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1.11 CO-PCA 79
A ctivity independent costs are fi xed costs. Activity independent costs do not
fl uctuate based on activity. For example, regardless of output, insurance premiums
will not change.
M ixed costs are a combination of both fi xed and variable costs, and display
the characteristics of both. For example, the basic cost of heating a building (fi xed
portion) would increase as production increases (variable portion).
1.11 CO-PCA
182. What is a dummy profi t center?
A dummy profi t center is created to take care of any missing confi guration or
assignments in CO area. For example, if you do not assign some of the cost cen-
ters to a profi t center, they will be assigned to the dummy profi t center so that
the confi guration is automatically completed while making consolidations for
reporting/decisional purposes. Every item that goes to the dummy profi t center
will be adjusted at month end to their actual profi t centers as well. Because the
dummy profi t center absorbs all types of costs, it has to be adjusted to its actual
profi t center at month end. Use transaction code KE59 to create a dummy profi t
center.
183. What is a cost center and a profi t center?
A cost center is an organizational unit within a controlling area that represents a
defi ned location of cost incurrence. The defi nition can be based on:
■ Functional requirements
■ Allocation criteria
■ Physical location
■ Responsibility for costs
A profi t center is an organizational unit within a controlling area that represents
a defi ned location for revenue recognition. The defi nition can be based on:
■ Functional requirements
■ Allocation criteria
■ Physical location
■ Responsibility for costs
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80 CHAPTER 1 INTERVIEW QUESTIONS AND ANSWERS
184. Describe how cost and revenue fl ow to PCA.
D epending upon business requirements, profi t centers are mapped to various
business objects in the following ways:
■ Through material master—In this case, any transaction affecting material will
update the profi t center.
■ Through cost center—Assignment of profi t center to cost center master.
■ Through IOs—Like Cost center, you can assign profi t center to internal order
master.
■ Through transaction code OKB9—In this case, you are mapping the profi t center
with a combination of company code, cost element, and profi t center.
1.12 CO-IO
185. What is IO?
I O is a cost object that collects costs for the management information system and,
in some instances, revenues for an organization. IOs can be used to:
■ Monitor the costs of short-term measures
■ Monitor the costs and revenues related to a specifi c service
■ Monitor ongoing costs
IOs are divided according to function into the following categories:
■ Overhead Orders— Overhead orders monitor subareas of indirect costs arising
from short-term measures. They can also be used for detailed monitoring of
ongoing plans and actual costs independent of organizational cost center struc-
tures and business processes.
■ Capital Investment Orders— Capital investment orders monitor investment costs,
which can be capitalized and settled to fi xed assets.
■ Accrual Orders— Accrual orders monitor period-based accrual between expenses
posted in FI and accrual costs in CO.
■ Orders with Revenues— Orders with revenues monitor the costs and revenues
arising from activities for partners outside the organizational boundaries, or
from activities not belonging to the core business of the organization.
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1.12 CO-IO 81
186. What is order type? What are the parameters it controls for IO?
A n order type contains many kinds of control information important for managing
orders. This includes many default values that can be called upon when you create
a new order with this order type. You must assign each order to an order type that
transfers specifi ed parameters to the order.
The order type is client specifi c, which means that an order type can be used
in all controlling areas.
The order type controls/determines the following fi elds for an order:
■ Order Category
■ Number Assignment
■ Control Indicator
■ CO Partner Updating
■ Order Classifi cation
■ Commitment Management
■ Revenue Posting
■ Integrated Planning
■ Settlement Profi le
■ Planning Profi le
■ Budget Profi le
■ Status Management
187. What is an order category?
An order category is a technical classifi cation criterion for IOs. The order category
determines the SAP application to which an order belongs, and controls the functions
with which an order can be processed. The standard order categories are:
■ 01—IO (CO)
■ 02—Accrual Calculation Order (CO)
■ 03—Model Order (CO)
■ 04—CO Production Orders
■ 05—Product Cost Collector
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82 CHAPTER 1 INTERVIEW QUESTIONS AND ANSWERS
188. What is a settlement profi le?
In a settlement profi le you will specify a range of control parameters that defi ne
how the order will be settling to other cost objects. You must defi ne the settlement
profi le before you can enter a settlement rule for a sender.
