AC050_EN_Col62_FV_Part_A4 (第9页) | ERP软件技术分享

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AC050 Lesson: Accounts Receivable Transactions

Solution 11: Accounting Transactions

Within a Period in Accounts Receivable

Task 1: Make and check changes to documents

Becker from Berlin (Customer##) claimsthat the5000 EURinvoice for order

800000##,whichitreceivedrecentlyfromtheIDESsalesorganization,contains

incorrectpaymentterms. Insteadoftheusual3percentcashdiscountforpayments

within14days,thetermsstatedarepaymentdueuponreceipt. Afterspeakingto

thesalesorganization,youdeterminethatthewrongtermswereenteredandthe

customer shouldreceivethenormal cash discount.

1. IDEShasconfigureditssystemsothattheordernumberisalwaysdisplayed

intheAssignmentfieldofthecustomerdocument. Selecttheinvoiceusing

this field and change the payment terms to ZB01. This is an invoice for

5000 EUR.

Makeanoteofthenumberofthechangeddocument.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

Account>Display/changelineitemsortransactionFBL5N.

Field Name Value

Customeraccount Customer##

Company Code 1000

b) Choose Execute .

c) Using selectlayout,chooselayout1SAP-DDNET

d) Search for the open item using 800000## (order number) under

Reference,andselectitbytickingthe ontheleft.

e) SwitchtochangemodebychoosingtheChangedocumenticon .

f) Change the payment terms to ZB01.

g) Writedownthenumberofthedocumentyouarechanging.

h) Choose Save .

i) ChooseEnterpastthewarningaboutchangingtheterms.

j) ReturntotheSAPEasyAccessmenu by typing /Ninthecommand

field.

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293

Field Name	Value
Customeraccount	Customer##
Company Code	1000

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Unit5: AccountsReceivable AC050

Task 2: Track changes

Checkwhetherthesystemcreatedachangedocumentfor thechangesyou just

made.

1. Displayyourchangesbylinkingtothemfromthedisplayofyourdocument.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

Document>DisplaychangesortransactionFB04.

b) Thedocument number ofthechanged document shouldappear asa

default value. If it does not, enter :

Field Name Value

Company Code 1000

Document Number <the document you

previously noted>

Fiscal Year <current year>

c) Choose Enter .

d) The result of changing thetermsof payment isdisplayed. You can

drilldowntotheadditionaldetailofanylineitembydoubleclicking

that item.

e) ReturntotheSAPEasyAccess menuwith/N.

Task 3: Create an AR invoice using the Enjoy screen

(optional)

IDEShasjustsoldsomegoodstoyournewcustomer,NEW##. Createaninvoice

for 500 EUR using the Enjoy screen in AR.

1. Createthe500EURinvoiceforNEW##. Useaccount800200astheoffset

account. Usetaxcode0O(outputtaxtraining0%). Simulateandaddtext

to the document before posting it.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

DocumentEntry>InvoiceortransactionFB70.

Field Name Value

Customer NEW##

Invoice/postingdate <today's date>

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Field Name	Value
Company Code	1000
Document Number	<the document you previously noted>
Fiscal Year	<current year>

Field Name	Value
Customer	NEW##
Invoice/postingdate	<today's date>

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AC050 Lesson: Accounts Receivable Transactions

Field Name Value

Amount 500

Tax code 0O output tax 0%

Calculate tax Select this

b) Fillin thefollowing datain the G/L table.

Field Name Value

G/L account 800200

D/C Credit

Amount indoc. curr. 500

Tax code 0O

Business Area BA##

Profit Centre PC##

Hint:

If you cannot see all the relevant fields, before you start

enteringlineitemsselect TreeOn.

Select screen variantZ_AC050_0100.

Select Tree Off.

c) ChooseSimulate . Drilldownonthecustomerlineitembydouble

clickingtoaddtextofyourchoicetothedocument. ChooseBack .

d) Choose Post .

e) Record the document number.

f) Exit the transaction with .

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Field Name	Value
Amount	500
Tax code	0O output tax 0%
Calculate tax	Select this

Field Name	Value
G/L account	800200
D/C	Credit
Amount indoc. curr.	500
Tax code	0O
Business Area	BA##
Profit Centre	PC##

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Unit5: AccountsReceivable AC050

Task 4: Create an AR invoice using the complex

posting screen (optional)

AlthoughmostinvoicesarecreatedthroughtheSalesOrderManagementprocess,

invoicescanbecreatedinaccounting. Theseinvoicesarenot relatedtoasales

order. TheycanbecreatedusingeithertheEnjoyorComplexscreensinAR.In

thisexercise,youwillcreateanewinvoiceusingtheComplexscreen.

1. Create a 700 EUR invoice using today's date for your new customer,

NEW##. Use the Complex screen and credit account 800200, revenue.

Use tax code 0O (output tax training 0%). Display theoverview of your

transaction before posting it.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

DocumentEntry>Invoice-GeneralortransactionF-22.

