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AC520 Lesson: Master Data and Preliminary Costing

Figure 187: Dynamic Item Processor

Thedynamicitemprocessorisatoolthatthesystemusestosummarizedataon

dynamicitemsduringresource-relatedquotationcreationandbilling(forexample,

line items that arise through the posting of goods movements, completion

confirmations or surcharges). Further entries are made according to use . You

control the creation of dynamic items in Customizing with the profile of the

“dynamic item processor” (DIP profile).

You can use the DIP profile for creating quotations and billing (both

resource-related and flat-rate).

AssignmenttotheDIPprofileisperformedintheserviceorderheaderorinthe

sales order item. You can enter the default profile when making customizing

settingsforserviceordertypesorsalesdocumentitemtypes.

You will find the customizing settings for quotation creation and billing in the

IMGunderPlantMaintenanceandCustomerService→MaintenanceandService

Processing→BasicSettingsBasicSettings→QuotationCreationandBilling

for Service Orders.

Youhavethefollowinguserexitsatyourdisposal: AD010001(changeobject

list and hierarchy), AD010002 (delimit selection and/or filter data that is

determined), AD010003 (create user-defined DI characteristics), AD010005

(create user-defined sources), AD010006 (Menu exit: Change DI value),

V46H0001(Enteradditionalitemdataandinsertapartnerfortheitem).

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Preliminary Costing

Figure188: SalesOrderProcessing: PreliminaryCosting

In our example, you create a sales order and chose the option of planning the

endeavoronthesalesorderusingaunitcostestimate.

In the subsequent execution of the task, post the resulting costs directly to the

sales order item.

Figure 189: Planning Options with Unit Costing

Youcanplanthecostsofaservicewithaunitcostestimate. Youusethemlike

spreadsheets to make costing decisions and to access information on material

costs,internalactivityprices,purchasingcosts,overhead,andprocesscosts. For

existingcostestimates, youcanrefertotheseandcopytherelevantitemsinto

the unit cost estimate.

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AC520 Lesson: Master Data and Preliminary Costing

Within unit costing you can calculate totals, sub-totals, and formulas for

mathematicaloperations. Astheinformationinthecostestimatebecomesoutof

date,youcanusethe“revaluation”functiontodeterminethemostcurrentmaterial

oractivitypricesfortheitemsinthecostestimate.

Iftheunitcostingincludesamaterialitemwithacostestimate,youcanexplode

thiscostestimatetodisplaytheitemsthatmakeupthematerialcost. Likewise,if

youenterabase-planningobjectasanitem,youcanexplodeitscostestimate.

Figure 190: Item Categories in Unit Costing (1)

Tosupportthefullintegrationbetweenunitcostingandproductcosting,thenew

itemcategoriesF(externalservice)andL(subcontracting)areavailableinunit

costing as of Release 4.0.

The item category P (process manual) is used if you want to include business

processesinaunitcostingmanuallywithoutusingatemplate.

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Figure 191: Item Categories in Unit Costing (2)

TheitemcategoryXiscreatedautomaticallywhenusingatemplatetocalculate

process quantities.

TheitemcategoryY(customerexit)canbeactivatedasenhancementKKEK0001,

ifcustomersrequiretheirowncalculationlogic.

Easy Cost Planning

“EasyCostPlanning(ECP)”isavailablyinadditiontotheunitcostestimate

for projects:

Figure 192: Easy Cost Planning (ECP)

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AC520 Lesson: Master Data and Preliminary Costing

AsofRelease4.6C,EasyCostPlanningisavailabletoyouasasimpletoolfor

planningcostsonWBSelements. EasyCostPlanningfortheprojectiscalledfrom

theProjectBuilderandcostingitemsarecreatedfortheWBSplanningelements.

CostsareplannedwithEasyCostPlanningusingtheoriginalcostelements.

You can define planning variants for entering costing items and use variables

(characteristics) in doing so. For this, values are given (above, 100) for

characteristics(above,“Workinhours”). Thecharacteristicvaluesoftheplanning

variants are linked with quantities, values, or actions of costing items (above,

with the quantity of an internal activity).

TheplannedcostsareintheperiodsoftheorderstartdatesoftheWBSelements.

Changestotheorderstartdatesandrevaluationcausesthecoststoberedistributed.

EasyCostPlanningcanserveasasimplepreliminarycostingforprojectsthatcan

bereplacedinalaterphaseoftheprojectbyanautomaticcosting,suchasbythe

costingofquantitystructureslikenetworksoroperations. Theresourcesplanned

with Easy Cost Planning can also serve as the basis for later actual postings if

enteredwiththe“ExecutionServices”commitmentsandactualcosts.

InCustomizingforEasyCostPlanning,youcanspecifywhichplandatatheCO

planversionshouldbeupdatedin. AsofSAPR/3EnterpriseExtension2.00,you

canalsoenterseveralalternativeCOplanversionsforEasyCostPlanning. Inthis

case,youcandecidewhichofthealternativeCOplanversionsyoutorunthecost

planningin, eachtimeyourunEasyCostPlanning.

