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Procedure
Customizing
Country Procedure Description
DE 10000 Export w/o preceding procedure
DE 10400 Export follows import
DE 43000 Permanent import
DE 43001 Temporary import (subcontracting)
DE 71000 Import to bonded warehouse
FR ..... .....
ª SAP AG 1999
(cid:132)(cid:3)The procedure defines the customs procedure for the transfer of goods and the customs procedure
for incoming goods.
In the European Union, the first two digits identify the upcoming customs procedure and the second
two identify the previous customs procedure.
(cid:132)(cid:3)The procedure should be maintained in the purchasing info record for purchasing and in an
individual default object for sales and distribution processing.
(cid:132)(cid:3)In addition, you can classify the customs procedures as import or export procedures. This ensures
that an import procedure can only be used in import documents and an export procedure can only be
used in export documents.
(cid:132)(cid:3)As of Release 4.6C, you can also run a consistency check for a combination of procedure and
business type.
© SAP AG LO640 2-16
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Business Transaction Type
Customizing
Business
Country trans. type Description
BE 11 Final purchase/sale
BE 12 Article on approval/sample
BE 13 Barter trading
BE 14 Sale to foreign traveler
BE 15 Financial leasing
BE 21 Goods returns
BE 22 Replacement for returned goods
BE 23 Replacement for non-returned goods
BE 41 Goods delivery for subcontracting
BE 42 Repair/maintenance free of charge
..... ..... .....
ª SAP AG 1999
(cid:132)(cid:3)The business transaction type describes the business transaction in foreign-trade legal and business
terms.
(cid:132)(cid:3)The business transaction type is to be maintained not only for purchasing but also for sales and
distribution processing in a separate default object.
(cid:132)(cid:3)This specification is required within the European Union (EU) for registering import and export data
for INTRASTAT and EXTRASTAT.
(cid:132)(cid:3)In legal control, the necessary business transaction type is also saved in the definition object.
(cid:132)(cid:3)In legal control, the business transaction type is used as follows: If a document item needs a specific
export license, the item’s business transaction type should be the same as the one in the export
license.
© SAP AG LO640 2-17
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Statistical Value
Export / Dispatch
Border Transportation &
patrol insurance costs
Plant Customer
Fictitious goods
value at the border
Import / Receipt
Border
Transportation &
patrol
insurance costs
Plant Vendor
Fictitious goods
value at the border
ª SAP AG 1999
(cid:132)(cid:3)The statistical value determines the value of the goods at the border.
(cid:132)(cid:3)Within the European Union (EU) the statistical value (goods value at the border) is required for
every exported or imported item, especially if you submit monthly notifications to the INTRASTAT,
EXTRASTAT or KOBRA, for example. The authorities in your country use this information to
create statistics about foreign trade.
(cid:132)(cid:3)The statistical value can also be used for customs declarations and must be printed in the export
documents. Import- and export processing can then take place on the basis of the statistical value.
This applies to the following export documents:
• Export declaration (EX)
• Restitution
• ...
(cid:132)(cid:3)The system uses the condition records for condition types GRWR and GWLB (subcontracting) to
determine statistical values in pricing in the SD billing documents and MM orders.
In SD, the condition records are created for each relevant Incoterm clause within a sales area. In
MM, they are created for each relevant Incoterm clause within a plant or purchasing organization.
You can use all the functions in pricing to supplement the default condition type provided by SAP or
adjust it to meet your requirements.
© SAP AG LO640 2-18
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Basic Data: Summary
z Correct and complete maintenance of the relevant
master data is very important, especially in foreign
trade, since not every department has the necessary
knowledge and information in this specialized area.
z The information necessary for processing export and
import business transactions is assigned to different
master data records.
z Once data is maintained in the master data, it
automatically appears as a default in both purchasing
and sales and distribution documents.
z Missing or inapplicable data can be added or
changed at any point in document processing.
ª SAP AG 1999
© SAP AG LO640 2-19
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© SAP AG LO640 2-20
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Exercises
Unit: Basic Data
• Correct and comprehensive maintenance of relevant master data from
the foreign trade perspective
• Maintenance of check objects
You are responsible for import and export processing within your
company.
You must ensure that all data within this function is complete and correct.
