AC240_EN_Col92_FV_Part_A4 (第6页) | ERP软件技术分享

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AC240 Lesson: Payment Program

Figure 160: Note to Payee Content

You can specify that payment media are to be created in the language of the

businesspartner. Ifthisindicatorisnotselected,thesystemsearchesthecontent

table(depictedinthefigureabove) for ablanklanguagekey(“”)and usesthe

parameters specified for this table entry. It is therefore important to enter a

languagekey“”foreachnotetopayeecategoryinthecontenttable.

To determine whether or not this indicator has been selected, call transaction

“SE38”,entertheprogramID“SAPFKPY3”,andchooseExecute. Thensearch

for the Text in recipient’s lang. indicator.

In the user-defined specifications, you can specify the number of items to be

preparedonlyonceperpayment. ThispreventsthecontentsofPAYHandPAYHX

frombeingoutputperitem,eventhoughthesearethesameforallitems. Inthe

definitionof thelinecontent(FQP5→NotetoPayee: Content), thesequence

(linenumber)determineswhetherthecontentispreparedforeachpaymentorfor

eachitem. If, forexample,youhavespecified2informationitemsperpayment

and1informationlineperitem,youhavetoprovideatotalof3lineswithcontent.

The first two apply per payment, which means that only the fields from the

structuresPAYHandPAYHXareusefulhere. Thethirdlineisthenrepeatedfor

eachitem. ThefieldsfromthestructurePAYPareusefulhere.

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Unit5: PaymentRun AC240

Figure 161: Incoming/Outgoing Payment: Customizing

Customizing of payments includes:

• Definitionofhousebanksandbankclearingaccounts(FI)

• Definitionofpaymentblockreasons,notetopayeetype

• Country-specific payment methods: classification of payment method,

documenttype, allocation, paymentmediumformat, allocationof noteto

payee type

• Parameters(company-code-specific): minimumamountsforincomingand

outgoing payments

• Parameters(companycodeand paymentmethodspecific): minimumand

maximumamounts,processingofforeignpayments,paymentoptimization,

definition of value dates

• You must define the application form for creating payment advice notes

in the correspondence for correspondencetype0006 (basic functionsfor

Contract AccountsReceivableand Payable).

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AC240 Lesson: Payment Program

Exercise 9: Payment Run Processing

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Make payments

• Create payment media

Business Example

Thereceivablesthatareduefrombusinesspartnerswhoparticipateinthedirect

debit procedure are paid.

Task:

YouareresponsibleformakingthepaymentsforbusinesspartnerT-CA0510##

(## = your group number).

1. StartthepaymentrunforbusinesspartnerT-CA0510##(##=yourgroup

number)in“Background-StartImmediate”mode.

Tocreatetheparametersforthepaymentrun,copyanexistingpaymentrun.

UsethepaymentrunfromOctober11,2008(identifierAC240)asthecopy

template. Modify the parametersasfollows:

Field Name Value

Date ID Today’s date

Identification P10##(##=yourgroupnumber)

TabPage: GeneralSelections

Business Partner T-CA0510##(Replace##withyour

group number)

Due Date / To Today’s date

Posting Date Today’s date

Alsoselecttheindicatorsfortheadditionallogsonthe“Logs”tabpagefor

your business partner.

2. Whatistheresultofthepaymentrun? Displaytheapplicationlogfor the

payment run.

3. Whatchangesdoyouhavetomaketoenablethepaymentruntopayyour

business partner’s items?

Answer: _____________________________________________

Continued on next page

221

Field Name	Value
Date ID	Today’s date
Identification	P10##(##=yourgroupnumber)
TabPage: GeneralSelections
Business Partner	T-CA0510##(Replace##withyour group number)
Due Date / To	Today’s date
Posting Date	Today’s date

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Unit5: PaymentRun AC240

Make the necessary changes and start the payment run again. Enter the

parametersfromyourfirstattemptandusethecopytemplateagain. Enter

“P20##” for the identification.

Determinethedocument numberofthepayment:

Documentnumber:_______________________________

Display the payment list for thepayment run.

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AC240 Lesson: Payment Program

Solution 9: Payment Run Processing

Task:

YouareresponsibleformakingthepaymentsforbusinesspartnerT-CA0510##

(## = your group number).

1. StartthepaymentrunforbusinesspartnerT-CA0510##(##=yourgroup

number)in“Background-StartImmediate”mode.