Figure193: PlanningVariantsforEasyCostPlanning

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

EasyCostPlanningisrealizedtechnicallywithatemplatethatisembeddedina

planningvariant. Thiskindofplanningvariant(costingmodel)iscreatedinthree

steps in Customizing:

• Youcandefinecharacteristicsthatareavailableasvariablesinthetemplate

• AnentryscreeniscreatedinHTMLformatforthecharacteristicsthatcanbe

edited and modified

• Finally, the resources are stored in the template that are later planned

or allocated. The characteristics are also available for calculations like

functions of the ABC, if active.

When Easy Cost Planning is run, the user is asked for the value of the

characteristics. Thesystemthenplanstheresourcesaccordingtothetemplate.

Thequantitiesenteredorcalculatedarevaluatedwithpricesorrates.

Figure 194: Cost Estimate with Network

Thenetworkprimarilycontainsoperationsthatdescribeworkandprojectsteps.

Operationsarelinkedbyrelationshipstosetacasualandtemporalorder.

If you plan dates and resources in the operations of the network, the system

automaticallydeterminesthecorrespondingplannedcosts.

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AC520 Lesson: Master Data and Preliminary Costing

Theplannedcostsaredeterminedforthefollowingobjects:

• Activityinputsforinternalprocessingoperations(internalactivity)

• Primary costs for external processing and service operations (external

activity)

• Primary costs for cost activities

• Primary costs for material components.

Activityelementsaretreatedasoperationsforthecosting.

Figure195: PlannedCostsWorkBreakdownStructurewithNetwork

Caution: Thepreviousexampleisbasedonanactivity-assignednetwork. The

plannedandactualcostsofeachoperationareshownontherespectiveoperation.

Ifthenetworkwereheaderassigned, thecostsoftheoperationswouldonlybe

analyzedintotalatthelevelofthenetworkheader.

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Figure 196: Network Costing:Summary

Internal Processing Operation:

Ifnodistributionkeyhasbeenmaintainedintheoperationorworkcenter,

the costs are distributed equally over the earliest dates of the operation.

The valuation is done with the price according to the valuation variant.

Dependingonthestrategy,thesystemcandeterminethemostcurrentdate.

Cost Activity:

If an invoicing plan has been maintained, the values are put into periods

according to the invoicing plan.

Otherwise, the operation value is distributed to periods according to the

distributionkeyintheoperation. Ifthereisnodistributionkey,thecostsare

distributedequallyovertheearliestdatesoftheoperation.

ExternalProcessingandServiceOperations:

If an invoicing plan has been maintained, the values are put into periods

accordingtotheinvoicingplan. Otherwise,thevaluesareputintotheperiod

of the latest operation start date.

The invoicing plan has priority for the values. If there is no invoicing

plan, thesystemdeterminesthepricesfromthepurchasinginforecordor

the operation value.

Material Components:

If an invoicing plan is present, the periods and values are taken from the

invoicing plan. If no invoicing plan is present, the values are taken from

the unit cost estimate, purchasing info record, or price from the material

masteraccordingtothevaluationvariant. Inthiscase,theperiodisthatof

the requirement date of the material.

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AC520 Lesson: Master Data and Preliminary Costing

Exercise 15: Master Data and Preliminary

Costing - Service Order

Exercise Objectives

Aftercompletingthisexercise, youwillbeableto:

• CarryoutquantityandvalueflowsinControllingbySalesOrderforaservice

• Create a unit cost estimate for a sales order

• Carry out resource-related billing

• AnalyzethenecessarysettingsinCustomizing

Business Example

Acustomerwouldliketoutilizeyourconsultingservicesforafewdays. Asthisis

asimplystructuredservice,youdecidedtouseasalesorderasthecostobject.

InplantS300,youoffertheseconsultingservices. Youcreateasalesorderforthis

serviceandcanuseunitcostingtocalculateyourcostsforthesalesorder.

Hint: Use controlling area S300 for this exercise. Transaction Code -

OKKS

Task:

Startbycreatingasalesorderforandestimatingthecostoftheconsultingtask.

1. Createasalesorderfortheconsultingitem:

Enter the following data:

Order type: ZSP1(SP:Serviceorder)

Sales Organization: S300

DistributionChannel: S3

Division: S3

Choose: Enter

Enter the following data:

Continued on next page

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Sold-to party: 3221

Material: ISP-CONSLT

Order Quantity: 10 days

Choose: Enter

2. Createaunitcostestimatetodeterminetheconsultingcosts.

If required, choose: Unit Costing

Menu path:

Extras → Costing

Choose Unit Costing

In the dialog box, enter the following data:

Costing variant: PCO4

Not available in T36, also not for

ControllingAreaS300.

Baseplanningobject: Consulting

Choose: Enter

Adjust the proposal. You estimate 20 hours for senior management

(MANG2),and60hoursforconsultingCONS1N.Youdonotincludeany

other costs.