Exercises - Unit 2 - Basic Data
22
33
PPllaanntt
11 VVeennddoorr
• Vendor master (1)
• Vendor master (1)
• Material master (2)
• Material master (2)
44 • • P P u u r r c c h h a a s s in in g g i n in f f o o r r e e c c . . ( ( 3 3 ) )
• Route (4)
• Route (4)
• Customer master (5)
• Customer master (5)
55 CCuussttoommeerr 22 • Customizing
• Customizing
ª SAP AG 1999
© SAP AG LO640 2-21
| • Vendor master (1) • Vendor master (1) • Material master (2) • Material master (2) • Purchasing info rec. (3) • Purchasing info rec. (3) • Route (4) • Route (4) • Customer master (5) • Customer master (5) • Customizing • Customizing | |
|---|---|
| • Vendor master (1) • Vendor master (1) • Material master (2) • Material master (2) • Purchasing info rec. (3) • Purchasing info rec. (3) • Route (4) • Route (4) • Customer master (5) • Customer master (5) • Customizing • Customizing |
第 39 页 / 共 272 页
Note:
The ## symbol stands for the number of your group.
When you maintain master data in the R/3 System, you have the option of using a reference or
copy function. This allows you to create a new master record by copying the relevant data from
the reference or template.
Below you will find reference data for a variety of master data. You can use these objects as
references in the exercises that follow.
You can use the following vendor as a reference for exercise 1:
Vendor 1080 (Search term: SCHULUNG)
Company code 1000
Purchasing organization 1000
You can use the following material master records as a reference for exercise 2:
Trading goods Finished product
Number DPC1000 P-402
Industry sector Mechanical engineering
Material type Trading goods (HAWA) Finished products (FERT)
Plant 1000 1000
Storage location 0001 0001
Sales organization 1000 1000
Distribution channel 10 10
You can use the following info record as an example for exercise 3 (only for comparison
purposes; the info record cannot be used as a template):
Vendor 1080 (Search term: SCHULUNG)
Material DPC1000
Purchasing organization 1000
Plant 1000
Info record number 5300003096
You can use the following customer as a reference for exercise 4:
Customer (EU, France) 1450 (Search term: PICARD)
Company code 1000 IDES AG, Germany
Sales organization 1000 Germany Frankfurt
Distribution channel 10 End customer sales
Division 00 For all divisions
Account group 0001 Sold-to party
© SAP AG LO640 2-22
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1 Vendor master record
Your company has just started dealing with a vendor in France. You need to enter
the new vendor into the purchasing system.
Create a vendor master record in R/3. From the General Foreign Trade
Processing cockpit, in the Master data section, select the Create Vendor function.
Vendor KEU_##
Company code 1000 ________________________
Purchasing organization 1000 ________________________
Account group LIEF
(##: Your group number)
Maintain all the required address fields.
Proceed to the Control screen. Enter the VAT registration number
(FR12345678908 for France) here. Remember that the number begins with the
alphanumeric country code and that there is a checking rule behind this field.
On the Accounting screen, you need to maintain two fields:
Reconciliation account: 161000
Cash mgmnt group A2 Foreign payments A/P
On the next screen (Payment transactions – Accounting), maintain:
Payment terms ZB01 Within 14 days 3% cash discount,
Within 30 days 2% cash discount...
Then proceed to the Purchasing data screen to maintain the necessary fields:
Order currency FRF ________________________
Payment terms ZB01 ________________________
Incoterms CIP Marseilles
Mode of transport-Border ____ Road
Office of entry 3816 Weil am Rhein-highway (road)
Purchasing group 001 ________________________
© SAP AG LO640 2-23
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2 Material master
You introduce a new product onto the market and want to create a new material
master for it.
Select the Create Material function in the Master data section of the General
Foreign Trade Processing cockpit.
Material HA_##
Industry sector Mechanical engineering
Material type Trading goods (HAWA)
(##: Your group number)
Select the following views as you create the new material:
– Basic Data 1
– Sales - Sales Org. Data 1 and 2
– Sales – General/Plant data
– Purchasing
– Foreign Trade: Import Data
– Accounting 1 (you may have to page down to select this view)
Enter the following organizational data (or copy the reference material using Copy
from…):
Plant 1000 ________________________
Sales organization 1000 ________________________
Distribution channel 10 ________________________
Maintain the required fields.
Make sure that the short text is maintained in German, English and French (Use the
Additional data function).
View: Basic data 1
Base unit of measure PC piece(s)
Material group ____ Hard disks
Division ____ High Tech
Net weight 0.125 KG
Gross weight 0.125 KG
View: Sales – Sales org. data 1
Sales unit <BLANK>
Delivering plant 1000
Tax classification 1
© SAP AG LO640 2-24
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View: Sales: general/plant data
Transportation group On pallets
Loading group Manual
Profit center <BLANK>
View: Purchasing
Purchasing group 001
View: Foreign trade import
Comm./imp. code no. 84717053000 ________________________
Export/import group 0009 ________________________
Country of origin ____ Germany
Region of origin ____ Nrth Rhine Westfalia
View: Accounting 1
Valuation class ____ Trading goods
Price control V
Price unit 1
Mov. avg. price 61.00
Post goods receipt for this material: Select the create goods receipt function in the
Documents section of the General Foreign Trade Processing cockpit.
