SCM611_EN_Col92_FV_Part_A4 (第6页)

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Unit6: ShipmentCostCalculation SCM611

Lesson: Additional Functions in Shipment Cost

Calculation

Lesson Overview

Inthis lesson, you will become familiarwithadditional functions of shipment

cost calculation.

Lesson Objectives

After completingthislesson, you will beable to:

• Describetheshipmentcomparison function

• Explain break weight calculation

• Describetheinclusionofbulkinessfactorsandminimumweights

• Describe the options for modeling the geographical aspects of shipment

cost calculation

• Explain the determination of the relevant pricing and settlement dates in

the shipment cost document

• Explainthedeterminationoftherelevanttaxcountriesintheshipmentcost

document

Business Example

When thereareseveral different ways ofcalculating costs, you compare these

methodsandselectthemostfavorableoption. Inthesameway,youalwayschoose

themostfavorablescalelevel. Mostofthetariffsthatyouandyourforwarding

agentagreed on depend on distanceor tariff zones.

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SCM611 Lesson: Additional Functions in Shipment Cost Calculation

Shipment Comparisons

Figure 79: Shipment Comparisons

The system can perform a shipment comparison of two different shipment

calculation possibilities and can automatically choose the cheaper option, for

example.

Example:

• You can, for example, create condition types with the delivery items

calculationbaseandconditiontypeswiththehandlingunitscalculationbase

in the same pricing procedure. You can then define condition exclusion

groups (A and B) and assign the two condition types with additional

discounts to the two different exclusion groups. You then assign these

exclusiongroupstothepricingprocedureandspecifytheexclusionprocess

Bestconditionbetweenthetwoexclusiongroupsatheaderlevel.

• Ifyounowcarryoutshipmentcostcalculationforwhichtheabovepricing

procedureisdetermined,thesystemcalculatesthefreightvalueforexclusion

groupAandexclusiongroupB.Inthefirstcase,thecalculationisperformed

for each delivery item. The final shipment price is EUR 1358. Shipping

costsarecalculatedforbothcases. Thereare6pallets. Theshipmentprice

isEUR1290. Basedontheexclusionprocess,thesystemselectsthemost

favorablevariantandcalculatesthecostsbyshippingunit.

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Unit6: ShipmentCostCalculation SCM611

Break Weight

Figure 80: Break Weight Calculation

Thebreakweightcalculationisusedtochoosethemostfavorablescalelevelfor

thecalculationwhenusingscaledshipmentcostagreements.

Thebreakweightistheweightatwhichitismorefavorabletocalculateaheavier

weightsothatyoureachahigherandcheaperscalelevel.

Example:

• YouhaveagreedonshipmentcostsofEUR6per100kgforthescalelevel

5 to 10 tons of weight to be transported, but only 5 EUR per 100 kg for

scale level 10 to 15.

• Ashipmentof9tonswouldleadtoapriceofEUR540inthescalelevel5to

10. Itwouldbecheapertocalculatetheshipmentcostsforaweightof10

tonssothatitreachesthenextscalelevelandthereforeonlycostsEUR500.

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SCM611 Lesson: Additional Functions in Shipment Cost Calculation

Figure 81: Break Weight Calculation Customizing

Youneed twoconditiontypesto usebreakweight calculation. Thefirstisfor

“normal” shipment cost calculations at the correct scale level. The second is

for calculating at the next scale level. The system uses a condition exclusion

proceduretocomparethetwovaluesandusethecheaperone.

Forthis,youmustmakethefollowingCustomizingsettings:

• Definetwoconditiontypes. Thesecondmustrefertothefirstandusethe

same condition records.

• Assignthesamescalestobothconditiontypesandactivatethebreakweight

indicatorforthesecondconditiontype. Formultidimensionalscales,activate

thisindicatorforthescaleinwhichthebreakweightshouldbecalculated.

• Defineanexclusionconditionprocedurethatchoosesthecheapestvalue.

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Unit6: ShipmentCostCalculation SCM611

Representing Geographical Aspects

Figure 82: Geographical Influencing Factors

Youhavethefollowingoptionsavailableformodelinggeographicalaspectsin

the system as part of pricing:

• Distances:

– The distance is either specified manually in the shipment stage or

theshipmentheader, or adoptedautomaticallyfromtheroutestage.

For automatic distance determination, a customer enhancement

(enhancement V56DISTZ) isavailable.

• Locations and Zones

– Youcantakedatasuchascountry,region,postalcode,ortransportation

zone,whichcanbeusedasfieldstodefineconditiontables,fromthe

address data of the shipment.

– YoucansetautomaticdeterminationoftariffzonesinCustomizing.

Atariff zoneisacombinationofacountry'spostalcodearea. Tariff

zones are defined in terms of the transportation planning point, the

serviceagent,theshippingtype,andthecountry. Forexample,apostal

codeareaisassignedtoapredefinedtariffzoneforacombinationof

transportationplanningpoint,serviceagent,andsoon. Dependingon

yoursettings,thetariffzoneisautomaticallydeterminedbythesystem

when ashipment cost itemis created, that is, when ashipment cost

documentiscreated,orwhenanadditionalitemiscreatedmanually.