Choose: Save

3. Save the sales order.

Makeanoteofthesalesordernumberdisplayedinthestatusbarwhenyou

save your data.

______________________________________________________

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AC520 Lesson: Master Data and Preliminary Costing

Solution 15: Master Data and Preliminary

Costing - Service Order

Task:

Startbycreatingasalesorderforandestimatingthecostoftheconsultingtask.

1. Createasalesorderfortheconsultingitem:

Enter the following data:

Order type: ZSP1(SP:Serviceorder)

Sales Organization: S300

DistributionChannel: S3

Division: S3

Choose: Enter

Enter the following data:

Sold-to party: 3221

Material: ISP-CONSLT

Order Quantity: 10 days

Choose: Enter

a) Menu path:

Logistics → Sales and Distribution → Sales → Order → Create

(VA01)

2. Createaunitcostestimatetodeterminetheconsultingcosts.

If required, choose: Unit Costing

Menu path:

Extras → Costing

Choose Unit Costing

In the dialog box, enter the following data:

Continued on next page

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Costing variant: PCO4

Not available in T36, also not for

ControllingAreaS300.

Baseplanningobject: Consulting

Choose: Enter

Adjust the proposal. You estimate 20 hours for senior management

(MANG2),and60hoursforconsultingCONS1N.Youdonotincludeany

other costs.

Choose: Save

a) Createaunitcostestimatetodeterminetheconsultingcosts.

Menu path:

Extras → Costing

Choose Unit Costing

Inthedialogbox, enterthefollowingdata:

Costing variant: PCO4

Baseplanningobject: Consulting

Choose: Enter

Adjust the proposal. You estimate 20 hours for senior management

(MANG2),and60hoursforconsultingCONS1N.Youdonotinclude

any other costs.

Choose: Save

3. Save the sales order.

Makeanoteofthesalesordernumberdisplayedinthestatusbarwhenyou

save your data.

______________________________________________________

a) Choose: Save

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AC520 Lesson: Master Data and Preliminary Costing

Lesson Summary

You should now be able to:

• Explain the quantity and value flows in Controlling by sales order for a

service

• Explain unit costing for sales orders

• Understandwhentouseresource-relatedbilling

• ExplainthenecessarysettingsinCustomizing

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Lesson: Simultaneous Costing

Lesson Overview

Lesson Objectives

Aftercompletingthislesson, youwillbeableto:

• Debitthesalesorderwithdirectactivityallocationsandwithactualcosts

using the time sheet

• Use resource-related billing

• Understand network confirmations

• Understand Execution Services

Business Example

Acustomerwouldliketoutilizeyourconsultingservicesforafewdays. Asthisis

asimplystructuredservice,youdecidedtouseasalesorderasthecostobject.

Afteryourconsultanthasreturned,entertheseservices,receiptsthathavebeen

broughtback,andanymaterialconsumptionthathastakenplace.

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AC520 Lesson: Simultaneous Costing

Allocation of Resource Usage for the Service

Figure197: GoodsIssueforMaterialNeededfortheService

Youpostthegoodsissueforthematerialneededfortheservice. Thesalesorder

item is debited with the cost of the material.

Figure 198: Allocating Internal Activities

YoucanusetheCross-ApplicationTimeSheet(CATS)fortheallocationofthe

internal activities of your employees. You can also post the activities with a

direct activity allocation. If you use routings, you can enter confirmations for

the operations.

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Figure199: CATS–Cross-ApplicationTimeSheet

CATSisanintegratedfunctionforenteringactualtimesthatareimportantinthe

HCM, PS, PM, SM, CO, or MM-SRV areas.

Youcanusedataentryprofiletosetthelayouts.

Reports transfer the released (and, if necessary, approved) data to the various

applications. Theactualtimescanbeimportantforvariousapplicationsatthe

sametime. Thiscausesmultipletransferstovariousapplications.

Note on PP production orders:

YoucanuseCATStoenterhoursforthe“Productionorder”receiverobject(Order

field). Thisentryofhoursispostedontheproductionorderasaninternalactivity

allocationwhentransferred(toCO).YoucannotuseCATStoenterconfirmations

foryieldsandscrapquantitiesforproductionorders.

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AC520 Lesson: Simultaneous Costing

Figure 200: Time Sheet: Data Entry View

Timerecordingiscarriedoutforoneofmoreemployees.

Flexiblescreenarrangement(fortheinitialscreen,worklist,andentrysection):

• Dependingontheemployeegroup(withthedataentryprofile)

• user-defined (using TableControl)

Worklist for employees by:

• Operations to which the employee is assigned with the work center or

distributionofworktoemployees(forPS,PM,CS)

• Operationswiththepoolofconfirmations(forPS,PM,CS)

• Objectsthattheemployeeiscurrentlyprocessing(withtheCATSdatabase)

• Objects with user exits

Addition Options with a Project

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Figure 201: Aspects of Realization for a Project

Ifyouuseaprojecttorealizeanendeavor,youcanenterandevaluateotherdatain

additiontocostsandrevenue. Toenteractualdata,youmustreleasetheproject.