Select Goods receipt and Others from the input help fields at the top of the
screen.(46B: Logistics
o
Materials Management
o
Inventory Management
o
Goods Movement
o
Goods Receipt
o
Other, and enter the movement type, plant
and storage location first.)
On the Material, Qty and Wk tabs, maintain the following data:
Material MHA_##
Quantity 1000
Movement type 501 GI receipt w/o PO
Plant 1000
Storage location 0001
© SAP AG LO640 2-25
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Now create a second material master record:
You can use material P-402, as a reference. This material was mentioned at the
beginning of this unit.
Material MFE_##
Industry sector Mechanical engineering (M)
Material type Finished product (FERT)
To create the material master, select the following views:
– Basic Data 1
– Sales - Sales Org. Data 1 and 2
– Sales – General/Plant data
– Foreign Trade: Export data
– Accounting 1 (you may have to page down to select this view)
– Costing 1 (you may have to page down to select this view)
Enter the following organizational data (or copy the reference material using Copy
from…):
Plant 1000 ________________________
Sales organization ____ Germany (Frankfurt)
Distribution channel 10
Maintain the required fields.
Make sure that the short text is maintained in German, English and French (Use the
Additional data function).
View: Basic data 1
Base unit of measure PC piece(s)
Material group ____ Metal processing
Division ____ Pumps
Net weight 250 KG
Gross weight 280 KG
View: Sales – Sales org. data 1
Sales unit <BLANK>
Delivering plant 1000
Tax classification 1
© SAP AG LO640 2-26
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View: Sales: general/plant data
Transportation group ____ On pallets
Loading group ____ Forklift
Setup time 1 (day)
Proc.time 2 (days)
Base qty 1
View Foreign Trade: Export
Comm./imp. code no. 84136041000 ________________________
Country of origin ____ Germany
Region of origin ____ Hamburg
Export/import group 0001 ________________________
View: Accounting 1
Valuation class ____ Finished products
Price control S
Price unit 1
Standard price 1396.24
Post goods receipt for this material: Select the create goods receipt function in the
Documents section of the General Foreign Trade Processing cockpit.
(46B: Logistics
o
Materials Management
o
Inventory Management
o
Goods
Movement
o
Goods Receipt
o
Other, and enter the movement type, plant and
storage location first.)
Select Goods receipt and Others from the input help fields at the top of the
screen.On the Material, Qty and Wk tabs, maintain the following data:
Material MFE_##
Quantity 1000
Movement type 501 GI receipt w/o PO
Plant 1000
Storage location 0001
© SAP AG LO640 2-27
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Note:
You can create corresponding material prices (condition type PR00) for both
materials:
Select Material
o
Change in the Master data section of the General Foreign
Trade Processing cockpit.
Then choose the Sales: Sales Org. Data 1 view for sales organization 1000 and
distribution channel 10.
Use the Conditions button to go to price maintenance for this material.
Material MHA_##: 87.50 UNI/PC
Material MFE_##: 6,100.00 UNI/PC
© SAP AG LO640 2-28
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3 Purchasing info record
Communication between the vendor and your plant is easier if you use purchasing
info records.
Create the following purchasing info record. Select the create purchasing info
record function in the Master data section of the General Foreign Trade
Processing cockpit.
Vendor KEU_##
Material MHA_##:
Purchasing org. 1000
Plant 1000
Info category Standard
Maintain the following data:
View: General Data
Country of origin FR France
Region 60 ________________________
View: Purch. Organization Data 1
Planned delivery time 3
Standard qty 20
Minimum qty 10
Net price 100 FRF
Exp/imp. procedure ____ Permanent Import
© SAP AG LO640 2-29
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4 Customer master record
Your company has a new customer in France. Create a new customer master record.
Select the create customer function in the Master data section of the General
Foreign Trade Processing cockpit.
Customer DEU_##
Company code 1000
Sales organization 1000 Germany Frankfurt
Distribution channel 10 Final customer sales
Division 00 Cross-division
Account group 0001 Sold-to party
Country ____ France
Language ____ English
Transportation zone North France
If you use the Reference function, make sure that you specify all organizational
levels.
