmadeeventhough

the account has a debit balance.

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AC201 Lesson: Debit Balance Check

Thisslideshowsonesuchexample. Avendoraccountcontainsaninvoicefor98

and a credit memo for 100. The invoice item contains a payment method for

outgoingpayments. Apaymentmethodforincomingpayments,however,hasnot

beendefinedinthemasterrecordorinthecreditmemo.<

Thepaymentproposalentersthecreditmemofor100intheexceptionlist,since

thiscannotbepaidwithoutasuitablepaymentmethod. Theinvoicefor98ispaid,

however,sincetheitemcontainsthepaymentmethoddirectly.

Previously,thepaymentproposalhadtobeprocessedmanuallytoblockpayments

topersonswhooweyourcompanymoney. Thismeantthatpaymentscouldnotbe

handled automatically.

Figure 54: Debit Balance Check AfterPayment Proposal

Thedebit balancecheckcanbecarriedout after apaymentproposalhasbeen

created. Thecheckoffsetsalltheduedebititemswithoutanincomingpayment

method against theproposed payments. If theresulting debit balance or credit

balanceislessthantheminimumpaymentamount,thepaymentsareaddedtothe

exceptionlistandtheaccountisplacedonalistofblockedaccounts.

Therelevantaccountsremainblockedevenifthepaymentproposalisthendeleted.

This means that the payments for the blocked accounts are not made in the

subsequentupdaterunwiththesamepaymentrunidentification. Theblocksare

notremoveduntiltheproposaliscreatedagainwiththesameidentification.

Blocked accounts can be released manually.

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Unit2: AutomaticPayments AC201

ThedebitbalancecheckiscarriedoutwithprogramRFF110SSP.

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AC201 Lesson: Debit Balance Check

Exercise 7: Debit Balance Check

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Usethedebitbalancecheckforhandlingpayments

Business Example

YourcompanycodeAC##(##=yourgroupnumber)wantstocarryoutapayment

runandtakeintoaccountanydebitbalances. Duetolatedeliveries,forexample,

youhaveenteredcreditmemosforsomeofyourvendors,aswellastheinvoices

you have received.

Task 1:

CreateavendormasterrecordSAL##(##=yourgroupnumber)inyourcompany

code.

Enteranincominginvoiceandthenacreditmemoforyourvendor.

1. CreatevendormasterrecordSAL##incompanycodeAC##.

(YourvendorSAL##belongstotheaccountgroupVEND.Youcancopythis

vendorfromvendor1000incompanycode1000.)

ThepaymentmethodU(banktransfer)istobeusedasthegeneralpayment

method for this vendor.

Yourvendorhasabankaccount4712##attheEurobankinFrankfurt(bank

key 50000001).

2. Enter an incoming invoice (the invoice and posting date is two months

ago) for your newvendorSAL##in company code AC## for the gross

amount of EUR 98.

SpecifythepaymentmethodUinthedocumentforthisposting.

Usetaxcode1Iandassignittotheexpenseaccount400020.

3. Nowenteracreditmemo(theinvoiceandpostingdatearealsotwomonths

ago) for your newvendorSAL##in company code AC## for the gross

amount of EUR 100.

Usetaxcode1Iandassignittotheexpenseaccount400020.

Continued on next page

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Unit2: AutomaticPayments AC201

Task 2:

Next,carryoutapaymentrunforyourcompanycodeAC##.

1. Createapaymentruntopaytheincominginvoiceyouenteredearlier. The

rundateistoday; choosetheidentificationPR##. Enteryourcompany

code AC##, the payment methods U and A, and the number of your

vendor. The next payment run will take place in exactly one month.

Activate the Additional log.

2. Run the payment proposal.

3. Check the valuesinthepayment proposal andtheproposal log. Display

the payment list.

4. Nowcarryoutthedebitbalancecheck: firstasatestrun,thenasanupdate

run. Check the result.