In a settlement profi le, you defi ne the following parameters:
■ Permitted settlement receivers (such as cost center or asset)
■ Default values for the settlement structure and the PA transfer structure
■ Allocation bases for defi ning the settlement shares (using percentages and/or
equivalence numbers)
■ Maximum number of distribution rules
■ Retention period of the settlement documents
■ Document type for settlements relevant to accounting, or, more specifi cally, to
the balance sheet
■ Defi nitions for the settlement of actual costs or the cost of sales
189. What is a planning profi le?
A planning profi le contains parameters and default values for overall planning.
You can also assign an order type to the planning profi le at a later date. You need
planning profi les for the following planning methods:
■ Overall planning for IOs
■ Hierarchy cost planning for projects
■ Preliminary costing for production orders that do not have a quantity structure
(CO production orders)
■ Cost planning for investment programs or investment measures, and for appro-
priation requests
■ Financial budgeting
190 What is a budget profi le?
B udgeting within SAP solutions provides the user with enhanced project
management capabilities not provided by IO planning. Where an IO plan-
ning is an estimate of expenditures made at the beginning of the fiscal year,
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1.12 CO-IO 83
a budget represents the actual approved amount of funding for a given order. Because
the budgeted amount is maintained separately you have an opportunity to do plan
versus budget comparisons. This profi le contains parameters and default values for
budgeting. You can also assign an order type to a budgeting profi le at a later date.
191. What are reference orders and model orders?
A model order is not a real order in the commercial sense. It is customized with
certain default values to reduce time and effort while creating real IOs. Model orders
contain default values for the orders in an order type. You need to enter the model
order as the reference order in the order type. When you create a new order, all of
the active fi elds in the relevant order type are copied from the model order to the
new order. Model orders make the work of entering new orders considerably easier.
The data that recurs in orders from a particular order type is already defi ned. This
reduces the likelihood of errors.
192. What is a settlement rule?
The settlement rule determines what portions of a sender’s costs are to be settled
to which receiver(s). You specify this by assigning one or more distribution rules to
each sender. Typically there is one distribution rule for each receiver. This is carried
out at order level.
193. What is availability control in IO?
Availability control is a process where users of IOs will issue a warning when the
order cost reaches a particular stage. The idea behind availability control is that
the SAP solution should alert you when you are about to exceed some predefi ned
percentage of the budgeted amount. This activity is carried out through the estab-
lishment of spending tolerance levels associated with each budget profi le/control-
ling area relationship.
194. What is a budget manager?
A budget manager is a person who will be informed when an IO reaches a
particular spending level. When you are maintaining the action setting for
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84 CHAPTER 1 INTERVIEW QUESTIONS AND ANSWERS
availability control, you are given a choice of whether to return a warning with
or without an email message. If you have chosen a warning with an email,
you must have established the proper budget manager setting before the email
process will work.
195. What is IO status management?
Status management is an act of determining and managing which transactions are
valid for an order at any given time within its life cycle. In SAP solutions, the term
life cycle refers to an order’s fl uid existence, moving from one phase to another
until it is closed. There are two types of status management available: (1) general
status management and (2) order status management.
196. What settlement types are available for IO?
IO may be settled to other CO objects and/or to G/L in the following ways:
■ 100% validation
■ % settlement
■ Equivalence number
■ Amount settlement
197. Defi ne statistical IOs.
A statistical IO can be defi ned to collect costs for informational purposes only and
therefore needs a real cost assignment (e.g., to a cost center) at the same time. The
costs posted to a statistical IO are not settled.
1.13 CO-PA
198. What are the characteristics of PA?
The characteristics of an operating concern represent objects or market segments
that can be used as a basis for performing evaluations. The characteristics also
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1.13 CO-PA 85
represent reference objects for allocating costs in PA. This enables source-related
cost allocation at the level responsible, according to direct costs and contribution
margin accounting. Some of the SAP-delivered characteristics are: Country, Material
group, State, and Customer group.
199. What are value fi elds?
Value fi elds are key fi gures that represent the lines in a report in CO-PA drill-down
reporting. The values contained in the fi elds can be aggregated with reference to
the characteristics available or displayed at a lower level. Some of the value fi elds
are: Sales quantity, Outgoing Freight, Revenue, and Qty discount.
200. What is characteristic derivation?
Characteristic derivation is a process through which you will derive values of
other characteristics. Derivation lets you fi nd values for certain characteristics
automatically based on the known values of other characteristics, where these
characteristics are logically dependent on one another.
