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2 Maintaining the customer master
Change the master data for your customer so that a financial document must
always be entered in the order as a payment guarantee.
What information do you have to assign to your customer?
________________________________________________
________________________________________________
________________________________________________
3 Creating a financial document
As requested, your bank provides an irrevocable, confirmed letter of credit. Create
this letter of credit in the system:
To do this, go to the Maintain financial documents section of the Documentary
Payments cockpit and enter the following criteria:
Financial doc. cat. C – Irrevocable confirmed
Financial doc. type 01 – Letter of credit
Button: Maintain financial document
On the detail screen, enter the following data:
Company code 1000
Customer DEU_##
Ship-to party DEU_##
Bank country DO – Dominican Republic
Bank key 045601100222 - Dominican National Bank
Ext. FD number LoC_135/2001_##
Financial doc. value 200,000.- UNI
Payment terms ZB01
Opening date (today’s date)
Latest shipping date (today’s date + 3 months)
Validity end date (today’s date + 5 months)
Incoterms DAF Saarbrücken
Which documents does the system propose automatically?
________________________________________________
________________________________________________
________________________________________________
© SAP AG LO640 8-22
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Where are settings for these defaults made?
________________________________________________
________________________________________________
Can you also enter additional documents?
________________________________________________
________________________________________________
Where is this configured?
________________________________________________
________________________________________________
Save the financial document. If the incompleteness log appears during saving, enter
the missing data.
How can you control the incompleteness log for the financial documents?
________________________________________________
What status does the system set automatically when you save?
________________________________________________
Financial document number:
________________________________________________
© SAP AG LO640 8-23
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4 Simulation of a business transaction
You want to check whether the financial document can now be used to guarantee an
order. The best way to do this is to simulate the business transaction.
Enter the following data:
Sold-to party DEU_##
Ship-to party DEU_##
Payment terms ZB01
Plant 1000
Material DPC1000
Value 50000 USD
Requested deliv. date (today’s date + 1 month)
Incoterms DAF Saarbrücken
Payment guarant. proc. 000001
Financial doc. no. (see exercise 3 in this unit)
What are the results of the check?
________________________________________________
Why?
________________________________________________
© SAP AG LO640 8-24
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5 Activating a financial document
Your bank, the Deutsche Bank in Hamburg, confirms the letter of credit from your
customer and charges a fee of 1 % of the value of the letter of credit.
Maintain this in the system and set the financial document to active (in other words,
set its status to D - Document exists and can be used).
As you maintain the financial document, you can assign additional banks to the
letter of credit and enter the bank charges on the Banks tab.
Country DE
Bank key 20050000 - Deutsche Bank Hamburg
What other bank functions could you use in this financial document?
________________________________________________
________________________________________________
________________________________________________
Where can you make the proper settings for these?
________________________________________________
________________________________________________
________________________________________________
Save your changes and run the simulation function again. What do you notice?
________________________________________________
________________________________________________
© SAP AG LO640 8-25
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6 Creating an order that is guaranteed by a financial document
Your customer DEU_## orders 4,000 pieces of material MHA_## in the sales area
(1000/10/00). First make sure that you have enough stock on hand.
Find out which payment guarantee procedure was determined by the system.
________________________________________________
Assign the financial document that you created in task 3 of this unit to the order and
save the document.
How does the system respond?
________________________________________________
________________________________________________
Document number:
________________________________________________
Deliver the order. How does the system respond?
________________________________________________
7 Maintaining a financial document
Because the value of the financial document is not sufficient to fully guarantee the
customer order, you request an increase in the financial document value.
Your bank advises and confirms an amendment to your letter of credit, in which the
letter of credit value is increased by 500,000 UNI to 700,000 UNI.
Maintain your financial document accordingly by changing the status to E –
Change in document has been submitted and increasing the financial document
value to 700,000 UNI.
Can you reset the status of the financial document to D?
________________________________________________
What must you do so that the financial document status can be reset to D?
________________________________________________
Make sure that your financial document can be used again.
© SAP AG LO640 8-26
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8 Blocked documents
Display all sales documents in the system that are blocked due to your letter of
credit.
Initiate another check for your order. How does the system respond?
________________________________________________
________________________________________________
What actions does the system trigger?
