AC050_EN_Col62_FV_Part_A4 (第10页)

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Unit5: AccountsReceivable AC050

Creating Credit Data

1. ChooseAccounting>FinancialAccounting>AccountsReceivable>

CreditManagement > MasterData>Change or transactionFD32.

Enterthenameofyourcustomer,thecreditcontrolarea,andtheviews

withwhichyouwanttowork. Thetotalcreditlimitandthecreditlimit

per control area are both maintained underCentral data. You enter

the credit limit itself under Status.

Youcanselectalltheviewsbyclickingon .

2. ChoosetheCentraldatascreenandenterthefollowingdata:

• Total amount

• Individual limit

• Currency

Enterthecurrencyforthetotallimitandmaximumindividuallimit.

Hint:

Thecreditlimitismanagedinaseparatecreditlimitcurrency,

whichyoudetermineforeachcontrolarea. Thiscurrencyis

separatefromthelocal(companycode)currency. Toupdate

thecreditlimitdata,thesystemconvertstheamounts. Thishas

noeffectontheupdatingofthetransactionfiguresoronany

postings. Youcanenterthecentraldatainanycurrencyyou

choose,independentlyofthecurrenciesofthecontrolareas.

ThefieldsinthesectionentitledCurrentcreditlimitassignedshowto

whatextent(asapercentage)thecustomerhasexhaustedtheamountof

creditgrantedtohim, andinwhichcreditcontrolareathemaximum

individualcreditlimithasbeenexhaustedtothegreatestextent.

TheLastgeneralinfofielddisplayswhenthelastinformationonthe

customer was obtained.

3. NowaccesstheCustomerCreditManagementChange: Statusscreen

andentertheindividualcreditlimitforthecustomer.

Ifyouwish,youcanalsoenterthefollowingdataonthisscreen:

A/R Summary Data

A/RsummarydataisusedinDecentralizedCreditManagement.

Thisdata enables several decentralized SDsystemstooperate

active Credit Management in conjunction with a central FI

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AC050 Lesson: Credit Management

system. Itcontainsallthe(summarized)informationonacredit

managementaccount(inacreditcontrolarea)thatisnecessary

for the credit check in SD.

Eveninanon-distributedsystem,itmaybeadvisabletorunthe

SDcreditcheckagainstthisA/Rsummarysincereadingthisdata

ismuchlesstime-consumingthanrepeatedlyreadingopenitems

(thusimprovingsystemperformance.)

ThedatadeterminedinthiswayfromtheA/Rsummarycanbe

integratedinthecreditoverviewinlinelayoutvariants. Youcan

then identify thosecredit management accounts for which the

creditcheckwillreportanerrorwhenthenextincomingorders

are made.

Risk Category

Inordertoclassifycustomersaccordingtotherisktheyrepresent

andtotriggertherelevantchecks,youcanassignariskcategory

toacustomer. Thisrisk categorydetermineswhichchecksthe

system should carry out when processing orders in Sales and

Distribution.

credit Representative Groups

You can assign credit management employees to a credit

representative group. The credit representative group is

transferredintotheorderandcanbeusedasaselectioncriterion

for evaluations and release functions.

Customer Credit Group

You can define groups of customers in accordance with your

company’s needs. Customers can for example be grouped by

industry,country,orothercriteriathathelpyoucarryoutCredit

Managementmorespecifically. Thecreditrepresentativecanuse

thesegroupstoselectblockeddocumentsforprocessingandto

generatereportsfor statistical analysis.

Customer Group

You can group customers into customer groups according to

criteria that you yourself define. For example, you can group

customersbyindustryorcountry. Thecustomergroupenables

youtoprocessthiscustomergroupmorespecificallyortocarry

out evaluations for thiscustomergroup.

Texts

At credit control area level, you can enter memos for each

customer. You define this memo as a certain text type (for

example, internal information). Which text typesare relevant

depends on the way your system is configured. For each text

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Unit5: AccountsReceivable AC050

type,youcancreateanewtextinanotherlanguage. Centraltexts

foracustomerareenteredinthecustomer masterrecordinthe

generaldataarea. Iftextsforthiscustomerexist,theTextexists

field is marked.

Storing Documents on theCustomer

IfyouimplementSAP’sArchiveLink,youcanstoredocuments

for each customer. You can then scan annual reports into the

system, assignthem to a customer and displaythemusing the

master record display function.

Thesystemcreatesdocumentsforacustomerinthegeneraldata

area of the customer master record.

Todisplayadocumentforacustomer atthecreditcontrolarea

level, or to assign a new document, on the Customer Credit

ManagementChange: Statusscreen,chooseExtras>Documents.

Thesystemdisplaysadialogboxinwhichthelinkeddocuments

areshown. Youcanalsoassignanewdocumenttothecustomer

here.

4. Save your data by clicking .

Hint:

Youcanassignacreditlimittoagroupofcustomers,aswellas

toanindividualcustomer. Ifacompanyhasdifferentbranches,

you would define the credit limit for just one customer in

this group (the head office) and this customer account then

becomes the credit account.