5. Carry out thepayment run. Checktheresults.

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AC201 Lesson: Debit Balance Check

Solution 7: Debit Balance Check

Task 1:

CreateavendormasterrecordSAL##(##=yourgroupnumber)inyourcompany

code.

Enteranincominginvoiceandthenacreditmemoforyourvendor.

1. CreatevendormasterrecordSAL##incompanycodeAC##.

(YourvendorSAL##belongstotheaccountgroupVEND.Youcancopythis

vendorfromvendor1000incompanycode1000.)

ThepaymentmethodU(banktransfer)istobeusedasthegeneralpayment

method for this vendor.

Continued on next page

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Unit2: AutomaticPayments AC201

Yourvendorhasabankaccount4712##attheEurobankinFrankfurt(bank

key 50000001).

a) Application: Accounting→FinancialAccounting→AccountsPayable

→ Master Data → Create

FieldNameorDataType Values

Vendor SAL##

Company code AC##

Account Group VEND

Reference Vendor:

Reference Vendor: 1000

ReferenceCompanyCode: 1000

Vendor details:

Search term: AC201

Address <Your choice>

Bank Details

Bank Country DE

Bank Key 50000001

Bank account 4712##

Other Data:

Payment Terms ZB01

Payment method U

Choose “Save”.

2. Enter an incoming invoice (the invoice and posting date is two months

ago) for your newvendorSAL## in company codeAC## for thegross

amount of EUR 98.

SpecifythepaymentmethodUinthedocumentforthisposting.

Continued on next page

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FieldNameorDataType	Values
Vendor	SAL##
Company code	AC##
Account Group	VEND

Reference Vendor:	1000
ReferenceCompanyCode:	1000

Search term:	AC201
Address	<Your choice>

Bank Country	DE
Bank Key	50000001
Bank account	4712##

Payment Terms	ZB01
Payment method	U

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AC201 Lesson: Debit Balance Check

Usetaxcode1Iandassignittotheexpenseaccount400020.

a) Application: Accounting→FinancialAccounting→AccountsPayable

→Document Entry → Invoice (FB60)

FieldNameorDataType Values

Checkthecompanycode AC##

Vendor SAL##

InvoiceDate/PostingDate <Two monthsago>

Amount 98

Currency EUR

Calculate tax X

Tax Code 1I

Choose the “Payment” tab page.

(ConfirmanyinformationmessagesinthestatusbarbypressingEnter.)

Payment Meth. U

Enterthevaluesforthedocumentitemsatthebottomofthescreen.

G/L acct 400020

Amount *

POST

3. Nowenteracreditmemo(theinvoiceandpostingdatearealsotwomonths

ago) for your newvendorSAL##in company code AC## for the gross

amount of EUR 100.

Continued on next page

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FieldNameorDataType	Values
Checkthecompanycode	AC##
Vendor	SAL##
InvoiceDate/PostingDate	<Two monthsago>
Amount	98
Currency	EUR
Calculate tax	X
Tax Code	1I

G/L acct	400020
Amount	*

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Unit2: AutomaticPayments AC201

Usetaxcode1Iandassignittotheexpenseaccount400020.

a) Application: Accounting→FinancialAccounting→AccountsPayable

→Document Entry→Credit Memo (FB65)

FieldNameorDataType Values

Checkthecompanycode AC##

Vendor SAL##

InvoiceDate/PostingDate <Two monthsago>

Amount 100

Currency EUR

Calculate tax X

Tax Code 1I

G/L acct 400020

Amount *

POST

Task 2:

Next,carryoutapaymentrunforyourcompanycodeAC##.

1. Createapaymentruntopaytheincominginvoiceyouenteredearlier. The

rundateistoday; choosetheidentificationPR##. Enteryourcompany

code AC##, the payment methods U and A, and the number of your

vendor. The next payment run will take place in exactly one month.

Activate the Additional log.

a) Application: Accounting→FinancialAccounting→AccountsPayable

→ Periodic Processing → Payments

FieldNameorDataType Values

Run Date <Today's date>

Identification PR##

Choose “Enter”.