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SCM611 Lesson: Additional Functions in Shipment Cost Calculation

Pricing and Settlement Dates

Figure 83: Pricing and Settlement Dates

Pricing date:

• Thepricingdateisthedatethatdeterminesdate-dependentpricingelements,

suchasconditionsandtheforeigncurrencyexchangerate.

Settlement date:

• Thesettlementdateisthedatethatisusedtorecordtheshipmentcostitem

in Financial Accounting and Cost Accounting. It is also the date that is

considered during tax determination.

Whenashipmentcostitemiscalculated,thesystemautomaticallydeterminesthe

pricingandthesettlementdatebasedonthecorrespondingCustomizingsettings

(defining and assigning date rules).

Youcanonlymaintainthepricingandsettlementdatesatheaderlevelwhenyou

createtheshipmentcostdocument; afterwards, youcannot maintainorchange

them. If you maintain dates, they are adopted as default dates in the item and

overwritethedatesthatareautomaticallyproposedbythesystem.

Pricingand settlement datesontheitem level arelimitedand canbemanually

changed: thesettlementdatecanonlybechangediftheshipmentcostshavenot

yetbeenassigned;thepricingdatecanbechangedanytimebeforetransfer.

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Unit6: ShipmentCostCalculation SCM611

Tax Countries

Figure 84: Determining the Relevant Tax Country

Whencalculatingtheshipmentcosts,thesystemcanalsodeterminerelevanttaxes.

To calculate taxes within shipment cost calculation, the system refers to the

shipmentcostdocumenttodeterminethecountryofdepartureandthedestination

countryfortaxdetermination. Thefollowingrulesapply:

Departure tax country:

If the country of departure is not unique, the decisive factor for the shipment

cost item refers to:

• Theshipmentheader: Thecountryofdepartureforthefirstlegisused.

• A shipment stage (leg, load transfer point or border crossing point): the

countryofdepartureoftheshipmentstageisused.

Destination tax country:

Ifthecountryofdestinationisnotunique,thedecisivefactorfortheitemrefersto:

• Theshipmentheader: Thecountryofdestinationforthelastlegisusedas

the tax country.

• Ashipmentstage: Thedestinationcountryoftheshipmentstageisusedas

the tax country.

• A load transfer or a border crossing point: The departure country of the

shipment stageis used as thetax country.

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SCM611 Lesson: Additional Functions in Shipment Cost Calculation

Bulky Goods and Minimum Weights

Figure 85: Bulkiness Factors and Minimum Weight

If you are dealing with bulky goods, you have the option of using a weight

adjustedinaccordancewithabulkinessfactor,insteadoftheactualweight,when

you calculate shipment costs.

Youcanalsospecifyaminimumweighttobecalculatedforaparticularhandling

unit.

Todothis,youcandefinebulkinessgroupswithbulkinessfactorsandminimum

weights in Customizing.

The bulkiness group is determined during calculation using the condition

technique of pricing. The condition type SP00 is available in the standard

systemforthispurpose. Thisenablesyoutofindvariousbulkinessgroupsusing

dependenciesthatcanbeconfiguredflexibly(forexample,serviceagentsorthe

combinationof service agents- shipping type).

If a bulkiness group is determined by using a separate condition type (such as

SP00),youshouldmakesurethatthecorrespondingconditiontypesinthepricing

procedureareplacedatthebeginning. Thismakesthebulkinessgroupforallof

the following condition types available.

Bulkiness Factor

The bulkinessfactor allowstwodifferent scalebasetypes(such as weight and

volume) to be referenced to each other.

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Unit6: ShipmentCostCalculation SCM611

Example: You have made the following arrangements with your forwarding

agent: Theshipmentwillbecalculatedbasedonwhatistobetransported. The

pricesdependonanappropriatescale. Bulkygoodswillbehandledasfollows:

- Divide the volume (in liters) by 6.

- Compare the answer to the actual weight and use the larger of both as

the new weight.

- Calculationisthen basedonthisnewweight.

For scalebase typeD2 (withbaseformula110=thesystemreadsthevalueof

thebulkinessgroupfollowedbytheconversionfactorsinthisformula),seethe

following:

1. Scaling is based on the gross weight.

2. In the base formula, the

grossweightisconvertedtounitofmeasure1;

volumeis converted tounit of measure2;

volumeismultipliedwiththegivenbulkinessfactor;

thelargerofbothnumbers(grossweightandnewlycalculatedvolume)

are used as the new gross weight;

thenewgrossweightisconvertedtotheoriginalunitofmeasurement.

Dependencies: Thebulkinessfactorisfounddependentonthebulkinessgroup

and the scale base type.