Choose the function Edit > Change credit account. In the

dialogboxthatappears,youcanenterthecreditaccount(the

accountnumberofthecustomeryouareusing)tosetthecredit

limit for the entire group.

AfteryouchooseENTER,thesystemcontainsthecreditlimit

of thebranchas0.00. TheCredit account field displaysthe

accountnumberofthecustomerforwhichthereferencecredit

limit is defined.

Youcanonlyspecifyacreditaccountwithinacreditcontrol

area.

Theaccumulatingtotalofreceivablesisrecordedbothforthe

referencecustomerandthe"dependent"customer. However,

thesystemchecksonlyagainstthereferencecustomer asto

whetherthecreditlimithasbeenexceeded.

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AC050 Lesson: Credit Management

When displaying the credit account, you can view which

customers are referenced to this account. To do this, from

the credit account master data screen, choose Edit > Cust.

for credit acct.

Credit Control Process

Credit controlis carried out asfollowsat IDES:

1. Whentheorderisplaced,acheckisruntoseewhetherthecustomer'scredit

limitwouldbeexceedediftheorderweretobeaccepted. Ifthisisnotthe

case,thesalesprocesscanbecarriedoutintheusualway.

2. Ifthecreditlimitisexceeded,theorderisblockedfordeliveryandthecredit

departmenthastoact. Theresponsiblecreditrepresentativecaneitherbe

notifiedautomaticallyviaremotemail,orcanregularlyuseareporttocheck

a list of all blocked orders.

3. The credit representative then clarifies the situation, either by using the

creditinformationsystemorbycallingthecustomer.

4. Onceclarificationhasbeenmade,thecreditrepresentativereleasestheorder,

andthetransactioncanbeprocessedinSDin theusual way. If thecredit

representativedecidesnottoreleasetheorder,theorderisrejected.

Figure 121: Credit Control Process

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Unit5: AccountsReceivable AC050

Monitoring Credit During Sales and Distribution

Processing

1. You enter a sales order.

Assumingthatthissalesorderleadstothecreditlimitbeingexceeded

for this customer, the system now responds in one of two ways

(depending on the settings you made in Customizing for Sales and

Distribution.)

• It outputsan error message, but preventsyou from saving the

order.

• It outputs a warning message, but does not prevent you from

savingthe order. It blocks theorder.

Inthesecondcase,theprocedurecontinuesasfollows:

2. Iftheorderisblocked,thecreditrepresentativeprocessestheblocked

order either fromalist of blockedsalesanddistributiondocuments,

orfromhis/herMailbox. Youdefinewhetherornotamailissenttoa

creditrepresentativeinCustomizingunderthemenupathLogistics-

General>Promotion>MessageDetermination.

Thecreditrepresentativenowdecideshowtoproceedwiththisorder.

FromthelistofblockeddocumentsheorshecanusetheInformation

Functions(suchascreditmastersheetandearlywarninglist)inCredit

Managementto help make thedecision.

3. Once the credit representative releases the order, a delivery can be

created anda billing document generated.

Onceyouhavesavedthisdocument,thesystemautomaticallycreatesa

financial accounting document.

4. Thecustomerpaystheinvoicethatyoucreatedinthepreviousstep.

YouthenposttheincomingpaymentinAccountsReceivable

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AC050 Lesson: Credit Management

Exercise 13: Credit Management

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Listcustomerswithmissingcreditmanagementdata

• Maintain credit management master records

• Check and release blocked SDdocuments

Business Example

Creditdepartment1000isresponsiblefortheEuropeanIDEScompanycodes. It

monitors:

• Whethercreditmanagementdataexistsforeverycustomer

• Whethercreditlimitshavebeenexceeded,anddecidesonappropriateaction

Task 1: List customers with missing credit data

Creditmanagementmasterdatamustbemaintainedforeachcustomerinorderfor

theautomaticcreditcontroltowork. Toensurethatthisisnotforgotten,thecredit

departmentrunsaprogrameverydaythatlistsallthecustomersforwhomcredit

managementmasterdatahasnotyetbeenmaintained.

1. Start this program for company code 1000. You will find Customer##

among the listed master records.

Hint: An alternative procedure is to define credit data for new

customers in customizing, which is then used automatically.

However, wewill notusethismethodhere.

Task 2: Maintain credit management master data

MaintainthecreditmanagementmasterdataforCustomer##.

1. Central data

Assignamaximumtotallimitof1,000,000EURforallcreditcontrolareas,

andamaximumlimitof500,000EURforeachindividualcreditcontrolarea.

2. Data for credit control area 1000

Thecustomershouldhaveacreditlimitof200,000EURforcreditcontrol

area1000. Assignthecustomertotheriskcategoryforcustomerswithlow

risk(001),andalsototherelevantcreditrepresentativegroup(001).

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Unit5: AccountsReceivable AC050

Task 3: Create a large order

Customer##givesthesalesorganizationFrankfurt(1000)anunusuallylargeorder

for 50pumps, model Caststeel IDESNORM170–230(materialP-109). The

purchaseorderhasthenumber13##andisfromyesterday.