Businesstransactionsupdatethisactualdataontheprojectfromthevariousareas

of the SAP system, for example.

MM: Purchasing: Purchase order, goods receipt of materials and

services,InventoryManagement: Goodsissueofreservations

SD: Sales order billing

PP: Confirmationofassignedproductionorders

PM: Confirmation of assigned PM orders

CO: Internalactivityallocation,assignedCOorders

FI: Deposits, payments

AM: Settlement to assets

HCM:

Task recording for employees and update as an order

confirmationorasaninternalactivityallocation

(Note: TheCATScanalsobeusedwithoutHCM)

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AC520 Lesson: Simultaneous Costing

Figure202: IntegratingCostsusingAccountAssignment

Forthebusinesstransactionsdisplayedabove,theconnectiontotheWBSelement

oroperationismadeusingaccountassignment. Thiscausestheresultingactual

coststobeposteddirectlytotheWBSelementortothenetworkoroperation.

The account assignments correspond to the cost planning transactions. These

are, for example:

• Forpurchaserequisitions,purchaseorders,goodsreceipts:

external and service operations, material components that are directly

procured

• For material withdrawals:

stock items or primary cost planning

• For invoice postings:

primarycostplanning,revenueplanning,costactivities

• For activity allocation:

planning of activity inputs

• For confirmation:

internal processing operations

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Figure 203: Execution Services

AsofRelease4.6C,youcanuseExecutionServicestoentercommitmentsand

actualcostsforitemsthatyouhaveplannedwithEasyCostPlanning.

The following postings are possible:

• Internalactivityallocation(forinternalactivities)

• Direct process allocation (for processes)

• Reservation (for material items)

• Goods issue (for material components)

• Purchase requisition

(formaterialitems,externalactivityitems,serviceitems,variableitems)

• Purchase order

(formaterialitems,externalactivityitems,serviceitems,variableitems)

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AC520 Lesson: Simultaneous Costing

Figure204: IntegratingCostsThroughAssignment

Forthebusinesstransactionsdisplayedabove,theconnectiontotheWBSelement

is made using an assignment.

This causes the resulting actual costs to remain on the order or network until

they are settled.

Intheinformationsystem,youcanevaluationallassignedfunds(plannedcosts,

commitmentandactualcosts)withtheassignedWBSelement. Intheinformation

system for structures, you can evaluate and interactively process the assigned

ordersinadditiontoWBSelementsandoperations.

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AC520 Lesson: Simultaneous Costing

Exercise 16: Simultaneous Costing -

Service Order

Exercise Objectives

Aftercompletingthisexercise, youwillbeableto:

• Debitthesalesorderwithgoodsissuepostings

• Debitthesalesorderwithactivityallocationswithandwithoutthetimesheet

Business Example

Acustomerwouldliketobeconsultedbyyouforafewdays. Asthisisasimply

structuredservice,youdecidedtouseasalesorderasthecostobject.

InplantS300,youoffertheseconsultingservices. Youcreateasalesorderforthis

serviceandcanuseunitcostingtocalculateyourcostsforthesalesorder.

Inaddition,youcanusetheactivityallocationandtheCross-ApplicationTime

Sheet(CATS)toposttheactualconsultingtimerequiredforthesalesorderitem.

Hint: UsecontrollingareaS300forthisexercise.

Task:

Actual Postings

1. Employee 515991## will enter their time for activity CONS1N in the

Cross-ApplicationTimeSheet. RecordtheirtimeintheCross-Application

TimeSheet. Remembertoreleaseyourentriesbeforesaving.

Menu path:

Accounting→Controlling→ProductCostControlling→CostObject

Controlling→ProductCostbySalesOrder→ActualPostings→Time

sheet→CATSClassic→RecordWorkingTimes(CAT2)

Enter the following data:

Data Entry Profile: ISP_SD (or CO2)

Personnel Number: 515991## (if

unavailable: 9910751)

Press button Enter Times (F5)

Enter the following data:

Continued on next page

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Sales order: Your sales order number

Sales order item: 10

Quantity: 5 hours each dayforthelast

three days

Confirm your entries

Choose: Release view

Selecttheindicatornexttothelinewithyourtimeentries.

Select: Release

Choose: Save

2. UsetheCATStoapprovethetimeentered, sothatitcanbetransferredto

FinancialAccounting. Selectthetimeentriesusingyourpersonnelnumber

515991## as a reference.

Menu path:

Accounting→Controlling→ProductCostControlling→CostObject

Controlling→ProductCostbySalesOrder→ActualPostings→Time

Sheet→Approval→ApproveWorkingTimes(CATS_APPR_LITE)

Select the posting date Up to today.

Enter your Personnel number.

Execute

Ifnoentrieshavetobeapproved,Customizingissetsothatnotimesinthe

CATSrequiredapproval. Continuewiththenextsubtask.

If there are entries that require approval:

Select your personnel number from the general hierarchy display. The

approval screen is displayed.

Menu path:

Edit → Select All

Choose: Approve

Save your entries.