Freight Codes and Freight Classes

Figure 86: Determining the Freight Code

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SCM611 Lesson: Additional Functions in Shipment Cost Calculation

Forwardingagentsandrailroadsmayusefreightcodes(andsetsoffreightcodes)

toclassifythegoodstheyhavetoship. Freightcodesareusedforcommunicating

withforwardingagentsandarespecifiedintheshipmentpapers.

Specificfreightcodesaredefinedineachfreightcodeset.

Freight codes are determined in two steps:

1. Thefreightcodesetisautomaticallydeterminedusingthefollowingcriteria:

• Country of origin

• Shipping type (truck, rail, …)

• Forwardingagent(forwardingagentfreightgroupinthevendormaster)

2. Thefreightcodeisautomaticallydeterminedusingthefollowingcriteria:

• Freight code set

• Materialfreightgroupfrom thedeliveryitem

ThematerialfreightgroupisenteredintheSales:General/PlantDataviewinthe

Material Master.

Figure 87: Freight Classes

You can use the freight class as acriterion for shipment cost calculation. For

example, you can create condition records for freight chargesthat specifically

refertoacombinationof tariff zoneandfreightclass.

Withinonefreightcodeset, oneormorefreightcodesareassignedtoafreight

class.

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Unit6: ShipmentCostCalculation SCM611

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SCM611 Lesson: Additional Functions in Shipment Cost Calculation

Exercise 17: Additional Functions in

Shipment Cost Calculation

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Execute shipment comparisons

Business Example

You have condition types with different calculation bases. Sometimes several

conditiontypesarevalidandthesystemmustdeterminethebestconditiontype.

Inaddition,thebestscaleshouldalwaysbeused. Besidesitsweight-dependent

tariffs, your forwarding agent, “Nordspeed”, hastariffsin which the shipment

costs are calculated based on shipping units.

Task 1:

Youhavearrangedtariffsscaledaccordingtoweightwiththeforwardingagent

“Nordspeed”(1058). Thiscalculationincludesthebreakweight.

1. What does the term break weight mean?

___________________________________________________________

Consultyourcoursematerialtoremindyourselfofhowbreakweightsare

calculated in the system.

2. DisplaytheoutboundshipmentthesystemhasalreadycreatedinExercise1

of “ShipmentsinLogisticsExecution”unit (seeline2ontheTransaction

Data Sheet).

What is the total weight?

___________________________________________________________

Task 2:

Displaytheshipmentcostdocument(whichhasalsoalreadybeencreated)forthis

shipment (see line 3 on the data sheet).

1. Whatisthenetvalueoftheshipment cost item?

___________________________________________________________

Lookatthecalculationbygoingtotheconditionscreenfortheitem.

Look at the relevant condition record.

Continued on next page

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Unit6: ShipmentCostCalculation SCM611

Whichweightwasactuallyusedforthecalculation?

___________________________________________________________

Task 3:

Besidesitsweight-dependent tariffs, your forwarding agent, “Nordspeed”, has

tariffsinwhichtheshipmentcostsarecalculatedbasedonshippingunits.

1. Display the associated condition record:

Condition type: FS00

Key Combination: Service agent/tariff

zone dep./tariff zone

targ/shipping mat

ServcAgent: 1058

Tf zonepoint of dep: DE20

Tf zone destination: DE70

Shipping material: PK-100

Which amount is defined here?

___________________________________________________________

2. Create the shipment cost document for the collective shipment from

HamburgtoStuttgart(seeline5inthedatasheet).

Which tariff is used – the weight-dependent tariff or the tariff based on

shipping units?

___________________________________________________________

Why?

___________________________________________________________

Save the document and record the document number on line 18 of your

data sheet.

3. Find the settings for this in Customizing.

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Condition type:	FS00
Key Combination:	Service agent/tariff zone dep./tariff zone targ/shipping mat
ServcAgent:	1058
Tf zonepoint of dep:	DE20
Tf zone destination:	DE70
Shipping material:	PK-100

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SCM611 Lesson: Additional Functions in Shipment Cost Calculation

Solution 17: Additional Functions in

Shipment Cost Calculation

Task 1:

Youhavearrangedtariffsscaledaccordingtoweightwiththeforwardingagent

“Nordspeed”(1058). Thiscalculationincludesthebreakweight.

1. What does the term break weight mean?

___________________________________________________________

Consultyourcoursematerialtoremindyourselfofhowbreakweightsare

calculated in the system.

a) Thebreakweightistheweightatwhichitismorefavorabletocalculate

aweightthatisheavierthantheactualweightsothatyoureachahigher

and cheaper scale level.

2. DisplaytheoutboundshipmentthesystemhasalreadycreatedinExercise1

of “ShipmentsinLogisticsExecution”unit (seeline2ontheTransaction

Data Sheet).

What is the total weight?

___________________________________________________________

a) Choose Logistics → Logistics Execution → Transportation →

Transportation Planning → Display

Entertheshipment numberof theoutboundshipmentfromtheunit,

“ShipmentsinLogisticsExecution”(seeline2onthedatasheet).