1. Createthesalesorderasastandardorder. Thedistributionchannelusedis

Finalcustomersales. ThedivisionisCross-divisionsales. Thecustomer

hasrequestedthatdeliverybemadeoneweekafterthepurchaseorderdate.

Save the sales order.

2. The dynamic credit check reports that the credit limit has been

exceeded! Continuepast thismessageto save the order. Write down the

sales order number.

Task 4: Display and release a blocked SD document

ThecreditdepartmentrunsaprogramtwiceeverydaythatlistsallSDdocuments

thathavebeen blockedasa result of credit checks.

Startthisprogramforthecreditrepresentativegroupforcustomerswithlowrisk

in credit control area 1000.

Hint: Inurgentsituations(suchasfordeliveriesatshortnotice),thecredit

departmentcanalsobenotifiedbymail(Tcode: SO01).

1. RuntheBlockedSDdocumentsreport. Selectdisplayvariant001.

2. Beforeyoureleasetheorder,gotothecreditoverviewanddisplaythedata

for Customer##.

Bycallingthecustomer,youestablishthatthecustomernowwishestomake

IDES AGhismainsupplier of pumps, andthat thisorder isonlythefirst

of many.

3. Release the order.

Task 5: Raise the credit limit (optional)

IDESdecidestoraisethecreditlimittothemaximumallowed.

1. Increasethecreditlimitto500,000increditcontrolarea1000forthenew

major customer, Customer##.

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AC050 Lesson: Credit Management

Solution 13: Credit Management

Task 1: List customers with missing credit data

Creditmanagementmasterdatamustbemaintainedforeachcustomerinorderfor

theautomaticcreditcontroltowork. Toensurethatthisisnotforgotten,thecredit

departmentrunsaprogrameverydaythatlistsallthecustomersforwhomcredit

managementmasterdatahasnotyetbeenmaintained.

1. Start this program for company code 1000. You will find Customer##

among the listed master records.

Hint: An alternative procedure is to define credit data for new

customers in customizing, which is then used automatically.

However, wewill notusethismethodhere.

a) Choose Accounting>Financial Accounting>AccountsReceivable

>Credit management > Credit management info system >Missing

data or transaction F.32.

Field Name Value

Company code 1000

Customer customer00 -

customer99

b) Choose Execute .

Customer## should appear in this list. Use Search to find your

customer in the list.

c) ReturntotheSAPEasyAccessmenu by typing /Ninthecommand

field.

Task 2: Maintain credit management master data

MaintainthecreditmanagementmasterdataforCustomer##.

1. Central data

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Field Name	Value
Company code	1000
Customer	customer00 - customer99

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Unit5: AccountsReceivable AC050

Assignamaximumtotallimitof1,000,000EURforallcreditcontrolareas,

andamaximumlimitof500,000EURforeachindividualcreditcontrolarea.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

Creditmanagement>Masterdata>ChangeortransactionFD32.

Field Name Value

Customer Customer##

Credit control area 1000

Central data Select

status Select

b) Choose Enter .

c) Enter the following Central Data.

Field Name Value

Total amount 1,000,000

Individual limit 500,000

Currency EUR

d) Choose Enter .

2. Data for credit control area 1000

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338

Field Name	Value
Customer	Customer##
Credit control area	1000
Central data	Select
status	Select

Field Name	Value
Total amount	1,000,000
Individual limit	500,000
Currency	EUR

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AC050 Lesson: Credit Management

Thecustomershouldhaveacreditlimitof200,000EURforcreditcontrol

area1000. Assignthecustomertotheriskcategoryforcustomerswithlow

risk(001),andalsototherelevantcreditrepresentativegroup(001).

a) TheStatusscreenshoulddisplaythefollowingdata:

Field Name Value

Credit limit 200,000 (Do not hit enter at

this point!)

Risk category 001

Credit rep. group 001

b) Choose Save .

c) Checkthecreditmasterrecordtobesurethatyouhaveaddedtherisk

categoryandcreditrep. groupasindicatedabove.

Field Name Value

Customer Customer##

Credit control area 1000

Overview Select

Choose enter .

d) Returntothe SAPEasyAccessmenu by typing /Ninthecommand

field.

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339

Field Name	Value
Credit limit	200,000 (Do not hit enter at this point!)
Risk category	001
Credit rep. group	001

Field Name	Value
Customer	Customer##
Credit control area	1000
Overview	Select

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Unit5: AccountsReceivable AC050

Task 3: Create a large order

Customer##givesthesalesorganizationFrankfurt(1000)anunusuallylargeorder

for 50pumps, model Caststeel IDESNORM170–230(materialP-109). The

purchaseorderhasthenumber13##andisfromyesterday.

1. Createthesalesorderasastandardorder. Thedistributionchannelusedis

Finalcustomersales. ThedivisionisCross-divisionsales. Thecustomer

hasrequestedthatdeliverybemadeoneweekafterthepurchaseorderdate.

