foregin trade (第6页)

第 165 页 / 共 272 页

Legal Control: Summary (2)

Legal control is carried out automatically as you

save the Sales and Distribution (SD) document.

You can regulate legal control at the following levels:

ª SAP AG 1999

© SAP AG LO640 7-22

(cid:2)

Document type

(cid:2)

Item category

(cid:2)

Country of departure

(cid:2)

Material

(cid:2)

Legal regulations

(cid:2)

Combination of country of destination with the

above criteria

第 166 页 / 共 272 页

Exercises

Legal Control

In this unit, we will demonstrate the legal control process in the system:

– Classification of a material master

– Simulation of a business transaction

– Creating an export license

– Activating an export license

– Administration of export licenses

– Legal control in the SD order

– Sales orders and monitoring assigned export licenses

– UN embargo

– Sanctioned party lists

You are responsible for export control in your company, and your duties

include processing goods requiring export licenses.

Exercises - Unit 6 - Legal Control

Customs

Export license

PPllaanntt

Export license

CCuussttoommeerr CCuussttoommeerr EG-VO 86

• Classifying material masters

• Administration of export licenses

• Simulation of business transactions

• UN embargos

• Sanctioned party lists

ª SAP AG 1999

© SAP AG LO640 7-23


• Classifying material masters • Classifying material masters • Administration of export licenses • Administration of export licenses • Simulation of business transactions • Simulation of business transactions • UN embargos • UN embargos • Sanctioned party lists • Sanctioned party lists

第 167 页 / 共 272 页

Note:

The system is configured use legal regulation A to check documents in these exercises.

1 Classification of the material master

The material masters you created in the Basic Data unit must now be classified

correctly. Make sure that material MHA_## is not relevant for legal control and the

production material MFE_## is a listed material with export control class 4A00_##

(in accordance with the German foreign trade regulations).

Enter the necessary data so that above situation is reflected in the system.

To do this, go to the Controlling section of the Legal Control cockpit, select

Material master and then choose your material. From the consistency report, select

Material master to access the desired master record.

What grouping does the system propose when maintaining the export control class

for material MFE_##?

________________________________________________

What alternative groupings would also be possible?

________________________________________________

Maintain the material with the group that the system proposes.

© SAP AG LO640 7-24

第 168 页 / 共 272 页

2 Simulation of a business transaction

One of your American customers (Search term PUMP—this customer already

exists in the system) would like to place an order for 10 pieces of your material

MFE_##.

To create an export license (should it prove necessary), you want to check the

export control status independently of the business transaction.

To do this, go to the Simulation section of the Legal Control cockpit, select Legal

Control and then enter the following data:

Plant 1000

Partner (Search term PUMP)

Material MFE_##

Value 1,000.00

Currency USD

Export date (today’s date)

Bus. transaction type Final Purchase / Sale

What is the result of the legal control?

________________________________________________

If an export license is necessary, what type of license does the system require?

________________________________________________

© SAP AG LO640 7-25

第 169 页 / 共 272 页

3 Creating an export license

You apply to the export authorities for a suitable license for the business transaction

above.

To do this, go to the Licenses section of the Legal Control cockpit and enter the

following criteria:

Legal regulations A

License type (see previous task)

Button: Maintain master record

On the detail screen, enter the following data:

Company code 1000

Country of destin. US

BusTransactType Final Purchase/Sale

Export control class 4A00_##

Customer (Search term PUMP)

Make sure that this license will not yet be used by the legal control function of the

system.

Which fields are required-entry fields?

________________________________________________

How can you influence which fields become required-entry fields and what are the

effects of this?

________________________________________________

Save the license.

© SAP AG LO640 7-26

第 170 页 / 共 272 页

4 Activating an export license

The export authorities have approved the license for your company. The number of

the license the authorities have given you is License_##.

You also receive the following information:

Valid from (today’s date)

Valid until (today’s date + 2 months)

Approved value 100,000.00

Currency UNI

Now you want to make the license you created available in the system for legal

control.

Which field in the license master now needs to be changed and to what value?

________________________________________________

Change the license master accordingly and enter the new information.

(Legal Control cockpit, Licenses section, Maintain master record button)

Save your changes and simulate the business transaction again.

© SAP AG LO640 7-27

第 171 页 / 共 272 页

5 Administration of export licenses (optional)

You want an overview of all export licenses according to German foreign trade

regulations that are valid for export control class 4A00_##.

To do this, go to the Alert reporting section of the Legal Control cockpit, select

Licenses and then use the above criteria to run a search.