Field Name Value

Document/postingdate <today's date>

Document type DR

Company code 1000

Currency EUR

Posting key 01

Account NEW##

b) Choose Enter .

c) Enterthefollowingdatainthesecondscreen.

Field Name Value

Amount 700

Calculate Tax Select

Tax code 0O

Posting key 50

Account 800200

d) Choose Enter .

e) Enterthefollowing datainthethirdscreen.

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Field Name	Value
Document/postingdate	<today's date>
Document type	DR
Company code	1000
Currency	EUR
Posting key	01
Account	NEW##

Field Name	Value
Amount	700
Calculate Tax	Select
Tax code	0O
Posting key	50
Account	800200

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AC050 Lesson: Accounts Receivable Transactions

Field Name Value

Amount 700

Tax code 0O

f) Choose more.

Enter

Field Name Value

Business Area BA##

Profit Center PC##

Select continue .

g) ChoosetheDocumentOverview toreviewyourtransactionbefore

posting. Choose Post .

h) Record your document number.

Task 5: Post manual incoming payment with difference

Customers receives a check and payment information saying that Becker ##

(Customer##)isonlypaying80percentofa5,000EURinvoiceamount,sincethe

orderwasincomplete. Therefore,thecheckwasmadeoutforonly4,000EUR.

1. Post the incoming payment.

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Field Name	Value
Amount	700
Tax code	0O

Field Name	Value
Business Area	BA##
Profit Center	PC##

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Unit5: AccountsReceivable AC050

Postthe4,000EURchecktoIncomingpaymentaccount113108. Usetoday's

dateforthedocumentandpostingdatesandcreatearesidualitemforthe

paymentdifference. Recordthedocumentnumber.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

DocumentEntry>IncomingpaymentsortransactionF-28.

Field Name Value

Documentandpostingdates <today's date>

Document Type DZ

Company code 1000

Currency EUR

Bank data

Field Name Value

Account 113108

Amount 4000

Open item selection

Field Name Value

Account Customer##

b) Choose the Process open itemsbutton.

c) Deselectallbut the5,000EURopenitembydoubleclickingonthe

amountsoftheinvoicesnotselected. The5,000EURinvoiceshould

remainhighlighted(inacolor), whilethedeselectedinvoicesshould

turn black.

Removeanycashdiscountavailablebydeletingthediscountamount

and percentage.

d) Select the Res. items tab. Double click in the empty field labeled

Residualitems,nexttothehighlighteditem. Theresidualitemamount

iscalculatedandenteredinthefieldautomatically.

e) Post by choosing Post .

f) Record the document number.

g) ReturntotheSAPEasyAccessmenuwith .

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Field Name	Value
Documentandpostingdates	<today's date>
Document Type	DZ
Company code	1000
Currency	EUR

Field Name	Value
Account	113108
Amount	4000

Field Name	Value
Account	Customer##

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AC050 Lesson: Accounts Receivable Transactions

Task 6: Check customer accounts

Checkwhethertheopenitemfor5,000EURwasactuallyclearedandwhethera

residual item was created.

1. DisplayallthelineitemsofCustomer##toseeiftheinvoiceclearedand

ifaresidualitemwascreated for thedifference.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

Account>Display/changelineitemsortransactionFBL5N.

Field Name Value

Customeraccount Customer##

Company Code 1000

All items select

b) Choose Execute .

c) searchfortheitemEUR5,000. Youshouldbeabletofinditwiththe

cleareditems(thoseindicatedwithagreenlight .

d) Search for the residual item using the document number you wrote

down. Itshould appear asa newopen item.

e) ReturntotheSAPEasyAccessmenu by typing /Ninthecommand

field.

Task 7: Run automatic dunning (optional)

IDES usesthedunningprogram, toremindcustomersofoverduepaymentson

items. Mostofthedunningparametersaresavedinso-calleddunningprocedures,

whichhavetobeenteredinthecustomermasterrecordsothattheaccountcanbe

dunned. IDES runsthedunningprogrameveryweek.

1. Check master records.

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299

Field Name	Value
Customeraccount	Customer##
Company Code	1000
All items	select

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Unit5: AccountsReceivable AC050

Checkwhetherdunningprocedure0001isenteredinthemasterrecordof

Customer##. Ifnot,makethisentry. Also,inorderforthedunningletterto

beprintedoutinthelanguageofyourcountry,youmustchangethelanguage

tothelanguageofyourcountryatthebottomoftheAddresstab.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

Masterrecords>Changeor transactionFD02.

Field Name Value

Customer Customer##

Company code 1000

b) Choose Continue .

c) IntheGeneralDatasection, changethelanguagetothelanguageof

your countryatthebottomoftheAddresstab.

d) Choose Company code data.

e) Select the Correspondence tab.