Save the sales order.

a) ChooseLogistics>SalesandDistribution>Sales>Order>Create

transaction VA01.

b) EnterthefollowingdataontheInitialSalesOrderscreen

Field Name Value

Order type OR

SalesOrganization 1000

Distributionchannel 10

Division 00

c) Choose Enter .

d) EnterthefollowingdataontheSalesOrderOverviewscreen:

Field Name Value

Sold-to party Customer##

PO Number 13##

PO date <yesterday>

Choose enter .

Write down the requested delivery date

Field Name Value

Material P-109

Order quantity 50

Choose enter .

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340

Field Name	Value
Order type	OR
SalesOrganization	1000
Distributionchannel	10
Division	00

Field Name	Value
Sold-to party	Customer##
PO Number	13##
PO date	<yesterday>

Field Name	Value
Material	P-109
Order quantity	50

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AC050 Lesson: Credit Management

2. The dynamic credit check reports that the credit limit has been

exceeded! Continuepast thismessage tosavetheorder. Write down the

sales order number.

a) Thismessageisdisplayed: “Dynamiccreditcheckhasbeenexceeded.”

b) ChooseContinue toconfirmthatyouhavereadthemessage.

Save the sales order with .

c) Writedown thestandard order number.

d) Returntothe SAPEasyAccessmenu by typing /Ninthecommand

field.

Task 4: Display and release a blocked SD document

ThecreditdepartmentrunsaprogramtwiceeverydaythatlistsallSDdocuments

thathavebeenblockedasaresult of creditchecks.

Startthisprogramforthecreditrepresentativegroupforcustomerswithlowrisk

in credit control area 1000.

Hint: Inurgentsituations(suchasfordeliveriesatshortnotice),thecredit

departmentcanalsobenotifiedbymail(Tcode: SO01).

1. RuntheBlockedSDdocumentsreport. Selectdisplayvariant001.

a) Choose Accounting>Financial Accounting>AccountsReceivable

> Credit management > Exceptions > Blocked SD documents or

transaction VKM1.

Field Name Value

Credit control area 1000

Credit rep. group 001

b) Delete all other default values.

c) Choose Execute .

Alistof all blocked documentsisdisplayed.

d) Select . Click on 001SimpleCreditList.

e) SelecttheSDdocumentofyourCustomer##,whosenameisBecker

##, byselecting thecheck boxtotheleftof theline. Remain in this

screen for the next step.

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Field Name	Value
Credit control area	1000
Credit rep. group	001

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Unit5: AccountsReceivable AC050

2. Beforeyoureleasetheorder,gotothecreditoverviewanddisplaythedata

for Customer##.

Bycallingthecustomer,youestablishthatthecustomernowwishestomake

IDES AGhismainsupplier of pumps, andthat thisorder isonlythefirst

of many.

a) FromthemenuchooseEnvironment>Creditoverview.

b) Choose Execute .

The most important credit data of the customer is displayed in the

creditoverview. Fromthere,youcanalsobranchtootherevaluations.

Remain in thisscreen for thenext step.

3. Release the order.

a) Use the green arrow twice to go back to the list of blocked SD

documents.

b) Select your sales order.

c) ChooseRelease . Thiswillturnthesalesorderlinegreen.

d) Choose Save .

e) ReturntotheSAPEasyAccessmenubytyping /Ninthecommand

field.

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AC050 Lesson: Credit Management

Task 5: Raise the credit limit (optional)

IDESdecidestoraisethecreditlimittothemaximumallowed.

1. Increasethecreditlimitto500,000increditcontrolarea1000forthenew

major customer, Customer##.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

Creditmanagement>Masterdata>ChangeortransactionFD32.

Field Name Value

Customer Customer##

Credit control area 1000

Status Select this

b) Choose Enter .

Field Name Value

Credit limit 500.000

c) Choose Save .

d) Returntothe SAPEasyAccessmenu by typing /Ninthecommand

field.

343

Field Name	Value
Customer	Customer##
Credit control area	1000
Status	Select this

Field Name	Value
Credit limit	500.000

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Unit5: AccountsReceivable AC050

Lesson Summary

You should now be able to:

• Maintain credit management master data

• Check and release blocked SD documents

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AC050 Lesson: Accounts Receivable Reporting

Lesson: Accounts Receivable Reporting

Lesson Overview

Inthislessonweshalllookatsomeofthereportingoptionsthatareavailablefor

accounts receivable both on and offline

Lesson Objectives

After completingthislesson, youwillbeable to:

• Analyse Customer Credit Information

• Produce some standard correspondence

• UsetheAccountsReceivableInformationSystem

Business Example

As transactions are processed into the customer accounts we need to be able

to work with them to help with Credit Control. The Early Warning list helps

the Credit Controller to prioritise customers for credit collection procedures.

Correspondencefunctionalityenablesus to automate the processof writing to

the customer and the Accounts Receivable Information System will allow the

department to review customer accounts.

Credit Management Early Warning Tool

WhencreatingsalesdocumentsinSD,flexiblecheckscanbecarriedoutregarding

customer-specificcreditlimits. Salesdocumentsincludeinquiries, quotations,

customer orders, deliveries or goodsissues.