Tocreatetheparametersforthepaymentrun,copyanexistingpaymentrun.

UsethepaymentrunfromOctober11,2008(identifierAC240)asthecopy

template. Modify the parametersasfollows:

Field Name Value

Date ID Today’s date

Identification P10##(##=yourgroupnumber)

TabPage: GeneralSelections

Business Partner T-CA0510##(Replace##withyour

group number)

Due Date / To Today’s date

Posting Date Today’s date

Alsoselecttheindicatorsfortheadditionallogsonthe“Logs”tabpagefor

your business partner.

a) Execute the payment run.

On the SAP Easy Access screen, choose Accounting → Financial

Accounting→ContractAccountsReceivableandPayable→Periodic

Processing→ForContractAccounts→PaymentRun(FPY1).

Takeadvantageoftheoptionofusingacopytemplatetospecifythe

payment run parameters:

IntheRunIDarea,enter11.10.2008intheDateIDfieldandAC240

in the Identification field.

ThenchooseProgramRun→Copy(CTRL+F5)(inthemenu)tocopy

thesepaymentrunparameterstoanewpaymentrun.

Enter the following values:

Continued on next page

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Field Name	Value
Date ID	Today’s date
Identification	P10##(##=yourgroupnumber)
TabPage: GeneralSelections
Business Partner	T-CA0510##(Replace##withyour group number)
Due Date / To	Today’s date
Posting Date	Today’s date

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Unit5: PaymentRun AC240

Field Name Value

Source

Date ID 11.10.2008(alreadyentered)

Identification AC240(alreadyentered)

Destination

Date ID Today’s date

Identification P10##(##=yourgroupnumber)

Onthe“GeneralSelections”tabpage,enterthefollowingvalues:

Field Name Value

Business Partner T-CA0510## (Replace ## with

your group number)

Due Date / To Current date minus 90 days /

current date

Posting Date Today’s date

Keeptheothervaluesonthe“GeneralSelections”tabpagethatwere

entered from the copy template.

Onthe“Logs”tabpage,enterthefollowingvalues:

Field Name Value

Area: SettingsforApplication

Log

Problem Class 4–AdditionalInformation

Field Name Value

Area: AdditionalLog

Brief log (amounts due and Select

payment locks)

Itemsto be cleared Select

Paymentmethodselectionevery Select

time

Onthe“BankSelection” tabpage, checkthat thehousebanksto be

used are entered as follows:

Continued on next page

224

Field Name	Value
Source
Date ID	11.10.2008(alreadyentered)
Identification	AC240(alreadyentered)
Destination
Date ID	Today’s date
Identification	P10##(##=yourgroupnumber)

Field Name	Value
Business Partner	T-CA0510## (Replace ## with your group number)
Due Date / To	Current date minus 90 days / current date
Posting Date	Today’s date

Field Name	Value
Area: SettingsforApplication Log
Problem Class	4–AdditionalInformation

Field Name	Value
Area: AdditionalLog
Brief log (amounts due and payment locks)	Select
Itemsto be cleared	Select
Paymentmethodselectionevery time	Select

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AC240 Lesson: Payment Program

Field Name Value

PayingCCde C100

Payt Meth. E

Crcy EUR

House Bk 1000

Acct ID 1000

Rank.Order 1

The same values must also be entered for the payment methods S

(check) and U (bank transfer).

Enter these valuesas outlined if they are not alreadyentered onthe

Bank Selection tab page.

Check whether a print variant has been specified for creating the

payment media:

Inthemenubar,chooseEnvironment→PaymentMedium.

Inthepaymentmediumformatlisted,DTAUS0,thevariant“DTAUS0”

should be entered in each row in the “Payment Medium Variant”

column.

If the entry for the variant is missing, enter variant “DTAUS0” as

required.

Returntothe“PaymentRun/DebitMemoRun”screen.

SaveyournewpaymentrunparametersandchooseScheduleProgram

Run (F8)to start the payment program.

In the Job Scheduling for Payment Run dialog box, select the

“Background- Start Immediate” indicator.

Result: Youhavesuccessfullyscheduledyourpaymentrun.

2. Whatistheresultofthepaymentrun? Displaytheapplicationlogfor the

payment run.

a) When the payment run has completed, switch to the “Logs” tab

page. You can analyze the payment run notifications by choosing

“Application Log”. Select the entryin the“Informat.”column(No.

of Info Messages).