W hen an operating concern is generated, the system produces a standard deri-
vation strategy containing all known dependencies between characteristics. You
can display these by choosing View ® Display all steps .
If you use the Derivation rule in derivation step type, some additional entry
options are available:
■ Under Maintain rule values, you will enter which values in the target fi elds
must be placed in which characteristic values of the source fi elds.
■ U nder Characteristics, you can make additional entries that, for example, make
it possible to enter a validity date for the step.
201. What are the differences between account-based CO-PA and costing-
based CO-PA?
T able 1.4 shows the differences between account-based CO-PA and costing-based
CO-PA.
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86 CHAPTER 1 INTERVIEW QUESTIONS AND ANSWERS
Costing-Based CO-PA Account-Based CO-PA
1. Uses characteristics and value fields 1. Uses cost and revenue elements to
to display reports. display reports.
2. In costing-based CO-PA, you can 2. Takes real cost and revenue from
calculate anticipated cost. FI; hence you cannot calculate
anticipated cost.
3. Uses tables specific to CO-PA, which 3. Uses CO application tables.
may or may not agree with FI.
4. Revenue and cost of sales are posted 4. Revenues are posted when the
when the billing document is posted. billing document is posted, while
cost of sales is posted when FI
posting occurs for goods issue.
5. At a given point in time, it may or may 5. Always reconciles with FI.
not reconcile with FI.
TABLE 1.4 Costing-based COPA Vs. Account-based COPA
1.14 PRODUCT COSTING (CO-PC)
202. What are costing variants?
T he costing variants in PC play a very important role in product cost calculation.
Unless you maintain this, the system can’t calculate the cost of the product. It is
through this variant that you tell the system where to obtain the cost of material,
labor, activity prices, and Overhead (OH).
The costing variant has fi ve tabs:
1. Costing Type—Here, you maintain the cost estimate like std cost, modifi ed cost
for different purposes, etc.
2. Valuation Variant—This plays an important role, as it determines prices that
the SAP system selects to valuate the quantity structure of the material cost
estimate. It has fi ve tabs.
■ First tab for material valuation gives priority of prices for material cost.
■ Second tab determines activity prices for process cost.
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1.15 SD 87
■ Third tab determines subcontracting price for subcontracting cost estimate.
■ Fourth tab determines external processing cost price.
■ F ifth tab determines which costing sheet you want to use for overhead
costs.
3. Date Control—This maintains the costing date for when this costing variant
applies.
4. Quantity Structure—bills of material (BOM) application for cost estimation.
5. Transfer Control—In cross-company code costing, you use this to avoid repetitive
costing.
203. List several major functions of the PC module.
Product cost planning enables:
■ Calculation of standard internal cost for manufactured goods
■ Calculation of works in progress (WIP) during month-end closing
■ Calculation of period-end variances
■ Settlement of product costs
1.15 SD
204. What is a credit control area? What relationship exists between credit
control areas and company codes?
Within an R/3 system, the credit control area is an organizational entity that
monitors and controls the credit limit of various customers. A credit control area
may have more than one company code, but one company code can’t be assigned
to more than one credit control area.
Note: Y ou are assigning the credit control area to the company code, not vice
versa.
205. What is the difference between an inquiry and a quotation?
An inquiry is a request from your customer for availability of stock and price.
A quotation represents your responses to a customer inquiry.
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88 CHAPTER 1 INTERVIEW QUESTIONS AND ANSWERS
206. What is a condition technique in SAP solutions?
In SAP R/3, a condition technique refers to the procedures or system through which
R/3 determines the price of the material. During sales order processing, R/3 uses a
condition technique to determine the price of a product.
207. What is the item category group? Where do you maintain it?
An item category group represents the grouping of similar items into one group. The
item category group determines how material will be processed in SAP solutions.
When processing sales and distribution documents, the system uses the item category
group to determine the item category. The item category is an attribute of material
master, which determines what type of transaction is allowed for this item category.
208. What is the access sequence in SD?
You use various combinations, i.e., customer, material, etc., in SD to determine the
correct account to be posted. The Standard Access sequence consists of follow-
ing combinations: (1) Cust. Grp/Material Grp/Acct Key, (2) Cust. Grp/Acct Key,
(3) Material Grp/Acct Key, (4) General, and (5) Acct Key.
209. Which three organizational elements make up a sales area? Briefl y explain
their function.