Field Name Value

Dunn.procedure 0001

f) Choose Save .

g) ReturntotheSAPEasyAccessmenubyclicking .

2. Createadunningrunandmaintaintheparameters.

Today is the day on which the dunning program is to be run. Create a

dunningrunusingtodayastherundateandyourbusinessarea,BA##asthe

identification. Makeyourentriessothatalldocumentsthathavebeenposted

uptotodayforCustomer##incompanycode1000areselected.

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Field Name	Value
Customer	Customer##
Company code	1000

Field Name	Value
Dunn.procedure	0001

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AC050 Lesson: Accounts Receivable Transactions

Normally,IDESmakesthedunningrunforallcustomers.

Hint: Fortestpurposes,itisadvisabletoactivatetheadditionallog

sothatanyerrorscanbemoreeasilytraced. Activatetheadditional

log for your dunning run.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

Periodicprocessing>DunningortransactionF150.

Field Name Value

Run on <today's date>

Identification BA##

b) Choose Continue .

Thestatusofthenewdunningrunis: Noparametersmaintained.

c) Select the Parameter tab.

Field Name Value

Dunning date <today's date>

Documentspostedupto <today's date>

Company code 1000

Customer Customer##

d) Choose Save .

e) Select the Additional log tab.

Field Name Value

Customer Customer##

f) Choose Save .

g) Return to the Status tab.

3. Create a dunning proposal.

Have the system start generating the dunning proposal by scheduling the

proposal to start immediately. Do not start theprinting of the dunning.

IDES usually schedules the dunning proposal to be processed in the

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Field Name	Value
Run on	<today's date>
Identification	BA##

Field Name	Value
Dunning date	<today's date>
Documentspostedupto	<today's date>
Company code	1000
Customer	Customer##

Field Name	Value
Customer	Customer##

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Unit5: AccountsReceivable AC050

backgroundattimeswhenthesystemislessbusy. Keepupdatingthestatus

untilamessageisdisplayedtotellyouthatthedunningselectionhasbeen

created.

a) Choose Schedule.

Select Start immediately.

Output device: LP01

b) Select Schedule.

KeepupdatingthestatusbychoosingEnteruntilthemessage“Dun

selection is complete” is displayed.

4. Customers clerks print out the dunning selection and check the dunning

proposalbeforetheactualdunningruntakesplace. Thishelpspreventthe

sending of incorrect dunning notices. You can also change the dunning

proposal. Forexample,itemsfromthedunningruncanberemovedorthe

dunning frequency can be reduced.

Check the dunning proposal on the screen and determine whether

Customer## will be dunned.

a) Select Change.

b) ChooseExecute . Youshouldseea10,000EURitemlisted.

Hint: Ifnoitemstobedunnedaredisplayedonthescreen,you

havemadeanerrorsomewhere. Fromtheinitialscreen,lookat

theproposallogtofindtheerror. ChooseExtras→Dunning

run log. Delete the dunning proposal (via Delete dunning

run)andremovetheerror. Thenrestartthedunningproposal.

Repeatthisprocessuntil theitemtobedunned isdisplayed

in the proposal.

c) Returntotheinitialscreenofthedunningprogramwith .

5. Afterthedunningproposalhasbeencheckedandapproved,starttheactual

dunningnoticeprintout. Itcreatesthedunningnoticesandentersthedunning

data(dunninglevelanddunningdate)inthemasterrecordanddocuments.

Start the dunning run by scheduling it to start immediately. Use printer

LP01 as the output device.

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AC050 Lesson: Accounts Receivable Transactions

IDES usually schedulesthe dunningrun in the sameway as thedunning

proposal, to be processed in the background at times when the system is

less busy.

a) Return to the Status tab.

b) ChooseDunningPrintout(printericon). SelectStartimmediately.

Output device: LP01

c) Choose Print (Printer Icon).

d) KeepupdatingthestatusbychoosingEnteruntil themessage“Dun

printout is complete” is displayed.

6. Gototheoutputcontrollertoviewtheautomatically-createddunningnotice.

a) From the menu choose System → Services → Output control or

transaction SP01.

Field Name Value

Created by AC050-##

b) Choose Execute .

c) SelectthespoolrequestLISTS1SLP01bycheckingthebox tothe

left of theline. Display the dunning letter by choosing the Display

contents icon .

d) ReturntotheSAPEasyAccessmenuwith .

7. Check the customer account.

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Field Name	Value
Created by	AC050-##

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Unit5: AccountsReceivable AC050

Check whether the dunning run updated the dunning data in the master

record of Customer##.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

Masterrecords>Displayor transactionFD03.

Field Name Value

Customer Customer##

Company code 1000

b) Choose Continue .

c) ChooseCorrespondenceintheCompanyCodedata. TheLastdunned

andDunninglevelfieldsshouldcontainentries.

d) ReturntotheSAPEasyAccessmenubytyping /Ninthecommand

field.

