LO150_EN_Col14_FT_Part_A4 (第3页) | ERP软件技术分享

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Unit3: SalesandDistribution: ProcessOverview LO150

_______________

→ → → →

a) Logistics Salesanddistribution Sales Order Display.

b) Terms of payment: ZB01

2. From which plant is item 10 delivered?

_____________________________

Hint: To display the plant for item 10, select the item and

scrollrightontheSalesOverviewpageuntilyoufindtheplant

column in the table.

a) Plant 1000

3. Whatisthenetpriceforitem10and item20?

______________________

Hint: IfyouscrolltotherightontheSalestabpageattheline

itemlevel,youcanseethenetpriceforanitem.

a) Net price item 10: 60 UNI per piece

b) Net price item 20: 30 UNI per piece

c) Scrollto therightontheSalesOverviewpageuntilyousee the

net price for the item.

4. Whatisthedeliverydateintheschedulelineforitem10?

____________________

Hint: Todisplaytheschedulelinesforanitem,selecttheitem

andchoosetheSchedulelinesoverviewscreen.

a) Thedeliveryoflineitem10datecorrespondstotherequested

delivery date in the header.

Todisplaytheschedulelinesfortheitem,selectitem10andthen

choosetheSchedulelinesforitem,iconatthebottomofthescreen.

5. Whatistheoverallprocessingstatusforthesalesorder?

Continued on next page

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LO150 Lesson: Sales Order Processing

_____________________

Hint: To display the overall processing status, display the

document flow.

a) Theoveralldocumentprocessingstatuscanbedisplayedinthe

→

salesorderdocumentflow. SelectEnvironment DocumentFlow.

b) Overall processing status: open

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Unit3: SalesandDistribution: ProcessOverview LO150

Lesson Summary

You should now be able to:

• Create a customer sales order

• Identifythelocationofdatainthesalesorderdocument

• Namethethreecomponentsofthesalesorderstructure

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LO150 Lesson: Inventory Sourcing: Overview

Lesson: Inventory Sourcing: Overview

Lesson Overview

Thislessonwillprovideanexplanationofhowmaterialsaresourcedfor

the quantities required in the sales order line item. You will learn how

inventorysourcingaffectstheorderprocessinganddeliveryactivitiesin

the Sales and Distribution processing cycle.

Lesson Objectives

Aftercompleting this lesson, youwillbeable to:

• Identifytheconfirmedquantityofasalesorderlineitem

• Determinethedeliveryscheduleofasalesorderlineitem

Business Example

To create a delivery for your customer’s sales order, you must have

available inventory. Your R/3 System will review your materials

availabilityandattempttoallocatethematerialstoyoursalesorder.

Inventory Sourcing

Figure 33: Inventory Sourcing for a Sales Order Requirement

Howamaterialisobtainedforasalesorderlineitemwilldependonthe

typeof material(defined bysettingsinthe materialmaster) and on the

sales transaction.

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Unit3: SalesandDistribution: ProcessOverview LO150

Thematerialmaybesourced, forexample, from:

• Available stock

• Replenishment activities

• Make-to-order production

• External suppliers (drop-ship)

• Fromanother warehouse (stock transfer).

When the sales order schedule line checks for available stock, it will

try to confirm materials for the entire quantity required to meet the

customer’s delivery due date. The system will try to confirm this date,

with consideration given to the time lines of the internal processing

schedule listed inthe schedule line details.

R/3 may find only a partial amount of material to meet the required

deliverydateandconfirmonlythatpartialamount.

If the schedule line is not able to confirm available materials, then a

delivery document cannot be created for the sales document line item

associated with that schedule line.

Theavailabilitycheckcanoccurwhentheorderiscreatedorchanged,and

again at delivery document creation.

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LO150 Lesson: Inventory Sourcing: Overview

Exercise 5: Inventory Sourcing: Overview

Exercise Objectives

Aftercompletingthisexercise, youwillbeableto:

• Determinetheon-handquantityofstockforamaterial.

Business Example

To create a delivery for your customer’s sales order, you must have

availableinventory. TheR/3Systemwillreviewthematerialsavailability

and allocate the materialsto yoursales order.

Task 1 Check your Sales Order Schedule Line for a

Confirmed Quantity

Displayyourpreviouslycreatedsalesorderandcheck. Checktheschedule

line of Item 10 for confirmation.

1. Display your sales order

2. Display the schedule line for Item 10

3. Is the schedule line forthe item confirmed?

_______

Task 2 Display the Stock Availability for a Material

UsetheStockOverviewscreeninmaterialsmanagementtoviewthestock

availability of your required materials.

1. Displaytheon-handstockbalanceforMaterialT-AS1##inplant1000.

How many units are in stock?

________________

→ →

Hint: Logistics Materials Management Inventory

→ → →

management Environment Stock Stockoverview.

Toviewabreakdownofavailablestockbylocationselectthe

stock quantity in the plant then select the left/right arrow

icons in the application toolbar.