Enter all necessary data on the Address screen. Proceed to the Control data screen.
Enter the VAT registration number (FR12345678908 for France) here. Remember
that the number begins with the alphanumeric country code and that there is a
checking rule behind this field.
o
Under Company code data Account management, there are two fields you must
maintain:
Reconciliation account: 141000 Trade Receivables - foreign
Cash mgmt group E3 Foreign customers
On the next tab (Payment transactions), maintain:
Terms of payment ZB01 Within 14 days 3% cash discount,
Within 30 days 2% cash discount...
Then, maintain the necessary Sales area data:
Shipping conditions 02 Standard
Delivering plant 1000
Incoterms DAF Saarbrücken
Terms of payment ____ Within14 days, 3% cash discount,
Within 30 days, 2% cash discount…
Tax classification 1
© SAP AG LO640 2-30
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5 Overview of all your customers in a specific country
You want an overview of how many customers your company has in the US.
How do you do this?
__________________________________________________________
Select Monitor customer in the Controlling section of the General Foreign Trade
Processing cockpit.
On the General selection criteria tab, enter US in the Country field and execute the
report.
Click on the first line to expand the report. You can also expand each master record
in this list in order to make sure it contains all the necessary data.
6 Customizing (optional)
Customizing contains important data and system settings for foreign trade. All data
relevant to foreign trade, such as the commodity code of a material, the business
transaction type, and the export procedure, are defined in Customizing for foreign
trade.
To access Customizing, select Tools fi AcceleratedSAP fi Customizing fi Edit
Project.
Maintain the following (fictitious) data:
Business transaction type ##
Export procedure ####
In Customizing, select:
o o
Sales and distribution Foreign Trade/Customs Basic Data for Foreign
Trade
o
Define Business Transaction Types and Default Value
o
Define business types
o
Define Procedures and Default Value
˘ Define procedure
You can also go to the function for defining procedures and business transaction
types from the Periodic Declarations cockpit by selecting Wizard
Dispatch/Export.
You can change or display commodity codes by using the Code number function in
the Environment section of the General Foreign Trade Processing cockpit.
© SAP AG LO640 2-31
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Solutions
Unit: Basic Data
1 Vendor master
Cockpit: General Foreign Trade Processing; section: Master data. Select Vendor
o
Create.
2 Material master
Cockpit: General Foreign Trade Processing; section: Master data: Select Material
o
Create.
3 Purchasing info record
Cockpit: General Foreign Trade Processing; section: Master data: Select
Purchasing info record
o
Create.
4 Customer master
Cockpit: General Foreign Trade Processing; section: Master data. Select
Customer o Create.
5 Overview of all customers in one country
Cockpit: General Foreign Trade Processing; section: Controlling. Select Monitor
customer.
6 Customizing
Select the following menu path in Customizing:
o o
Sales and distribution Foreign Trade/Customs Basic Data for Foreign
Trade
o
Define Business Transaction Types and Default Value
o
Define business types
o
Define Procedures and Default Value
o Define Procedure
You can also go to the function for defining procedures and business transaction
types from the Periodic Declarations cockpit by selecting Wizard
Dispatch/Export.
You can change or display commodity codes by selecting Code number in the
Environment section of the General Foreign Trade Processing cockpit.
© SAP AG LO640 2-32
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Documents in Foreign Trade
Contents:
z
Foreign Trade / Import
z
Foreign Trade / Export
z
Incompleteness
z
Foreign Trade Cockpit
ª SAP AG 1999
© SAP AG LO640 3-1
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Documents in Foreign Trade: Unit Objectives
At the conclusion of this unit, you will be able to:
z
Identify correlations between master data and
Customizing objects
z
Correctly use the influencing factors and the
various control parameters in the SAP System
z
Make optimum use of the monitoring capabilities
ª SAP AG 1999
© SAP AG LO640 3-2
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Documents in Foreign Trade: Overview Diagram
Introduction Communication/Printing
Basic Data Legal Control
Documents in Foreign Trade Documentary Payments
Import Basis Module Periodic Declarations
Data Service Preference Determination
ª SAP AG 1999
© SAP AG LO640 3-3
| Introduction |
|---|
| Basic Data |
| Communication/Printing | |
|---|---|
| Legal Control |
第 53 页 / 共 272 页
Foreign Trade Data in the Supply Chain
Business transaction Business transaction
Customer
Vendor
receipt / import dispatch / export
Plant
Materials Management Sales and Distribution
Purchase
Order
order
Inbound Outbound
delivery delivery
Goods Goods
receipt issue
Billing
Invoice
document
ª SAP AG 1999
(cid:132)(cid:3)You can maintain the data necessary for import processing during the MM process in the purchase
order, in the inbound delivery, and as of Release 4.6A, in goods receipt.