A sales area is a combination of the following three organizational entities:
1. Sales organization— An organizational unit that sells and distributes products,
negotiates terms of sale, and is responsible for these transactions.
2. Distribution channel— A channel through which salable materials or services
reach customers. Typical distribution channels include wholesale, retail,
and direct sales. You can assign a distribution channel to one or more sales
organizations.
3. Division— Product groups can be defined for a wide-ranging spectrum of
products. For every division, you can make customer-specifi c agreements on,
for example, partial deliveries, pricing, and terms of payment. Within a division,
you can carry out statistical analyses or set up separate marketing.
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1.16 MM 89
1.16 MM
210. What is meant by materials requirements planning (MRP)?
MRP is used to procure material in time and/or produce material in time. This
process monitors incoming and outgoing stock within the Inventory Manage-
ment (IM) module. MRP considers existing stock, sales orders, purchase orders,
and production orders while creating material recommendations to fulfi ll the
company’s commitment to its customers.
211. What are special stocks in SAP MM?
In the SAP MM module, you are managing stocks as special stocks. The attributes
of special stocks are controlled through a special stock indicator. You are assign-
ing special stock characteristics to stock, while processing stock movement in the
SAP MM module. Broadly, there are two types of special stock from the IM point
of view:
■ A company’s own special stocks:
■ Stock of material provided to vendor
■ Consignment stock at customer
■ Returnable packaging stock at customer
■ Externally owned special stocks:
■ Vendor consignment
■ Returnable transport packaging
■ Sales order stock
■ Project stock
212. What is meant by consignment stock?
C onsignment stocks are special stocks that are in your possession but ownership
lies with the vendor. In the case of consignment stock, physical material is at your
premises, while the vendor retains ownership of these materials. Your liabilities
arise when you are issuing consignment materials to production orders or consum-
ing them.
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90 CHAPTER 1 INTERVIEW QUESTIONS AND ANSWERS
213. What is the difference between a contract and a scheduling agreement?
In the SAP IM module, a contract represents an agreement between buyer and seller
for the supply of material or services. There are two types of contracts: (1) quantity
contract and (2) value contract.
A scheduling agreement represents how material will be delivered during a
period of time.
Y ou can create a contract through transaction code ME31K and a scheduling
agreement through transcation code ME31L.
214. What is the use of confi gurable material?
Typically, the concept of confi gurable material is used for a made-to-order environ-
ment. This concept is useful where a lot of permutations and combinations exist
for a product. For example, in the case of a laptop, there are various combinations
possible with respect to hard drive capacity, processor, and other features. For con-
fi gurable material, you will use a super BOM, which takes care of all possible alter-
native materials. A routing is also maintained, consisting of all possible operations
that could be used. Confi gurable materials are either created in a material type that
allows the confi guration (in the standard system, the material type KMAT) or they
are given the indicator Confi gurable in the material master record.
215. Is it possible to generate a purchase requisition (PR) with reference to
a scheduling agreement?
You can create a PR with reference to another PO. A PR can’t be created with a PO
or scheduling agreement. POs and scheduling agreements are outcomes of PR. You
can create a PO with reference to a PR through transaction code ME21N.
216. What is a standard price and a moving average price?
A standard price and a moving average price are two different methods of
valuating inventory. In the case of a standard price, inventory will be valuated
at a fi xed price, where in the case of a moving average price, the valuation price
changes. Generally, you will use a moving average price for raw materials, spare
parts, and traded goods. Standard prices are used for the valuation of fi nished and
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1.17 TECHNICAL QUESTIONS 91
semifi nished goods. Table 1.5 shows how SAP R/3 calculates the moving average
price (MAP).
Date Receipts Issues Balance
Qty Price Qty Price Qty Price MAP
01/01/2009 100 1000 100 1000 10.00
01/10/2009 150 1300 250 2300 9.20
01/20/2009 80 900 170 1400 8.24
TABLE 1.5 Calculating the moving average price
1.17 TECHNICAL QUESTIONS
217. What is Open SQL versus native SQL?
Open SQL consists of a set of Advanced Business Application Programming (ABAP)
statements that run across the database. In other words, Open SQL is not database
dependent. Thus, Open SQL provides a uniform syntax and semantics for all of the
database systems supported by SAP solutions. Open SQL statements can only work
with database tables that have been created in the ABAP dictionary. ABAP native
SQL allows you to include database-specifi c SQL statements in an ABAP program.