Choose the “Parameter” tab:

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FieldNameorDataType	Values
Checkthecompanycode	AC##
Vendor	SAL##
InvoiceDate/PostingDate	<Two monthsago>
Amount	100
Currency	EUR
Calculate tax	X
Tax Code	1I
G/L acct	400020
Amount	*

FieldNameorDataType	Values
Run Date	<Today's date>
Identification	PR##

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AC201 Lesson: Debit Balance Check

FieldNameorDataType Values

Posting date Current date

Docs Entered Up To Current date

Company Codes AC##

Payment Methods UA

Next Posting Date <Today'sdate+onemonth>

Vendor SAL##

Choose the“Additional Log” tab page.

FieldNameorDataType Values

Due Date Check Yes

PaymentMethodSelectionsinAll Yes

Cases

Line Items of the Payment Yes

Documents

Accounts payable SAL##

Choose “Save”.

Then choose the “Status” tab page.

2. Run the payment proposal.

a) Choosethe“Proposal”pushbuttontoschedulethepaymentproposal

and enter the following data:

FieldNameorDataType Values

Start immediately Yes; (set field)

Choose“Status”repeatedlyonthe“Status”tabpageuntilthemessage

“Paymentproposalhasbeencreated”isdisplayed.

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FieldNameorDataType	Values
Posting date	Current date
Docs Entered Up To	Current date
Company Codes	AC##
Payment Methods	UA
Next Posting Date	<Today'sdate+onemonth>
Vendor	SAL##

FieldNameorDataType	Values
Due Date Check	Yes
PaymentMethodSelectionsinAll Cases	Yes
Line Items of the Payment Documents	Yes
Accounts payable	SAL##

FieldNameorDataType	Values
Start immediately	Yes; (set field)

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Unit2: AutomaticPayments AC201

3. Check the valuesinthepayment proposal andtheproposal log. Display

the payment list.

a) Choosethe“DisplayProposal”pushbuttonandcheckthetotalvalueof

the planned outgoing payments.

ThesystemproposesanoutgoingpaymentofEUR98.

ThecreditmemoofEUR100isshownasanexception(double-click

the row containing the exceptions or place your cursor on this row

andclickthe“Choose”pushbutton. Thenpositionyourcursoronthe

relevant row and choose “Display”.)

Here you will also see details about the reason: Item with debit

balance,nopaymentpossible. Gobacktothe“Status”tabpageforthe

payment run.

Choose“DisplayProposalLog”. Furtherinformationisshownhere.

GobacktothetabpageStatusforthepaymentrun.

ChooseEdit→Proposal→ProposalListorExceptionList→Confirm

theproposedprogram: RFZALI20(Continue/ok)

ThelistcontainsanamountwithEUR100undertheexceptions. An

errorcode(001)isshownattheendoftherow.

This is explained on page 2 of the list (use the scroll bar to scroll

down the screen).

Choose “Back”.

Continued on next page

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AC201 Lesson: Debit Balance Check

4. Nowcarryoutthedebitbalancecheck: firstasatestrun,thenasanupdate

run. Check the result.

a) ChooseEdit→Proposal→DebitBalanceCheck→Simulate.

(ConfirmprogramRFF110SSP.Choose“Continue”.)

FieldNameorDataType Values

Payment block A

Choose “Execute”.

Thesystemthendisplaysalistofaccountsthatwouldbeblockedinan

update run. Carry out the update run.

ChooseEdit→Proposal→DebitBalanceCheck→Execute.

(ConfirmtheprogramRFF110SSP.ChooseContinue.)

FieldNameorDataType Values

Payment Block A

Choose “Execute”.

Thesystemthendisplaysanoverviewoftheaccountsblockedbythe

debit balance check.

5. Carry out the payment run. Check theresults.

a) Choosethe“PaymentRun”pushbuttontoschedulethepaymentrun

and enter the following data:

FieldNameorDataType Values

Start immediately Yes

Choose“Enter”repeatedlyonthe“Status”tabpageuntilthemessage:

Payment runhasbeen carried out appears.