________________________________________________
________________________________________________
9 Assignment of financial documents to sales documents (optional)
Display all documents that are guaranteed for payment by your financial document.
List these documents.
________________________________________________
Branch from this list directly to the display of the financial documents.
What is the open value of the financial document?
________________________________________________
10 Administration of financial documents (optional)
The Dominican National Bank has declared bankruptcy.
Display all unconfirmed letters of credit that you have in your system from this
bank for your company code 1000.
List these letters of credit.
________________________________________________
________________________________________________
________________________________________________
© SAP AG LO640 8-27
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Solutions
Unit: Documentary Payments
1 Determining a payment guarantee procedure
Automatic determination of payment guarantee procedures is controlled by two
parameters in the Documentary Payments section of the Implementation Guide
(IMG):
o o o
Sales and Distribution Foreign Trade/Customs Documentary Payments
o
Risk Management for Financial Documents Define and Assign Payment
Guarantee Schemas
The two parameters are
- Customer determination schema
- Document determination schema
First, define customer determination schemas and document determination
schemas. In this case, use customer determination schema 0001 – Finance
documents and document determination schema 01 – Standard.
Then, assign the document determination schema 01 to order type OR – Standard
order.
Now, you must define which payment guarantee procedure should be determined
for a certain combination of customer determination schema and document
determination schema.
Here, the system determines payment guarantee procedure 000001 – Letter of
credit for the combination of customer determination schema 0001 and document
determination schema 01.
If a standard order is now created for a customer who has customer determination
schema 0001 in their customer master, the system determines payment guarantee
procedure 000001.
© SAP AG LO640 8-28
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2 Maintaining the customer master
Documentary Payments cockpit fi Controlling section fi Customer master
Enter your customer DEU_##. Also enter the following information:
Sales organization 1000
Distribution channel 10
Division 00
Assign the customer determination schema 001 (use the Paym.guar.proc. field) on
the Billing document tab in the Delivery and payment terms section.
© SAP AG LO640 8-29
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3 Creating a financial document
Documentary Payments cockpit fi Maintain financial documents section
Financial doc. category C – Irrevocable confirmed
Financial doc. type 01 – Letter of credit
Button: Maintain financial documents
Enter the required data.
The system uses the following documents as defaults
- Export billing document (1 original, 2 copies)
- Export packing list (1 original, 1 copy)
- Certificate of origin (1 original, 3 copies)
You can set these defaults in Customizing for foreign trade in the Documentary
Payments section:
Sales and Distribution
o
Foreign Trade/Customs
o
Documentary Payments
o
Relationships
o
Assign Documents to Financial Document Indicator
Assign the above three documents to financial document indicator 01.
You can use the Specify Financial Document Control Customizing activity to link
financial document indicator 01 with financial document category C and financial
document type 01, both of which you entered during financial document
maintenance.
You can also assign other documents to the financial document indicator. You can
define this option for open entry of documents in Customizing for foreign trade in
the Documentary Payments section:
Sales and Distribution
o
Foreign Trade/Customs
o
Documentary Payments
o
Basic Settings
o
Define Indicators for Financial Documents
You can allow more documents to be maintained for the financial document
indicator 01 – Letter of credit by activating in the Free entry of docs possible field,
which can be found in the Documents section of the screen.
You can use the Specify Financial Document Control Customizing activity to link
financial document indicator 01 with financial document category C and financial
document type 01, both of which you entered during financial document
maintenance.
You can maintain the log of incomplete items for financial documents in
Customizing for foreign trade in the Documentary Payments section.
Sales and Distribution
o
Foreign Trade/Customs
o
Documentary Payments
o
Basic Settings
o
Define Indicators for Financial Documents
© SAP AG LO640 8-30
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You can use the Checks column to control which fields should be included in the
incompleteness checks. You can also control whether an incomplete financial
document should be activated (whether the document can be set to status D –
Document is available and can be used) in the Incompletion/Changes section of
this screen.
When a financial document is saved, the system automatically sets the status to A –
Document has been created.
The system only accepts documents with status D for payment guarantees.
4 Simulation of a business transaction
Documentary Payments cockpit, Simulation section
Enter the necessary data.
Result:
The result is negative because the financial document has status A – Document has
been created.