304

Field Name	Value
Customer	Customer##
Company code	1000

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AC050 Lesson: Accounts Receivable Transactions

Lesson Summary

You should now be able to:

• Createandchange customer invoices in FI

• Post a manual incoming payment

• Perform the dunning run

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Unit5: AccountsReceivable AC050

Lesson: Integration with Sales and Distribution

Lesson Overview

Upuntilnow,wehaveenteredcustomerinvoicesinCustomers. Nowwewillgo

throughthesalesprocessinSalesOrderManagementandseewhereaccounting

documents are automatically created.

Lesson Objectives

After completingthislesson, you will beable to:

• DescribethemostimportantorganizationalunitsinSalesandDistribution

• DescribethebasicsalesprocessinSalesandDistributionandtraceitseffects

in external Accounting

Business Example

Salesorganization 1000receives asalesorder fromCustomer##for two steel

pumps.

At the required delivery date, an outbound delivery is created, the pumps are

pickedfromthewarehouse,agoodissueisposted,andthecustomerisbilled.

Sales Organizations and Distribution Channels

SalesorganizationsareresponsibleforsalesinmySAPERP.ACompanyCode

can be linked to several sales organizations. The IDES company code 1000

(Germany)usesthesalesorganizations1000(Frankfurt) and1020(Berlin),for

example. Thismeansthatanyaccounting-relevanttransactionsineitherofthese

salesorganizationsarepostedincompanycode1000.

Each sales organizationcan use differentdistribution channelsto sell goods.

In principle, a distribution channel can also be used by two different sales

organizations. IDESusesthefollowingdistributionchannels:

• Final customer sales

• Resellers

• Service

• Factory sales

• Store chains

• Industrial customers

• Pharmaceutical customers

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AC050 Lesson: Integration with Sales and Distribution

Figure111: IDESSalesOrganizationsandDistributionChannelsinGermany

Thecombinationofasalesorganizationandadistributionchannelisalsoknown

as a distribution chain.

Distribution chains sell goods from the plants. Both of the IDES distribution

chains, 1000-10and 1000-12, sell goodsfrom theIDES plant inHamburgand

postthesalesinIDEScompanycode,1000,whichisalsoassignedtotheplant.

Figure 112: Distribution Chains forIDESPlant Hamburg

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Divisionstypicallyrepresentkeyproductlinesofanorganization.

Figure 113: Divisions

Thedivisionsareassignedtothedistributionchainfromwhichtheycanbesold.

Thecombinationofdistributionchainanddivisionisasalesarea.

Figure 114: Sales Areas

Customer-specificarrangements,regardingpartialdeliveriesortermsofpayment,

forexample,canbemadeforeachsalesarea. Statisticscanbecreatedandseparate

marketing activitiescarriedout withinasalesarea.

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AC050 Lesson: Integration with Sales and Distribution

Sales Area Data in the Customer Master Record

A sales area (the combination of sales organization, distribution channel and

division)mustdefinesalesarea-specificsettingsforacustomerbeforeitcanstart

doingbusinesswiththatcustomer. Thesesettingscouldbespecialconditionsand

termsofpaymentsthatthecustomerhasarrangedwiththespecificsalesarea.

Figure 115: SalesAreaDatain theCustomerMasterRecord

This is a third segment to the customer master data in addition to the general

andcompanycodesegments. Itmustbecreatedinorderforthesalesprocessto

be able to use this customer account.

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Unit5: AccountsReceivable AC050

Creating Customer Master Records for SD

1. go to Logistics > Sales and Distribution> Master Data > Business

Partner>Customer>Create>SalesandDistributionortransaction

VD01

2. Chooseanaccountgroupsuchassold-topartyfromtheAccountgroup

field

3. Enter a customer number in the customer field or leave it empty,

depending on whether external or internal assignment is set for the

account group.

4. Enter a sales area:

• ales Organisation

• Distribution Channel

• Division

Hint:

ByselectingAllsalesareasyoucanfindoutwhichcombination

of sales organization, distribution channel, and division is

possible for the customer.

5. Press Enter or select .

YoureachtheCreateCustomer: General data.

Thecustomermasterscreensaredividedintotabpages. Youcanenter

therequireddatainwhichevercombinationyouwant.

Address

Enter the address data.

Enter anamein the field Search term which will later makeit

possible for you to retrieve the customer master record using

a matchcode.

Control Data

Enter data for account control and control processing. If the

customercomesfromanEUcountry,youmustenterasalestax

number.

Contact Person

Here you can enter data on the contact persons. You can use

thebuttonstoenteradditionaldataforeachcontactperson, for

example, visiting times, etc.

6. Toentersales-specificdata,chooseSalesareadata.

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AC050 Lesson: Integration with Sales and Distribution

YoureachtheCreateCustomer: Salesareadata

Youcanenterthefollowingdataonthetabpages

Sales

Enter the data for pricing here.

Shipping

Entertheshippingpriorityandshippingrequirement.