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Unit3: SalesandDistribution: ProcessOverview LO150

Solution 5: Inventory Sourcing: Overview

Task 1 Check your Sales Order Schedule Line for a

Confirmed Quantity

Displayyourpreviouslycreatedsalesorderandcheck. Checktheschedule

line of Item 10 for confirmation.

1. Display your sales order

→ → →

a) Followmenupath: Logistics SalesandDistribution Sales

→

Order Display. Choose: Enter

2. Display the schedule line for Item 10

a) SelectItem10andchoosetheScheduleLinesforItemicon(found

on the bottom tool bar).

3. Is the schedule linefortheitem confirmed?

_______

a) Yes

Task 2 Display the Stock Availability for a Material

UsetheStockOverviewscreeninmaterialsmanagementtoviewthestock

availability of your required materials.

1. Displaytheon-handstockbalanceforMaterialT-AS1##inplant1000.

How many units are in stock?

________________

→ →

Hint: Logistics Materials Management Inventory

→ → →

management Environment Stock Stockoverview.

Toviewabreakdownofavailablestockbylocationselectthe

stock quantity in the plant then select the left/right arrow

icons in the application toolbar.

→ → →

a) Logistics Materials Management Inventory management

→ →

Environment Stock Stock overview.

b) Thereare100unitsofstock inplant1000.

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LO150 Lesson: Inventory Sourcing: Overview

Lesson Summary

You should now be able to:

• Identifytheconfirmedquantityofasalesorderlineitem

• Determinethedeliveryscheduleofasalesorderlineitem

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Unit3: SalesandDistribution: ProcessOverview LO150

Lesson: Shipping

Lesson Overview

This lesson will explain the processing steps for creating a delivery

document, creating a transfer order, and posting goods issue for the

delivered items.

Lesson Objectives

Aftercompletingthislesson, youwillbeableto:

• Create a delivery document

• Identifythestructureofthedeliverydocument

• Create a transfer order

• Post a goods issue

Business Example

Based on the customer requirements identified and stored in the sales

document,youneedtocreateadeliverydocumenttoshipthematerialsto

your customers desired location.

Shipping Process

Figure 34: Activities Executed in Shipping

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LO150 Lesson: Shipping

Theshippingprocessbeginswhenyoucreatethedeliverydocument. The

delivery document controls, supports and monitors allsubprocessesof

the shipping phase, such as:

• Pickingandconfirmingtransferorders(optional)

• Packing (optional)

• Planningandmonitoringoftransportation(optional)

• Posting goods issue (mandatory)

Whenyoucreateadeliverydocument,dataiscopiedfromthesalesorder,

includingtheship-toparty,thematerialsandconfirmedquantities.

When you create a transfer order, data is copied from the outbound

deliverytothetransferorderforprocessingbythewarehouse(WM).

Postingthegoodsissuechangestheon-handquantityandtheaccounting

valueoftheinventory. Thesechangesposttotherelevantgeneralledger

accounts in Financial Accounting (FI).

Delivery Document Processing

Figure 35: Options for Creating an Outbound Delivery

Youwillcreateanoutbounddeliveryatashippingpointforordersthat

are due fordelivery. R/3 copiesthe relevant data from the order to the

outbound delivery.

Youcancreateoneorseveraloutbounddeliveriesfromasingleorder. You

canalsocombineitemsfromseveralordersintooneoutbounddelivery.

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Unit3: SalesandDistribution: ProcessOverview LO150

Tocombinemultipleordersontoasingledelivery, ordersmusthavethe

samecharacteristicsessentialtotheshippingprocess. Forexample,allthe

items must have the same:

• Shipping point

• Due date

• Ship-to address

Sales orderitems that do not have the same characteristics willbe split

into separate delivery documents.

Structure of the Delivery Document

Figure 36: Structure of the Delivery Document

Thedeliverydocumentisstructuredintwolevels: headeranditem. The

datais distributedacrosstheselevelsasfollows:

• Delivery document header

– The data for the document header is valid for the entire

document. Thisincludes,forexample,datafortheship-toparty

and schedules forshipping processing.

• Delivery document item

– Eachiteminthedeliverydocumentcontainsitsowndata. This

includesdataaboutthematerial,quantities,weightsandstock

information.

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LO150 Lesson: Shipping

A delivery document can have multiple line items. Unlike the sales

document, the delivery document does not have schedule lines. Each

schedule line in the sales document canbecomean iteminthe delivery

document.

Thedeliverydocumentcanbereadandprocessedinvariousviews. The

viewsaregroupedintoOverview,HeaderandItemscreens.

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Unit3: SalesandDistribution: ProcessOverview LO150

Creating a Delivery Document

→

1. From Logistics, choose Sales and Distribution Shipping and

→ → → →

Transportation Outbound Delivery Create Singledocument

With Reference to Sales Order.