The system only accepts documents with status D for payment guarantees.
5 Activating a financial document
Documentary Payments cockpit fi Maintain financial documents section fi
Maintain financial documents
In addition to the confirming bank, the following bank functions are also available:
- Advising bank
- Negotiating bank
- Opening bank
Bank controls are in Customizing for foreign trade in the Documentary Payments
section:
Sales and Distribution
o
Foreign Trade/Customs
o
Documentary Payments
o
Relationships
o
Specify Control of Banks in Financial Document
Assign the above four bank functions to bank indicator 1.
You can use the Specify Financial Document Control Customizing activity to link
bank indicator 1 with financial document category C and financial document type
01, both of which you entered during financial document maintenance.
Use the Status function to set the financial document status to D – Document is
available and can be used, which activates the financial document.
© SAP AG LO640 8-31
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6 Creating an order that is guaranteed by a financial document
Select Order o Create doc. in the Documents section of the General Foreign
Trade Processing cockpit.
(Release 4.6B: Logistics
o
Sales and Distribution
o
Sales
o
Order
o
Create)
Create a standard order for sales organization 1000, distribution channel 10 and
division 00. Enter the relevant data.
Select Goto
o
Header
o
Billing. You can find the payment guarantee procedure
that the system determined in the Risk management section of the screen.
Result:
The system determined payment guarantee procedure 000001 – Letters of credit.
You can enter your financial document in this section of the screen in order to
guarantee payment for the document.
When you save the document, the system issues a warning that the value of the
letter of credit is not sufficient to guarantee the order.
It is not possible to deliver this order because it is blocked due to the financial
document check: “Order for delivery is blocked because of credit checks”.
7 Maintaining financial documents
Documentary Payments cockpit fi Maintain financial documents section fi
Maintain financial documents
In order to be able to change the financial document value, you must first use the
Status function to change the status of the financial document to E – Change in
document has been submitted.
Then, the system requests the reason for this change. Select Amendment. You can
only change the value of the financial document after you have made this entry.
It is not possible to set the status of the financial document back to D – Document
is available and can be used immediately because of the change history. If you
want to change the status back to D, you must first save the financial document
with status E – Change in document has been submitted and then return to the
maintenance screen and change the status to D – Document is available and can
be used.
© SAP AG LO640 8-32
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8 Blocked documents
Documentary Payments cockpit fi Monitoring section fi Blocked documents
Select your sales document from this list and then choose Check.
Result:
The system checks the current financial-document data against the data in this
document. Since the financial document is now sufficient to guarantee payment for
the order, two actions are triggered:
- The system lifts the credit block in the document
(which means the document can be delivered)
- The document value is copied into the LIS structure S131 as the order value
used
9 Assignment of financial documents to sales documents
Documentary Payments cockpit fi Monitoring section fi Assigned documents
The open value of the financial document is reduced by the document value of the
assigned order.
10 Administration of financial documents
Documentary Payments cockpit fi Monitoring section fi Financial docs
Enter the following data:
Company code 1000
Financial doc. cat. U
Bank key 045601100222
Bank country DO – Dominican Republic
Execute the function.
© SAP AG LO640 8-33
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Periodic Declarations
Contents:
z
European Union
z
NAFTA / USA
z
EFTA / Switzerland
z
Asia and Japan
ª SAP AG 1999
© SAP AG LO640 9-1
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Periodic Declarations: Unit Objectives
At the conclusion of this unit, you will be able to:
z
Use the system to create the different declarations
z
Maintain the basic data for these declarations
z
Use the control mechanisms in the system
ª SAP AG 1999
© SAP AG LO640 9-2
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Periodic Declarations: Overview Diagram
Introduction Communication / Printing
Basic Data Legal Control
Documents in Foreign Trade Documentary Payments
Import Basis Module Periodic Declarations
Data Service Preference Determination
ª SAP AG 1999
© SAP AG LO640 9-3
| Introduction |
|---|
| Basic Data |
| Communication / Printing | |
|---|---|
| Legal Control |
第 213 页 / 共 272 页
Periodic Declarations
EU NAFTA EFTA JAPAN
USA SWITZERLAND MITI/Customs
IINNTTRRAASSTTAATT
SSEEDD
EEXXTTRRAASSTTAATT SSiimmpplliiffiieedd EExxppoorrtt IImmppoorrtt
AAEERRPP
KKOOBBRRAA CCoonnttrrooll ((VV..AA..RR..)) EExxppoorrtt
HHMMFF
OOiill ddeeccllaarraattiioonn
ª SAP AG 1999
(cid:132)(cid:3)The SAP System supports the automatic creation of various statistical declarations for the above
countries and economic zones.