Billing Document

Hereyoucanenterthedeliveryandpaymentrequirements

Partner Functions

Definethepossiblepartnerfunctionsforthiscustomerandthe

business partner, that should be automatically proposed in a

salesdocumentsuchasasalesorder. Thesefunctionscouldbe,

forexample,contactpartners,salesexecutives,differentpayers

and so on.

Note:

Youcandisplay additionalinformation, forexample, onthe

accountgroup, whenprocessingthedata.

7. Save your data by clicking .

Hint:

Ifyouwanttoworkinthecentralview,youcanentercompanycode

specificdatausingtheCompanycodedatabutton.

Hint: Create with Reference

Ifacustomermasterrecordalreadyexistswithsimilardata,youcan

usethisoneandcutdownonthetimetakentoenterdata. Enterthe

numberofthecustomerwhosemasterrecordyouwishtouseasa

referenceintheCustomerfieldintheReferencescreenareaofthe

entryscreen. Ifyouonlyenterthecustomernumberinthereference

section, the system will only copy the general data into the new

customermasterrecord. Ifyoualsoenterdataonthesalesarea,the

salesanddistributiondatawillalsobecopied. Onlydata,whichcan

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Unit5: AccountsReceivable AC050

beidenticalforbothmasterrecords,iscopied. Forexample,address

andunloadingpointsarenot copied, whilecountry, languageand

accountgroupare. Youcanchangeallcopieddata.

Hint: Createanalreadyavailablecustomermasterrecordfor

a new sales area

Ifyoucreateacustomermasterrecordforacustomer,forwhicha

customer master record already exists in another sales area, then

use thecustomer that hasalready been created asa reference. In

thiscaseyoudonot needtoenter thegeneral datafor thesecond

master record again

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AC050 Lesson: Integration with Sales and Distribution

Sales Process

Aneffectiveprocessingofsalesordersinvolvesallsalesactivitiesinachainof

narrowlyintegratedprocesses. MySAPERPFinancialsmakesthiskindofsales

order processing possible. Theindividual stepswithin asales processarethus

mapped by interlinked, electronic documents.

TheSAPsalesprocessbeginswiththesettingupandthemaintenanceofcustomer

relationshipsandendswiththeinvoicingofthedeliveredgoodsortheservices

renderedtothecustomer. Thepostingofincomingpaymentsfromthecustomeris

already part of mySAP ERP Financials.

Figure 116: Overview of the sales process

Thesalesorderprocessingbeginswithpresalesactivities.

Example: Inreactiontoacustomerquery,youcreateandsendaquotation.

Aspartoftheorderprocessing,youcreateasalesdocument.

Duringprocurement,thesystemdeterminesthesupplierofthegoodsusingdata

stored by you.

Aspartoftheshippingprocessing,youorganizeandexecutethedeliveryofthe

goods.

Withtheprocessstep'invoicing',youcreatetheinvoiceandtransferallrequired

data to Accounting.

As part of the payment processing, you check open items and post incoming

payments.

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Figure 117: Sales Process

Thesalesorderformsthebasisofthesalesprocess. Onceacustomerhasplaced

anorder,asalesordermustbecreatedatthestartoftheprocess. Thesalesorderis

generatedatthedistributionchainlevel. Theordereditemscanbefromdifferent

divisions. ThesalesorderisadocumentinSalesOrderManagementanddoesnot

causeanypostingsinfinancialaccounting. Whenthesalesorderhasbeenentered,

thesystemcarriesoutanavailabilitycheckfortherequireddeliverydate.

Onthedayofshipping,anoutbounddeliverydocumentiscreated. Billingforthe

deliverycantakeplaceonlywhenthegoodshavebeentakenfromthewarehouse

stockandpostedasagoodsissue. Thisisanseparatestepinthedeliveryprocess.

Thewarehousemanagementfunctionisusedforpicking. Atransferorderhasto

becreated,whichgeneratesthepickorder. Therequestedgoodsaretakenfrom

the warehouse and prepared for delivery.

Thegoodstobedeliveredarepostedasagoodsissue. Agoodsissuedocument

iscreatedin MaterialsManagement, and anaccountingdocumentiscreatedin

Accounting so that the goods issueis posted tothe correct G/L accounts. The

accountingdocumentdebitscostofgoodssoldandcreditsinventory.

The last stage in the sales process isbilling. A billing document is created in

SalesOrderManagement, and aprinted invoiceissent tothecustomer. At the

sametime,adocumentiscreatedinAccountingsothatthereceivableandrevenue

can be posted to the correct accounts. The accounting document debits the

customer and credits revenue.

Document flow isa tool that allowsyou to view the related documents in the

process.