Total weight: 467.1 kg

Task 2:

Displaytheshipmentcostdocument(whichhasalsoalreadybeencreated)forthis

shipment (see line 3 on the data sheet).

1. Whatisthenetvalueoftheshipment cost item?

___________________________________________________________

Lookatthecalculationbygoingtotheconditionscreenfortheitem.

Look at the relevant condition record.

Whichweightwasactuallyusedforthecalculation?

Continued on next page

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Unit6: ShipmentCostCalculation SCM611

___________________________________________________________

a) Choose Logistics → Logistics Execution → Transportation →

Shipment Costs → Display

Enterthenumberoftheassociatedshipmentcostdocument.

Netvalueof theshipment costitem: EUR180

Item details → Condition details:

HereyoucanseethatcalculationusingconditiontypeFBS0isactive;

thisisthebreakweightcalculationwithaweightof500kg.

TheactualcalculationusingconditiontypeFB00andtheactualweight

of467kgisnotactivebecausethebreakweightvalueismorefavorable.

Task 3:

Besidesitsweight-dependent tariffs, your forwarding agent, “Nordspeed”, has

tariffsinwhichtheshipmentcostsarecalculatedbasedonshippingunits.

1. Display the associated condition record:

Condition type: FS00

Key Combination: Service agent/tariff

zone dep./tariff zone

targ/shipping mat

ServcAgent: 1058

Tf zonepoint of dep: DE20

Tf zone destination: DE70

Shipping material: PK-100

Which amount is defined here?

Continued on next page

220

Condition type:	FS00
Key Combination:	Service agent/tariff zone dep./tariff zone targ/shipping mat
ServcAgent:	1058
Tf zonepoint of dep:	DE20
Tf zone destination:	DE70
Shipping material:	PK-100

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SCM611 Lesson: Additional Functions in Shipment Cost Calculation

___________________________________________________________

a) Choose Logistics → Logistics Execution → Master Data →

Transportation→ShipmentCosts→Prices→Display

Condition type: FS00

Choosethesecondkeycombination(serviceagent/tariffzonedep/tariff

zone dest/shipping material).

Service Agent: 1058

Tf zonepoint ofdep: DE20

Tf zonedestination: DE70

Shipping material: PK-100

Amount: EUR 6.50 perpiece

2. Create the shipment cost document for the collective shipment from

HamburgtoStuttgart(seeline5inthedatasheet).

Which tariff is used – the weight-dependent tariff or the tariff based on

shipping units?

___________________________________________________________

Why?

___________________________________________________________

Continued on next page

221

Service Agent:	1058
Tf zonepoint ofdep:	DE20
Tf zonedestination:	DE70
Shipping material:	PK-100
Amount:	EUR 6.50 perpiece

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Unit6: ShipmentCostCalculation SCM611

Save the document and record the document number on line 18 of your

data sheet.

Caution: To do this exercise properly, you need to have

completedtheexercise11intheunit“ShipmentProcessing”.

Choose Logistics → Logistics Execution → Transportation →

ShipmentCosts→Create→SingleDocuments

EnterthenumberofthecollectiveshipmentgoingfromHamburgto

Stuttgart(seeline5ontheTransactionDataSheet.). Gotothedetails

screen of the item.

Since the rate is active at the handling units level, condition record

FS00 (rate per handling unit) is used.

Thereasonforthisisthatthesystemranashipmentcostcomparison

betweenconditiontypesFB00andFS00in thebackground. Thisis

achievedinCustomizingusingaconditionexclusionprocedure.

Save the document and record the document number on line 18 of

your data sheet.

3. Find the settings for this in Customizing.

a) IntheIMG:chooseLogisticsExecution→Transportation→Shipment

Costs → Pricing → Pricing Control → Condition Exclusion →

ConditionExclusionforGroupsofConditions.

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SCM611 Lesson: Additional Functions in Shipment Cost Calculation

Lesson Summary

You should now be able to:

• Describethe shipment comparison function

• Explain break weight calculation

• Describetheinclusionofbulkinessfactorsandminimumweights

• Describe the options for modeling the geographical aspects of shipment

cost calculation

• Explain the determination of therelevant pricing and settlement dates in

the shipment cost document

• Explainthedeterminationoftherelevanttaxcountriesintheshipmentcost

document

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UnitSummary SCM611

Unit Summary

You should now be able to:

• Provide an overview of shipment cost calculation in the shipment cost

document

• Createcondition records for shipment rates

• Map multidimensional tariffs and scales

• Describetheshipmentcomparison function

• Explain break weight calculation

• Describetheinclusionofbulkinessfactorsandminimumweights

• Describe the options for modeling the geographical aspects of shipment

cost calculation

• Explain the determination of the relevant pricing and settlement dates in

the shipment cost document

• Explainthedeterminationoftherelevanttaxcountriesintheshipmentcost

document

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Unit 7

Shipment Cost Settlement

Unit Overview

Shipment Cost Calculation is followed by settlement, that is, the transfer to

FinancialAccountingandclearingwiththeserviceagent. Inaddition, thisunit

introduceshowshipmentcostscanbepassedontothecustomer.