Theresultis“ContractaccountislockedwithlockIDA.Nopayment.”

Apaymentlockisenteredinyourbusinesspartner’scontractaccount.

3. Whatchangesdoyouhavetomaketoenablethepaymentruntopayyour

business partner’s items?

Continued on next page

225

Field Name	Value
PayingCCde	C100
Payt Meth.	E
Crcy	EUR
House Bk	1000
Acct ID	1000
Rank.Order	1

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Unit5: PaymentRun AC240

Answer: _____________________________________________

Make the necessary changes and start the payment run again. Enter the

parametersfromyourfirstattemptandusethecopytemplateagain. Enter

“P20##” for the identification.

Determinethedocument numberofthepayment:

Documentnumber:_______________________________

Continued on next page

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AC240 Lesson: Payment Program

Display thepayment list for thepayment run.

a) Answer: You have to remove the payment lock from the contract

account.

On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→ContractAccountsReceivableandPayable→Master

Data→ContractAccount→Change(CAA2).

Field Name Value

Contract Acct T-CA0510## (## = your group

number)

Choose “Enter”.

On the “Payments/Taxes” tab page, delete payment lock A in the

“Incoming Payments” area.

Save your change.

b) Start the payment run again:

On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→ContractAccountsReceivableandPayable→Periodic

Processing→ForContractAccounts→PaymentRun(FPY1).

Copyyourfirstrun“P1##”andenter“P2##”astheidentification.

Startthepaymentrunagain,usingtheinformationfromtask1ofthis

exercises.

Whenthenewpaymentrunhascompleted, switchtothe“Logs”tab

page. You can analyze the payment run notifications by choosing

“Application Log”. Select the entryin the“Informat.”column(No.

of Info Messages).

Result: ClearingdocumentXXXXXXXXXXXXposted.

Your (clearing) document number:

_____________________________.

Returntothe“PaymentRun/DebitMemoRun”screen.

c) DisplaythepaymentlistbychoosingEnvironment→PaymentList.

Choose Program → Execute (F8).

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Field Name	Value
Contract Acct	T-CA0510## (## = your group number)

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Unit5: PaymentRun AC240

Lesson Summary

You should now be able to:

• Carryoutpostingsandrepaymentsusingthepaymentrun

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AC240 Lesson: Payment Cards

Lesson: Payment Cards

Lesson Overview

ThislessonprovidesanoverviewofhowpaymentcardsarehandledinContract

Accounts Receivable and Payable.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Make payments with credit cards

Business Example

Figure 162: Direct Debits Using Payment Cards

Whenopenitemstobepaidbypaymentcardsareprocessed,thecarddetailsand

notthebankdetailsfromthemasterdataforthebusinesspartnerareused. The

cardnumberaswellaslocks,andvalidityintervalsarechecked.

ThecardIDissavedinthecontractaccountandpossiblyinthecontractobject.

YoucanstoreaseparatecardIDforoutgoingpayments.

Thepaymentmethodusesthe“paymentcard”processingtype.

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Unit5: PaymentRun AC240

Figure 163: Payment Cards

Whenopenitemstobepaidbypaymentcardsareprocessed,thedetailsforthe

card with the debitmemo, which arestoredin the master datafor the business

partner, areused instead of the bank details.

• Card number checked

• Locks, validity periods

Ifacustomerusesapaymentcardtopayforgoodsandservices,openreceivables

havetobereportedtothepaymentcardcompany. Thepaymentprogramclearsthe

customer’sopenitemsandcreatesnewopenitemsonthepaymentcardcompany’s

clearing account (reporting account).

Theopenitemstobereportedtothepaymentcardcompany(thoseopencustomer

itemsclearedbythepayment program) arethendetermined. Whencredit card

paymentsareprocessedinthepaymentrun,noentrieshavetobemadeforthis

paymentmethodinthebankselection. Youmustdefineacardaccountinposting

area 1120. The amounts reported to a credit card institute are posted here, as

arethereceivablesthataresenttothecreditcardinstitutewhenthenotification

is created (transfer posting).

Thefinalstepistoissuetheinvoice(billing). Billingcanberepeated.