6 Legal control in the SD order

The customer (above) orders 10 pieces each of materials MHA_## and MFE_##.

Create an order and call up the log for legal control.

What do you notice?

________________________________________________

Save the order.

Can you deliver this order?

________________________________________________

© SAP AG LO640 7-28

第 172 页 / 共 272 页

7 SD order and assigned export licenses (optional)

Display the assignments of SD orders to licenses in the Alert reporting section and

then go to the license that is assigned to your order.

What do you notice?

________________________________________________

_____________________________________________

8 Embargo (optional)

Your customer (search term EMBARGO) orders 100 pieces of material MHA_##.

Create an order and save the document.

What do you notice?

________________________________________________

9 Sanctioned Party Lists (optional)

Your customer (search term SLS) orders 10 pieces of material MFE_##.

Create an order.

What do you notice?

________________________________________________

Save the document.

What do you notice?

________________________________________________

© SAP AG LO640 7-29

第 173 页 / 共 272 页

Solutions

Legal Control

1 Classification of the material master

From the consistency report, select Material master to access the desired master

record.

For material MHA_##:

Maintain the exemption certificate data in the Legal control section:

ExemptionCertificate B

Exemption cert. no. 1

Iss.date of ex.cert. (today’s date)

For material MFE_##:

Select the Legal control button and choose Export control class 4A00_## for legal

regulation A.

If you do not maintain a grouping, the system enters the default grouping (G3).

Alternatively, grouping G1 is also permitted.

© SAP AG LO640 7-30

第 174 页 / 共 272 页

2 Business transaction simulation

o o

Legal Control cockpit Simulation section Legal Control

Enter the following data:

Exporter plant 1000

Ship-to party 1190

Material number MFE_##

Value 1,000.00

Currency USD

Export date (today’s date)

Bus. transaction type 11

Simulation results:

Negative; an export license is necessary.

Export license type: SAG

3 Creating an export license

Legal control cockpit, Licenses section

Legal reg. A

Type SAG

Button: Maintain master record

Leave the status of the license set to created so that the system does not use it yet.

Required entry fields include: BusTransactType

You can use Customizing for Foreign Trade to control which fields are required

entry fields in the license master:

o o o

Sales and Distribution Foreign Trade/Customs Legal Control Define

Types of License Masters

You can control which fields are required-entry fields by maintaining the data in the

Attributes section of the details screen of the license type.

In other words, these settings define:

- Layout of the license master

- Scope of the checks during license determination

© SAP AG LO640 7-31

第 175 页 / 共 272 页

4 Activating a license

o o

Legal Control cockpit Licenses section Maintain master record

Use the license status field to activate the export license by setting the status to C –

Application accepted, license active.

5 Administration of export licenses

o o

Legal Control cockpit Alert reporting section Licenses

Use legal regulations A and export control class 4A00_## for the selection criteria.

6 Legal control in the SD order

General Foreign Trade Processing cockpit, Documents section, Order Create

doc.

o o o o

(Release 46B: Logistics Sales and Distribution Sales Order Create)

Create a standard order for sales organization 1000, distribution channel 10 and

division 00.

You can use Extras fi Export license fi Log to call up a log for legal control.

Result:

Indicator is green; the export is authorized. The order can be delivered.

7 SD order and assigned export licenses (optional)

Legal Control cockpit fi Alert reporting section fi Licenses or Assigned docs

The order value of the license is changed by the value of the order item.

© SAP AG LO640 7-32

第 176 页 / 共 272 页

8 Embargo

Cockpit: General Foreign Trade Processing; section: Documents. Select Order

Create doc.

o o o o

(Release 4.6B: Logistics Sales and Distribution Sales Order Create)

Create a standard order for sales organization 1000, distribution channel 10 and

division 00.

Enter the data and post the document.

Result:

- The system issues a log for legal control:

An embargo has been imposed on the country of destination

- System status FTC5 is set at item level

- Item cannot be delivered

9 Sanctioned party lists

o o o

General Foreign Trade Processing cockpit Documents section Order

Create doc.

o o o o

(Release 46B: Logistics Sales and Distribution Sales Order Create)

Create a standard order for sales organization 1000, distribution channel 10 and

division 00.

Enter the data and post the document.