(cid:132)(cid:3)You can enter the data necessary for export processing during the SD process in the delivery and
the billing document. You can maintain the data necessary for legal control and documentary
payments in the sales order.
© SAP AG LO640 3-4
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Cockpit: General Foreign Trade Data
Cockpit: General Foreign Trade Data
General Processing Create, display or change foreign-
in Foreign Trade Import/ trade data in purchasing or sales
export
documents and distribution documents
Periodic Declarations
Status of foreign-trade data
Programs for
Doc. Header
Legal Control checking and
3821 x
maintaining specific
3834
Documentary Payments 3839 foreign-trade data in
. . . documents
Communication/
Printing Programs for creating
journals and statistics
Preference Processing
Customizing Monitoring/maintaining
Data Service Master master data and
data Customizing
ª SAP AG 1999
© SAP AG LO640 3-5
(cid:0)
(cid:0)
Item
x
. . .
(cid:0)
x
. . .
(cid:132)(cid:3)The Foreign Trade Cockpit gives you central access to all foreign trade functions in your SAP
System. The cockpit is divided into several sections such as processing, periodic declarations, legal
control and data service.
(cid:132)(cid:3)The following functions are available in the General Foreign Trade Processing cockpit:
y(cid:3)
Selection, analysis and processing of import- and export documents (and document creation, as of
Release 4.6C)
y(cid:3)
Creation and modification of master data (material, vendor, customer, purchasing info record,
statistical value)
y(cid:3)
Monitoring/Controlling the completeness of the foreign trade data in master records (material,
vendor, customer)
y(cid:3)
Maintenance of data in Customizing (import code numbers, countries, currencies, ...)
第 55 页 / 共 272 页
Foreign Trade / Import
ª SAP AG 1999
© SAP AG LO640 3-6
(cid:1) Address
(cid:1) Language
(cid:1) Currency
(cid:1) VAT registration
number
(cid:1) Incoterms
(cid:1) Mode of transport
(cid:1) Customs office of
entry
(cid:1) Country of origin
(cid:1) Region of origin
(cid:1) Import procedure
(cid:1) Incoterms
Customizing
(cid:1) Commodity code
(cid:1) Import code number
(cid:1) Weight
(cid:1)
Purchasing info
Vendor Purchase record
order
Inbound
delivery
Material
Goods
receipt
Unit of measure
Invoice
Customizing
FI
document
(cid:1)
Default
Default
Geographical
information
(cid:1) Business
transaction type
(cid:132)(cid:3)When you create purchase orders, data relevant for import is determined by using various master
data (vendor, material, purchasing info record) and default values from Customizing.
(cid:132)(cid:3)In Customizing, you can set up the system to automatically propose foreign trade data at header level
(IMG: Default header data in foreign trade). You can also set the business transaction type as a
default.
(cid:132)(cid:3)At company code level, you can also determine when the system displays import data screens:
always, never, for all imports, or only for imports from the European Union.
(cid:132)(cid:3)Foreign trade data can be proposed independently for stock transport orders (IMG: Default values
for stock transport orders).
(cid:132)(cid:3)If you want to reflect special business situations in your system, you can use the corresponding user
enhancements, which allow you to implement your own logic by setting defaults for foreign-trade
data on header- and item level.
(cid:132)(cid:3)The Foreign Trade Cockpit allows you to change or add to the foreign trade data in the MM
documents by using a separate maintenance transaction.
| o | Purchas rder | ||
| I d | |||
| I d | nbound elivery | ||
| Goods receipt | |||
| voice | |||
| F d | I ocume |
第 56 页 / 共 272 页
Foreign Trade / Import - Process
Business transaction
Vendor
Receipt / Import
Plant
Materials
Foreign Trade
Management
Import data
Purchase
order HHeeaaddeerr
VVeennddoorr 11008800
Inbound
IItteemm
delivery
•• 001100 DDPPCC11000000
Goods IItteemm
receipt •• 002200 PP--440022
Invoice
ª SAP AG 1999
(cid:132)(cid:3)Import transactions are automatically recognized by the system.
(cid:132)(cid:3)Import-data screens are generated for this process in the purchase order, inbound delivery and, as of
Release 4.6A, in goods receipt.
(cid:132)(cid:3)If import-relevant data is missing, the system displays the import screens automatically so that you
can enter the data.