AsofSAPECC6.0,EnhancementPackage4,youalsohavetheoptionofusing

parallelprocessingforbillingpaymentcardpayments(asamassactivity). Onthe

SAPEasyAccessscreen,choosePeriodicProcessing→DataforExternals→

PaymentCardOrganizations→ParallelBillingbyDirectCall.

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AC240 Lesson: Payment Cards

Thesystemdoesnotcreateafilewhenyouusethisvariant. Insteadanewevent

(1421) is made available for the payments being settled. The payments are

groupedbycardinstitute,companycode,agentID,currency,andvaluedate. The

neweventallowsonlinebillingwithimmediatereturnoftheresult(thatis,billing

wassuccessfulorunsuccessful,withacorrespondingerrormessage). Thesystem

stores the details of any errors that occur.

The errors are displayed in the document display for the payment document.

The massactivity canselect paymentswitherrors, in addition tothepayments

for billing. These payments with errors are payments for which billing was

unsuccessful during theprevious attempt. The system stores theresultsof the

billingrunintheexistinglogtablesundertheIDofthemassactivity. Theparallel

processingobjectforthismassactivityistheSubarea(KEYPP)field. Youhaveto

addthisfieldtothetableforpaymentcarddata(DFKKOPKC)beforehandusinga

preparedenhancementinreportRFKK_ENH_CCARD.

Figure 164: Payment Cards: Issuing Bank/Card Company

Figure 165: Payment Cards: Returns

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Unit5: PaymentRun AC240

Figure 166: Formats

Figure 167: Payment Cards: Customizing

YoucanmakethebasicsettingsforthepaymentcardconfigurationinCustomizing

under: Cross-ApplicationComponents→PaymentCards→BasicSettings.

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AC240 Lesson: Payment Cards

Exercise 10: Payment by Credit Card

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Execute and bill payments by credit card.

Business Example

Thereceivablesduearepaidusingthespecifiedcreditcardforthebusinesspartner.

Task:

1. YourbusinesspartnerT-CA0510##informsyouthattheynowwanttomake

all payments by credit card.

Enter the credit card data in the business partner master record on the

“Payment Transactions” tab page:

Field Name Value

(Card) ID 01

Card Issuer American Express

Card Number 34123456## (## = your group

number)

Payment Card Cat. Credit card

Standard Select

Thenchangethepaymentmethodinthemasterdataforthecontractaccount

to“K”onthe“Payments/Taxes”tabpage,andenterthecardID.

2. First, postamiscellaneousreceivabletotheamountofEUR100. Usethe

following information:

Field Name Value

Document Date Today’s date

Posting Date Today’s date

Currency EUR

Company Code C100

Entertheadditionaldatausingthe“BusinessPartnerItemList”function.

Continued on next page

233

Field Name	Value
(Card) ID	01
Card Issuer	American Express
Card Number	34123456## (## = your group number)
Payment Card Cat.	Credit card
Standard	Select

Field Name	Value
Document Date	Today’s date
Posting Date	Today’s date
Currency	EUR
Company Code	C100

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Unit5: PaymentRun AC240

Field Name Value

Business Partn. T-CA0510## (## = your group

number)

Contract Acct T-CA0510## (## = your group

number)

Transac. 6000 /0010

Amount 100

3. Startanewpaymentrun(FPY1)usingthenewidentificationP30##(##=

your group number).

Usetheinformationfromthe“PaymentRunProcessing”exerciseandadd

thepaymentmethod“K”forthecreditcardtothepaymentmethods. You

donothavetoselectabankforthispaymentmethodinthebankselection

of the payment run.

Startthepaymentrunimmediatelyasabackgroundjob.

4. Displayalltheitemsthathavenotyetbeenbilledtocardissuer“American

Express”.

5. Bill the items to card issuer “American Express” for your payment run

(makesurethatyouselectonlyyourpaymentrun). Forthisreason,use

the program variant “AC240”.

Asfilename, enter: pcard##(##=groupnumber)

6. Checktheaccountdisplayandseewhichbillingdocumenthasbeenassigned

tothedocumentfromthepaymentrunandwhatidentifierthebillingrunhas

been allocated:

Billingdocumentnumber: _________________________________

Billingrunidentification: _______________________________

7. Onceyou knowtheidentifier of your billingrun, youcannavigateto the

display of the billing data.