Depending on your Customizing settings warning or error messages can be

triggered. Thesalesdocumentbeingcreatedcanbeautomaticallyblockedifthe

credit checks fails.

From4.5A,thereisanewprogram(RFDKLI42)availablewhichcreatesanearly

warninglist. YoucanusetheearlywarninglistifyouareusingtheA/Rsummary

withindistributed credit managementorwithin anon-distributed environment.

TheA/Rsummary isavailableasofRelease4.0A.

Depending on how up to date the A/R summary is, the check - during SD

processing-isagainsttheA/Rsummaryortheactualdata. Readingactualdata

islessefficient, inparticularinadistributedsystem.

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Unit5: AccountsReceivable AC050

Figure 122: Credit Management Early Warning Tool

NotethatyoumusthavecreatedanA/Rsummaryfortheselectedcustomersusing

programRFCMCRCV.Ifyouworkinadistributedenvironment(ALEscenario

withdecentralizedSDsystemsandacentralFIsystem)theexistenceofanA/R

summaryisapreconditionforthecreditchecksinSD,too. Inanondistributed

environment (one central system) you may specify in Customizing that credit

checksinSDarestillbasedontheactualdatawhileyoucreatetheA/Rsummary

for the early warning list only.

You can use the early warning list to determine which customers in credit

managementaretobeviewedascriticalcustomerswithincreditchecksinSD.In

thiscontext,acriticalcustomerisonewhowouldnotpassthefollowingindividual

checks (made using the information in the A/R summary) now or in the near

futureduetothedatastoredinautomaticcreditcontrol.

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AC050 Lesson: Accounts Receivable Reporting

Figure 123: The Early Warning List

Theearlywarninglistsallowsyoutodocheckingbasedonadhoccriteriaand/or

basedonthecustomizingfortheautomaticcreditcontrol.

If you make entries for the ad hoc check parameters only, you can simulate

possible entries in automatic credit control. The simulation list gives you an

overviewofwhichcustomerswouldbeclassifiedascriticalifyouweretodefine

these values in automatic credit control.

Ifyoudon'tspecifyadhocparameters, thesystemonlyrunsthechecksagainst

theautomaticcreditcontroldata. Thisgivesyouanoverviewofwhichcustomers

currently fail the credit checks in SD.

You have flexible selection criteria to limit the number of customers to be

displayed. Twosuchcategoriesarecreditcontrolareaandriskcategory.

You can adjust the range of the data to be displayed so that it meets your

informationneedsbydefiningyourowndisplayvariantsintheoutputlists. You

canusethegenerallistviewerfunctionstoformatthelist.

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Unit5: AccountsReceivable AC050

Create the AR Summary and run the Credit

Management Early Warning list

1. ChooseAccounting>FinancialAccounting>AccountsReceivable>

Tools>CreateARSummaryortransactionFCV1.

2. EnterarangeofCustomersandaCreditControlAreafortheSummary

3. Execute the report by clicking .

4. To view the Early Warning List select Accounting > Financial

Accounting > Accounts Receivable> Credit Management > Credit

ManagementInfoSystem>EarlyWarningListortransactionFCV3

5. EntertheCreditControlArea. Youcanalsoaddadditionalcriteriafor

highlighting customers with specific issues e.g. Customers at 75%

of their credit limit. Once you have entered all the relevant criteria

execute the report .

6. Thecustomersthatareoutsidethecriteriahavearedtrafficlightnext

tothem. FromhereyoucancallotherreportssuchastheARsummary

or Credit Management information.

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AC050 Lesson: Accounts Receivable Reporting

Correspondence

Correspondencerelatingtodailybusinessfirsthastoberequestedbeforeitcan

beprinted. Acorrespondencerequestcanbecarriedout:

• Automaticallywhenspecialtransactions,suchasbillofexchangecharges

(bill of exchange charges statement) or payment differences (payment

notice) are posted

• Manually by the accounting clerk

• Using a request program that creates a high volume of correspondence

requestssimultaneously(periodicaccountstatements,internaldocuments,

standard letters)

Figure 124: Correspondence Requests

Requestedcorrespondenceisstoredinacorrespondencerequesttableandcanbe

printed via a trigger program.

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Unit5: AccountsReceivable AC050

Printing Periodic Account Statements

Note:

Periodicaccountstatementsaregeneratedinbatchinput. Todothis

youcanscheduletheprintreportfortheappropriatetimeintervals.

Whenschedulingajobyouneedatleastoneselectionvariant. Inthis

selectionvariantyoumustenterthekeyfromtheAccountstatement

fieldinthemasterrecordofthecustomerastheselection criteria

in thefieldIdentificationin master record.

1. To create the variant chooseAccounting > Financial Accounting >

AccountsReceivable>Periodicprocessing>Printcorrespondence>

Periodicaccountstatements. ortransactionF.27. Thesystemdisplays

the program selection screen.