Unit Objectives

After completing thisunit, you will beableto:

• Explainthestepsinvolvedinshipmentcostsettlement

• Provide an overview of account determination as well as assignment of

costs to a controlling object.

• Createanexternalserviceordersothattheshipmentcostscanbetransferred.

• Transfer shipment costs.

• Createacreditmemousingthecreditmemoprocedure.

• Manually create an invoice.

• Explaintheprocedureusedifshipmentcostsaretobeconsideredasdelivery

costs

• Accessshipmentcostinformationinthesalesorder

• Defineshipmentcostinformationandplanningprofiles

• Createacustomer billingdocument and transfer the shipment costsfrom

the shipment cost document

Unit Contents

Lesson: Shipment Cost Transfer .............................................226

Exercise 18: Assigning and Transferring Costs........................233

Lesson: Settlement of Costs with the Service Agent.......................240

Exercise 19: Creating Credit Memos ....................................245

Lesson: Shipment Costs in the Sales Process .............................249

Exercise 20: Shipment Cost Information in the Order.................253

Exercise 21: Billing Shipment Costs to the Customer.................259

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Unit7: ShipmentCostSettlement SCM611

Lesson: Shipment Cost Transfer

Lesson Overview

Thislessondescribestheprocessofshipmentcostsettlement. Itincludesaccount

determination in Financial Accounting as well as assignments to acontrolling

object.

Lesson Objectives

After completingthislesson, you will beable to:

• Explainthestepsinvolvedinshipmentcostsettlement

• Provide an overview of account determination as well as assignment of

costs to a controlling object.

• Createanexternalserviceordersothattheshipmentcostscanbetransferred.

• Transfer shipment costs.

Business Example

Shipment Cost Settlement

Figure 88: Shipment Cost Settlement with DirectTransfer

Shipmentcostsaresettledwiththeserviceagentpershipmentcostitem.

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SCM611 Lesson: Shipment Cost Transfer

Settlement includes:

• Assigning and transferring shipment costs to Financial Accounting to

generatingaccruals,andassigningcoststoaCOobject.

• Settlementof Costs with theServiceAgent:

Posting payables by canceling theaccruals.

You need to have entered and accepted the services provided before you can

transfer costs to Financial Accounting. The system automatically creates the

serviceentrysheetbasedonapurchaseorderforexternalservices.

Beforeyoucansettlecostswiththeserviceagent,youneedtocreateaninvoice

usingmanualinvoiceverificationorcreateacreditmemousingthecreditmemo

procedure.

Figure 89: Settlement in Detail

During account assignment, the system determines the correct G/L account

in Financial Accounting for each shipment cost item and the assignment for

Controlling. Accountassignmentcanbecarriedoutatdifferentlevels,depending

on how detailed you want to track costs.

ThetransfertoFinancialAccountingtoestablishaccrualsrequiresenteringand

acceptingtheservicesrendered. Thesystemautomaticallycreatesaserviceentry

sheet.

Usingthecreditmemoprocedure,alsoreferredtoastheERS(EvaluatedReceipt

Settlement)procedure, youcansettletheshipmentcostswiththeserviceagent

withouthavingreceivedinvoicesfromhim/her. Youcanchoosefromdifferent

settlement periods. You transfer the calculated shipment costs to Financial

Accounting. Theinvoicesareverifiedbytheserviceagent. Iftheserviceagent

discoversvariances,youcanposttheseassubsequentdebits/credits.

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Unit7: ShipmentCostSettlement SCM611

Ifyoureceiveinvoicesfromtheserviceagent,youcanalsoverifytheinvoices

manually and create the invoices manually.

Figure 90: Automating Calculation and Settlement

WhenyouassignitemcategoriestoshipmentcosttypesinCustomizing,youcan

define the degree of automatic processing.

Whenshipmentcostdocumentsarecreated,eitherindividuallyorusingCollective

Processing,theshipmentcostitemsaregeneratedbasedonthepredefineddegree

ofautomaticprocessing. Thismeansthattheshipmentcostitemscanbecreated

automatically, andtheshipment costs arecalculated, assignedor transferred

automatically.

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SCM611 Lesson: Shipment Cost Transfer

G/L Determination and Cost Accounting

Figure 91: Automatic G/L Account Determination

G/Laccountdeterminationisastandardfunctionofmaterialsmanagement.

Toestablishaccrualsandpostthepayables,thesystemmustfirstdeterminethe

correctG/LaccountsinFinancialAccountingthataretobepostedto.

G/Laccount determination iscarried out automatically. Thesystemusesthe

followingparametersfor determiningtheaccounts:

• Chartofaccounts-fromthecompanycodeofthetransportationplanning

point,

• Valuation grouping code - from the valuation area of the plant that is

assignedtothetransportationplanningpointandtheshipmentcosttype,

• Transactionkey-alwaysGBBAccountgrouping-fromtheCustomizing

setting of the account assignment,

• Valuation class -fromtheCustomizingsettingof theshipmentcostitem

category.