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Field Name	Value
Business Partn.	T-CA0510## (## = your group number)
Contract Acct	T-CA0510## (## = your group number)
Transac.	6000 /0010
Amount	100

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AC240 Lesson: Payment Cards

Solution 10: Payment by Credit Card

Task:

1. YourbusinesspartnerT-CA0510##informsyouthattheynowwanttomake

all payments by credit card.

Enter the credit card data in the business partner master record on the

“Payment Transactions” tab page:

Field Name Value

(Card) ID 01

Card Issuer American Express

Card Number 34123456## (## = your group

number)

Payment Card Cat. Credit card

Standard Select

Thenchangethepaymentmethodinthemasterdataforthecontractaccount

to“K”onthe“Payments/Taxes”tabpage,andenterthecardID.

a) Choose: Accounting→FinancialAccounting→ContractAccounts

Receivable and Payable → Master Data → Business Partner →

Change (FPP2).

Field Name Value

Business Partner T-CA0510## (## = your group

number)

BP Role MKK Contract Partner

(Maintained)

Choose the “Payment Transactions” tab page. Enter the following

values in the “Payment Cards” area:

Field Name Value

(Card) ID 01

Type(Card Issuer) American Express

Continued on next page

235

Field Name	Value
(Card) ID	01
Card Issuer	American Express
Card Number	34123456## (## = your group number)
Payment Card Cat.	Credit card
Standard	Select

Field Name	Value
Business Partner	T-CA0510## (## = your group number)
BP Role	MKK Contract Partner (Maintained)

Field Name	Value
(Card) ID	01
Type(Card Issuer)	American Express

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Unit5: PaymentRun AC240

Card Number 34123456##

Payment Card Cat. Credit card

Standard Select

Choosethe“CardDetails...”buttonandenterthecarddetailsasfollows:

Field Name Value

Payment Card Cat. 01 - Credit Card

Valid To Today'sdate+2years

Savethechangemadetoyourbusinesspartner.

Return to the SAP Easy Access screen.

Choose: Accounting→FinancialAccounting→ContractAccounts

Receivable and Payable → Master Data → Contract Account →

Change (CAA2).

EnterT-CA0510##(##=yourgroupnumber)asthecontractaccount,

and choose “Enter”.

Choose the “Payments/Taxes” tab page.

Entertheincomingpayment method“K”andtheCardIDIncoming

01 (F4 help).

Savethechangemadetoyour contractaccount.

Return to the SAP Easy Access screen.

2. First,postamiscellaneousreceivabletotheamountofEUR100. Usethe

following information:

Field Name Value

Document Date Today’s date

Posting Date Today’s date

Currency EUR

Company Code C100

Entertheadditionaldatausingthe“BusinessPartnerItemList”function.

Continued on next page

236

Card Number	34123456##
Payment Card Cat.	Credit card
Standard	Select

Field Name	Value
Payment Card Cat.	01 - Credit Card
Valid To	Today'sdate+2years

Field Name	Value
Document Date	Today’s date
Posting Date	Today’s date
Currency	EUR
Company Code	C100

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AC240 Lesson: Payment Cards

Field Name Value

Business Partn. T-CA0510## (## = your group

number)

Contract Acct T-CA0510## (## = your group

number)

Transac. 6000 /0010

Amount 100

a) On the SAP Easy Access screen, choose: Accounting →Financial

Accounting → Contract Accounts Receivable and Payable →

Document→Post(FPE1),andmakethepostingusingthesamedata

outlined above.

3. Startanewpaymentrun(FPY1)usingthenewidentificationP30##(##=

your group number).

Usetheinformationfromthe“PaymentRunProcessing”exerciseandadd

thepaymentmethod“K”forthecreditcardtothepaymentmethods. You

donothavetoselectabankforthispaymentmethodinthebankselection

of the payment run.

Startthepaymentrunimmediatelyasabackgroundjob.

a) On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→ContractAccountsReceivableandPayable→Periodic

Processing→ForContractAccounts→PaymentRun(FPY1).

Copyoneofyourpreviouspaymentruns. ChooseP30##(##=your

group number) as the identification.

Use the information from the “Payment Run Processing” exercise

andaddthepaymentmethod“K”for thecredit cardtothepayment

methods.

Youdonothavetoselectabankforthispaymentmethodinthebank

selection of the payment run.

Save your change and start the payment run immediately as a

background job.