Most ABAP programs containing database-specifi c SQL statements do not run with
different databases. If different databases are involved, use Open SQL. To execute
ABAP native SQL in an ABAP program, use the statement EXEC.
218. What is a workfl ow and what is its importance?
The SAP Business Workfl ow is a tool that automates business processes within SAP
solutions. You can use the SAP Business Workfl ow for simple business processes
like approval procedures or more complex processes like month-end and year-end
closing. The main advantages of the SAP Business Workfl ow are:
■ Reduction of time, i.e., no waiting time
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92 CHAPTER 1 INTERVIEW QUESTIONS AND ANSWERS
■ Increase in transparancy of the business process since you can store process
documentation within the workfl ow
■ Increase in quality through the reduction of manual processes
Y ou can configure the SAP Business Workflow through transaction code
SWDD.
219. How can you fi nd out what transaction codes a user used within a
particular time span?
Y ou can use transaction code STAT to fi nd out what activities or transaction codes
were used by a user on a particular day.
220. What is structure and what are its advantages?
A structure is like a table in SAP solutions, but it does hold data. You are creating
structure in the ABAP/4 dictionary like a table and it can be accessed from ABAP/4
programs. During program run time, structure is used to transfer data between vari-
ous objects. Any change to the defi nition of the structure in the ABAP/4 dictionary
is automatically implemented in all programs.
W hile data in tables is stored permanently in the database, structures only
contain data during the run time of a program.
221. What are internal tables?
I nternal tables are tables used only at run time that take data from other tables and
store that data in working memory in ABAP. In ABAP, internal tables fulfi ll the
function of arrays. While running an ABAP program, you are using internal tables
to append, insert, delete, and manipulate data, which you extracted from other
tables. Using internal tables increases system effi ciency. A particularly important use
for internal tables is for storing and formatting data from a database table within a
program. They are also a good way of including very complicated data structures
in an ABAP program.
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1.17 TECHNICAL QUESTIONS 93
222. What is IDOC?
An IDOC is an intermediate document, which is used to exchange data between
SAP R/3 and non-SAP systems. IDOCs are created through message types. IDOCs
consist of three components: (1) control record, (2) data segments, and (3) status
records.
1. Control records consist of a sender’s name, a receiver’s name, the IDOC type,
and the message type.
2 . T he data segment consists of a sequential segment number, a segment type
description, and a fi eld containing the actual data of the segment.
3 . T he status record shows the information status of the IDOC, i.e., whether it was
processed or is to be processed.
223. What is application linking and enabling (ALE)?
ALE is a communication tool between SAP systems and/or non-SAP system. It
integrates various distributed systems through its intelligent mechanisms. ALE
technology facilitates rapid application prototyping and application interface devel-
opment, thus reducing implementation time.
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22 C
ERTIFICATION
Q
UESTIONS AND
Chapter
A
NSWERS
2.1 QUESTIONS
1. Where do you define the length of general ledger (G/L) account
numbers?
a. Transaction code OBC4
b. Transaction code OB13
2. When is a G/L master complete?
a. After the chart of account (COA) segment data is created
b. After the company code segment data is added to the COA segment data
3. State True or False for the following statements, with respect to
whether the same chart of account is being used by multiple company
codes.
a . A ll company codes will use the same COA data and company code segment
data.
b. All company codes will use the same COA segment data and different company
code segment data.
95
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96 CHAPTER 2 CERTIFICATION QUESTIONS AND ANSWERS
4. State True or False for the following statements, with respect to the
appearance of the G/L account master. The appearance of the company
code segment of a G/L account is based on :
a. The account group under which G/L masters are created.
b . G roup account number/alternative account number that are assigned to G/L
accounts.
5. Account numbers control the appearance of the G/L master. (True/
False)
6. How can you prevent duplicate vendors from being created?
a. Checking the match code before creating a new vendor
b. Switching on automatic duplication check in the vendor master
7. State True or False for the following statements, with respect to docu-
ment type.
a. The document type controls what account types are allowed for posting.
b. Field status of document header text and reference fi eld.
c. The document type indicates whether or not batch processing is allowed.
d. None of the above.
8. Posting keys are defi ned at:
a. Client level
b. Company code level
c. Controlling area level
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2.1 QUESTIONS 97
9. What would be the effect if multiple company codes used the same
posting period variant?
a . I ndividual company codes can close or open posting periods for their respective
company code.
b. Opening and closing can be done centrally and will apply to all company
codes.