2. Choose Enter.

3. Enter the appropriate shipping point

4. Specifytheselectiondate(youcanonlydeliverschedulelineswhose

material availability date or transportation scheduling date is the

sameas orfallsbeforethe selection date).

5. Ifyouonlywanttodeliveronlysomeofthesalesorderitems,specify

theappropriateitemnumbersintheFromitemandToitemfields.

6. Choose Enter.

→

7. SavethedeliverybychoosingOutbounddelivery Save.

Transfer Order Processing

Figure 37: Options for Creating Transfer Orders

A transfer order for Sales and Distribution is created in reference to an

outbound delivery. The transfer order is essential for controlling and

managingthemovementofgoodswithinyourwarehouse.

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LO150 Lesson: Shipping

The transfer order can be viewed as an instruction that states where a

material is to be moved from, and where it is to be moved to. These

instructions are designated as the source location and a destination

locationinthetransferorder. Thehardcopyoutputofatransferorderis

commonly referred to as a pick ticket.

A transfer order is created for the organizational element, warehouse.

During the transfer ordercreationprocess, only the delivery itemsthat

arenecessaryforpickingaretakenintoaccount. TheR/3Systemcopies

the relevant data from the delivery.

The R/3 System can combine several outbound deliveries into a

consolidatedgroupoftransferorders,aslongasthesedeliveriesallhave

the same warehouse number.

The processing of outbound delivery documents can be restricted by

selectioncriteria,suchasthepickingdateandbytheselectionofshipping

points.

Inwarehousemanagement,thetransferorderprocesscanbeoptimized

by creating pickingliststhatincludeall relevant deliveries. Warehouse

managementcanalsocansortthelistaccordingtostoragebinandmaterial

as wellassumupthe quantities permaterial.

TheR/3Systemcancreatetransferorderseitheronlineorasabackground

jobto be executed during off-peak hours.

Figure 38: The Delivery is Updated with Picking Quantities from the

Transfer Order

When the transfer order is completed, the picking quantity is updated

in the delivery document.

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Unit3: SalesandDistribution: ProcessOverview LO150

Creating a Transfer Order

→ → →

1. Logistics Sales and Distribution Shipping and Transportation

→ →

Picking Createtransferorder Singledocument.

2. EntertherequiredprocessingdataandchooseEnter.

3. Choose Save.

Post Goods Issue Processing

Figure 39: The Effects of Posting Goods Issue

Whenyoupostgoodsissue,thesystemautomatically:

• Updatesthequantitiesininventorymanagement and thedelivery

requirements in materials planning

• Updatesthevaluechangeinthebalancesheetaccountsforinventory

accounting (theposting from therelevant accounting documentis

based on the cost of the material)

• Generates additional documents for accounting: for example, for

controlling

• Movesthedeliverydocumentontothebillingduelist

• Updatesthestatusinallrelevantsalesdocuments

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LO150 Lesson: Shipping

Posting Goods Issue

1. FromtheDeliveryChangescreen,selectthePostGoodsIssueicononthe

applicationtoolbarofthedeliverydocumentoverviewscreen.

2. Enter a posting date. If you do not make an explicit entry for the

goodsissuedate,thesystemusesthecurrentdate.

3. Choose Save.

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Unit3: SalesandDistribution: ProcessOverview LO150

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LO150 Lesson: Shipping

Exercise 6: Shipping

Exercise Objectives

Aftercompletingthisexercise, youwillbeableto:

• Createadelivery,createatransferorderandexecutepostgoodsissue

for a delivery.

Business Example

Based on the customer requirements identified and stored in the sales

document,youwillcreateadeliverydocumentwithreferencetothesales

orderandshipthematerialstoyourcustomersdesiredlocation.

Task 1 Create an Outbound Delivery

Createanoutbounddeliverywithreferencetoasalesorder.

1. Createanoutbounddeliveryforthesalesorderpreviouslycreated

inthepriorlesson(Sales OrderProcessing).

Hint: YoucansearchfortheSalesOrdernumberbyusingthe

purchaseordernumberusedinthesalesorder. (4–211–##)

2. Use shipping point Z0##. Because you are processing thedelivery

beforeitisscheduledtobeginitsshippingprocessing,settheselection

date 20 days into the future.

3. Switch to the Picking page and record the delivery quantity and

pickingquantityforthetwodeliveryitems.

Item DeliveryQuantity PickingQuantity

ITEM 10

ITEM 20

4. Savethedeliveryandrecordthedocumentnumber.

____________________

Task 2 Display the document flow for the outbound

delivery

Afterthedeliveryhasbeencreatedcheckthedocumentflowandobserve

theoverallprocessingstatusofthedeliverydocumentandthereferenced

order document.

Continued on next page

Item	DeliveryQuantity	PickingQuantity
ITEM 10
ITEM 20

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Unit3: SalesandDistribution: ProcessOverview LO150

1. Whatistheoverallprocessingstatusforthesalesorder?

Hint: The overall processing status can be viewed in the

documentflowfortheoutbounddelivery.