(cid:132)(cid:3)As of Release 4.6C, you can use the oil indicator for the commodity code to mark products for which
an oil declaration is necessary. The periodic declarations section of the Foreign Trade Cockpit
assists you in creating oil declarations (necessary in Germany).
© SAP AG LO640 9-4
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Foreign Trade Cockpit: Periodic Declarations
Cockpit: Periodic Declarations
Operative:
General Processing in
Creating periodic declarations
Foreign Trade
Individual maintenance of
INTRASTAT/EXTRASTAT
Periodic Declarations Oil declaration (Germany)
Archiving
Legal Control
Completeness
Documentary Payments Monitoring:
Master data Checking master data to make
Communication / Printing sure it is complete
System-guided user
Wizards
Preference Processing settings:
Customizing Recommended Customizing
settings for periodic
Data Service
declarations
ª SAP AG 1999
(cid:132)(cid:3)The Periodic Declarations cockpit includes all necessary system activities for periodic declarations.
(cid:132)(cid:3)You can create periodic declarations in the operations section of the screen. You can create
declarations in three steps, which can also be automated by using variants.
If business transactions that cannot be reflected with documents in the system occur in your
company, you can use individual maintenance of data records to create declarations. You can also
use the individual maintenance function to change existing data records.
After periodic declarations have been filed, they can be archived. The system also supports the
creation of a goods catalog.
(cid:132)(cid:3)The monitoring function ensures that all the data necessary for the declarations is maintained in the
material master. You can complete master records directly from the monitoring function.
(cid:132)(cid:3)You must make various Customizing settings so that the system can successfully generate complete
declarations. The INTRASTAT/EXTRASTAT wizards provide step-by-step guidance with
documentation for each stage of the process.
© SAP AG LO640 9-5
| ng in |
| ons |
| ments |
| Printing |
| ssing |
第 215 页 / 共 272 页
Periodic Declarations: Process
Creating Periodic Declarations
Select document
Step 1
data (intermediate
database)
Create a file Step 2
version
Create a file
Step 3
version on disk
Option:
Execute all steps using variants
ª SAP AG 1999
Creating periodic declarations involves a three-step procedure:
(cid:132)(cid:3)In the first step, you select the document data that you want to include in the declaration. The data
that you select is stored in an intermediate database that is specifically for this declaration. You can
use individual maintenance to change data or add data to the data records in this intermediate
database (next page).
The incompleteness log and the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
(cid:132)(cid:3)In the second step, the data is used to create a file in a format specific to the country in question.
(cid:132)(cid:3)In the third step, the file version that is to be saved to disk and sent to the authorities is generated.
• The processes and selection parameters in these three steps can be saved as variants and then
called up again at any time.
• The declaration process in Japan differs from the process illustrated here (for more details, refer
to the slide at the end of this unit).
© SAP AG LO640 9-6
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Individual Maintenance of INTRASTAT/EXTRASTAT
and V.A.R
Report year 2000
Report month 02
Receipt/dispatch 2
Report year Report month Recpt/Disp Number Company code Plant Document number
2000 2 1 2 0001 0001 4500000002
2000 2 1 3 0001 0001 4500000006
2000 2 2 1 0001 0001 90000178
2000 2 2 2 0001 0001 90000196
2000 2 2 3 0001 0001 90000177
Control
General data
Item data
ª SAP AG 1999
(cid:132)(cid:3)You can include new entries in the intermediate databases for the INTRASTAT/EXTRASTAT and
V.A.R declarations if your company has a business transaction that is relevant for one of these
declarations, but has no corresponding document in the system.
(cid:132)(cid:3)Incomplete entries can also be maintained in this way.
(cid:132)(cid:3)In the individual maintenance context, pay special attention to how the Deletion type indicator is set
for the selection programs to ensure that the system does not overwrite data records that you enter
manually.