Noincomingor outgoingpaymentsareposted.

Fromthemenu,chooseEdit→Proposal→ExceptionList.

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FieldNameorDataType	Values
Payment block	A

FieldNameorDataType	Values
Payment Block	A

FieldNameorDataType	Values
Start immediately	Yes

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Unit2: AutomaticPayments AC201

Lesson Summary

You should now be able to:

• Describehowthedebitbalancecheckhelpsyoupreventoutgoingpayments

for accounts with a debit balance

• Carry out a debit balance check

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AC201 Lesson: Automating the Payment Process

Lesson: Automating the Payment Process

Lesson Overview

Thislessondiscussestheoptionsforautomatingthepaymentprocess.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Schedule periodic payment runsand fully automate them usingthe debit

balance check

• UsethefunctionsoftheScheduleManagerforthepaymentprocess

Business Example

TheemployeesintheAccountingdepartmentwouldliketoknowtowhatextent

theprocessesinthepaymentprogramcanbeautomated.

Figure 55: Automatic Payment Run

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Unit2: AutomaticPayments AC201

ProgramRFF110SisusedtoschedulethepaymentprogramSAPF110Sinthe

background. Theselectionscreenforthisprogramessentiallyfeaturesthesame

parametersastransactionF110. Thismeansthatyoucansavetheseparametersin

avariantandscheduletheprogramRFF110Storunperiodicallywiththisvariant.

• Youhavetouseselectionvariablestoautomaticallyadaptthetimedatato

the periodic run date.

• The program RFF110S, in turn, can automatically run four additional

programs consecutively.

– Topreventoutgoingpaymentsdespiteaduedebitbalance,theprogram

RFF110Sshouldfirstbescheduledasaproposalrun. Followingthis,

theprogramRFF110SSPshouldbecalledautomaticallytoperform

the debit balance check.

– After thedebitbalancecheck, theprogramRFF110S iscalledagain

automatically. This time, however, as an update run with possible

generation of the payment media.

The programs can be scheduled to run periodically using job management or

the Schedule Manager.

ThestatusofthepaymentrunisvisibleonlineintransactionF110fromthepoint

atwhichtheparametersarecreatedbythereportRFF110S.

Figure 56: Schedule Manager

YoucanusetheScheduleManagertoautomateperiodicallyrecurringactivities,

for example.

You can start the Schedule Manager with transaction SCMA or directly from

the Accounting menu.

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AC201 Lesson: Automating the Payment Process

ThetasklististhekeyelementintheScheduleManager. Itrepresentsacollection

ofactivitiestobecarriedoutoveraperiodoftime. Thesystemprovidesasetof

instructions(whichyoucanshoworhide)tohelpyoucreateyourtasks.

Youcandefinefourdifferenttypesoftasksinthetaskplan: Programwithvariant,

notes, transaction, and process definition.

YoucanusetheScheduleManager andprogramschedulingfunctionsforyour

payment processes.

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Unit2: AutomaticPayments AC201

Lesson Summary

You should now be able to:

• Schedule periodic payment runsand fully automate them using thedebit

balance check

• UsethefunctionsoftheScheduleManagerforthepaymentprocess

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AC201 Unit Summary

Unit Summary

You should now be able to:

• Describethe actionsin the payment process

• Statetheindividualstepsinthepaymentprogram

• Describethestructureofthepaymentprogramconfiguration

• Carryoutthebasicconfigurationforthepaymentprogram

• Listandexplainthemajorprocessingstepsofthepaymentprogram

• Maintain the parametersfor the payment run

• Editthepaymentproposalcreatedbythepaymentprogram

• Generate payment media

• Statethe advantagesof usingthe Payment Medium Workbench tocreate

payment media

• ConvertapaymentmethodforusewiththePaymentMediumWorkbench

• DescribethestepsinvolvedincreatingpaymentmediausingthePayment

Medium Workbench

• Describehowthedebitbalancecheckhelpsyoupreventoutgoingpayments

for accounts with a debit balance

• Carry out a debit balance check

• Schedule periodic payment runsand fully automate them usingthe debit

balance check

• UsethefunctionsoftheScheduleManagerforthepaymentprocess

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UnitSummary AC201

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Unit 3

Automatic Dunning

Unit Overview

Thisunitdiscussesthedunningprocessfromtheapplicationside,andexplainsthe

basicconfigurationsettingsfor thedunningprogram.