(cid:132)(cid:3)You can change or add to the existing data at any time. You can also maintain different import-data
views of relevant documents directly from the foreign trade cockpit. In other words, it is not
necessary to use the transaction in materials management to call up the document.
Note: The inbound delivery (also referred to as "shipping notification" before Release 4.5) is not
recommended for use within the materials management document chain. This means that
goods receipt can be recorded directly with reference to a purchase order. In the demonstrations
and exercises included in this course, the inbound delivery document is not treated as a part of
the procurement process.
© SAP AG LO640 3-7
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Foreign Trade / Import - Header
Materials Management Document
Header: Foreign Trade Data
System status
Boss
Transportation / Authorities
Geographical information
XYZ, Inc.
x y z
Invoice
Invoice / Preliminary document
ª SAP AG 1999
(cid:132)(cid:3)The different types of data in the import header are valid for the entire document.
(cid:132)(cid:3)All data that was proposed or entered manually is checked against the check objects.
(cid:132)(cid:3)The mode of transport, the domestic mode of transport and the customs office are determined from
the vendor master. You can also enter default values in Customizing (Implementation Guide: Default
header data in foreign trade).
(cid:132)(cid:3)The system uses the incompletness log to determine whether an import document is complete.
© SAP AG LO640 3-8
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Foreign Trade / Import - Item
Materials Management Document
Item: Foreign Trade Data
System status
Boss
Invoices / XYZ, Inc x . y z
Invoice
Values Preliminary documents /
Verification documents
Origin /
Legal classification
Destination
Business Contract
Customs data transaction
type
ª SAP AG 1999
(cid:132)(cid:3)The data in the import item is valid for the corresponding document item.
(cid:132)(cid:3)All data proposed or entered manually is checked against the check objects.
(cid:132)(cid:3)The import code number is proposed from the material master.
(cid:132)(cid:3)The system determines the country of origin and the import procedure from the purchasing info
record.
(cid:132)(cid:3)The destination country and the destination region are taken from the plant.
(cid:132)(cid:3)The transaction type is determined from one of its default values. The default is based on: Purchasing
document category, purchasing document type, and an item category of country.
(cid:132)(cid:3)The statistical value is determined automatically as part of pricing, provided condition type GRWR
is part of the pricing procedure and condition records have been created.
(cid:132)(cid:3)Customs code determination occurs using its own default values (compare with the Import Basis
Module unit).
(cid:132)(cid:3)As of Release 4.6C, a check object is available for the combination of business transaction type and
procedure.
© SAP AG LO640 3-9
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Determination of Foreign Trade Data (Goods Receipt)
Purchase
order
Inbound
delivery
Goods
Customizing
receipt
Import screens in purchasing document
Invoice
Extended import document control
Company code:
Call up import data screens for purchasing
documents
Call up import data screens for goods receipt
Copying control - goods receipt
ª SAP AG 1999
(cid:132)(cid:3)You can use the company code to control at which point the import data screens should be
processed. You can choose to call up import data screens in different document(s) and different steps
of the purchasing process.
(cid:132)(cid:3)You can use the Import Screens in Purchasing Document activity in the Implementation Guide
(IMG) to set when import screens should be generated in the purchase order and the inbound
delivery. The options include:
y(cid:3)Always
y(cid:3)Never
y(cid:3)For all imports,
y(cid:3)Only for EU imports
(cid:132)(cid:3)You can use the Extended Import Document Control activity in the IMG to set whether import data
screens should also be processed in goods receipt, and if so, under what circumstances. You can use
the copying control to activate determination of goods-receipt import data, which the system copies
from the purchase order.
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Foreign Trade / Export
ª SAP AG 1999
© SAP AG LO640 3-11
(cid:2) Address
(cid:2) Language
(cid:2) Currency
(cid:2) VAT registration
number
(cid:2) Incoterms
(cid:2) Commodity code
(cid:2) Country of origin
(cid:2) Region of origin
(cid:2) Weight
(cid:2) Unit of measure
(cid:2) CAS number
(cid:2) PRODCOM
number
(cid:2)
Material
Customer
Order
Outbound
delivery
Goods issue
CAP product data
Billing
Customizing Customizing
document
Default
FI document
(cid:2) Geographical
information
(cid:2) Business
transaction type
(cid:2)
Default
Export procedure
(cid:132)(cid:3)The delivery is the first point in the SD document flow (order - delivery - billing document) at which
the system can determine and assign export data. The business transaction type can be entered in the
order because it may be used during legal control. Financial documents can also be assigned in the
order.