3. Transfer the CATS to Accounting.

Menu path:

Accounting→Controlling→ProductCostControlling→CostObject

Controlling→ProductCostbySalesOrder→ActualPostings→Time

sheet → Transfer → Accounting (CAT7)

Continued on next page

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AC520 Lesson: Simultaneous Costing

Enter the following data:

Personnel number: 515991##

Choose: Execute

4. EnteranactivityallocationfortheactivityMANG2foryoursalesorder. In

Extras→SetControllingArea,setthecontrollingareatoS300.

4hourshavebeenconsumedfromthesendercostcenterS-3310. Usethe

screenvariantSalesOrder/CostObject,toprocessthisactivityallocation.

5. GototheinformationsystemforProductCostbySalesOrderandreviewthe

plannedtoactualcostreportforyoursalesorder.

Menu path:

Accounting→Controlling→ProductCostControlling→CostObject

Controlling → Product Cost by Sales Order → Information System →

ReportsforProductCostbySalesOrder→DetailedReports→ForSales

Order (KKBC_KUN)

SelecttheLayoutsiconandselectlayout1SAP01Plan/ActualComparison.

Enter the following data:

Sales order: Your sales order number

Item: 10

Choose: Execute

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Solution 16: Simultaneous Costing -

Service Order

Task:

Actual Postings

1. Employee 515991## will enter their time for activity CONS1N in the

Cross-ApplicationTimeSheet. RecordtheirtimeintheCross-Application

TimeSheet. Remembertoreleaseyourentriesbeforesaving.

Menu path:

Accounting→Controlling→ProductCostControlling→CostObject

Controlling→ProductCostbySalesOrder→ActualPostings→Time

sheet→CATSClassic→RecordWorkingTimes(CAT2)

Enter the following data:

Data Entry Profile: ISP_SD (or CO2)

Personnel Number: 515991## (if

unavailable: 9910751)

Press button Enter Times (F5)

Enter the following data:

Sales order: Your sales order number

Sales order item: 10

Quantity: 5 hours each dayforthelast

three days

Confirm your entries

Choose: Release view

Selecttheindicatornexttothelinewithyourtimeentries.

Select: Release

Continued on next page

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AC520 Lesson: Simultaneous Costing

Choose: Save

a) Confirmtheinternalactivitybyrecordingtheconsultingtimeinthe

Cross-Application Time Sheet . Remember to release your entries

before saving.

Menu path:

Accounting → Controlling → Product Cost Controlling → Cost

ObjectControlling→ProductCostbySalesOrder→ActualPostings

→Timesheet→CATSClassic→RecordWorkingTimes(CAT2)

Enter the following data:

Data Entry Profile: ISP_SD (or CO2)

PersonnelNumber: 515991##

Press button Enter times (F5)

Enter the following data:

Sales order: Your sales order

number

Sales order item: 10

Quantity: 5 hours each day for the

last three days

Confirm your entries

Choose: Release view

Selecttheindicatornexttothelinewithyourtimeentries.

Select: Release

Select: Save

2. UsetheCATStoapprovethetimeentered, sothatitcanbetransferredto

FinancialAccounting. Selectthetimeentriesusingyourpersonnelnumber

515991## as a reference.

Menu path:

Accounting→Controlling→ProductCostControlling→CostObject

Controlling→ProductCostbySalesOrder→ActualPostings→Time

Sheet→Approval→ApproveWorkingTimes(CATS_APPR_LITE)

Select the posting date Up to today.

Enter your Personnel number.

Continued on next page

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Execute

Ifnoentrieshavetobeapproved,Customizingissetsothatnotimesinthe

CATSrequiredapproval. Continuewiththenextsubtask.

If there are entries that require approval:

Select your personnel number from the general hierarchy display. The

approval screen is displayed.

Menu path:

Edit → Select All

Choose: Approve

Save your entries.

a) UsetheCATStoapprovethetimeentered,sothatitcanbetransferred

toFinancialAccounting. Selectthetimeentriesusingyourpersonnel

number 515991## as a reference.

Menu path:

Accounting → Controlling → Product Cost Controlling → Cost

Object Controlling → Product Cost by Sales Order → Actual

Postings → Time Sheet → Approval → Approve Working Times

(CATS_APPR_LITE)

Select the posting date Up to today.

Enter your Personnel number.

Execute

Ifnoentrieshavetobeapproved,Customizingissetsothatnotimesin

theCATSrequiredapproval. Continuewiththenextsubtask.

If there are entries that require approval:

Selectyourpersonnelnumberfromthegeneralhierarchydisplay. The

approval screen is displayed.

Menu path:

Edit → Select All

Choose: Approve

Save your entries.

3. Transfer the CATS to Accounting.

Menu path:

Continued on next page

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AC520 Lesson: Simultaneous Costing

Accounting→Controlling→ProductCostControlling→CostObject

Controlling→ProductCostbySalesOrder→ActualPostings→Time

sheet → Transfer → Accounting (CAT7)

Enter the following data:

Personnel number: 515991##

Choose: Execute

a) Transfer the CATS to Accounting.