Result:

- The system issues a warning:

The sold-to party is on a boycott list

- The system issues a log for legal control:

The sold-to party is on a boycott list

- System status FTC5 is set at item level

- Item cannot be delivered

© SAP AG LO640 7-33

第 177 页 / 共 272 页

Documentary Payments

Contents:

Payment guarantee management overview

Financial documents (letter of credit)

Controlling customer master and document type

Integration in the document chain

Scope and course of checks in the order and delivery

Updating financial documents

Monitoring

ª SAP AG 1999

© SAP AG LO640 8-1

第 178 页 / 共 272 页

Documentary Payments: Unit Objectives

At the conclusion of this unit, you will be able to:

Explain how financial documents are integrated into

logistics payment guarantee management

Maintain various financial documents

Monitor financial documents

Maintain all data necessary for documentary

payments and make all corresponding settings

ª SAP AG 1999

© SAP AG LO640 8-2

第 179 页 / 共 272 页

Documentary Payments: Overview Diagram

Introduction Communication / Printing

Basic Data Legal Control

Documents in Foreign Trade Documentary Payments

Import Basis Module Periodic Declarations

Data Service Preference Determination

ª SAP AG 1999

© SAP AG LO640 8-3

Introduction
Basic Data

Communication / Printing
	Legal Control

第 180 页 / 共 272 页

Types of Payment Guarantee / Integration

Export credit insurance Political risks FI-OPEN

Credit management

Economic risks

Documentary payments

Credit Payment Collection Letter of

card (bills of credit

exchange)

Time

High risk Low risk

ª SAP AG 1999

(cid:132)(cid:3)The aim of such a payment guarantee is to achieve a far-reaching reduction in risks for receivables

due from customers.

(cid:132)(cid:3)In addition to using credit management, there are several different forms of guarantee in the business

processes, such as financial documents (letters of credit, collections), export credit insurance

(external interface) and payment cards.

(cid:132)(cid:3)These various forms differ from each other in their degree of security, their validity period, and their

associated requirements for vendors and customers and are integrated for guarantee purposes into the

Risk management instrument.

(cid:132)(cid:3)Generally, on the first level, you would try to use a corresponding form of guarantee (financial

document - letter of credit) to achieve optimum risk minimization.

(cid:132)(cid:3)If this is not possible, risk minimization can be achieved in the second step by using credit

management to set up a credit framework.

(cid:132)(cid:3)Note:

The use of a corresponding form of guarantee strongly depends on the form of business. Therefore,

financial documents are mainly used for high-volume foreign trade transactions, whereas the use of

payment cards, for example, is of greater importance for trade.

© SAP AG LO640 8-4

Exp	ort credit insurance Political risks FI-OPEN
Credit management Economic risks Documentary payments Credit Payment Collection Letter of card (bills of credit exchange) High risk Low risk

第 181 页 / 共 272 页

Letter of Credit - Process

Goods flow

10 6

Importer Exporter

Documents/Values flow

9 2 4 7

Opening Advising

bank bank

ª SAP AG 1999

A possible business process with documentary payments can be illustrated as follows:

1. A purchase contract is created. Importer and exporter exchange purchase order information and order

confirmation information. These documents contain the conditions for the sale of the goods.

2. In accordance with the exporter’s conditions, the importer opens a letter of credit at the bank of his or

her choice. The exporter’s order confirmation is the basis for the letter of credit.

3. After approval of the credit inquiry, the opening bank can contact a branch or subsidiary, the

advising bank, in the exporter’s country, to set up a letter of credit commissioned by the importer for

the exporter.

4.-5. The exporter recognizes the importer’s ability to pay on receiving the letter of credit and delivers

the goods in accordance with the conditions agreed upon in the letter of credit.

6. 7. The exporter receives the shipping documents and presents them, along with the valid letter of

credit, to the advising bank. The bank checks the documents for deviations and pays the exporter the

agreed amount.

8. The documents are forwarded to the opening bank in exchange for the payment.

9. The opening bank demands payment from the importer according to the set conditions. The importer

receives the shipping documents in exchange for the payment.

10. The importer can only take possession of the goods when he or she receives the shipping

documents.

© SAP AG LO640 8-5

Goods flow 10 6 5
Importer Exporter 1 Documents/Values flow
9 2 4 7 3 Opening Advising bank bank 8


xport	er

第 182 页 / 共 272 页

Foreign Trade Cockpit: Documentary Payments

Cockpit: Documentary Payments

Create and maintain financial

General Foreign Trade

documents Financial

Data

document

Periodic Declarations

Monitor customer master data:

• Risk management Customer

Legal Control

• Credit management master

Documentary Payments

Bank master data

Communication / Printing

Monitor/Release documents that 9

Preference Processing have been assigned/blocked

Data Service Simulate documentary payments

Simulation

ª SAP AG 1999

The Documentary Payments Cockpit allows you to:

(cid:132)(cid:3)Create financial documents and assign documents

(cid:132)(cid:3)Monitor and release documents

(cid:132)(cid:3)Maintain bank/customer master data

(cid:132)(cid:3)Simulate business transactions with documentary payments

The following tools for monitoring are available:

(cid:132)(cid:3)You can determine which sales and delivery documents are blocked for further processing. You can

use this function to release or reject blocked documents. There is a wide range of information

functions that provide information necessary for this decision.