(cid:132)(cid:3)You can make settings for field control for individual maintenance in the Customizing activity for
the log of incomplete items for periodic declarations.
© SAP AG LO640 9-7
| Report year 2000 Report month 02 Receipt/dispatch 2 | ||||||||
|---|---|---|---|---|---|---|---|---|
| er | ||||||||
| Report year | Report month | Recpt/Disp | Number | Company code | Plant | Document numb | er | |
| 2000 | 2 | 1 | 2 | 0001 | 0001 | 4500000002 | ||
| 2000 | 2 | 1 | 3 | 0001 | 0001 | 4500000006 | ||
| 2000 | 2 | 2 | 1 | 0001 | 0001 | 90000178 | ||
| 2000 | 2 | 2 | 2 | 0001 | 0001 | 90000196 | ||
| 2000 | 2 | 2 | 3 | 0001 | 0001 | 90000177 | ||
| Control General data Item data | ||||||||
| Control |
| General data |
| Item data |
第 217 页 / 共 272 页
Controlling the Log of Incomplete Items
Message cat.: INTRASTAT
Country: DE
Check
Characteristic Incompleteness Aggregation criteria
(
Business trans. type
Special unit of measure Goods movement
(
Country of destination direction must be
(
Region of destination specified in each
(
Customs office case
. . .
Details
Individual maintenance:
Field control: Hidden/Optional/Required entry
System message: Error message/Warning/No check
ª SAP AG 1999
(cid:132)(cid:3)The log of incomplete items for periodic declarations lets you monitor and maintain data
conveniently. You can process this log online (adding necessary data from the log view).
Information about which data is missing is aggregated on various levels. This allows the log to
remain transparent even when large volumes of data are involved. It also lets you avoid redundant
reprocessing of missing data. You can also maintain and correct Customizing settings right on the
log screen. This log should be refreshed before the file version is created (step 2).
(cid:132)(cid:3)You can use Customizing to control the scope of the log of incomplete items that is created for the
corresponding selection report.
(cid:132)(cid:3)You can also set the data aggregation criteria dynamically for country-specific programs. You should
only activate aggregations that affect data other than that in the SAP standard system after you have
cleared this activity with the authorities involved.
(cid:132)(cid:3)The Message cat. field defines the form that is used as a basis:
EU: - INTRASTAT VEIAV
- EXTRASTAT VEXAV
- KOBRA VEKAA, VEKAB, VEKAC
NAFTA: - AERP VESED
- SED VESED
- HMF VESED
EFTA: - VAR VEXAV
© SAP AG LO640 9-8
| Message cat.: INTRASTAT Country: DE Check Characteristic Incompleteness Aggregation criteria ( Business trans. type Special unit of measure Goods movement ( Country of destination direction must be ( Region of destination specified in each ( Customs office case . . . | ||
|---|---|---|
| Det | ails |
| ( |
| ( |
| ( |
| Hidden/Optional/Required entry |
|---|
| Error message/Warning/No check |
第 218 页 / 共 272 页
Periodic Declarations: Document Selection
Materials Management Sales and Distribution
Purchase
( )
Order
order
Inbound Outbound
delivery delivery
Goods receipt Goods issue
Goods issue
Customer’s
Vendor’s
billing
invoice
document
MM SD
selection program selection program
ª SAP AG 1999
(cid:132)(cid:3)Data for periodic declarations is selected from documents used in the Materials Management process
and the Sales and Distribution process.
(cid:132)(cid:3)In the Materials Management document chain, both goods receipt and receipt of invoices trigger data
selection. The system uses the vendor’s invoice as the basis for determining values. If the invoice has
not yet been received, the declaration occurs in the following month. If, in the following month, an
invoice has still not been received, it is possible to use the values from the purchase order.
As of Release 4.6C, you can create a declaration based exclusively on the vendor’s invoice. This
method is especially advantageous in countries like Italy and France, where tax declarations and
statistical declarations are linked (recommended Customizing activity: Data Selection Control/table
T609IS).
The Materials Management component supports INTRASTAT and EXTRASTAT declarations.
In Sales and Distribution, data selection occurs solely on the basis of billing documents. This
influences SED, AERP and HMF declarations as well as INTRASTAT, EXTRASTAT, VAR, and
KOBRA declarations.