Continued on next page

237

Field Name	Value
Business Partn.	T-CA0510## (## = your group number)
Contract Acct	T-CA0510## (## = your group number)
Transac.	6000 /0010
Amount	100

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Unit5: PaymentRun AC240

4. Displayalltheitemsthathavenotyetbeenbilledtocardissuer“American

Express”.

a) On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→ContractAccountsReceivableandPayable→Periodic

Processing→ Data for Externals → Payment Card Organizations

→ List of Payments (FPPCAS).

Enter the following values:

Field Name Value

PaymentCard Type 0001-AmericanExpress

Not Yet Settled Select

Run Date Date of your payment run for

paymentmethod“K”.

Identification P30##(##=yourgroupnumber)

To start the evaluation, choose Program → Execute or the

corresponding icon.

5. Bill the items to card issuer “American Express” for your payment run

(makesurethatyouselectonlyyourpaymentrun). Forthisreason,use

the program variant “AC240”.

Continued on next page

238

Field Name	Value
PaymentCard Type	0001-AmericanExpress
Not Yet Settled	Select
Run Date	Date of your payment run for paymentmethod“K”.
Identification	P30##(##=yourgroupnumber)

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AC240 Lesson: Payment Cards

Asfilename, enter: pcard##(##=groupnumber)

a) Choose: Accounting→FinancialAccounting→ContractAccounts

ReceivableandPayable→PeriodicProcessing→DataforExternals

→PaymentCardOrganizations→Settle(FFPCDS).

Choose Goto → Variants → Get... to display the variant prepared

for “AC240”.

Field Name Value

Logical File Name pcard## (## = your group

number)

Date ID Date of your payment run for

paymentmethod“K”.

Identification P30##(##=yourgroupnumber)

Tostartthetestrun,chooseProgram→Executeorthecorresponding

icon.

Thenruntheactual updaterun. Todothis, select the“UpdateRun”

indicator.

Asuccessmessageisdisplayedindicatingthatthedocumentsarebeing

postedtothereconciliationkeyXXXXXXXXX.

6. Checktheaccountdisplayandseewhichbillingdocumenthasbeenassigned

tothedocumentfromthepaymentrunandwhatidentifierthebillingrunhas

been allocated:

Billingdocumentnumber: _________________________________

Continued on next page

239

Field Name	Value
Logical File Name	pcard## (## = your group number)
Date ID	Date of your payment run for paymentmethod“K”.
Identification	P30##(##=yourgroupnumber)

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Unit5: PaymentRun AC240

Billingrunidentification: _______________________________

a) Choose: Accounting→FinancialAccounting→ContractAccounts

ReceivableandPayable→Account→AccountBalance(FPL9).

Enter the following values:

Field Name Value

Contract Acct T-CA0510## (## = your group

number)

List Type All Items

Choose “Enter”.

Double-clickthedocumentnumberofthepaymentrunforthecredit

card to display the details for the payment document. By choosing

Extras → Payment Card Supplement, you can display the required

informationintheDataforCardPaymentscreenarea.

Result:

Billingdocumentnumber: _________________________________

Billingrunidentification: _______________________________

7. Onceyou knowtheidentifier of your billingrun, youcannavigateto the

display of the billing data.

a) On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→ContractAccountsReceivableandPayable→Periodic

Processing→ Data for Externals → Payment Card Organizations

→ List of Settlements (FPPCLP)

YoucanentertherunIDthatyounotedfromyoursettlementrunand

starttheevaluationbychoosingProgram→Execute.

240

Field Name	Value
Contract Acct	T-CA0510## (## = your group number)
List Type	All Items

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AC240 Lesson: Payment Cards

Lesson Summary

You should now be able to:

• Make payments with credit cards

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Unit5: PaymentRun AC240

Lesson: Check Management

Lesson Overview

ThislessonprovidesanoverviewofhowchecksarehandledinContractAccounts

Receivable and Payable.

Lesson Objectives

After completingthislesson, you will beable to:

• Identifytheoptionsforcreatingandprocessingoutgoingchecks

Business Example

Figure 168: Introduction: Process Overview

A check can have the following status:

• Open

• Cashed

• Invalid

• Locked

Youcanlockacheckandreportthelocktothebank, withouthavingtoreverse

therelatedpaymentorissueareplacementcheck. Thecheckislockedincheck

managementandreportedtothebankusingtransactionFPCHX.Afteraspecific

deadline (usually 24 hours) the bank guarantees that this check can no longer

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AC240 Lesson: Check Management

be cashed. You reverse the related payment document after this deadline by

regularlyschedulingtransactionFPCHSsothatthecleareditemsareopenagain.