2. Enter theappropriate selection criteria.

Toprinttheaccountstatements,openitemlists,standardandindividual

letters, enter the following:

• correspondence type

• company code

• accounttypeforcustomers(D)oraccounttypeforvendors(K)

• customer or vendor account numbers

3. Choose Edit > Save variantor . The system displays the screen

for maintaining variants.

4. Enter the variant names and a short text. Activate the appropriate

fieldifthevariantsaretobeexecutedonlyinthebackground. Save

you entries with .

5. UseBack toreturntotheprogramselectionscreen.

6. Execute the program by selecting or Program > Execute. Then

select toacknowledgeallthemessages. Toissuetherequestselect

Yes at the prompt.

Note:

Toexecutetheprograminthebackground,selectfromtheprogram

selectionscreenProgram>Executeinbackground. Ifnecessary,the

systemrequestsfurtherspecificationsfor backgroundprocessing,

suchasaprinterfortheoutput. Ifallspecificationsarecomplete,

thesystemdisplaysamessagestatingthatyourjobissetup. Toget

anoverviewofyourbackgroundjobs,youcancallupthisdisplay,

using System > Job status.

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AC050 Lesson: Accounts Receivable Reporting

Customers Information System

TheAccountsReceivableInformationSystemenablesyoutocarryoutquick

analyses of important accounting data, such as:

• Due date breakdown

• Customer payment history

• Currency risk for customers abroad

• Overdue items

• Number of days(DSOdays)that acustomer takes, onaverage, topayan

invoice

• Customercashdiscounthistory(termsoffered/termstaken)

Theseanalysesarebasedonpreselecteddatasets(views)thatmustbegeneratedor

updatedatregularintervalsbymeansofabackgroundrunfromtheSAPdatabase.

AJob Wizard helpsyou here with the update.

Figure 125: Accounts Receivable Information System

Note: VendorscontainsanAPInformationSystemthatisstructuredin

the same way.

Note: Youcanusetheaccountanalysisevaluationstoanalyzeindividual

customer accounts.

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Unit5: AccountsReceivable AC050

Generating Evaluations in the background

Note:

In order to generate an evaluation, the system must analyze

documents and, in some cases, master data. This can be very

time-consuming. Forthisreason,evaluationsarealwaysprocessed

in the background.

1. ChooseAccounting>FinancialAccounting>AccountsReceivable

> Information system >Tools> Configure >Create evaluationsor

transaction F.29.

2. ChoosetheJobWizardbuttonandthencontinue . Enterajobname

andchangethejobclassifnecessary. Choosecontinue .

3. SelectABAPProgramstepandContinueagain .

4. Enter the ABAP Program Name for the evaluation RFDRRGEN.

VariantSAP_VARIiscontainedinthestandardsystemandcreatesall

evaluations. Youcanhavethesystemrunseveraljobswithdifferent

variants. ClickVariantlisttodisplayalistofexistingvariants.

5. Choose continue twice.

6. SelectImmediately andcontinue twice.

7. Select complete.

8. Select JobSelectionand then execute.

9. Select Refreshuntil thestatusisfinished.

10. ToviewtheevaluationschooseAccounting>FinancialAccounting

> Accounts Receivable > Information system > Tools > Display

Evaluations or transaction F.30.

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AC050 Lesson: Accounts Receivable Reporting

Exercise 14: Accounts Receivable

Reporting

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Print a periodic Account Statement

• RunReports in the AR Information System

• Create a list of Customers

Business Example

The AR department issues Account Statements to the customers on a regular

basis. Theyalsoneedtobeabletoreviewthecustomeraccountsfromanoverall

perspective.

Task 1: Print account statements

Manycustomerswouldlike amonthlystatement from IDES in order to check

theirrecords. Thisneedstobeindicatedinthemasterrecordsofthesecustomers

andaspecialprogramhastobestartedeverymonth. Theprogramselectsthese

customersandcreatesanaccountstatementforthem.

1. Check whether this setting has been made for customer Becker Berlin

(Customer##)sothatBeckergetsamonthlyaccountstatement. Ifnot,make

thissetting. Also, changethelanguageintheaddressscreenofthemaster

recordtothelanguageofyourcountry,ifyouhavenotalreadydonesointhe

optional dunning exercise.

2. In order to print monthly statements, a program has to be started once a

month. It selects the master records with the entry 2 (monthly account

statement)andrequeststheaccountstatements. Theaccountstatementscan

beprinteddirectlyaftertherequestismadeoratalatertime.

The request program for monthly account statements isnormally started

automaticallybyajobonthefirstofthemonth. TheIDESaccountantwill

allowyoutorunthisprogrammanuallytohelpyoulearnthesystem.

Use variant AC010 and selectCustomer##.

3. SendtheaccountstatementsdirectlytoprinterLP01andchecktheoutput

assignment.

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Unit5: AccountsReceivable AC050

Task 2: Use the Customers Information System

TheARInformationSystemisanadditionalreportingtoolinFI.Itdoesnotaccess

theentire database, but onlya preselected dataset.

1. Creating a preselected dataset (optional, as your instructor may run this

program for the whole class).