(cid:132)(cid:3)You can set the country key (numerical or alphanumerical/ISO code) the system should use for the
declaration by using the Data Selection Control (table T609IS) activity in Customizing. Note: As of
January 1, 2000, you must include the ISO code in INTRASTAT/EXTRASTAT declarations.
(cid:132)(cid:3)You can use the inclusion and exclusion indicators at header and item level to exclude items or entire
documents from the declaration. You can also use activities in Sales and Distribution (SD)
Customizing to set exclusion indicators for item categories. As of Release 4.6C, you can use the two
user enhancements available in SAP’s FTGOVSEL extension to influence data selection and creation
of an intermediate database. These two user enhancements replace the six outdated enhancements for
periodic declarations.
© SAP AG LO640 9-9
第 219 页 / 共 272 页
European Union (EU)
ª SAP AG 1999
© SAP AG LO640 9-10
(cid:0) INTRASTAT
(cid:0) EXTRASTAT
(cid:0)
INTRASTAT
EXTRASTAT
KOBRA
Oil declaration
KOBRA
(cid:132)(cid:3)The system supports the creation of the following declarations for the European Union:
y(cid:3)
INTRASTAT (internal trade statistics),
y(cid:3)
EXTRASTAT (external trade statistics) and
y(cid:3)
KOBRA declaration (export control for sensitive goods)
y(cid:3)
Oil declaration (Germany) as of Release 4.6C
第 220 页 / 共 272 页
EU - INTRASTAT
ª SAP AG 1999
© SAP AG LO640 9-11
(cid:0) INTRASTAT
(cid:0) EXTRASTAT
(cid:0) KOBRA
(cid:132)(cid:3)Within the context of intra-EU trade statistics, all goods movements - receipt and dispatch - that take
place between member states of the EU must be reported to the authorities within a given reporting
period.
(cid:132)(cid:3)The European Union has issued general guidelines.
(cid:132)(cid:3)The way you create the declaration depends on the official requirements of the member state. The
options include:
y(cid:3)
Country-specific declarations on paper
y(cid:3)
Country-specific data-record structures for creating the declaration on diskette
y(cid:3)
Country-specific data-record structures for declaration in the EDIFACT format
CUSDEC/INSTAT.
第 221 页 / 共 272 页
EU - INTRASTAT: Creating the Declaration
1
MM selection program SD selection program
Intermediate database
VEIAV
2
Paper version File version File in EDIFACT format
EDI Internet/
3 File on diskette
ª SAP AG 1999
(cid:132)(cid:3)The system reads the Materials Management (MM) and Sales and Distribution (SD) document data
using selection programs common for all the EU member states.
(cid:132)(cid:3)The incompleteness log and the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
(cid:132)(cid:3)Depending on the type of log selected in the selection program, the system copies the data from the
selected documents into intermediate database VEIAV.
(cid:132)(cid:3)When legal reporting requirements differ among nations, the system needs to use country-specific
programs to create paper and diskette versions of the declaration.
(cid:132)(cid:3)The paper version of the declaration can be carried out in a single step from the intermediate
database VEIAV.
© SAP AG LO640 9-12
| SD selection program | ||
|---|---|---|
第 222 页 / 共 272 页
Oil Declaration (Germany)
1
MM selection program SD selection program
Intermediate database
VEIAV
File version
2
Evaluation report
3 Paper version
List (ALV) in
declaration
format
ª SAP AG 1999
(cid:132)(cid:3)In Germany, the receipt and dispatch of oil and petroleum products must be declared. As of Release
4.6C, the system supports creation of oil declarations.
(cid:132)(cid:3)The data for this declaration is taken from intermediate database VEIAV, which is created by the
selection program for the INTRASTAT declaration.
(cid:132)(cid:3)The intermediate database is evaluated using a special report for oil declaration. This report uses the
oil indicator to select the items that are to be declared. The oil indicator is set in Customizing for the
appropriate commodity codes.
(cid:132)(cid:3)The system creates a list in declaration format that can be printed.