2. Whatistheoverallprocessingstatusfortheoutbounddelivery?

Task 3 Create a transfer order

Pickthematerialsforthedelivery. Youwillcreateatransferordertodo

this.

1. Createatransferorderasthebasisforcontrollinggoodsmovement

inthewarehouse. Enterthetransferorderfortheoutbounddelivery

you created in the previous task:

Field Value

Warehouse number 010

Plant 1000

Foreground/Backgrnd system guided

Adopt pick. quantity 1

Saveand record the transferordernumber.

_______________

Task 4 Execute post goods issue

After the delivery’s items have been picked, you can execute the post

goods issue for the delivery items.

1. Beforepostinggoodsissue, recordthepick quantitiesfortheitems

picked in the previous delivery.

Item 10__________

Item 20___________

2. Post the goods issue.

→

Hint: UsetheOutbounddelivery Changetransaction.

Continued on next page

100

Field	Value
Warehouse number	010
Plant	1000
Foreground/Backgrnd	system guided
Adopt pick. quantity	1

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LO150 Lesson: Shipping

Task 5 Display the on-hand inventory for the delivered

materials

Afterexecutingthepostgoodsissue, R/3willupdatethematerialstock

accounts. Performacheckofinventoryon-handbalancesandensurethat

this has happened.

1. Display the on-hand stock balancesforMaterial T-AS1##in plant

1000.

Hint: Go to the stock overview transaction in materials

management.

Howmanyunitsarenowinunrestrictedstock?

___________

Task 6 Display the document flow for the outbound

delivery.

Nowthatthedeliveryhasbeenpickedandpostgoodsissued,checkthe

processing status of the delivery document.

1. Whatistheoverallprocessingstatusforthedelivery?

Hint: The overall processing status can be viewed in the

documentflowfortheoutbound delivery.

2. WhyistheprocessingstatusofthedeliveryshowingBeingProcessed

ifalltheshippingactivitieshavebeencompleted?

3. Which additional documents have been created for outbound

delivery?

4. Whyarethetransferorderandgoodsissuenowshowingacompleted

status?

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Unit3: SalesandDistribution: ProcessOverview LO150

Solution 6: Shipping

Task 1 Create an Outbound Delivery

Createanoutbounddeliverywithreferencetoasalesorder.

1. Createanoutbounddelivery forthesalesorderpreviously created

inthepriorlesson(SalesOrderProcessing).

Hint: YoucansearchfortheSalesOrdernumberbyusingthe

purchaseordernumberusedinthesalesorder. (4–211–##)

→ → →

a) Logistics Salesanddistribution Shippingandtransportation

→ → →

OutboundDelivery Create SingleDocument WithReference

to Sales Order.

Thesalesorderdocumentnumberwilldefaultintothespace(if

thesalesordernumberdidnotdefault,enterthenumber).

2. Use shipping pointZ0##. Because you are processing thedelivery

beforeitisscheduledtobeginitsshippingprocessing,settheselection

date 20 days into the future.

a) EntershippingpointZ0##. Entertheselectiondate20daysin

the future.

b) Select Enter.

3. Switch to the Picking page and record the delivery quantity and

picking quantity forthetwodeliveryitems.

Item DeliveryQuantity PickingQuantity

ITEM 10

ITEM 20

a) Select the Picking overview tab.

Item Deliveryquantity PickingQuantity

Item 10 10 0

Item 20 20 0

4. Savethedeliveryandrecordthedocumentnumber.

____________________

a) Choose: Save.

Continued on next page

102

Item	DeliveryQuantity	PickingQuantity
ITEM 10
ITEM 20

Item	Deliveryquantity	PickingQuantity
Item 10	10	0
Item 20	20	0

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LO150 Lesson: Shipping

Task 2 Display the document flow for the outbound

delivery

Afterthedeliveryhasbeencreatedcheckthedocumentflowandobserve

theoverallprocessingstatusofthedeliverydocumentandthereferenced

order document.

1. Whatistheoverallprocessingstatusforthesalesorder?

Hint: The overall processing status can be viewed in the

documentflowfortheoutbound delivery.

→ → →

a) Logistics Salesanddistribution Shippingandtransportation

→ →

Outbounddelivery Change Singledocument.

→

b) Select Environment Document flow.

Standardorder: Overallprocessingstatus: completed

2. Whatistheoverallprocessingstatusfortheoutbounddelivery?

a) Outbounddelivery: Overallprocessingstatus: open

Task 3 Create a transfer order

Pickthematerialsforthedelivery. Youwillcreateatransferordertodo

this.

1. Createatransferorderasthebasisforcontrollinggoodsmovement

inthewarehouse. Enterthetransferorderfortheoutbounddelivery

you created in the previous task:

Field Value

Warehouse number 010

Plant 1000

Foreground/Backgrnd system guided

Adopt pick. quantity 1

Save and record the transferorder number.