(cid:132)(cid:3)You can determine which financial documents are assigned to which sales, delivery and billing

documents.

(cid:132)(cid:3)You can monitor your financial documents to find out which ones are about to expire, or for which

ones the value that has been used has already reached a specific percentage, and so on.

© SAP AG LO640 8-6



Trade



ions





ments

Printing



ssing

第 183 页 / 共 272 页

Integration into SD Processes, Control

Customizing

Order

Outbound

Master record -

delivery

Financial document

Billing

document

FI document

ª SAP AG 1999

© SAP AG LO640 8-7

(cid:0) Update

(cid:0)

Customizing Customizing Customizing

Key: Payment guarantee procedure:

Scope of

Payer Type of payment guarantee

check

and - Letter of credit Block

document type

- Payment card

Assignment

Check and update

(cid:132)(cid:3)The system sets up a payment guarantee procedure from the payer’s customer master record and

the type of sales document.

This procedure controls what type of guarantee is necessary for this business transaction.

(cid:132)(cid:3)If you put the financial document in the sales document at header level, it is valid for the whole

document; if you enter it at item level, it covers the corresponding item.

(cid:132)(cid:3)In the delivery, the financial document can only be maintained in the document header. If you have

already entered it into the sales order, it will be copied into the delivery.

(cid:132)(cid:3)In the billing document, the financial document can also be seen in the document header. However, it

can no longer be maintained there; it must be copied from previous documents.

(cid:132)(cid:3)The financial document number is one of the split criteria when deliveries are created. In other

words, two orders with different financial documents or an order with different financial documents

for each item cannot be delivered together.

The financial document is one of the split criteria when the billing document is created. In other

words, two documents with different financial documents or an order with different financial

documents per item cannot be billed together.

(cid:132)(cid:3)A business transaction guaranteed by a financial document must begin with a sales document, which

is a legally binding contract. Document transactions with deliveries without an order (delivery type

LO) are not possible.


Ou d do FI		Assignment d Master record - Financial document Check and update t ent
	Order

	tboun elivery

	Billing cumen
	docum

第 184 页 / 共 272 页

Documentary Payments - Master Data

Master record - Financial document (FD)

Number 6328

Change

Banks Documents Texts Status Addresses

history

ª SAP AG 1999

© SAP AG LO640 8-8

(cid:0) Partners

(cid:0) Validity

(cid:0) Values

(cid:0) Terms of payment

(cid:0) Incoterms

(cid:0)

Header:

. . .

Details:

(cid:132)(cid:3)A financial document in the SAP System is a generic term for documents in the area of

documentary payment guarantee. Letters of credit are to be entered into the system as financial

documents.

(cid:132)(cid:3)When you maintain financial documents, different types of financial documents are available:

y(cid:3)R

- Revocable

y(cid:3)U

- Irrevocable, unconfirmed (in other words, only the opening bank validates)

y(cid:3)C

- Irrevocable, confirmed (in other words, the opening and the confirming bank validate)

y(cid:3)O

- Others

(cid:132)(cid:3)You are free to define the categories of financial documents, such as:

y(cid:3)

01 - Letter of credit

y(cid:3)

02 - Guarantees

y(cid:3)

...

(cid:132)(cid:3)The opening bank is displayed on the main screen of the financial document. However, you can

assign several banks as banking partners involved with the financial documents. You can also define

banks as one-time banks, provided you have defined master records for them.

(cid:132)(cid:3)On the document screen, you can list the documents that need to be sent to the bank, such as the

export billing document, packing list, or certificate of origin, for example.