Unit Objectives

After completing thisunit, you will beableto:

• DescribethedunningprocessintheSAP system

• Describethestructureofthedunningprogramconfiguration

• Configurethe automaticdunning program

• Explain the purposeof dunning parameters

• Enter the parameters for a dunning run

• Describehowthedunningprogramcreatesthedunningproposaldataset

• Editthedunningproposalcreatedbythedunningprogram

• Start the print run of the dunning program

• Explainthecriteriathatareusedtogroupitemsindunningnotices

• Describe the structure of the dunning form

Unit Contents

Lesson: Dunning Run – Overview............................................142

Exercise 8: Dunning Run – Overview....................................145

Lesson: Dunning Program Configuration....................................148

Exercise 9: Dunning Program Configuration............................155

Lesson: Parameters for the Dunning Run...................................164

Exercise 10: Parameters..................................................167

Lesson: The Dunning Run.....................................................170

Exercise 11: The Dunning Run...........................................183

Lesson: Editing the Dunning Proposal.......................................188

Exercise 12: Editing the Proposal........................................191

Lesson: Printing Dunning Notices............................................194

Exercise 13: Printing Dunning Notices ..................................201

Exercise 14: The Dunning Process......................................203

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Unit3: AutomaticDunning AC201

Lesson: Dunning Run – Overview

Lesson Overview

Anoverviewofthedunningprocessispresentedfirst.

Lesson Objectives

After completingthislesson, you will beable to:

• Describethedunning processintheSAPsystem

Business Example

Ifyouhavenotreceivedpaymentsfromyourcustomersbythenetduedate,you

havetocheckwhetherdunningnoticesshouldbesent. Youcanformulatethefirst

dunning notice as a friendly reminder. If your customer still fails to pay, you

mightwanttoformulatethetextmorestrongly. TheAccountingmanagerwants

tofindouthowthedunningprogramcanhelphimdothis. First,hewouldlikea

general overview of the dunning procedure.

Figure 57: Dunning: Overview

Byenteringparametersinthedunningprogram,youcanspecifyhowitisrun.

Youcanalsousetheparametersofanexistingdunningrunandadjustthedates.

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AC201 Lesson: Dunning Run – Overview

Duringthedunningrun,thesystemchoosestheaccountsandchecksthemfor

itemsthat are overdue. Finally, a check ismadewhether remindershaveto be

sentanddunninglevelsareallocated. Alldunningdataissavedinonedunning

proposal.

Thedunningproposalcanbeedited,deleted,andre-createdasoftenasrequired

untiltheaccountingclerkissatisfiedwiththeresult.

Youcanskipthisstep. Afterthedunningrunhasbeencompleted,youcanprint

out the dunning notices immediately.

Injustonestep,dunningnoticesareprintedanddunningdataisupdatedinthe

master records and associated documents.

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Unit3: AutomaticDunning AC201

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AC201 Lesson: Dunning Run – Overview

Exercise 8: Dunning Run – Overview

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Check your knowledge of the general structure of the dunning program

application and configuration

Business Example

Yourclienthasanumberofcustomerswhoarebehindontheirpayments.

Theaccountingdepartmenthasrequestedasystemtonotifycustomerswhoarein

arrears. Ifthecustomerdoesnotrespondafterreceivingmultipledunningnotices,

thelegaldepartmenthastobecontactedtostartalegaldunningprocedure.

Task 1:

Reinforceyourunderstandingofthedunningprocess.