_______________

→ → →

a) Logistics Salesanddistribution Shippingandtransportation

→ →

Picking Createtransferorder Singledocument.

b) Enter the required input data.

c) Choose Enter, then Save.

Thedocumentnumberisassignedbythesystem.

Continued on next page

103

Field	Value
Warehouse number	010
Plant	1000
Foreground/Backgrnd	system guided
Adopt pick. quantity	1

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Unit3: SalesandDistribution: ProcessOverview LO150

Task 4 Execute post goods issue

After the delivery’s items have been picked, you can execute the post

goods issue for the delivery items.

1. Beforepostinggoodsissue, recordthepick quantitiesfortheitems

picked in the previous delivery.

Item 10__________

Item 20___________

→ → →

a) Logistics Salesanddistribution Shippingandtransportation

→ →

Outbounddelivery Change Singledocument. Choose: Enter.

b) Picking Overview tab:

Pick Quantity

Item 10 10

Item 20 20

2. Post the goods issue.

→

Hint: UsetheOutbounddelivery Changetransaction.

→ → →

a) Logistics SalesandDistribution ShippingandTransportation

→ →

Outbounddelivery Change SingleDocument. SelectthePost

GoodsIssueiconontheapplicationtoolbar.

b) Exit from the delivery document.

Task 5 Display the on-hand inventory for the delivered

materials

Afterexecutingthepostgoodsissue, R/3willupdatethematerialstock

accounts. Performacheckofinventoryon-handbalancesandensurethat

this has happened.

1. Display the on-hand stock balances for Material T-AS1##in plant

1000.

Hint: Go to the stock overview transaction in materials

management.

Howmanyunitsarenowinunrestrictedstock?

Continued on next page

104

	Pick Quantity
Item 10	10
Item 20	20

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LO150 Lesson: Shipping

___________

→ →

a) Create a second session: Logistics Materials Management

→ → →

InventoryManagement Environment Stock Stockoverview

for material t-AS1##.

Thereare90unitsin stockin plant1000.

Task 6 Display the document flow for the outbound

delivery.

Nowthatthedeliveryhasbeenpickedandpostgoodsissued,checkthe

processing status of the delivery document.

1. Whatistheoverallprocessingstatusforthedelivery?

Hint: The overall processing status can be viewed in the

documentflowfortheoutbound delivery.

→ → →

a) Logistics Salesanddistribution Shippingandtransportation

→

Outbound delivery display.

Enter your delivery document number and choose:

→

Environment Documentflowfromthemainmenu.

Deliveryoverallprocessingstatus: BeingProcessed

2. WhyistheprocessingstatusofthedeliveryshowingBeingProcessed

ifalltheshippingactivitieshavebeencompleted?

a) The delivery overall processing status will turn to complete

when the billing document is created with reference to the

delivery items.

3. Which additional documents have been created for outbound

delivery?

a) (WMS)transferorderand(GD)goodsissue.

4. Whyarethetransferorderandgoodsissuenowshowingacompleted

status?

a) Thetransferrequestandgoodsissuearesub-processingactivities

of the delivery. The will not be used for any other sales and

distribution processing activities.

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Unit3: SalesandDistribution: ProcessOverview LO150

Lesson Summary

You should now be able to:

• Create a delivery document

• Identifythestructureofthedeliverydocument

• Create a transfer order

• Post a goods issue

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LO150 Lesson: Billing: Overview

Lesson: Billing: Overview

Lesson Overview

This lesson will cover the processing activities of the billing phase, the

structureofthebillingdocumentandtheeffectsthatthebillingphasehas

on other parts of the system

Lesson Objectives

Aftercompleting this lesson, youwillbeable to:

• Create an Invoice for a delivery

• Determinetheeffectsthatthebillingdocumenthasinthesystem

• Identify the structure of abilling document

Business Example

You have executed the postgoodsissue foryourcustomers delivery. It

isnow time to send thecustomer an invoice forthematerialsthatwere

delivered. Youwillcreateabillingdocumenttodoso.

Billing Process

Figure 40: Billing Activities

BillingDocumentisanumbrellatermforinvoices, creditmemos,debit

memos,proformainvoicesandcancellationdocuments.

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Unit3: SalesandDistribution: ProcessOverview LO150

InSalesandDistribution, thebillingdocumentiscreatedwithreference

to a preceding document.

Whenyoucreateabillingdocument,dataiscopiedfromthesalesorder

and/orthedeliverydocumentintothebillingdocument. Deliveryitems,

aswellassalesorderitems(forexample,services)canbereferencedinto

items in the billing document.

Thebillingdocumentservesseveralimportantfunctions:

• ItistheSalesandDistributiondocumentthatgenerateinvoices.

• Itservesasadatasourceforfinancialaccounting(FI).

• ItisthebasisoftheaccountsreceivablepostingsinFI.

Whenyoucreateabillingdocument,theG/Laccountswillnormallybe

updated automatically.