10. Generally, under what circumstances are two period ranges open for
posting?
a. During month end
b. During year end
c. For daily transactions
11. What determines the posting period and fi scal year?
a. Document entry date
b. Document posting date
12. Which of the following would be the baseline date?
a. Document date
b. Posting date
c. Entry date
d. None of the above
13. The clearing document updates the clearing document number and the
clearing document date fi elds of the open items that it clears. (True/
False)
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98 CHAPTER 2 CERTIFICATION QUESTIONS AND ANSWERS
14. You should have a separate cash journal for each currency. (True/
False)
15. A down payment request updates and changes the G/L balance of the
vendor/customer. (True/False)
16. Employee tolerance and G/L tolerance limits work together. (True/
False)
17. You can post to a reconciliation ledger. (True/False)
18. An SAP R/3 system only contains a database server. (True/False)
19. A database server contains all data and programs. (True/False)
20. You can open more than six sessions of a particular system at a time.
(True/False)
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2.1 QUESTIONS 99
21. You can only have a year-dependent fi scal year. (True/False)
22. A fi scal year normally has 12 normal periods and one or more special
posting periods. (True/False)
23. A shortened fi scal year will have exactly 12 posting periods. (True/
False)
24. State True or False for each of the following statements.
a. A company code can have more than one currency as a local currency.
b. A company code can only have one local currency.
c. None of the above.
25. A retained earnings account is a company code–specifi c G/L account.
(True/False)
26. State True or False for each of the following statements. The business
area is:
a. Company code specifi c (True/False)
b. Client specifi c (True/False)
c. None of the above
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100 CHAPTER 2 CERTIFICATION QUESTIONS AND ANSWERS
27. Posting into a G/L account is controlled by the fi eld status group (FSG)
assigned to the G/L master. (True/False)
28. State True or False for each of the following statements.
a. You can have at least one retained earning account.
b. The confi guration of a retained earning account is optional.
29. State True or False for each of the following statements.
a. The G/L account group controls the document fi eld status.
b. The G/L account group controls the G/L account number ranges.
c. All of the above.
30. State True or False for each of the following statements.
a. The G/L account ID and house bank ID should be the same.
b. A G/L account can be assigned to more than one house bank.
31. State True or False for each of the following statement.
The G/L account for a bank is linked to
a. A house bank is created under chart of account.
b. A G/L account can be assigned to more the one bank key.
32. State True or False for each of the following statements.
a. A company code may have an operating COA and n number of group COAs.
b. A company code should have only one operating COA.
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2.1 QUESTIONS 101
33. State True or False for each of the following statements.
a. The relation between the operating COA G/L and the group COA G/L is 1:n .
b. The relation between the operating COA G/L and the group COA G/L is n :1.
c. The relation between the operating COA G/L and the country COA G/L is 1:1.
34. The G/L master consists of which of the following segments?
a. Sales area data
b. Purchase area data
c. COA data
d. Company code data
35. State True or False for each of the following statements.
a. You can assign two number ranges to a document type.
b. Document number ranges are defi ned at the client level.
c . D ifferent company codes can have the same number of range intervals with
respect to documents.
d. You can use alphanumeric document number ranges for internal number
ranges.
36. State True or False for each of the following statements.
a. You can defi ne account groups at the client level.
b. You can defi ne account groups at the COA level.
37. State True or False for each of the following statements.
a . O ne or more reconciliation accounts can be assigned to a vendor or
customer.
b. The number range and account groups always have a 1:1 relation.
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102 CHAPTER 2 CERTIFICATION QUESTIONS AND ANSWERS
38. State True or False for each of the following statements.
a. Customer or vendor masters are company code–dependent masters.
b. Customer or vendor masters are client-dependent masters.
39. The customer master has which of the following segments:
a. COA segment and company code segment
b. General data segment, company code segment, and sales area segment
c . G eneral data segment, company code segment, and purchase organization
segment
40. A document is uniquely identifi ed by:
a. Document number, company code, and fi scal year
b. Company code, fi scal year, and document types
c. Company code, fi scal year, and posting periods
41. State True or False for each of the following statements.
a. Document numbers can be alphanumeric and year specifi c.
b . T he document type controls account types to be posted and number ranges to
be used.
42. State True or False for each of the following statements.
a. The relationship between the house bank and account ID is 1:1.
b. The relationship between the house bank and account ID is 1:n .
c. The relationship between the house bank and account ID is n :1.