Generatethepreselecteddataset. CreateajobnamedInfosystem##. Usethe

jobwizard,whichexecutestheABAPprogramRFDRRGENimmediately

using variant SAP_VARI.

Accessthejoboverview,whereyoucandeterminewhenthejobiscomplete.

Hint: Technicallyspeaking, your instructoror onestudentgroup

couldcreatethedataset. Thepurposeofthisoptionalassignmentis

tohelpyoubecomemorefamiliarwithjobmanagement.

Ifsystemresponsetimeisimpededbytheschedulingof thejobs,

skip thistask andcontinue withthenext.

2. Due-dateanalysisusingthecustomerinformationsystem.

Using the customer information system, create a due-date analysis for

company code 1000 per business area.

WhatisthetotaldueinyourbusinessareaBA##?

Whichcustomersinyourbusinessareastillhaveoutstandingbalances?

Task 3: Create a customer list

Create a customer list for company code1000. Afterwards, create a list of all

customers in account group KUNA.

1. Createalistofallcustomersincompanycode1000.

2. Useadynamicselectionto createalist of all customersinaccount group

KUNA.

Task 4: Display changes to multiple accounts

To see what changes were made to all customer accounts today, execute the

related program.

1. Runthereportthatdisplayschangestocustomermasterrecords.

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AC050 Lesson: Accounts Receivable Reporting

Task 5: Account analysis

UsetheaccountanalysistocheckthepaymenthistoryofCustomer##. Fromthe

accountanalysis,drilldowntoyourpaymentdocumentandchecktheheaderof

the document to see that you created it.

1. Navigate to your payment document for EUR 4,000. Then check the

document overview andthedocument header.

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Unit5: AccountsReceivable AC050

Solution 14: Accounts Receivable

Reporting

Task 1: Print account statements

Manycustomers wouldlikea monthly statement from IDES in order tocheck

theirrecords. Thisneedstobeindicatedinthemasterrecordsofthesecustomers

andaspecialprogramhastobestartedeverymonth. Theprogramselectsthese

customersandcreatesanaccount statementforthem.

1. Check whether this setting has been made for customer Becker Berlin

(Customer##)sothatBeckergetsamonthlyaccountstatement. Ifnot,make

thissetting. Also,changethelanguageintheaddressscreenofthemaster

recordtothelanguageofyourcountry,ifyouhavenotalreadydonesointhe

optional dunning exercise.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

Masterrecords>Changeor transactionFD02.

Field Name Value

Customer Customer##

Company code 1000

b) Choose Continue .

c) Changethelanguagetothelanguageofyourcountryatthebottomof

theaddresstabintheGeneralDatasection, if youhavenot already

done so in the optional dunning exercise.

d) Choose Company code data.

e) Select the Correspondence tab. The Bank statement field should

contain the value 2 (monthly account statement). If it is not there,

enter it and choose Save .

f) In the dialog box, choose in order to return to SAP Easy Access

menu.

2. In order to print monthly statements, a program has to be started once a

month. It selects the master records with the entry 2 (monthly account

statement)andrequeststheaccountstatements. Theaccountstatementscan

beprinteddirectlyaftertherequestismadeoratalatertime.

The request program for monthly account statementsis normally started

automaticallybyajobonthefirstofthemonth. TheIDESaccountantwill

allowyoutorunthisprogrammanuallytohelpyoulearnthesystem.

Continued on next page

356

Field Name	Value
Customer	Customer##
Company code	1000

第 365 页 / 共 689 页

AC050 Lesson: Accounts Receivable Reporting

Use variant AC010 and selectCustomer##.

a) Choose Accounting>Financial Accounting>AccountsReceivable

> Periodic processing > Print correspondence > Periodic account

statements or transaction F.27.

Choose Get Variant .

b) Choose variant AC010.

Replace ## with your group number.

c) Choose Execute .

d) Confirm information about the requested account statement by

choosing Continue .

3. SendtheaccountstatementsdirectlytoprinterLP01andchecktheoutput

assignment.

a) Answer Yes to thequestion asking whether you would like to issue

the request.

Output device: LP01 (if asked)

b) Choose Continue.

c) From the menu choose System > Services > Output control or

transaction SP01.

d) Choose Execute .

e) Select by puttingatickin the box and displaytherequestSAP06

using the Display contents icon .

f) ReturntotheSAPEasyAccessmenu by typing /Ninthecommand

field.

Task 2: Use the Customers Information System

TheARInformationSystemisanadditionalreportingtoolinFI.Itdoesnotaccess

the entiredatabase, but onlya preselecteddataset.

1. Creating a preselected dataset (optional, as your instructor may run this

program for the whole class).

Generatethepreselecteddataset. CreateajobnamedInfosystem##. Usethe

jobwizard,whichexecutestheABAPprogramRFDRRGENimmediately

using variant SAP_VARI.

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Unit5: AccountsReceivable AC050

Accessthejoboverview,whereyoucandeterminewhenthejobiscomplete.

Hint: Technicallyspeaking, your instructoror onestudentgroup

couldcreatethedataset. Thepurposeofthisoptionalassignmentis

tohelpyoubecomemorefamiliarwithjobmanagement.