During thisprocess, theR/3 systemcarriesout:

• Adebitpostingonthecustomerreceivablesaccount

• A credit posting on the revenue account

Creating a Billing Document

Figure 41: Options for Creating a Billing Document

Youcancreateabillingdocumentforasingledeliveryorsalesorder, or

you can split a single delivery or order into several billing documents.

If certain billing criteria is different among line items in an order or

deliverythesystemwillsplitthelineitemsintoseparatebillingdocuments

automatically.

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LO150 Lesson: Billing: Overview

You can combine deliveries or orders into a single billing document,

providedtheysharesomeessentialbillingcharacteristics:

• The same payer

• The same billing date

• The same destination country

Youcancreateinvoiceseitheronlineorasabackgroundjobtobeexecuted

during off-peak hours.

Billing Document Structure

Figure 42: Billing Document Structure

A billing document has two levels: Header and Item. The data is

distributed as follows:

• BillingDocumentHeader: Thedataforthedocumentheaderisvalid

fortheentiredocument. Thisincludes,forexample,dataaboutthe

payer and billing date.

• BillingDocumentItem: Eachiteminthebillingdocumentcontains

itsowndata. Thisincludes,forexample,detailsaboutthematerial,

billingquantitiesandnetvaluesfortheitems. Eachbillingdocument

can have several items.

To process billing documents efficiently, the data can be processed in

different views. The views are grouped intoOverview, Header and Item

screens.

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Unit3: SalesandDistribution: ProcessOverview LO150

The Effects of Creating a Billing Document

Figure 43: Effects Billing has on the System

Whenyousavethebillingdocument,thesystemautomaticallygenerates

alltherequireddocumentsforaccounting. Inaccounting,R/3carriesouta

debitpostingonthecustomerreceivablesaccountandacreditpostingon

the revenue account.

Theaccountingdocumentcontainsallthecompletedpostingsinfinancial

accounting that referback to pricing in SD, for example, the receivable

onthe customeraccount orthe net salesand taxeson the relevantG/L

accounts.

Whenyousavethebillingdocument,furtherdocumentsforaccounting

canbeautomaticallygenerated by thesystem, forexample, Controlling

(CO), profitability analysis, market segment analysis (CO-PA) or

consolidation (FI-LC).

Whenthebillingdocumentisposted,thefollowingalsooccurs:

• The status in all related sales, delivery and billing documents, is

updated.

• Thesalesstatisticsinthesalesinformationsystemareupdated.

• Thecustomercredit accountis updated.

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LO150 Lesson: Billing: Overview

Sales and Distribution Interface to FI

Figure 44: Billing Document Updates General Ledger Accounts in FI

R/3willautomaticallytransferbillingdocumentdatafrominvoices,credit

anddebitmemos,etc.,toFinancialAccountingandautomaticallypostthe

appropriateaccounts. R/3usesaccountdeterminationprocedures,which

are maintainedinCustomizing, to achievethis.

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Unit3: SalesandDistribution: ProcessOverview LO150

Creating a Billing Document

→ →

1. Logistics Salesand Distribution Billing.

→

2. Choose Billing document Create.

3. IntheDocumentcolumnofthescreen,enteryourdeliverydocument

number or order number.

4. Choose Save.

5. Ifwanttoeditorviewthebillingdocumentpriortosaving, choose

Execute instead of Save.

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LO150 Lesson: Billing: Overview

Exercise 7: Billing

Exercise Objectives

Aftercompletingthisexercise, youwillbeableto:

• Createabillingdocumentforyouroutbounddelivery

Business Example

Youhaveexecutedthepostgoodsissueforyourcustomer’sdelivery. Now

youarereadytocreateaninvoiceforthematerialsthatweredelivered.

Task 1 Creating a billing document

Inthissetofexercisesyouwillcreateabillingdocument,displayabilling

document and become familiar with where data is maintained in the

billingdocument. Youwillcreatethebillingdocumentwithreferenceto

thedelivered(andpostgoodsissued)itemsonthedeliverydocument.

1. Createabillingdocumentforthepreviouslycreateddelivery.

2. Execute the billing document.

3. Savethebillingdocumentandrecordthebillingdocumentnumber.

______________

Task 2 Display the billing document.

Display the billing document and become familiar with the location of

various data elements within the document.

1. Checkthebillingdocumentheadertoseewhichcompanycodethe

documentdatahasbeenpostedforinaccounting.

_____________

Hint: ThecompanycodecanbefoundintheBillingdocument

header data tab; accounting data.

2. Display the accounting document from the within the billing

document and record the general ledger accounts that have been

posted to.

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Unit3: SalesandDistribution: ProcessOverview LO150

______________________________________________

Hint: TheAccountingDocumentOverviewcontainsasummary

of these accounts.

3. Displaythedocumentflowforthebillingdocument.

Whatistheoverallprocessingstatusfortheoutbounddelivery?

_______________

4. Whatadditionaldocumenthasbeengeneratedbysavingthebilling

document?