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AC050 Lesson: Integration with Sales and Distribution

Figure 118: Sales Order Entry Screen

TheSalesOrderEntryScreenconsistsofseveralsections:

• header data

• header data, combined with Position data

• item details

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Unit5: AccountsReceivable AC050

Creating Sales Orders

1. Intheinitialscreen,chooseLogistics>Salesanddistribution>Sales

> Order>CreateortransactioncodeVA01.

2. Entertheordertypeand,ifnecessary,theorganizationaldata.

The values for sales organization, for distribution channel and the

divisionareusuallyproposedfromuser-definedparameters. Entriesfor

thesalesofficeandthesalesgroupareoptional.

Thesalesareas(salesorganization,distributionchannel,division)are

derived from the sold-to or ship-to parties. This meansthat you do

not have to enter the sales area when you create a sales document.

If you do not specify a sales area in the initial screen, the system

usesthesold-toorship-toparties,whichyouenteredintheoverview

screen, to derive the sales area. If there are several sales areas for

thatparticularsold-toorship-toparty,youcanchoosetherightsales

areainthefollowingdialogbox. Thesystemthencopiestheselected

sales area into the entry screen.

3. Choose Enter

4. Enter the following data:

• Sold-to party or ship-to party

Hint:

Ifyouonlyenteraship-toparty,thesystemusesthisto

determine thesold-to party and if necessary, the sales

area. Ifthereareseveralsold-topartiesorsalesareasfor

oneship-toparty, adialogbox appearswhereyou can

choosetheoneyourequire. Anerrormessageappearsin

thestatusbar toinformyouif thesystemisnotableto

determineasold-toparty. Ifyouenterasold-topartythat

isalsoauniqueship-toparty,thesystemautomatically

copiesitassuchandinformsyouinthestatusbar.

• Customer purchase order number

• Material numbers

• Order quantities for the materials

5. Choose Enter.

If,forexample,youdefinedseveralunloadingpointsorseveralship-to

partiesinthecustomermasterrecordofthesold-toparty,thesystem

displays the alternatives in a dialog box. The system can display

alternativesforanyor allofthefollowingdata:

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AC050 Lesson: Integration with Sales and Distribution

• Unloading point

• Ship-to party

• Payer

• Bill-to party

6. Select the validdatafromtheseproposals by positioningthecursor

on the line and choosing Choose

Assoonasyouhaveselectedthisdata,thematerialdatathatyouhave

enteredisdisplayed. Ifthesystemcarriesoutanavailabilitycheckand

findsthatthereisinsufficientstockforanorderitemtobedelivered

on the requesteddate, it displaysascreenonwhichyou canchoose

between several delivery proposals.

7. If you want to enter further datafor theheader or items, choose the

correspondingmenuentry. Ifyouwanttochangedatafortheitems,

selecttheitemsbeforeyouchooseamenuentry.

Enter all necessary data.

8. Save your document by clicking .

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Unit5: AccountsReceivable AC050

Creating Outbound Deliveries

1. Choose Logistics > Sales and Distribution > Shipping and

Transportation > Outbound Delivery >Create >Single Document

>WithReferencetoSalesOrderortransactionVL01N.

Theinitialscreenforcreatingoutbounddeliveriesappears.

Note: Youcancreateasingleoutbounddeliveryforexactly

oneorder,ifyouknowtheordernumber. Onlytheorderitems

fromthisorderthataredueforshipmentwill beincludedin

the delivery. You can make changes to the shipping data,

if necessary.

2. Entertheappropriateshippingpointandspecifytheselectiondate

Hint:

Youcanonlydeliverschedulelineswhosematerialavailability

dateortransportationschedulingdateisthesameasorfalls

before the selection date.

3. Thecurrentdateisproposedbythesystemastheselectiondate. Ifyou

onlywanttodeliversomeoftheorderitems,specifytheappropriate

itemnumbersintheFromitemandToitemfields.

4. Select Enter.

Theoutbounddeliveryisputtogetheraccordingtoyourspecifications.

Then,theoutbounddeliveryoverviewscreenappears. Dataiscopied

intotheoutbounddeliveryfromtheordertowhichitrefers. Thesystem

entersthedeliveryquantityinthedeliveryaccordingtoavailability.

On the header screens and item screens, you can enter additional

specifications(forexample,howthegoodsaretobetransported). You

canalsochangethespecificationsfromtheorder.

Anoteisenteredintheerrorlogifinconsistenciesoccurinaschedule

line.

5. SavethedeliverybychoosingDelivery>Saveor .

Note:

Aftercreatingadelivery,youcanbranchdirectlytooneofthe

subsequent functionssuchascreatingatransfer order inthe

Warehouse Management System, printing or allocating the

outbound delivery to a group. To do so, select Subsequent

functionsandoneofthefunctionslisted.

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AC050 Lesson: Integration with Sales and Distribution

Using a Transfer Order as a Pick Order

1. Choose Logistics > Sales and Distribution > Shipping and

Transportation>Picking>CreateTransferOrder>SingleDocument

or transaction LT03.