© SAP AG LO640 9-13
| SD selection program | |||||
|---|---|---|---|---|---|
| MM selection program |
| List (ALV) in declaration format | Paper version | |
|---|---|---|
| Paper |
第 223 页 / 共 272 页
EU - INTRASTAT: Transmission Media
Belgium 002
Denmark 008
Germany 004
Finland 032
France 001
Greece 009
Great Britain 006 EDI Internet
Ireland 007 EDI
Italy 005
Luxembourg 002
Holland 003
Austria 038 EDI
Sweden 030 EDI Internet
Spain 011 EDI
Portugal 010 EDI Internet
ª SAP AG 1999
(cid:132)(cid:3)At least one type of data transmission for declarations to the authorities can be carried out for each
country:
y(cid:3)
Paper version - form
y(cid:3)
File version - diskette
y(cid:3)
Creation of a declaration in EDIFACT-format CUSDEC/INSTAT and transmission via EDI
y(cid:3)
Transmission of the declaration in EDIFACT format as an attachment to an e-mail message via the
Internet. (You can store the authorities’ e-mail address using the Data Selection Control activity in
Customizing.)
© SAP AG LO640 9-14
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EU - INTRASTAT: Checklist
z
Have all check objects been maintained?
z
Has master data been maintained?
ª SAP AG 1999
© SAP AG LO640 9-15
(cid:1) Vendor, purchasing information record, material, route, customer
z
Have default values been maintained for all combinations?
(cid:1) Transaction type, export procedure
z
Have condition records for condition type GRWR been
maintained?
z
Have currencies and exchange rates been maintained?
z
Have you maintained your own INTRASTAT ID numbers?
(cid:132)(cid:3)We recommend that you test the functions well before the system reaches the productive stage to
make sure that all the necessary settings for master data and Customizing have been made.
(cid:132)(cid:3)You can use the incompleteness log in the selection reports to assist you in your testing efforts.
(cid:132)(cid:3)You can use the wizard in the Periodic Declarations cockpit to maintain the necessary settings in
Customizing. Make sure to the check the settings for the following objects:
y(cid:3)
Vendor (including region, VAT registration no.)
y(cid:3)
Purchasing info record (including import procedure)
y(cid:3)
Material master (including origin data, goods number, countries, regions)
y(cid:3)
Route (including mode of transport, customs office)
y(cid:3)
Customer (including region, VAT registration no.)
(cid:132)(cid:3)Customizing settings for the region/region of manufacture must also be maintained in some
European countries.
(cid:132)(cid:3)The Periodic Declarations cockpit also allows you to maintain material master data and monitor it to
make sure it is complete.
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EU - EXTRASTAT
ª SAP AG 1999
© SAP AG LO640 9-16
(cid:2) INTRASTAT
(cid:2) EXTRASTAT
(cid:2) KOBRA
(cid:132)(cid:3)As part of the extra-European Union trade statistics, all goods movements - import and export - that
take place between an EU member state and a country that is not a member state of the EU must be
reported to the authorities within a given reporting period.
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EU - EXTRASTAT: Import / Export
1
Selection program
Intermediate database
VEXAV
2
File version
3
Diskette
ª SAP AG 1999
(cid:132)(cid:3)The system supports creation of the EXTRASTAT declaration for exports from Germany and
Holland.
(cid:132)(cid:3)These programs can also serve as a basis for other European countries.
(cid:132)(cid:3)The process is similar to the creation of an INTRASTAT declaration and is carried out in three steps:
Step 1: Non-country-specific selection of the relevant document and updating the
selected documents in the intermediate database VEXAV.
Step 2: Creation of a file version from the intermediate database VEXAV
Step 3: Copying of the file onto diskette in the correct format for Holland or Germany
(cid:132)(cid:3)The incompleteness log and the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
(cid:132)(cid:3)The EXTRASTAT data in the intermediate database VEXAV can either be completed later using
individual maintenance or new entries can be made.
© SAP AG LO640 9-17
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KOBRA: Check for Exports from Germany
Commodity codes
for sensitive goods
§12 and §13/6
2612
2617
2710
...
ª SAP AG 1999
(cid:132)(cid:3)All sensitive goods that are going to be exported from Germany to non EU member states must be
reported within a certain period of time in the form of a KOBRA declaration.
(cid:132)(cid:3)The goods to be declared are identified according to German law by their commodity code.