43. State True or False for each of the following statements.
a. You can use sample accounts as reference documents.
b. Sample accounts are created at the client level.
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2.1 QUESTIONS 103
44. State True or False for each of the following statements.
a . A G/L account can be blocked for posting at company code level or at the
COA level.
b. A G/L account is always blocked at the COA level.
c. A G/L account that has been blocked can’t be opened for posting.
45. State True or False for each of the following statements.
a. You create all relevant information while posting for a one-time vendor.
b. You maintain one-time vendor master records in SAP solutions.
c. A one-time vendor master always has an external number range.
46. State True or False for each of the following statements.
a. A customer can be blocked from creating company codes.
b. A customer can be blocked from posting in all company codes.
c. A customer can be blocked from posting in selected company codes.
47. One G/L account may appear in multiple groups in the same COA.
(True/False)
48. If multiple company codes use the same COA, G/L accounts are available
for all company codes. (True/False)
49. Do you need an account group for the creation of a vendor/customer
master? (Yes/No)
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104 CHAPTER 2 CERTIFICATION QUESTIONS AND ANSWERS
50. Is a company code mandatory for the creation of a customer/vendor
master? (Yes/No)
51. Should all G/L masters have the same FSG within an account group?
(Yes/No)
52. Can you track G/L master, customer master, vendor master, and assets
master changes in mySAP ERP? (Yes/No)
53. In an automatic payment program (APP), mySAP ERP selects open items
to be paid, posts payment documents, and clears open items by printing
payment media. (True/False)
54. State True or False for each of the following statements.
a. In an APP, you can edit a payment proposal.
b. You can block and unblock line items due for payment.
55. State True or False for each of the following statements.
a . T he steps in an APP are: (1) parameter, (2) p roposal, (3) payment run, and
(4) printout.
b. The steps in an APP are: (1) post payment document and (2) print payment
medium.
c. Payment run is identifi ed by payment run ID.
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2.1 QUESTIONS 105
56. State True or False for each of the following statements.
a. One company will be sending company and paying company code in APP.
b. You can only pay vendors through an APP.
c. You can’t pay a down payment request through an APP.
d. Checks lots are maintained through the SAP application menu.
57. State True or False for each of the following statements.
a. All company codes in a payment run must belong to the same country.
b. You can’t edit payment proposals after a payment run.
58. State True or False for each of the following statements.
a. A dunning run updates customer/vendor master data with the last dunning
running date.
b. You can’t edit dunning data at the proposal stage.
c. You can’t dun a one-time customer/vendor.
59. What is the maximum number of dunning levels that can be confi gured?
60. A dunning program considers all line items that have reached the due
+
date grace period. (True/False)
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106 CHAPTER 2 CERTIFICATION QUESTIONS AND ANSWERS
61. State True or False for each of the following statements.
a. A dunning run updates the last dunning run date in the customer master
record.
b. A dunning run updates the dunning level in the customer master record.
c. You can set a minimum amount for dunning charges on each dunning level.
62. State True or False for each of the following statements.
a. A fi nancial statement version consists of a maximum of nine hierarchy levels.
b. A fi nancial statement version can be used by one company code.
c. In a fi nancial statement version, you can assign the debit balance and credit
balance to different nodes.
d. Foreign currency valuation is only possible for customer/vendor open items,
not for G/L.
63. State True or False for each of the following statements.
a . D epreciation can be posted through background processing (batch input ses-
sion) in SAP R/3.
b. Depreciation can be posted through dialog mode in mySAP ERP.
64. State True or False for each of the following statements.
a . Y ou can post transactions to an account in any currency only if that account
currency is the same as the company code currency.
b. The carry forward of an account balance is a month-end process.
c. Exchange rate type M is the default exchange rate during FI posting.
d. You can clear open items if the open items have the same dimensions in every
respect.