Menu path:

Accounting → Controlling → Product Cost Controlling → Cost

ObjectControlling→ProductCostbySalesOrder→ActualPostings

→Timesheet→Transfer→Accounting(CAT7)

Enter the following data:

Personnel number: 515991##

Choose: Execute

4. EnteranactivityallocationfortheactivityMANG2foryoursalesorder. In

Extras→SetControllingArea,setthecontrollingareatoS300.

4hourshavebeenconsumedfromthesendercostcenterS-3310. Usethe

screenvariantSalesOrder/CostObject,toprocessthisactivityallocation.

a) Enteranactivityallocationforyoursalesorder.

Accounting → Controlling → Product Cost Controlling→ Cost

ObjectControlling→ProductCostbySalesOrder→ActualPostings

→ActivityandBusinessProcessAllocation→Enter(KB21N)

InExtras→SetControllingArea,setthecontrollingareatoS300.

Document Date: Today’s date

Posting Date: Today’s date

Screen Variant: Sales order/cost

object

SendingCostCenter: S-3310

Activity Type: MANG2

RecSaleOrd (Receiver sales your sales order

order): RecItm (Receiver sales number and item number

order line item)

Continued on next page

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Quantity: 4 hours

Save

5. GototheinformationsystemforProductCostbySalesOrderandreviewthe

plannedtoactualcostreportforyoursalesorder.

Menu path:

Accounting→Controlling→ProductCostControlling→CostObject

Controlling → Product Cost by Sales Order → Information System →

ReportsforProductCostbySalesOrder→DetailedReports→ForSales

Order (KKBC_KUN)

SelecttheLayoutsiconandselectlayout1SAP01Plan/ActualComparison.

Enter the following data:

Sales order: Your sales order number

Item: 10

Choose: Execute

a) Go to the information system for Product Cost by Sales Order and

reviewtheplannedtoactualcostreportforyoursalesorder.

Menu path:

Accounting → Controlling → Product Cost Controlling → Cost

ObjectControlling→ProductCostbySalesOrder→Information

System → Reports for Product Cost by Sales Order → Detailed

Reports→ForSalesOrder(KKBC_KUN)

Select the Layouts icon and select layout 1SAP01 Plan/Actual

Comparison.

Enter the following data:

Sales order: Your sales order

number

Item: 10

Choose: Execute

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AC520 Lesson: Simultaneous Costing

Lesson Summary

You should now be able to:

• Debitthesalesorderwithdirectactivityallocationsandwithactualcosts

using the time sheet

• Use resource-related billing

• Understand network confirmations

• Understand Execution Services

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Lesson: Period-End Closing

Lesson Overview

Lesson Objectives

Aftercompletingthislesson, youwillbeableto:

• ExplaintheResultsAnalysisforthesalesorder

• Describe the settlement of the sales order

Business Example

Acustomerwouldliketoutilizeyourconsultingservicesforafewdays. Asthisis

asimplystructuredservice,youdecidetouseasalesorderasthecostobject.

Aftertheservicehasbeenperformed,wecanpostaresource-relatedBillingand

thenaperiod-endclosingonthesalesorder. Differentresultscanbeobtainedfrom

the Results Analysis depending on the time and data collection. Period-based

revenues and the cost of sales are settled to Profitability Analysis, stock and

reservestoFinancialAccountingandProfitCenterAccounting.

Results Analysis and Settlement

Figure 205: Results Analysis/Settlement (1)

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AC520 Lesson: Period-End Closing

YoucanusetheResultsAnalysistocalculatethecostsandrevenueofthecost

object based on the period by various methods and to form stock and reserves

if required. For sales orders, the Results Analysis is carried out for each sales

order item. For projects, it is carried out on the billing elements for the entire

projecthierarchyincludingassignedobjects. Youcansetexactlyhowitworks

in Customizing. The revenues and costs of the sale are settled to Profitability

Analysis, where as stock and reserves are settled to Financial Accounting and

Profit Center Accounting.

Figure206: BillingwithResource-RelatedBilling

If you wish to conduce resource-related billing, create a debit memo (billing

request) based on the CO line items.

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Figure 207: Results Analysis/Settlement (2)

Ifasalesorderisgiventhestatus“Finalbilling”,nomorerevenueisexpectedfor

thatsalesorderitem. Onlydebitmemosandcreditmemoscanbeentered. Forthis

reasonyoucannormallycancelallstockandreservesontherevenueside. The

sameisvalidforthestatus“technicallycompleted”onthecostside.

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AC520 Lesson: Period-End Closing

Exercise 17: Period-End Closing - Service

Order

Exercise Objectives

Aftercompletingthisexercise, youwillbeableto:

• CarryoutResultsAnalysisforthesalesorder

• Settle the sales order

Business Example

Acustomerwouldliketoutilizeyourconsultingservicesforafewdays. Asthisis

asimplystructuredservice,youdecidedtouseasalesorderasthecostobject.