5. Whatistheoverallprocessingstatusfortheaccountingdocument?

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LO150 Lesson: Billing: Overview

Solution 7: Billing

Task 1 Creating a billing document

Inthissetofexercisesyouwillcreateabillingdocument,displayabilling

document and become familiar with where data is maintained in the

billingdocument. Youwillcreatethebillingdocumentwithreferenceto

thedelivered(andpostgoodsissued)itemsonthedeliverydocument.

1. Createabillingdocumentforthepreviouslycreateddelivery.

→ → →

Hint: Logistics SalesandDistribution Billing Billing

→

document Create.

ThedeliverydocumentnumberwilldefaultintotheDocument

fieldintheCreatebillingdocumentscreen. Ifyoudonothavethe

deliverydocumentnumberinthisfield,enteritnow.

2. Execute the billing document.

a) SelecttheExecuteiconontheapplicationtoolbar.

3. Savethebillingdocumentandrecordthebillingdocumentnumber.

______________

a) Choose Save.

Thedocumentnumberisassignedbythesystem.

Task 2 Display the billing document.

Display the billing document and become familiar with the location of

various data elements within the document.

1. Checkthebillingdocumentheadertoseewhichcompanycodethe

documentdatahasbeenpostedforinaccounting.

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Unit3: SalesandDistribution: ProcessOverview LO150

_____________

Hint: ThecompanycodecanbefoundintheBillingdocument

header data tab; accounting data.

→ → → →

a) Logistics Salesanddistribution Billing Billingdocument

Display. Choose Enter.

b) Choose Display doc. header details

c) Lookfortheaccountingdatasectionofthescreen(Headertab).

d) LocateandrecordthevalueintheCompanycodefield.

_______________

Field Name Value

Company code 1000

2. Display the accounting document from the within the billing

document and record the general ledger accounts that have been

posted to.

______________________________________________

Hint: TheAccountingDocumentOverviewcontainsasummary

of these accounts.

a) While displaying the billing document, choose Accounting

Overviewpush-buttomfromtheapplicationtoolbar.

b) Select the accounting document and double click to view the

general ledger accounts.

The following accounts have been posted to: The customer

accountMotomarktHeidelberg,Outputtax,DomesticNetSales

Revenue (per item).

3. Displaythedocumentflowforthebillingdocument.

Whatistheoverallprocessingstatusfortheoutbounddelivery?

_______________

→ → →

a) Logistics Salesand distribution Billing Billing document

→

Display.

→

b) SelectEnvironment Displaydocumentflow.

c) Outbounddelivery: Overallprocessingstatuscompleted.

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Field Name	Value
Company code	1000

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LO150 Lesson: Billing: Overview

4. Whatadditionaldocumenthasbeengeneratedbysavingthebilling

document?

a) The accounting document is automatically generated in the

backgroundwhenthebillingdocumentiscreated. Youcanview

itinthedocumentflowbeneaththebillingdocument.

5. Whatistheoverallprocessingstatusfortheaccountingdocument?

a) Accountingdocument: Overallprocessingstatusnotcleared.

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Unit3: SalesandDistribution: ProcessOverview LO150

Lesson Summary

You should now be able to:

• Create an Invoice for a delivery

• Determinetheeffectsthatthebillingdocumenthasinthesystem

• Identify thestructure of abilling document

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LO150 Lesson: Payment: Overview

Lesson: Payment: Overview

Lesson Overview

Thislessonwillprovideanexplanationofpaymentprocessing,whichis

thefinalphaseofprocessinginthelifecycleofacustomer’ssalesorder.

Lesson Objectives

Aftercompleting this lesson, youwillbeable to:

• Post acustomer’s incoming payment in FI

Business Example

Afterinvoicingtheitemsyoudeliveredtoyourcustomer,apostingwas

madetoyourcustomer’saccountsreceivablebalance. Thecustomerhas

sentyoutheirpaymentandyouarenowreadytoapplyittowardstheir

open accounts receivable balance.

Payment Processing

Figure 45: Posting a Customer’s Payment

When you post an incoming payment, the relevant G/L accounts will

be updated automatically.

Duringthisprocess,theR/3Systemcarriesout:

• A debit posting to the cash account

• Acreditmemotothecustomerreceivablesaccount

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Unit3: SalesandDistribution: ProcessOverview LO150

Posting Payment in FI For a Billing Document Balance

Due

→ → →

1. Accounting Financialaccounting Accountsreceivable Document

→

entry Incoming payment.

2. Choose Enter.

3. Enter the required data.

4. ChooseProcessOpenItemsfromtheapplicationtoolbar.

5. Clearanydifferences(howyouproceedhereisdependentonyour

organizations procedures).

6. Choose Save.

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LO150 Lesson: Payment: Overview

Exercise 8: Payment

Exercise Objectives

Aftercompletingthisexercise, youwillbeableto:

• Process an incoming customer payment for an open accounts

receivable.