(cid:132)(cid:3)As the delivery is generated, the data that is relevant for export is determined using various
customer- and material masters and default values in Customizing (IMG: Default header data in
foreign trade). You can also set the business transaction type as a default.
(cid:132)(cid:3)In copy control of the document flow from the delivery to the billing document, you can define
whether the system redetermines the export data when you create a billing document or whether it
copies or references the export data determined in the delivery.
(cid:132)(cid:3)If you want to reflect special business situations in your system, you can use the corresponding user
enhancements, which allow you to implement your own logic by setting defaults for foreign-trade
data on header- and item level.
| Order | |
| Ou d | tboun elivery |
| Go | ods iss |
| do | Billing cumen |
| FI | docum |
| omizing |
|---|
| ault siness nsaction type port procedure |
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Foreign Trade / Export - Process
Business transaction
Customer
Dispatch / Export
Plant
Sales and
Distribution Foreign Trade
Export data
Order
HHeeaaddeerr
CCuussttoommeerr 11445500
Outbound
IItteemm
delivery
•• 001100 DDPPCC11000000
Goods IItteemm
issue •• 002200 PP--440022
Billing
document
ª SAP AG 1999
(cid:132)(cid:3)Export transactions are automatically recognized by the system:
y(cid:3)
In the delivery if the country of departure of the shipping point is different from the ship-to
country and
y(cid:3)
In the billing document if export data is already maintained in the delivery or if the country of the
shipping plant is different from the ship-to country
(cid:132)(cid:3)You can change or add to the existing data at any time. You can also maintain different export-data
views of relevant documents directly from the foreign trade cockpit. In other words, it is not
necessary to use the transaction in sales and distribution processing to call up the documents.
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Foreign Trade / Export - Header
Sales and Distribution document
Header: Foreign trade data
System status
Boss
Transportation / Authorities
Geographical information
Customs data
ª SAP AG 1999
(cid:132)(cid:3)The different types of data in the export header are valid for the entire document.
(cid:132)(cid:3)All data proposed or entered manually is checked against the check objects. The country used for
validation is the country of departure of the shipping point or the country of the company code.
(cid:132)(cid:3)The system determines the mode of transport at border crossing, the domestic mode of transport and
the office of exit from the route. You can also enter default values in Customizing (Implementation
Guide: Default header data in foreign trade).
(cid:132)(cid:3)A user exit allows you to assign your own default values to the export header data.
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Foreign Trade / Export - Item
Sales and distribution document
Item: Foreign trade data
System status
Boss
Values
Legal classification
Business Contract
Origin transaction
type
ª SAP AG 1999
(cid:132)(cid:3)All data proposed or entered manually is checked against the check objects. The country used for
validation is the country of departure of the shipping point or the country of the company code.
(cid:132)(cid:3)The system determines the export procedure from a proposal object based on the country, the sales
area (sales organization, distribution channel, division), the export/import group from the material
master and the item category of the document.
(cid:132)(cid:3)The transaction type is determined from one of its default values. The system determines the default
value based on the country, the sales organization, the distribution channel and the item category of
the document.
(cid:132)(cid:3)The statistical value is determined automatically as part of pricing, provided condition type GRWR
is part of the pricing procedure and condition records have been created.
(cid:132)(cid:3)Before the billing document is transferred to Financial Accounting, the system checks to make sure
the export item data is complete. If data is incomplete for any of the fields, the document cannot be
transferred to FI.
(cid:132)(cid:3)A user exit allows you to assign your own default values to the export item data.
(cid:132)(cid:3)Entries for default values can be made generically for the export procedure and the business
transaction type. This means that certain key entries can be made with BLANK.
(cid:132)(cid:3)As of Release 4.6C, a check object is available for the combination of business transaction type and
procedure.
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Determining Foreign Trade Data for Billing
Documents
Order Billing
!
OR document
F5
Delivery Billing
!
LF document
F8
! !
Customizing
Copying control:
Billing Intercompany
document billing IV Delivery document after
F2 billing document
Source LF Target F2
Foreign trade data:
Reference the delivery
Determine foreign-
A Copy from the delivery
trade segment
B Redetermine
ª SAP AG 1999
(cid:132)(cid:3)The Sales and Distribution (SD) copying control for billing documents allows you to use three
different procedures for determining export data in the billing document:
(cid:132)(cid:3)Option 1:
The export data in the delivery is referenced. Delivery and billing document data is stored in the
same data record. If you change data in the billing document, this change is also reflected in the
delivery data.
(cid:132)(cid:3)Option 2:
The export data in the delivery is copied into the billing document. Two separate but identical data
records are created for the delivery and the billing document. Changes in the billing document do not
affect the data in the delivery.