(cid:132)(cid:3)If the name and/or the address of one of the parties named in the letter of credit deviates from the

master data, you should enter the names/addresses exactly as they appear in the letter of credit on the

address screen of the financial document. Otherwise, the addresses are taken from the master data.

t	a	d a	i	e l	s	t	e	r		r	e	c		o	r	d		-		F	i	n		a	n		c	i	a	l		u		m	e		n	D)
														N (cid:0) (cid:0) (cid:0) (cid:0) (cid:0) (cid:0)	u I .	m Pa Va Va Te n .	r l l r c .	b t id u m o	er n i e s te	er ty s r	63 s o m	2 f s	8 p	a	y	m	e	n	t

B	a	n	k	s	D	o	c	u	m	e	n	t	s				T	e	x	ts						S	ta	t	u	s	A	d	dr	e	s	s	e	Cha hist	nge ory

第 185 页 / 共 272 页

Customizing - Basic Settings

Customizing: Define Financial Documents (FD)

Financial Doc. Type Bank Functions Documents to be Presented

01 Letter of credit A Advising bank 1 Export billing document

04 Guarantee B Confirming bank 2 Export packing list

... . . . O Opening bank 3 Certificate of origin

... . . .

Indicators for Financial Documents Bank Indicators

01 Letter of credit 1 Banks for confirmed letters of credit

2 Banks for unconfirmed letters of

Field selection

credit

Cust. / Vend. 22 XX ... . . .

Financial

11 XX

doc. value

. . . ...... ......

Hide/show field Optional/required entry field

ª SAP AG 1999

(cid:132)(cid:3)Make the following settings in Foreign Trade Customizing in the basic settings area:

(cid:132)(cid:3)Define the types of financial documents used in your company.

(cid:132)(cid:3)Define the different functions banks can assume within the framework of a document transaction,

such as:

y(cid:3)A

- Notifying bank

y(cid:3)B

- Confirming bank

y(cid:3)O

- Opening bank

y(cid:3)N

- Negotiating bank

y(cid:3)

...

(cid:132)(cid:3)Define the possible documents to be presented, which you later wish to assign to a financial

document.

(cid:132)(cid:3)Define indicators for financial documents. These indicators have two functions:

y(cid:3)

They govern field control of the financial document master, which means that you can display or

hide individual fields or make entry mandatory.

y(cid:3)

You can also control which fields the system checks when you assign a financial document to an

SD document in the SD document flow.

(cid:132)(cid:3)Define the bank indicator for financial documents. You can use this indicator later to group

together different bank functions for one type of financial document.

© SAP AG LO640 8-9

Customizing: Define Financial Documents (FD)
Financial Doc. Type Bank Functions Documents to be Presented 01 Letter of credit A Advising bank 1 Export billing document 04 Guarantee B Confirming bank 2 Export packing list ... . . . O Opening bank 3 Certificate of origin ... . . . ... . . . Indicators for Financial Documents Bank Indicators 01 Letter of credit 1 Banks for confirmed letters of credit 2 Banks for unconfirmed letters of Field selection credit Cust. / Vend. 22 XX ... . . . Financial 11 XX doc. value . . . ...... ...... Hide/show field Optional/required entry field

Customizing: Define Financial Documents (FD)

Financial Doc. Type Bank Functions Documents to be Presented 01 Letter of credit A Advising bank 1 Export billing document 04 Guarantee B Confirming bank 2 Export packing list ... . . . O Opening bank 3 Certificate of origin ... . . . ... . . . Indicators for Financial Documents Bank Indicators 01 Letter of credit 1 Banks for confirmed letters of credit 2 Banks for unconfirmed letters of Field selection credit Cust. / Vend. 22 XX ... . . . Financial 11 XX doc. value . . . ...... ...... Hide/show field Optional/required entry field

11
......

XX
......

第 186 页 / 共 272 页

Financial Document Customizing - Relationships

(1)

Customizing Customizing

Indicators for Financial Documents to be Presented

Documents

1 Export billing document

2 Export packing list

01 Letter of credit

3 Certificate of origin

02 Collection

. . . . . . ... . . .

Customizing

Assign Documents to Financial Document Indicator

Indicators Documents Orig. Copies

01 Letter of credit 1 Export billing doc. 1 2

01 Letter of credit 2 Export packing list 1 1

01 Letter of credit 3 Certificate of origin 1 3

. . . . . . ... . . . ... ...

ª SAP AG 1999

(cid:132)(cid:3)When creating a financial document, the system can propose documents that should be available

later when submitting a letter of credit to the bank.

(cid:132)(cid:3)Of course the documents can also be entered as you maintain the financial documents. However,

should a packing list and a certificate of origin always be required for a specific letter of credit, then

the system can automatically take these facts into consideration.

(cid:132)(cid:3)You can assign a financial document indicator to the documents to be presented, which the system

can then automatically propose when creating such financial documents.