G/Laccountsaredeterminedatshipmentcostitem level.

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Unit7: ShipmentCostSettlement SCM611

Figure 92: Assignment for Cost Accounting

ToposttoobjectsinCostAccounting,thesystemmustfirstdeterminethecorrect

objects. ThesystemautomaticallydeterminestheseobjectsinCostAccounting.

The following parameters are important:

• Account assignment category:

Theaccountassignmentcategorydetermineswhichobjectistobeposted

to (forexample, cost center or order) andwhichaccount assignment data

is required.

• Cost distribution:

Costdistributiondeterminesthelevel atwhichcostsaretobetransferred,

dependingonhowdetailedyouwanttotrackcosts. Possibledistributions

are by shipment cost item, by delivery, or by delivery item. These

distributionsarecompletelyindependent of the calculation bases. If they

match the calculation bases, however, the system distributes the costs

accordingtoorigin. Ifcostsaredistributedtoamoredetailedlevelthanthe

calculationbase,thisiscarriedoutaccordingtotheproportionalweight. For

example, youcancalculatethecostsbyshipmentcostitemanddistribute

them at delivery item level.

• Origin of CO assignments:

This parameter defines the origin of the information that is used for

determining the CO object.

AllthreeparametersaredefinedinCustomizingforeachitemcategory.

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SCM611 Lesson: Shipment Cost Transfer

Transfer

Figure 93: Transfer Options

Thereareseveral procedures thatyoucan usefortransferring shipment cost

documents to Financial Accounting.

Youcanmanuallysetthetransferindicatorintheshipmentcostdocumentforeach

shipmentcostitem. Whenthedocumentissaved,itisautomaticallytransferred.

YoucanstartaCollectiveProcessingruntochangeshipmentcostdocuments(for

example,alldocumentscreatedtothisdate)andtransfertheshipmentcostsofall

documents in this Collective Processing run. For reasons of system load, you

couldalsoexecutethisCollectiveProcessingrunovernight.

WhenyoucreateshipmentcostdocumentseitherindividuallyorusingCollective

Processing,thesystemcanautomaticallytransfertheshipmentitemsdepending

on your settings.

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Unit7: ShipmentCostSettlement SCM611

Figure 94: Transfer to Financial Accounting

TheTransfertoFinancialAccountingtoestablishaccrualsrequiresentering

andacceptingtheservicesrendered. Thesystemautomaticallycreatesaservice

entry sheet.

Each serviceentry sheet isbasedonanexternal serviceorder. Determining

a valid purchase order is required for transfers to Financial Accounting and

for settlements. The service entry sheet can be created automatically as of

at 4.6C. You can also create the purchase order every month for the service

agent. Importantcriteriafortheserviceorderincludeserviceagent,purchasing

organization,purchasinggroup,plant,anditemcategory.

Whenthesystemhasautomaticallydeterminedavalidpurchaseorder,aservice

entry sheet is created that refers to the purchase order. During posting, you

acceptservices;inFinancialAccounting,anaccountingdocumentforgenerating

accruals is created.

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SCM611 Lesson: Shipment Cost Transfer

Exercise 18: Assigning and Transferring

Costs

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Displayanexternalserviceorderfortheforwardingagent.

• IdentifywhichG/Laccountsandcostcentersarefoundinaccountassignment

• TransfertheshipmentcoststoFinancialAccountingandControlling.

Business Example

Youwanttosettletheshipmentcostswithyourserviceagent. Thesystemshould

automaticallydetermineaccountsandcostcentersinFinancialAccountingand

Controlling. Check the corresponding settings.

Anentryofservicesrenderedthatreferstoapurchaseorderisnecessarytotransfer

thecoststoaccounting. Soyoufindthepurchaseorderandtransferthecosts.

Task 1:

1. An entry of services rendered that refers to an external service order is

necessaryinordertotransferandsettletheshipmentcosts. Thisdocuments

and“justifies”thepurchaseofaservice. Yourpurchasingdepartmenthas

already created the purchase order.

Find the purchaseorder using the list display for the vendor (forwarding

agent):

Vendor: T-S11G##

Scope of List: BEST

Validity key date: <Today’s date minus 7

days>

Hint: Todothis,usethefollowingmenupath:

Logistics-->MaterialsManagement→Purchasing→Purchase

Order →List Displays → ByVendor

What is the purchase order number?

__________________________________

Continued on next page

233

Vendor:	T-S11G##
Scope of List:	BEST
Validity key date:	<Today’s date minus 7 days>

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Unit7: ShipmentCostSettlement SCM611

Task 2:

1. In changemode, call up the shipment cost document you created for the

inboundshipmentinExercise16inthe“CalculatingShipmentCosts”unit

(see line 17 on the data Sheet).

2. Check the status in the header:

Calculated: __________________________________

Assigned: ___________________________________

Transferred: ________________________________

3. Goto theaccount assignment itemscreen (Item→Account assignment).

WhichG/Laccountsandcost centerswerefound?