2. Enterthewarehousenumberandthedeliverynumber.

3. IntheControlBoxselectactivateitem. Intheforeground/background

field select System Guided

IntheAdoptpickquantityfieldyouhaveachoice. Include pick

quantities in delivery allowsyou to update the quantity

picked but the goods issue must be done as an additional step.

Include pick quantities in delivery and update

GI alsoissues the stock when you save.

Selecttheoptionsaccordingtowhatyouwanttodoandhitenteror .

4. The pickquantityfield should nowbefilledwiththesame quantity

as the delivery.

Save the document by clicking on .

Note:

TransferorderscreatedwithLeanWMinsteadofnormalWMhave

the following characteristics:

• Confirmationoftransferordersisnotrequired.

• StockdifferencesarereportedtoIMforprocessing. Handling

differencesis not possible in WM.

• You can transmit Lean WM transfer order data to external

systems.

• Recordingperformancedata,suchasassignmenttoapicker,

return confirmation of actual timesor determining planned

timesispossiblefor this typeof TO.

• Ifatransferorderhasbeencreated,subsequentchangestothe

deliverycanbemadeinthePickQuantity field. Thisisnot

possible in standard WM.

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Unit5: AccountsReceivable AC050

Goods Issue Posting

1. AccessthedeliveryinchangestatusbyselectingSalesandDistribution

> Shipping and Transportation > Outbound Delivery > Change >

Single Documentor transaction VL02N.

2. Entertheoutbounddeliverynumberandselectpostgoodsissue.

3. Save the delivery by clicking .

Agoodsissuenumberwillappearonthemessageline.

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AC050 Lesson: Integration with Sales and Distribution

Creating Billing Documents

1. ChooseSalesandDistribution>Billing>BillingDocument>Create

or transaction VF01.

2. In the document column, enter the numbers of the sales documents

(e.g. deliveries), thatyouwantto bebilled.

3. Ifyouneedtochangedataproposedbythesystem(e.g. youneedto

useanotherbillingdocumenttype),maketheentriesaccordingly.

Note:

if you only want to bill individual items and/or partial

quantities,chooseSelectionlist. Selecttheitemsrequiredor

specifythepartialquantitiesforindividualitems.

Ifyouwanttochangethebillingdocumentscreated, choose

Edit>ExecutetoreachForegroundprocessing.

If errors occur, you can display the notes on these errors in

the log (Edit > Log).

4. ChooseBillingdocument>Saveor toreachBackgroundprocessing

and to create the billing documents.

Inthiscaseyouhavenomoreinfluenceonthebillingdocuments.

Aslongasthesalesanddistributiondocumentswerenotincomplete

ordidnotcontainanyerrors,thenumberofthelastbillingdocuments

created is displayed.

Hint:

Iferrorsoccurduringaccountassignmentandyoucannotget

ridofthese,youmustcancelthebillingdocuments.

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Unit5: AccountsReceivable AC050

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AC050 Lesson: Integration with Sales and Distribution

Exercise 12: Business Process-Integration

with Sales Order Management

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Create a billing document

• Displaythedocumentflowforthisprocessfromthecustomeraccount

Business Example

CustomerinvoicesarenotusuallyposteddirectlyinAccounting,butareposted

toAccountsReceivablefromSalesOrderManagement. Anormalsalesprocess

at IDES consistsof receiving asalesorder, creatinganoutbound delivery, and

billing. Normally,thesestepsoccuroverseveraldays. However,wewillcomplete

all steps as of today to facilitate the exercise.

Task 1: Bill a customer

The customer must now becharged for the delivery. Bill the customer for the

delivery. Thenwritedownthebillingdocumentnumber.

1. Create the billing document.

2. Display the billing document on the screen and from here, go to the

accompanyingaccountingdocument. Whatinformationdoestheaccounting

transaction contain?

Task 2: Check the Customer Account in AR

Checkthatthebillingdocumentcanbeviewedfromthecustomer’slineitems.

1. DisplaythelineitemsofCustomer##asofoneweekfromtoday.

2. Fromthelineitems, drilldownonthedocument withdocument typeRV.

Branch to the original document.

3. Fromtheoriginalbillingdocument,branchtothedisplayofthedocument

flowtoseethedocumentsinthesalesorderprocess. Whatisthestatusof

each document?

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Unit5: AccountsReceivable AC050

Solution 12: Business Process-Integration

with Sales Order Management

Task 1: Bill a customer

The customer must now be charged for the delivery. Bill the customer for the

delivery. Thenwritedownthebillingdocumentnumber.

1. Create the billing document.

a) Choose Logistics > Sales and Distribution > Billing > Billing

document > Createor transaction VF01.

Clickonthefirstdocumentfieldandselectthematchcodetotheright

of it.

Field Name Value

Sold to Party Customer##

Select Display Billing List.

b) Selectthedocumentbyclickingonthebuttontotheleftoftheitem

c) Choose Save .

d) SelectGoTo>Documents. Writedownthebillingdocumentnumber.