© SAP AG LO640 8-10


Customizing

第 187 页 / 共 272 页

Financial Document Customizing - Relationships

(2)

Customizing Customizing

Bank Functions

Bank Indicators

A Advising bank

1 Banks for confirmed letters of credit

B Confirming bank

2 Banks for unconfirmed letters of

O Opening bank

credit

... . . . ... . . .

Customizing

Control: Banks in Financial Doc.

1 A

1 B

1 O

... ...

ª SAP AG 1999

(cid:132)(cid:3)You can tell the difference between a confirmed or unconfirmed letter of credit by the banks

involved or the functions the banks assume.

(cid:132)(cid:3)By maintaining the Specify Control of Banks in Financial Document activity, you can ensure that an

unconfirmed letter of credit is not assigned to any banks with the function confirming bank, for

example.

(cid:132)(cid:3)You can assign the permissible functions that different banks in a financial document can assume to

a bank indicator.

(cid:132)(cid:3)Note:

The number of banks that can be assigned to a financial document is technically unlimited but for

business reasons it is kept to a maximum of 10.

© SAP AG LO640 8-11

第 188 页 / 共 272 页

Financial Document Customizing - Relationships

(3)

Customizing Customizing Customizing

Financial Doc. Type Indicators Bank Indicators

01 Letter of credit 01 Letter of credit 1 Banks for confirmed letters of credit

04 Guarantee 02 Collection

2 Banks for unconfirmed letters of

. . . . . . . . . . . .

... credit

Customizing

Fin. Doc. Control

01 C 01 1

Customizing

Financial document category

R Revocable

U Irrevocable unconfirmed

C Irrevocable confirmed

O Others

ª SAP AG 1999

The central control object for the maintenance of financial documents is the Financial Document

Control:

(cid:132)(cid:3)Here you can assign a financial document indicator and a bank indicator to a combination of types

and categories of financial documents.

(cid:132)(cid:3)The assigned financial document indicator controls the maintenance of the financial document

master record, whose field control and data must be checked when assigned to an SD document.

(cid:132)(cid:3)The assigned bank indicator defines the possible functions that the different banks within the

financial documents can assume.

(cid:132)(cid:3)When you create a financial document, you must always specify the type and category of that

financial document.

第 189 页 / 共 272 页

Customizing - Risk Management for SD

Customizing

Forms of Payment Guarantee

Customizing

01 Confirmed irrevocable letter of credit

Financial document category

02 Confirmed revocable letter of credit

R Revocable

U Irrevocable unconfirmed 03 Payment card

C Irrevocable confirmed

O Others . . . . . .

Customizing

Forms of Payment Guarantee

01 Confirmed irrevocable letter of credit

Customizing PymtGuarCat: 0 Financial document

Financial Doc. Type FD Cat: C Irrevocable confirmed

01 Letter of credit FD Type: 01 Letter of credit

04 Guarantee

. . . . . .

ª SAP AG 1999

A form of payment guarantee defines how a document item is guaranteed:

(cid:132)(cid:3)When maintaining the forms of payment guarantee you must give the category of guarantee:

y(cid:3)0

- Financial document

y(cid:3)1

- Export credit insurance (external link)

y(cid:3)2

- Export credit insurance with financial document (ext. link)

y(cid:3)3

- Payment card

y(cid:3)4

- Other payment guarantees (user exit)

(cid:132)(cid:3)If you define a form of payment guarantee for financial documents, you can specify the financial

document’s type and category, which the system would then request if this form of payment

guarantee were used for the document item.

You can therefore not only establish that a financial document has been requested, but also that a

confirmed or unconfirmed letter of credit must be assigned.

第 190 页 / 共 272 页

Customizing - Risk Management for Fin. Docs

Determining the Form of Payment Guarantee

Determination of payment guarantee procedures using

combinations of:

- Document payment guarantee procedure for the sales document type

- Customer payment guarantee procedure for the payer

Customizing

Payment guarantee procedure 0001

Forms of Payment Guarantee

10 Confirmed letter of credit

20 Unconfirmed letter of credit

30 Payment card

40 . . .

ª SAP AG 1999

(cid:132)(cid:3)Due to the possible existence of different simultaneously active forms of payment guarantee, a

priority regulation is required, which controls which risk-guarantee options come into play.

(cid:132)(cid:3)This control is carried out via the payment guarantee procedure, which creates a prioritized list.

The system then attempts to provide the sales order items with a form of guarantee, based on the

order of the list.