Ifsystemresponsetimeisimpededbytheschedulingof thejobs,

skip thistask andcontinue withthenext.

a) ChooseAccounting >FinancialAccounting>AccountsReceivable

> Information system >Tools> Configure >Create evaluationsor

transaction F.29.

b) Choose Job wizard .

c) Choose Continue.

Field Name Value

Job name Info system ##

d) Choose Continue (twice) .

Field Name Value

ABAPprogramname RFDRRGEN

Variant SAP_VARI

e) Choose Continue (twice) .

f) Select Immediately.

g) ChooseContinue(twice) ,andthenselectComplete .

h) Select Job selection.

i) Choose Execute.

j) ChooseRefresh untilthestatusFinishedisdisplayed.

k) ReturntotheSAPEasyAccessmenubytyping /Ninthecommand

field.

2. Due-dateanalysisusingthecustomerinformationsystem.

Using the customer information system, create a due-date analysis for

company code 1000 per business area.

WhatisthetotaldueinyourbusinessareaBA##?

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358

Field Name	Value
Job name	Info system ##

Field Name	Value
ABAPprogramname	RFDRRGEN
Variant	SAP_VARI

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AC050 Lesson: Accounts Receivable Reporting

Whichcustomersinyourbusinessareastillhaveoutstandingbalances?

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

Informationsystem>Tools>DisplayevaluationsortransactionF.30.

b) Choose the Change path button.

c) Choose Customer standard evaluations > for business area (open

folderforyourbusinessarea)>Duedateanalysis>tocompanycode.

d) DrilldownoncompanycodeIDESAG1000bydoubleclicking.

Customers Becker## and Poirot## are shown as having overdue

items. You can drill down on their balances to their line items and

documents if you wish.

e) ReturntotheSAPEasyAccessmenu by typing /Ninthecommand

field.

Task 3: Create a customer list

Create a customer list for company code 1000. Afterwards, create a list of all

customers in account group KUNA.

1. Createalistofallcustomersincompanycode1000.

a) ChooseAccounting>Financialaccounting>AccountsReceivable>

Informationsystem>ReportsforAccountsReceivableAccounting>

MasterData>CustomerListortransactionS_ALR_87012179.

Field Name Value

Company code 1000

b) ChooseExecute . ThisreportdisplaysallthecustomersinCompany

Code 1000

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359

Field Name	Value
Company code	1000

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Unit5: AccountsReceivable AC050

2. Useadynamicselectionto createalist of all customersinaccount group

KUNA.

a) ReturntoCustomerListbyclicking once.

Field Name Value

Company code 1000

b) Choose Dynamic selections .

c) Inthehierarchystructure(left-handsideofthescreen),selectAccount

groupandthenCopyselected(arrowtotheleftofthetrashcan). Inthis

way,thefieldtotherightintheDynamicselectionsareaiscopied.

d) Dynamic Selection input:

Field Name Values

Account group KUNA

e) ChooseExecute . NowonlythecustomersinaccountgroupKUNA

are displayed.

f) ReturntotheSAPEasyAccessmenubytyping /Ninthecommand

field.

Task 4: Display changes to multiple accounts

To see what changes were made to all customer accounts today, execute the

related program.

1. Runthereportthatdisplayschangestocustomermasterrecords.

a) ChooseAccounting>Financialaccounting>AccountsReceivable>

Information system > Reportsfor AccountsReceivable Accounting

> Master Data > Display Changes to Customers or transaction

S_ALR_87012182.

Field Name Value

Changed on <today's date>

b) Choose Execute .

A list of all changesmade isdisplayed.

c) ReturntotheSAPEasyAccessmenubytyping /Ninthecommand

field.

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360

Field Name	Value
Company code	1000

Field Name	Values
Account group	KUNA

Field Name	Value
Changed on	<today's date>

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AC050 Lesson: Accounts Receivable Reporting

Task 5: Account analysis

UsetheaccountanalysistocheckthepaymenthistoryofCustomer##. Fromthe

accountanalysis,drilldowntoyourpaymentdocumentandchecktheheaderof

the document to see that you created it.

1. Navigate to your payment document for EUR 4,000. Then check the

document overview andthedocument header.

a) ChooseAccounting>FinancialAccounting>AccountsReceivable>

Account >Analysis or transaction FD11.

Field Name Value

Customer Customer##

Company code 1000

Fiscal year <current year>

b) Choose Enter .

c) ChoosethePaymenthistorytab. Youshouldseeonepaymentlisted.

d) Choose theAccount Balancetab. Double Click on theDCbalance

line for the current month.

e) ReturntotheSAPEasyAccessmenu by typing /Ninthecommand

field.

361

Field Name	Value
Customer	Customer##
Company code	1000
Fiscal year	<current year>

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Unit5: AccountsReceivable AC050

Lesson Summary

You should now be able to:

• Analyse Customer Credit Information

• Produce some standard correspondence

• UsetheAccountsReceivableInformationSystem

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