Aftertheservicehasbeenperformed,wecanpostaresource-basedbillingand

thenaperiod-endclosingonthesalesorder. Differentresultscanbeobtainedfrom

theResultsAnalysisdependingonthetimeanddataconstellation. Period-based

revenues and the cost of sales are settled to Profitability Analysis, stock and

reservestoFinancialAccountingandProfitCenterAccounting.

Hint: UsecontrollingareaS300forthisexercise.

Task 1:

Period-End Closing Before Billing

1. CarryoutResultsAnalysisandreviewtheresults. WritedowntheCOSand

revenue in excess of billings.

Enter the following data:

Sales order: Your sales order number

Item: 10

Period: Current period

Fiscal year: Current fiscal year

RA version: 0

Choose: Execute

Save the results of the Results Analysis.

2. Carryoutsalesordersettlement. Toviewthesettledamounts,selectDetail

Lists. Note that the amounts settled to PA reflect the COS and revenue

calculated by Results Analysis.

Continued on next page

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Enter the following data:

Sales order: Yoursalesordernumber

Item: 10

Period: Current period

Fiscal year: Current fiscal year

RA version: 0

BackgroundProcessing: Deselect

Test run: Deselect

Detail lists Select

Checktransactiondata: Deselect

Choose: Execute

Task 2:

Resource-Related Billing

1. Createadebitmemorequestfortheconsultingactivities.

Menu path:

Logistics → Sales and Distribution → Sales → Order → Subsequent

functions→Resource-RelatedBillingDocument(DP91)

Enter the following data:

Sales document: Your sales order number

Sales order item: 10

Choose: Save billing request

Confirmthepromptandsavethebillingrequest.

2. Createabillingdocumentbasedonthedebitmemorequest. Notethatthe

invoice value matches the revenue in excess of billing calculated during

Results Analysis.

Menu path:

Logistics → Sales and Distribution → Sales → Order → Subsequent

functions → Billing Document (VF01)

Choose: Save

Continued on next page

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AC520 Lesson: Period-End Closing

3. GototheinformationsystemforProductCostbySalesOrderandreview

the planned to actual cost report for your sales order. Check whether the

revenuesfortheinvoiceswereupdatedonthecorrespondingsalesorderitem.

Task 3:

Period-End Closing after Billing

1. CarryoutResultsAnalysisagain,reviewthelogs,andanalyzetheresults.

Since all costs have been billed, the revenue in excess of billings should

be zero.

Enter the following data:

Sales order: Your sales order number

Item: 10

Period: Current period

Fiscal year: current fiscal year

RA version: 0

Choose: Execute

Save the results of the Results Analysis.

2. Carry out sales order settlement. Display the settled amounts by double

clicking on the sender.

Enter the following data:

Sales order: Your sales order number

Item: 10

Period: Current period

Fiscal year: Current fiscal year

RA version: 0

BackgroundProcessing: Deselect

Test run: Deselect

Detail lists Select

Checktransactiondata: Deselect

Choose: Execute

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Solution 17: Period-End Closing - Service

Order

Task 1:

Period-End Closing Before Billing

1. CarryoutResultsAnalysisandreviewtheresults. WritedowntheCOSand

revenue in excess of billings.

Enter the following data:

Sales order: Your sales order number

Item: 10

Period: Current period

Fiscal year: Current fiscal year

RA version: 0

Choose: Execute

Continued on next page

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AC520 Lesson: Period-End Closing

Save the results of the Results Analysis.

a) Menu path:

Accounting → Controlling → Product Cost Controlling → Cost

ObjectControlling→ProductCostbySalesOrder→Period-End

Closing → Single Functions → Results Analysis → Execute →

Individual Processing (KKA3)

Enter the following data:

Sales order: Your sales order

number

Item: 10

Period: Current period

Fiscal year: Current fiscal year

RA version: 0

Choose: Execute

NotethedebitformaterialISP-CONS1N.Thismaterialwasderived

fromtheconfigurationoftheDIPprofile, basedonthecostelement

assignedtotheactivityCONS1N.Thesalespriceisestablishedforthis

material. TheCOSvaluereflectsthecostoftheconsultingactivitythat

has been posted to the sales order. No other actual costs have been

postedtothesalesorder. TheWIPvaluereflectstherevenuethatcan

begeneratedbasedonthesalespriceofISP-CONS1N.Intherevenue

overview,youcanseetherevenuenotyetbilled. Atthispoint,billing

hasnotbeenexecutedforthissalesitem.

Save the results of the Results Analysis.

Choose: Save

2. Carryoutsalesordersettlement. Toviewthesettledamounts,selectDetail

Lists. Note that the amounts settled to PA reflect the COS and revenue

calculated by Results Analysis.