1. Listthefourstepsthathavetobetakenbythedunningprogramtoperform

the automatic dunning procedure.

Task 2:

True or false?

1. Customerswithout a dunning procedure in themaster record aredunned

using a default dunning procedure.

Determinewhetherthisstatementistrueorfalse.

□ True

□ False

2. Itispossibletodunvendorsaswellascustomers.

Determinewhetherthisstatementistrueorfalse.

□ True

□ False

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Unit3: AutomaticDunning AC201

Solution 8: Dunning Run – Overview

Task 1:

Reinforceyourunderstandingofthedunningprocess.

1. Listthefourstepsthathavetobetakenbythedunningprogramtoperform

the automatic dunning procedure.

Answer:

1. Maintain parameters

2. Proposal run

3. Edit the dunning proposal

4. Print the dunning notices

Task 2:

True or false?

1. Customers without adunning procedure in themaster record are dunned

using a default dunning procedure.

Answer: False

Customers without a dunning procedure in the master record cannot be

dunned.

2. Itispossibletodunvendorsaswellascustomers.

Answer: True

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AC201 Lesson: Dunning Run – Overview

Lesson Summary

You should now be able to:

• DescribethedunningprocessintheSAP system

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Unit3: AutomaticDunning AC201

Lesson: Dunning Program Configuration

Lesson Overview

Thislessonpresentstheoptionsforconfiguringthedunningprogram.

Lesson Objectives

After completingthislesson, you will beable to:

• Describethestructureofthedunningprogramconfiguration

• Configurethe automatic dunning program

Business Example

The employees responsible for the dunning program want to learn about the

possiblesettingsfortheautomaticdunningprocedureintheSAPsystem.

Figure 58: The Dunning Procedure

The dunning procedure controls how dunning is carried out. Every account

thatistobeincludedintheautomaticdunningprocessneedstohaveadunning

procedure.

One-time-accountsalsohaveadunning procedurethatisvalidforallone-time

customers.

You can define any number of dunning procedures. The SAP system already

containsseveralpredefineddunningprocedures,whichyoucanuseastemplates

for other procedures.

Thedunningprocedurecanprocessstandardand/orspecialG/Ltransactions.

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AC201 Lesson: Dunning Program Configuration

Figure 59: Structure of Dunning Program Configuration

The main dunning payment program configuration menu has pushbuttons for

differentareas. Toensurethat theconfiguration iscomplete, wewill start with

an overview of the dunning procedure. Afterwards, we will work from left to

right through each pushbutton.

You only need to make minimum changes to the configuration if you copy

an existing dunning procedure and adapt only the company-code-specific

configuration. Thestandardsystemcontainssomecommondunningprocedures

and their corresponding forms.

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Unit3: AutomaticDunning AC201

Figure 60: Dunning Procedure: Overview

For each dunning procedure, you have to specify the intervals at which the

accountsthat usethisprocedurearetobedunned. Duringthedunning run, the

systemcheckswhethertherundateisatleastthisnumberofdaysafterthedateof

thelastdunningrun. Ifthisisnotthecase,anewdunningnotecannotbecreated.

This even applies if new items have become overdue in this account, or if the

dunning level of the items has changed.

Thenumberofdunninglevelsrepresentsthehighestdunninglevelthatispossible

in this procedure.

Theminimumdaysinarrears(account)arethedaysthatatleastoneiteminthe

accountmusthave. Otherwise,theaccountisnotdunned,thatis,adunningnotice

is not created.

Anitemwhosenumberofdaysinarrearsislessthanorequaltothenumberof

gracedaysisnotconsidereddueforthisdunningnotice.

If you want dunning interest to be calculated, you have to enter an interest

indicator.

Ifyoualsowant togeneratedunningnoticesfor accountsthatcurrently havea

creditbalance,youhavetoselectthisoptioninthedunningprocedure. Otherwise,

dunning notices are only created if the account balance is in debit (that is, the

business partner has an overall payable).

150