Remain in this screen forthe next step.

2. Display the billing document on the screen and from here, go to the

accompanyingaccountingdocument. Whatinformationdoestheaccounting

transaction contain?

a) FromthemenuchooseEnvironment→DisplayDocument.

The invoice is displayed.

b) Choose Accounting Overview.

c) ChooseAccountingdocumentbydoubleclickingit.

The accounting document is displayed.

Note: The amounts are determined by price determination

in Sales Order Management.

d) ReturntotheSAPEasyAccessmenubytyping /Ninthecommand

field.

Continued on next page

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Field Name	Value
Sold to Party	Customer##

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AC050 Lesson: Integration with Sales and Distribution

Task 2: Check the Customer Account in AR

Checkthatthebillingdocumentcanbeviewedfromthecustomer’slineitems.

1. DisplaythelineitemsofCustomer##asofoneweekfromtoday.

a) Check thatthebillingdocumentcan beviewedfromthecustomer’s

line items.

ChooseAccounting>FinancialAccounting>AccountsReceivable>

Account>Display/ChangeLineItemsortransactionFBL5N.

Field Name Value

Customeraccount Customer##

Company Code 1000

Open at key date <current date>

b) Choose Execute .

2. Fromthelineitems, drilldownonthedocument withdocument typeRV.

Branch to the original document.

a) DrilldownontheRVdocumenttypedocumentbydoubleclicking.

b) From the menu choose Environment > Document environment >

Relationship browser.

ClickontheBillingdocumentnumberandselectDisplayDocument .

The billing document is displayed.

3. Fromtheoriginalbillingdocument,branchtothedisplayofthedocument

flowtoseethedocumentsinthesalesorderprocess. Whatisthestatusof

each document?

a) FromthemenuchooseEnvironment>DisplayDocumentFlow.

The key documents in the sales order process are displayed. All

documentsarecompleted,exceptfortheaccountingdocument. This

hasnotyetbeenclearedbecausethecustomerfirsthastopaythebill.

b) Returntothe SAPEasyAccessmenu by typing /Ninthecommand

field.

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Field Name	Value
Customeraccount	Customer##
Company Code	1000
Open at key date	<current date>

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Unit5: AccountsReceivable AC050

Lesson Summary

You should now be able to:

• DescribethemostimportantorganizationalunitsinSalesandDistribution

• DescribethebasicsalesprocessinSalesandDistributionandtraceitseffects

in external Accounting

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AC050 Lesson: Credit Management

Lesson: Credit Management

Lesson Overview

Inthislessonwewillstudyhowcreditlimitsaresetupforcustomers. Thecredit

control process is also introduced. Here, a sales order is blocked for delivery,

becausethevalueoftheorderwouldexceedthecreditlimitofthecustomer.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Maintain credit management master data

• Check and release blocked SDdocuments

Business Example

IDESneedstomonitoritscreditexposuretocustomersworldwide. Customers

needtoberatedandcreditlimitssetupforthem. IDEShasputcontrolsinprocess

thatstopasalesorderfrombeingdeliveredwhosevaluewouldput acustomer

over its credit limit.

Credit Control Area

The organizational unit used for credit control is the credit control area. A

credit controlareacanbeassignedtoindividualcompanycodes(decentralized

organization)ortoagroupofcompanycodes(centralizedorganization).

Acreditcontrolareaisgenerallymanagedbyaseparatecreditdepartment,which

isdividedintoseveralcreditrepresentativegroups. Eachgroupconsistsofseveral

credit representatives.

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Unit5: AccountsReceivable AC050

Figure 119: IDES Credit Control Area

The IDES group usesfour credit control areas:

• Mexico and Japan each have a separate credit department (credit control

area 5000 and 6000).

• TheUSAandCanadahavecentralizedcreditcontrolincreditcontrolarea

3000.

• Credit control isalsocentralizedfor all company codesinEurope(credit

control area 1000).

Credit Management Master Record

The credit department creates a separatecredit management master record.

Thisisanextensionofthecustomermasterrecord. Therelevantdataforthecredit

managementcanbemonitoredandmaintainedviatheseparatecreditmanagement

master record.

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AC050 Lesson: Credit Management

Figure 120: Credit Management Master Record

Thecreditmanagementmasterrecordconsistsofthefollowingelements:

• Generaldata,whichisrelevantforallcreditcontrolareas. Thisincludesthe

customer'saddressandcommunicationdata, andthemaximumtotallimit

thatcanbepermittedforthesumofallgrantedcreditlimits.

• Creditcontrolareadata,whichisrelevantforaspecificcreditcontrolarea

only. Thisincludesthecreditlimitatthecreditcontrolarealevel, andthe

customer'sriskcategoryandcreditrepresentativegroup.

• Anoverview,whichcontainsthemostimportantdatafromallsections.

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