G/LAccount: ________________________________

CostCenter: ________________________________

4. To transfer the document to accounting, select the Transfer flag on the

Settlement tab, and choose Enter.

5. Whichpurchasingdocumentwasfoundfortheentryofservicesrendered?

___________________________________________________________

Savetheshipmentcostdocumentandthendisplayit.

6. What status doesthe document havenow?

Calculated: __________________________________

Assigned: ___________________________________

Transferred: ________________________________

7. Display the document flow for the shipment cost document and go from

theretotheServicesacceptancematerialsdocument. Whatisthefunctionof

this document?

______________________________________________________

8. To displaytheprovisionsthat appear inaccounting, go to the accounting

documentfromthematerialdocument. Whichaccountswerepostedto?

______________________________________________________

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SCM611 Lesson: Shipment Cost Transfer

Solution 18: Assigning and Transferring

Costs

Task 1:

1. An entry of services rendered that refers to an external service order is

necessaryinordertotransferandsettletheshipmentcosts. Thisdocuments

and“justifies”thepurchaseofaservice. Yourpurchasingdepartmenthas

already created the purchase order.

Find the purchaseorder using the list display for the vendor (forwarding

agent):

Vendor: T-S11G##

Scope of List: BEST

Validity key date: <Today’s date minus 7

days>

Hint: Todothis,usethefollowingmenupath:

Logistics-->MaterialsManagement→Purchasing→Purchase

Order →List Displays → ByVendor

What is the purchase order number?

__________________________________

a) Display external service order:

Logistics → Materials Management → Purchasing → Purchase

Order → List Displays → By Vendor

Makeyour selectionusingthefollowingdata:

Vendor: T-S11G##

Scope of List: BEST

Validity KeyDate: <Today’s date minus 7

days>

ChooseExecute. Recordthenumberonline19ofyourdatasheet.

Continued on next page

235

Vendor:	T-S11G##
Scope of List:	BEST
Validity key date:	<Today’s date minus 7 days>

Vendor:	T-S11G##
Scope of List:	BEST
Validity KeyDate:	<Today’s date minus 7 days>

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Unit7: ShipmentCostSettlement SCM611

Task 2:

1. In changemode, call up the shipment cost document you created for the

inboundshipmentinExercise16inthe“CalculatingShipmentCosts”unit

(see line 17 on the data Sheet).

a) Change shipment cost document:

Logistics → Logistics Execution → Transportation → Shipment

Costs→ Change → Single Document

2. Check the status in the header:

Calculated: __________________________________

Assigned: ___________________________________

Transferred: ________________________________

a) Status:

Status tab:

Fullycalculated,accountassignmentfullycompleted,nottransferred.

3. Goto theaccount assignment itemscreen (Item→Account assignment).

WhichG/Laccountsandcost centerswerefound?

G/LAccount: ________________________________

CostCenter: ________________________________

a) Accountassignment(Checkforeachlineitem):

Select the line item.

Item → Account Assignment

G/L account: 417000

Cost center: 9030

4. To transfer the document to accounting, select the Transfer flag on the

Settlement tab, and choose Enter.

a) Transferdocument(Youmusttransfereachlineitem):

Item Details → Settlement tab

SelecttheTransferindicatorandchooseEnter.

5. Whichpurchasingdocumentwasfoundfortheentryofservicesrendered?

___________________________________________________________

Continued on next page

236

G/L account:	417000
Cost center:	9030

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SCM611 Lesson: Shipment Cost Transfer

Savetheshipmentcostdocumentandthendisplayit.

a) Purchasingdocumentforentryofservicesrendered(foreachlineitem):

→ Service Procurement tab.

InthePurchasingdoc. field,youseethenumberofthe

purchaseorderdeterminedinthepreviousexercise.

Save the document and display it.

6. What status doesthe document have now?

Calculated: __________________________________

Assigned: ___________________________________

Transferred: ________________________________

a) Status

Status tab:

Fullycalculated,accountassignmentfullycompleted,fullytransferred.

7. Display the document flow for the shipment cost document and go from

theretotheServicesacceptancematerialsdocument. Whatisthefunctionof

this document?

______________________________________________________

a) Document flowfor shipment cost document:

→ Environment → Document flow

PlacethecursoronServicesacceptanceandchooseDisplaydocument.

Services acceptance is a materials management document that

documentstheactivityofaservice. Itisthebasisforcreatingaccruals

in accounting.

8. To displaytheprovisionsthat appear in accounting, goto theaccounting

documentfromthematerialdocument. Whichaccountswerepostedto?

______________________________________________________

Continued on next page

237

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Unit7: ShipmentCostSettlement SCM611

______________________________________________________

a) Display accounting document:

Inthematerialdocument,chooseAccountingdocuments,thenchoose

Accounting document.