(cid:132)(cid:3)Option 3:
The export data is redetermined for the billing document (completely independent of the delivery).
The data records are separate and therefore may contain varying information. This option is
especially useful in cases where several deliveries with different export data are to be included in one
billing document. Redeterming the data in the billing documents lets you avoid splitting the billing
document into separate data for each of the deliveries it includes.
© SAP AG LO640 3-15
| A |
| B |
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Incompleteness - Overview
Customizing
Foreign trade:
import/export
Procedure header
z
Define
Business partner: K1
Item Material Quantity
10 M1 10
20 M2 20
30 M3 15
ª SAP AG 1999
© SAP AG LO640 3-16
(cid:3) Optional
(cid:3) Required
(cid:3) Hidden
z Customizing
Assign
Procedure item
z
System response
z Define
(cid:3) Optional
(cid:3) Required
(cid:3) Hidden
z
Assign
z
System response
(cid:132)(cid:3)You can define different incompletion procedures at document header and document item level.
(cid:132)(cid:3)You can then assign document fields to these procedures and use field control as follows:
y(cid:3)
Hidden field Field control: 0
y(cid:3)
Field ready for input, incompletion check not active Field control: 1
y(cid:3)
Field ready for input, incompletion check active Field control: 2
y(cid:3)
Required field, incompletion check active Field control: 3
(cid:132)(cid:3)You can then assign the procedures that you have defined to the countries based on the goods
direction. You can also define which message type the system issues when documents are
incomplete.
| Customizing | ||
|---|---|---|
| Procedure header z Define (cid:3) Optional (cid:3) Required (cid:3) Hidden z Assign z System response | Procedure header | |
| Customizing |
|---|
| Procedure item z Define (cid:3) Optional (cid:3) Required (cid:3) Hidden z Assign z System response |
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Foreign Trade Documents: Summary
z
The availability of complete foreign trade data allows
integrated and consistent import and export
processing in foreign trade.
z
The system retrieves information from master data
and Customizing objects, validates them and
proposes them in the document.
z
You can change or manually add import- and export-
relevant data at header- and item level.
ª SAP AG 1999
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Exercises
Documents in Foreign Trade
You have familiarized yourself with the master data relevant for foreign
trade in the previous unit. Now, you want to analyze the corresponding
data in the purchasing documents and the sales and distribution
documents.
You can use the General Foreign Trade Processing Cockpit to create
new documents, or monitor and maintain existing documents centrally.
In this unit, we will be working through two major processes:
• Import from an EU country into Germany
Purchase order
- Goods receipt
- Invoice
• - Export from Germany into an EU country
- Order
- Outbound delivery
- Goods issue
- Billing document
Exercises - Unit 3 - Documents in Foreign Trade
Business transaction Business transaction
VVeennddoorr Receipt / import PPllaanntt Dispatch/export CCuussttoommeerr
MM SD
SSaalleess oorrddeerr
PPuurrcchhaassee oorrddeerr
OOuuttbboouunndd ddeelliivveerryy
GGooooddss rreecceeiipptt
GGooooddss iissssuuee
IInnvvooiiccee
BBiilllliinngg ddooccuummeenntt
ª SAP AG 1999
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1 Purchase order
Select the create purchase order function in the Documents section of the General
Foreign Trade Processing cockpit.
o o o
(Release 4.6B: Logistics Materials Management Purchasing Purchase
o o
Order Create Vendor/Supplying Plant Known)
You send the following purchase order to a vendor:
Vendor KEU_##
Order type ____ Standard PO
Document date <Today’s date>
Purchasing organization 1000 ________________________
Purchasing group 001 ________________________
Company code 1000 ______________
Go to the item overview to enter the purchase-order item data:
Material MHA_##
PO quantity 10 PC
Delivery date <beginning of next month>
Plant 1000
Storage location 0001
Net price 100.-
Check to make sure that the confirmation control is deactivated (set to blank) at
item level. (Otherwise the system will expect confirmation–in the form of a
shipping notification or inbound delivery–before posting goods receipt.)
If the import data at header level is incomplete, maintain the necessary data
before continuing. You can also maintain the remaining import data. This data will
be required later for processes such as Declarations to the authorities or Printing
export documents.
If the import data at item level is incomplete, you must maintain at least the
following data:
Goods no. / Imp. code no. 85402003010 ________________________
Country of origin ____ France
Region of destination ____ Hamburg
Country of destination ____ Germany
Import procedure ____ Permanent Import
Transaction type ____ Purchase/Sale
You can have the system propose an import transaction type.