Business Example

After creating the billing document for your customer’s delivery, the

customer’screditaccountwasupdatedtoreflecttheamountowed. The

customerhasnowsentyoutheirpaymentandyouwillpostitinR/3.

Task

Post the customer payment to FI

1. Displaythebillingdocumentfromthepreviouslessonanddetermine

the amount for which the customer was invoiced. Assume that

the customer will pay immediately and will benefit from the cash

discount in the payment terms.

Hint: TheinvoicedamountcanbedeterminedintheHeader

Data,Conditionsscreeninthebillingdocument. Usethepricing

conditionsheadericon,foundontheapplicationtoolbar.

2. Record the amount owed.

_________________

3. Entertheincomingpayment. Thecustomerpaysthefinalamountof

the invoice minus the cash discount.

Customer Payment Data

Field Value

Document date: Today’s date

Company code: 1000

Posting date: Today’s date

Currency/Rate: UNI

(Bank Data) Account 100009

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Field	Value
Document date:	Today’s date
Company code:	1000
Posting date:	Today’s date
Currency/Rate:	UNI
(Bank Data) Account	100009

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Unit3: SalesandDistribution: ProcessOverview LO150

(Bank Data) Amount $1280.40(seeinstructorifyour

amountisdifferent)

(OpenItemSelection)Account T-s50A##

4. DisplayyourpreviouslycreatedsalesorderandviewtheDocument

Flow. What is the final entry in the document flow for the billing

document?

___________________

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(Bank Data) Amount	$1280.40(seeinstructorifyour amountisdifferent)
(OpenItemSelection)Account	T-s50A##

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LO150 Lesson: Payment: Overview

Solution 8: Payment

Task

Post the customer payment to FI

1. Displaythebillingdocumentfromthepreviouslessonanddetermine

the amount for which the customer was invoiced. Assume that

the customer will pay immediately and will benefit from the cash

discount in the payment terms.

Hint: TheinvoicedamountcanbedeterminedintheHeader

Data,Conditionsscreeninthebillingdocument. Usethepricing

conditionsheadericon,foundontheapplicationtoolbar.

→ → →

a) Choose Logistics Sales and Distribution Billing Billing

→

document Display.

b) SelectPricingconditionheadericonfromtheapplicationtoolbar.

2. Record the amount owed.

_________________

a) Finalamount$1320.00(thetotalamountoftheinvoice)Minus

the cash discount $39.60 =$1280.40

3. Entertheincomingpayment. Thecustomerpaysthefinalamountof

the invoice minus the cash discount.

Customer Payment Data

Field Value

Document date: Today’s date

Company code: 1000

Posting date: Today’s date

Currency/Rate: UNI

(Bank Data) Account 100009

Continued on next page

123

Field	Value
Document date:	Today’s date
Company code:	1000
Posting date:	Today’s date
Currency/Rate:	UNI
(Bank Data) Account	100009

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Unit3: SalesandDistribution: ProcessOverview LO150

(Bank Data) Amount $1280.40(seeinstructorifyour

amountisdifferent)

(OpenItemSelection)Account T-s50A##

→ → →

a) Accounting Financial accounting Accounts receivable

→

Documententry Incomingpayment. Choose: Enter

b) Enter data from data entry table.

c) Select Process Open Items.

d) Choose Save.

Caution: Forpurposesofthisclass,theinvoiceamount

can only be completely posted when there are no

difference posting values. Amount due (finalamount –

cashdiscount): $1320.00-$39,60=$1280,40. Difference

should equal $0.

4. DisplayyourpreviouslycreatedsalesorderandviewtheDocument

Flow. What is the final entry in the document flow for the billing

document?

___________________

a) Cleared

→ →

Choosethemenupath: SalesandDistribution Sales Order

→

Display

→

b) Enter your sales order number and select Environment

Document Flow.

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(Bank Data) Amount	$1280.40(seeinstructorifyour amountisdifferent)
(OpenItemSelection)Account	T-s50A##

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LO150 Lesson: Payment: Overview

Lesson Summary

You should now be able to:

• Post acustomer’s incoming payment in FI

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Unit Summary LO150

Unit Summary

You should now be able to:

• IdentifythephasesanddocumentsthatdefineSalesandDistribution

processing in R/3

• Understand the purpose and use of document flow in Sales and

Distribution

• Nametheactivitiesthatsupportthepre-salesphase

• Identifydocumentsusedduringpre-salesactivityprocessing

• Create a quotation

• Create a customer sales order

• Identifythelocationofdatainthesalesorderdocument

• Namethethreecomponentsofthesalesorderstructure

• Identifytheconfirmedquantityofasalesorderlineitem

• Determinethedeliveryscheduleofasalesorderlineitem

• Create a delivery document

• Identifythestructureofthedeliverydocument

• Create a transfer order

• Post a goods issue

• Create an Invoice for a delivery

• Determinetheeffectsthatthebillingdocumenthasinthesystem

• Identify thestructure of abilling document

• Post acustomer’s incoming payment inFI

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