Enter the following data:

Sales order: Yoursalesordernumber

Item: 10

Period: Current period

Continued on next page

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Fiscal year: Current fiscal year

RA version: 0

BackgroundProcessing: Deselect

Test run: Deselect

Detail lists Select

Checktransactiondata: Deselect

Choose: Execute

a) Menu path:

Accounting → Controlling → Product Cost Controlling → Cost

ObjectControlling→ProductCostbySalesOrder→Period-End

Closing→SingleFunctions→Settlement(VA88)

b) Toviewthesettledamounts,selectDetaillists.

Select the settlement line, and choose either Sender, Receiver or

Accountingdocstoreviewthesettlementvalues. Thesettlementvalues

are displayed.

Task 2:

Resource-Related Billing

1. Createadebitmemorequestfortheconsultingactivities.

Menu path:

Logistics → Sales and Distribution → Sales → Order → Subsequent

functions→Resource-RelatedBillingDocument(DP91)

Enter the following data:

Sales document: Your sales order number

Sales order item: 10

Choose: Save billing request

Continued on next page

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AC520 Lesson: Period-End Closing

Confirmthepromptandsavethebillingrequest.

a) Createadebitmemorequestfortheconsultingactivities.

Menu path:

Logistics→SalesandDistribution→Sales→Order→Subsequent

functions→Resource-RelatedBillingDocument(DP91)

Enter the following data:

Sales document: Your sales order

number

Sales order item: 10

Choose: Savebillingrequest

Confirmthepromptandsavethebillingrequest.

2. Createabillingdocumentbasedonthedebitmemorequest. Notethatthe

invoice value matches the revenue in excess of billing calculated during

Results Analysis.

Menu path:

Logistics → Sales and Distribution → Sales → Order → Subsequent

functions → Billing Document (VF01)

Choose: Save

a) Createabillingdocumentbasedonthedebitmemorequest. Notethat

theinvoicevaluematchestherevenueinexcessofbillingcalculated

during Results Analysis.

Menu path:

Logistics→SalesandDistribution→Sales→Order→Subsequent

functions → Billing Document (VF01)

Choose: Save

Continued on next page

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

3. GototheinformationsystemforProductCostbySalesOrderandreview

the planned to actual cost report for your sales order. Check whether the

revenuesfortheinvoiceswereupdatedonthecorrespondingsalesorderitem.

a) Menu path:

Accounting → Controlling → Product Cost Controlling → Cost

ObjectControlling→ProductCostbySalesOrder→Information

System → Reports for Product Cost by Sales Order → Detailed

Reports→ForSalesOrder(KKBC_KUN)

Enter the following data:

Sales order: Your sales order

number

Item: 10

Choose: Execute

Therevenuehasbeenupdatedtothesalesorderitem.

Task 3:

Period-End Closing after Billing

1. CarryoutResultsAnalysisagain,reviewthelogs,andanalyzetheresults.

Since all costs have been billed, the revenue in excess of billings should

be zero.

Enter the following data:

Sales order: Your sales order number

Item: 10

Period: Current period

Fiscal year: current fiscal year

RA version: 0

Choose: Execute

Continued on next page

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AC520 Lesson: Period-End Closing

Save the results of the Results Analysis.

a) Menu path:

Accounting → Controlling → Product Cost Controlling → Cost

ObjectControlling→ProductCostbySalesOrder→Period-End

Closing → Single Functions → Results Analysis → Execute →

Individual Processing (KKA3)

b) NotethattheWIPvalueinthecostoverviewiszero. Zeroalsoremains

to be billed in the Revenue Overview.

c) Save the results of Results Analysis.

2. Carry out sales order settlement. Display the settled amounts by double

clicking on the sender.

Enter the following data:

Sales order: Your sales order number

Item: 10

Period: Current period

Fiscal year: Current fiscal year

RA version: 0

BackgroundProcessing: Deselect

Test run: Deselect

Detail lists Select

Checktransactiondata: Deselect

Choose: Execute

a) Menu path:

Accounting → Controlling → Product Cost Controlling → Cost

ObjectControlling→ProductCostbySalesOrder→Period-End

Closing→SingleFunctions→Settlement(VA88)

Toviewthesettledamounts,selectDetailLists.

Select the settlement line, and choose either Sender, Receiver or

Accountingdocstoreviewthesettlementvalues. Thesettlementvalues

are displayed.

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Unit6: ControllingbySalesOrderWithoutProduction(Service)(optionalunit) AC520

Lesson Summary

You should now be able to:

• ExplaintheResultsAnalysisforthesalesorder

• Describe the settlement of the sales order

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AC520 Lesson: Customizing

Lesson: Customizing

Lesson Overview

Lesson Objectives

Aftercompletingthislesson, youwillbeableto:

• ExplainCustomizingfortherequirementsclass

• Describe Results Analysis methods

• ExplainCustomizingforresource-relatedbilling(DIPprofile)

Business Example

Acustomerwouldliketoutilizeyourconsultingservicesforafewdays. Asthisis

asimplystructuredservice,youdecidedtouseasalesorderasthecostobject.

In Customizing, you must be sure that the scenario takes place within the

boundaries that you have planned.

Account Assignment Category, Results Analysis and

DIP profile

Figure 208: Customizing: Requirements Class

391