(cid:132)(cid:3)Determination of the payment guarantee procedure and the relevant forms of guarantee is carried out

using a customer procedure set up in the payer master record and a document payment guarantee

procedure, which is assigned to the corresponding sales document type.

(cid:132)(cid:3)No determination logic is set up for the financial documents. You can assign them manually in the

sales and distribution document.

第 191 页 / 共 272 页

Comparison of Forms of Payment Guarantee

Credit Export credit Financial

Payment card

management insurance document

Key number

determined from Credit account Contract number Card number

Financial document no.

the sales order

Authorized

Limit Credit limit Insurance limit Financial document limit

amount

Sales order level Header level Item level Header or item Multiple cards

per order

Open credit value Open ins. value Order, delivery, billing Values from the

Updating balance Open items Open items document values current document

Credit limit against Insurance limit for Financial document Authorized value

Check amount of credit used insurance limit against financial against use of

utilization document authorization

ª SAP AG 1999

(cid:132)(cid:3)All of the forms of payment guarantee listed present the option of risk guarantee if required.

(cid:132)(cid:3)Differences exist on the master data side.

(cid:132)(cid:3)For checks against payment cards, financial documents and external export credit insurance, a status

similar to the individual inspections in credit management is maintained, which is included in the

creation of the overall status in the document header.

(cid:132)(cid:3)The release or rejection of blocked documents is generally carried out via the list of blocked sales

and distribution documents.

(cid:132)(cid:3)Updating of insurance accounts and financial document accounts is carried out with credit

management via the information structures.

(cid:132)(cid:3)A basic difference between financial documents and payment cards is that in the payment guarantee

procedure, if the form of guarantee is specified as a financial document, a financial document must

be assigned to the sales order, otherwise, the document is blocked.

On the other hand, for payment cards in the procedure, the sales order will not be blocked, even

when no card is entered in the order.

	Credit management	Export credit insurance	Financial document	Payment card
Key number determined from the sales order	Credit account	Contract number	Financial document no.	Card number
Limit	Credit limit	Insurance limit	Financial document limit	Authorized amount
Sales order level	Header level	Item level	Header or item	Multiple cards per order
Updating balance	Open credit value Open items	Open ins. value Open items	Order, delivery, billing document values	Values from the current document
Check	Credit limit against amount of credit used	Insurance limit for insurance utilization	Financial document limit against financial document	Authorized value against use of authorization

第 192 页 / 共 272 页

Entering a Financial Document: Order

Order

Total value: 50,000.-

Financial document 123

Financial doc. no. 123 Financial doc. value: 100,000.-

Depreciation %: 70% Open value: 100,000.-

(70%) 35,000.-

65,000.-

Credit management

Credit limit: 80,000.-

Total liabilities: 10,000.-

(30%) 15,000.-

25,000.-

ª SAP AG 1999

(cid:132)(cid:3)In the sales order, you can enter a financial document number (letter of credit number) at header or

item level, as long as this form of payment is permitted by the customer.

(cid:132)(cid:3)Generally the financial document covers the full amount of the sales order. However, in exceptional

cases you might agree that only some of the amount should be covered by the assigned financial

document.

(cid:132)(cid:3)In such a case, only that amount is deducted from the financial document value.

(cid:132)(cid:3)For example, you can make an agreement for a sales order that 70% of the total value should be

covered via the financial document and that the remaining 30% should be processed using credit

management.

(cid:132)(cid:3)Note:

In order for a financial document assigned in the sales order to be accepted, some of the data in the

sales order must correspond with that of the financial document.

The data that should be checked in the system is specified in Customizing in the activity for

maintenance of financial document indicators.

(cid:132)(cid:3)Note:

If the results of this check are negative, the system can block further processing of the document or

the document item.

Fi Fin Op 35,0	nancial d ancial doc en value: 00.-	ocument . value:	100 10 6	123 ,000 0,00 5,00	.- 0.- 0.-

第 193 页 / 共 272 页

Updating Document Values

Update Group 12

Billing

Order Delivery

document

Prerequisite:

Confirmed amount Info structure S131

available

++ --

Sales order value

Value of delivery ++ --

goods

Prerequisite:

Billing document Document has

not yet been

value

forwarded to FI

ª SAP AG 1999

(cid:132)(cid:3)The order value is updated on the basis of the confirmed order amounts (Confirmed order amounts *

credit price = order value).

(cid:132)(cid:3)The system uses the pricing procedure and subtotal A to determine that the invoice sum total (net

value + possible tax) is the credit price.