(cid:132)(cid:3)The process is similar to the creation of an INTRASTAT declaration and is carried out in three steps:
Step 1: Selection of the relevant export billing documents and updating the
selected documents in the intermediate databases VEKAA, VEKAB and VEKAC.
Step 2: The system creates a file version from the intermediate databases VEKAA, VEKAB
and VEKAC.
Step 3: The file is copied onto diskette in the correct country-specific format for Germany.
(cid:132)(cid:3)The incompleteness log and the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
© SAP AG LO640 9-18
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NAFTA - USA
ª SAP AG 1999
(cid:132)(cid:3)The authorities within NAFTA also require you to report goods movements for statistical purposes.
There are several different types of declarations to the authorities for NAFTA.
© SAP AG LO640 9-19
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NAFTA - USA
SD billing documents
VESED int.
database
Automated
Shipper´s Harbor
Export
Export Maintenance
Reporting
Declaration Fee
Procedure
ª SAP AG 1999
The system supports the following declarations for the United States:
(cid:132)(cid:3)AERP: Automated Export Reporting Procedure
(cid:132)(cid:3)All exports leaving the USA are reported to the relevant federal authorities on diskette.
(cid:132)(cid:3)SED: Shipper’s Export Declaration in list format
(cid:132)(cid:3)All exports leaving the USA are reported to the relevant federal authorities on paper.
(cid:132)(cid:3)HMF: Harbor Maintenance Fee
Fees paid to the authorities when exports leave the country by sea.
© SAP AG LO640 9-20
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NAFTA - USA
Export billing
document
1
Selection program
Export into non-EU
countries (third
countries) Intermediate
database VESED
2
Paper version Paper version
File version
S E D H M F
3
Diskette
3
ª SAP AG 1999
(cid:132)(cid:3)Selection of the relevant export billing documents
(cid:132)(cid:3)If data is missing in the documents, the selection program issues an incompleteness log.
(cid:132)(cid:3)Depending on the type of log chosen in the selection program, the system copies the data from the
selected documents in intermediate database VESED.
(cid:132)(cid:3)You can create the SED declaration in list form in a single step from intermediate database VESED.
(cid:132)(cid:3)You can create the HMF declaration in a single step from intermediate database VESED.
(cid:132)(cid:3)The system creates the AERP declaration on diskette in two stages: First, the file version is created
from intermediate database VESED. Then, the file is copied onto diskette.
(cid:132)(cid:3)The incompleteness log and the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
© SAP AG LO640 9-21
| 3 |
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EFTA - Switzerland (1)
Simplified Export Control
(V.A.R)
ª SAP AG 1999
The system supports the creation of the V.A.R (simplified export procedure) declaration for
Switzerland.
(cid:132)(cid:3)All exports leaving Switzerland must be reported to the relevant authorities within a given reporting
period.
(cid:132)(cid:3)The "plants abroad" issue is also taken into consideration.
© SAP AG LO640 9-22
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EFTA - Switzerland (2)
SD billing
documents
1
Selection program
Intermediate
database
2
File version Paper version
3
Diskette
ª SAP AG 1999
(cid:132)(cid:3)The system supports the creation of the VAR (simplified export procedure) declaration for
Switzerland:
(cid:132)(cid:3)Selection of the relevant export billing documents
(cid:132)(cid:3)If data is missing in the documents, the selection program issues an incompleteness log.
(cid:132)(cid:3)Depending on the type of log chosen in the selection program, the system copies the data from the
selected documents into intermediate database VEXAV.
(cid:132)(cid:3)You can create the VAR declaration on paper in a single step from intermediate database VEXAV.
(cid:132)(cid:3)The system creates the VAR declaration on diskette in two stages: First, the file version is created
from intermediate database VEXAV. Then, the file is copied onto diskette.
(cid:132)(cid:3)The incompleteness log and the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
© SAP AG LO640 9-23
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Japan - MITI / Customs
Customs Declaration for Import
(yunyukamotsudaikin no shiharai ni kansuru hokokusho)
MITI Export Report
(yushutsuhokokusho)
ª SAP AG 1999
Japan:
(cid:132)(cid:3)The MITI ministerial office regulates export/import flow.
(cid:132)(cid:3)The customs authorities gather the necessary information for the MITI.