65. Sample accounts and account assignment models are used for reference
templates while posting a FI document. (True/False)
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2.1 QUESTIONS 107
66. Posting keys are used to decide which account type will be used for
posting. (True/False)
67. Cross-company document numbers consist of the document number
+ +
of the fi rst company code the fi rst company code fi scal year. (True/
False)
68. The reversal document always has an external document number. (True/
False)
69. Financial statements can be generated in any currency. (True/False)
70. The vendor master record consists of general data, company code data,
and purchasing data. (True/False)
71. A special G/L transaction can be posted into a normal reconciliation
account. (True/False)
72. A down payment request is a noted item and does not update the G/L
balance. (True/False)
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108 CHAPTER 2 CERTIFICATION QUESTIONS AND ANSWERS
73. The regrouping of AR and AP reclassifi es AR with a credit balance and
vice versa. (True/False)
74. The dunning area is used to distinguish dunning areas within an entity.
(True/False)
75. Line layout is used to display desired fi elds in the vendor line item display
screen. (True/False)
76. State True or False for each of the following statements.
a. Business areas are used across company codes.
b. Business areas are assigned to company codes.
c . W hen the business area balance sheet is enabled, the business area is a required
entry during posting.
d. Use of the business area is optional.
77. State True or False for each of the following statements.
a. The company code is assigned to a plant.
b. A COA can be assigned to multiple company codes.
c. A plant can be assigned to multiple company codes.
78. The three tiers in an SAP R/3 system are the presentation server, appli-
cation server, and database server. (True/False)
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2.1 QUESTIONS 109
79. The company code is the entity in SAP R/3 that provides financial
statements for external reporting. (True/False)
80. State True or False for each of the following statements.
a. A company code can be assigned to many plants.
b. A company code and a company have a 1: n relationship.
c. A controlling area may have multiple company codes.
d. A company code can be assigned to an operating concern.
81. The implementation of business area entities is optional for FICO
implementation. (True/False)
82. The main menu, application menu, and task menu represent the menu
hierarchy in an SAP R/3 system. (True/False)
83. On the logon screen, only the client, user ID, and password fi eld appear.
(True/False)
84. Which of the following is seen by the user in the message bar?
a. Transaction code
b. Program names
c. Screen variants
d. Information, error, and warning messages
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110 CHAPTER 2 CERTIFICATION QUESTIONS AND ANSWERS
85. When a user has multiple sessions open, the system saves all opened
sessions when he saves. (True/False)
86. A business area is directly assigned to a company. (True/False)
87. ABAP stands for Advanced Business Application Programming. (True/
False)
88. The confi guration menu resides within the application menu. (True/
False)
89. There are three data types within SAP: master data, table data, and
transaction data. (True/False)
90. All company codes within a controlling area should have a COA. (True/
False)
91. A parked document changes G/L balances. (True/False)
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2.1 QUESTIONS 111
92. When you cancel/delete a parked document, another number is created.
(True/False)
93. The document number range in FI is shared by all company codes within
a client. (True/False)
94. GR/IR clearing has to be done manually. (True/False)
95. Through an APP, you can pay the vendor as well as the customer. (True/
False)
96. State True or False for each of the following statements.
a. You create the bank master at the country level.
b. Once the address of the company code is confi gured, you can’t change it.
c. It is possible to confi gure installment payments based on amount.
d. An SAP solution fi rst posts to the G/L, and then to sub ledgers
97. State True or False for each of the following statements.
a. All of the data and programs are stored in the database server in SAP R/3.
b. You use /o to end the current session.
c. You can execute a program directly from the command box.
d. The assignment of company codes and business areas is 1:1.
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112 CHAPTER 2 CERTIFICATION QUESTIONS AND ANSWERS
98. State True or False for each of the following statements.
a . T he G/L master consists of two segments: (1) general data and
(2) company code data.
b. A COA can be assigned to more than one company code within a client.
c. A year-dependent fi scal year needs to be confi gured each year.
99. State True or False for each of the following statements.
a. Customer/vendor master data is client-dependent master data.
b. FI document header data is stored in table BKPF.
c . C ompany code segment data of the G/L master is stored in table SKB1, while
general data is stored in table SKA1.
d . D ocument number ranges are either internal or external for all document types
of a company code.
100. State True or False for each of the following statements.
a. A fi scal year is either year dependent or year independent.
b. Many sales organizations can be assigned to a company code.
c. A document number range can be assigned to more than one document type.
d. Posting keys are company code–dependent data.
101. State True or False for each of the following statements.
a. An asset class is client-dependent master data.
b. A line item managed account must have open item management activated.
c. An SD payment term has priority over an FI payment in cases where the docu-
ment originated from the SD module.
d. All company code within a client must use the same COA.
102. State True or False for each of the following statements.
a. The document posting date determines the baseline date of a line item.
b . Y ou can’t override payment terms assigned to a customer/vendor master while
posting a transaction.