(cid:132)(cid:3)The update group 15 is for business transactions in which the financial document is not assigned

until the delivery, rather than at the time of the order.

(cid:132)(cid:3)The system only uses update group 18 when no deliveries are carried out (when an invoice is created

for the order, for example).

第 194 页 / 共 272 页

Documentary Payments: Simulation

Sales documents

Simulation

Customer 1450

from document

Item: processing

Material DPC1000

Value 640,000.-

Incoterm DAF

. . . . . .

Log

Input screen: Simulation

independent of Assignment

Customer

sales

Material documents Check results

Value

Incoterm

Paymt guarantee procedure

Financial document

ª SAP AG 1999

第 195 页 / 共 272 页

Documentary Payments: Summary (1)

You can illustrate various financial document types

and categories in the system.

Different forms of payment guarantee dictate how

the system responds.

Financial documents can be assigned to sales and

distribution documents at header level and to sales

documents at item level.

Various checks are run during the assignment

process. If these checks produce negative results,

the document may be blocked for further

processing.

ª SAP AG 1999

第 196 页 / 共 272 页

Documentary Payments: Summary (2)

Blocked documents can then be either released or

rejected using the release transaction in credit

management.

Diverse monitoring functions allow you to manage

your financial documents effectively.

ª SAP AG 1999

第 197 页 / 共 272 页

Exercises

Documentary Payments

This unit demonstrates documentary payments:

– Overview for payment guarantee management

– Integration of financial documents in the document chain

– Creating a financial document

– Activating a financial document

– Administration of financial documents

– Assigning and checking in the SD order

– SD document and assigned financial documents

– Blocked documents

Your company has several customers for whom you want to use financial

documents (especially letters of credit) to guarantee business transactions.

1 Determining a payment guarantee determination procedure

In order to minimize risk as far as possible, you must ensure that goods are only

delivered to a customer if that customer has opened a letter of credit for you.

What parameters does the system use to automatically determine the payment

guarantee procedure and the form of payment guarantee? Make the proper settings

in Customizing.

________________________________________________

第 165 页 / 共 272 页

© SAP AG LO640 7-22

第 166 页 / 共 272 页

© SAP AG LO640 7-23

第 167 页 / 共 272 页

© SAP AG LO640 7-24

第 168 页 / 共 272 页

MFE_##.

© SAP AG LO640 7-25

第 169 页 / 共 272 页

© SAP AG LO640 7-26

第 170 页 / 共 272 页

© SAP AG LO640 7-27

第 171 页 / 共 272 页

© SAP AG LO640 7-28

第 172 页 / 共 272 页

© SAP AG LO640 7-29

第 173 页 / 共 272 页

© SAP AG LO640 7-30

第 174 页 / 共 272 页

© SAP AG LO640 7-31

第 175 页 / 共 272 页

© SAP AG LO640 7-32

第 176 页 / 共 272 页

© SAP AG LO640 7-33

第 177 页 / 共 272 页

© SAP AG LO640 8-1

第 178 页 / 共 272 页

© SAP AG LO640 8-2

第 179 页 / 共 272 页

© SAP AG LO640 8-3

第 180 页 / 共 272 页

© SAP AG LO640 8-4

第 181 页 / 共 272 页

8. The documents are forwarded to the opening bank in exchange for the payment.

© SAP AG LO640 8-5

第 182 页 / 共 272 页

© SAP AG LO640 8-6

第 183 页 / 共 272 页

© SAP AG LO640 8-7

第 184 页 / 共 272 页

© SAP AG LO640 8-8

第 185 页 / 共 272 页

11 XX

© SAP AG LO640 8-9

第 186 页 / 共 272 页

© SAP AG LO640 8-10

第 187 页 / 共 272 页

1 A

1 B

1 O

© SAP AG LO640 8-11

第 188 页 / 共 272 页

01 C 01 1

© SAP AG LO640 8-12

第 189 页 / 共 272 页

© SAP AG LO640 8-13

第 190 页 / 共 272 页

© SAP AG LO640 8-14

第 191 页 / 共 272 页

© SAP AG LO640 8-15

第 192 页 / 共 272 页

© SAP AG LO640 8-16

第 193 页 / 共 272 页

© SAP AG LO640 8-17

第 194 页 / 共 272 页

© SAP AG LO640 8-18

第 195 页 / 共 272 页

© SAP AG LO640 8-19

第 196 页 / 共 272 页

© SAP AG LO640 8-20

第 197 页 / 共 272 页

© SAP AG LO640 8-21