The following accounts wereposted to:

417000 Servicespurchased

191100 Goods Rcvd/Invoice Rcvd

clearing external procurement

(accruals)

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SCM611 Lesson: Shipment Cost Transfer

Lesson Summary

You should now be able to:

• Explainthestepsinvolvedinshipmentcostsettlement

• Provide an overview of account determination as well as assignment of

costs to a controlling object.

• Createanexternalserviceordersothattheshipmentcostscanbetransferred.

• Transfer shipment costs.

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Unit7: ShipmentCostSettlement SCM611

Lesson: Settlement of Costs with the Service Agent

Lesson Overview

This lesson describes the credit memo procedure for settling costs with the

transportation service provider.

Lesson Objectives

After completingthislesson, you will beable to:

• Createacreditmemousingthecreditmemoprocedure.

• Manually create an invoice.

• Explaintheprocedureusedifshipmentcostsaretobeconsideredasdelivery

costs

Business Example

Based on the calculated shipment costs, you periodically send credit memos

to most service agents. At the same time, payables are posted in Financial

Accounting, and the accruals are dissolved.

Shipment Cost Settlement

Figure 95: Shipment Cost Settlement with DirectTransfer

Shipmentcostsaresettledwiththeserviceagentpershipmentcostitem.

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SCM611 Lesson: Settlement of Costs with the Service Agent

Settlement includes:

• Assigning and transferring shipment costs to Financial Accounting to

generatingaccruals,andassigningcoststoaCOobject.

• SettleCostswithServiceAgent: Postpayablesbycancelingaccruals.

You need to have entered and accepted the services provided before you can

transfer costs to Financial Accounting. The system automatically creates the

serviceentrysheetbasedonapurchaseorderforexternalservices.

Beforeyoucansettlecostswiththeserviceagent,youneedtocreateaninvoice

usingmanualinvoiceverificationorcreateacreditmemousingthecreditmemo

procedure.

Credit Memo Procedure

Figure 96: Credit Memo Procedure

The credit memo procedure (alsoreferred to asERS procedure, “Evaluated

Receipt Settlement”) isused to settle shipment costsdirectly without theneed

for having received an invoice.

On the basis of the calculated shipment costs, you issue a credit memo to the

serviceagent. Thepayeeisresponsibleforverifyingthiscreditmemo.

The calculated shipment costs are transferreddirectly to Financial Accounting

wherethepayablesarepostedandtheaccrualsaredissolved. Iftheserviceagent

finds any variances during invoice verification, you post these as subsequent

debits/credits.

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Unit7: ShipmentCostSettlement SCM611

Youcancreatesinglecreditmemos, thatis, youcreateacreditmemoforeach

shipmentcostitemandserviceagent,oryouperiodicallycreatecollectivecredit

memos by service agent. The settlement periods for periodic settlement are

flexible.

Incoming Invoice Verification

Figure 97: Manual Invoice Verification

When you verify invoicesmanually, you receivean invoice from theservice

agent. Manually create an invoice in the system, verify this invoice, and post

it manually.

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SCM611 Lesson: Settlement of Costs with the Service Agent

Shipment Costs as Delivery Costs

Figure 98: Shipment Costs as Delivery Costs

Inthecaseofincomingshipmentsorshipmentswithinthecompany,forexample,

you can useshipment costs as deliverycosts.

The shipment costs determinedin theshipment cost document arenot directly

transferredtoFinancialAccounting,butareenteredinthegoodsreceiptdocument

in MM and added to the relevant material.

Example of this type of business process:

• Createapurchaseorderforthevendor. Youdonotyetknowwhattheexact

shipmentcostsare,sotheyarenotincludedinthepurchaseorder.

• Createaninbounddeliverybasedonthepurchaseorder.

• Generateaninboundshipmentwithoneormoreinbounddeliveries.

• Next, create the shipment cost document. This is only relevant to the

calculation, not the settlement, of the costs.

• Whenyoupostthegoodsreceiptwithreferencetotheinbounddelivery,the

system accesses the shipment costs. In this case, they represent delivery

costs. Thisincreasesthevalueofthematerial,andthereforetheunitcosts

as well.

• You settle the costs with the vendor and forwarding agent using invoice

verificationinMM.Theshipmentcostsaretreatedasplanneddeliverycosts.

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Unit7: ShipmentCostSettlement SCM611

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SCM611 Lesson: Settlement of Costs with the Service Agent

Exercise 19: Creating Credit Memos

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Executethecreditmemoprocedure(ERSprocedure)

Business Example

Sinceyouagreedwithyourforwardingagenttoregularlysendcreditmemosfor

theamountsincurred,createacreditmemousingtheERSprocedure.

Task:

After the costs have been transferred, you settle the shipment costs with the

service agent directly, without an invoice. You createa credit memo using the

ERS procedure.

1. In the selection screen, enter your service agent and the purchase order

numberreferredtointheentryofservicesperformed.

Recordthenumberofthecreditmemothatwascreated.

2. To display the entire process once more, return to the shipment cost

document. Call up the document flow.

Go to the invoice receipt document.

Which accounts were posted to?

___________________________________________________________

245