By running the payment run again, you can create a new check if required. If

checks are cashed within the deadline, you can define, in the settings for the

voidingreason,whetherthechecksaretobedeemed“cashed”automaticallyor

whetherclarificationcasesaretobecreated. ThisprocedureisinterestingforUS

customersandisknownas“StopPayment”. It isanalternativetotheprevious

way of issuing a replacement check. Invalid checks that have not yet left the

companypremisesshouldbevoidedandreissuedaspreviously. Achecklockis

not necessary in these cases.

As of SAP ECC 6.0, Enhancement Package 4, Contract Accounts Receivable

andPayablesupportstheprocessofcheckescheatmentforchecksthatwerenot

cashedbytherecipient withinaspecifiedtimeperiod.

IntheUnitedStates,uncashedchecksandmoneyordersmustbeescheatedtothe

stategovernmentafteraspecifiedamountoftimehasexpired,when,accordingto

federallaw, theythenbecomepropertyofthegivenstate. Insurancecompanies

arerequiredtoundertakereasonablemeasurestofindthecheckrecipientandto

determineifacheckhasbeenlostorneedstobere-issued. Thelastknownaddress

of the lawful check recipient determines which U.S. statelaws are applicable.

Escheatmentcanbeprocessedeitherautomatically, ormanuallyinclarification

processing.

Figure 169: Maintaining Outgoing Check Processing

The bank clearing account used in the payment document must be defined in

Customizingtoenablethesystemtodeterminebankdata, andtheindicatorfor

OnlineCheckPrintingmustbeselected. Whenyouselectthisindicator,youhave

tousethecorrespondingclearingaccountinonlinecheckprinting.

Applicationform FI_CA_DME_CHECK_SAMPLE servesasa templatefor a

check form with an accompanying letter.

The check is printed. The checks for the document are managed in the check

repository together with thecheck numbersused.

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Unit5: PaymentRun AC240

Ifyoutrytoprintacheckagainforthesamepaymentdocument,areplacement

checkwithanewchecknumberiscreatedinthecheckrepository.

The program makes the following available:

• Achronologicallogofanyspecialevents(whenacheckisinvalidated,for

example). Youcandisplaythelogforthecheckorforthepaymentdocument.

• The statusof checks canbechanged. Thisallowsyou to record in check

management whichcheckshavebeen cashed.

• Youcanvoidchecksseparately,butyoumustdefineareasonfordoingso.

• If you usepre-numberedchecks, you can useacheck issue fileto record

whichcheckshaveactually been issued. Thisallowsyouto keep tabson

existingpre-numberedchecksthathavenotyetbeenissued.

• If you need to state the name of more than one recipient on a check

(two-partychecks),youcanenteradditionalrecipientinformationseparately

and save this.

Figure 170: Direct Debit/Repayment: Customizing

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AC240 Lesson: Check Management

Exercise 11: Manual Outgoing Checks

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Generatea manual outgoing check in FI-CA

Business Example

Acustomerreceivesacheckatthecashdesktoclearanopencredititem.

Task 1:

Create a manual credit memo.

1. First,postacreditmemoofEUR200forbusinesspartner/contractaccount

T-CA0710##(##=yourgroupnumber). Createyourmanualdocumentby

usingmaintransaction6000(OtherReceivable/Credit)andsubtransaction

0040 (Other Credit Memos).

Writedownthedocumentnumber: __________________.

Task 2:

Use an outgoing checkto clear thecreditmemo.

1. EntertheoutgoingpaymentforEUR200usingyourcashjournal##. Use

checkpaymentasthepaymenttypefortheoutgoingpayment. Therequired

cashdeskclearing account is113101. Check printing istooccur assoon

as the outgoing payment is posted.

Displaytheprintedcheckinyour spooloverview.

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Unit5: PaymentRun AC240

Solution 11: Manual Outgoing Checks

Task 1:

Create a manual credit memo.

1. First,postacreditmemoofEUR200forbusinesspartner/contractaccount

T-CA0710##(##=yourgroupnumber). Createyourmanualdocumentby

usingmaintransaction6000(OtherReceivable/Credit)andsubtransaction

0040 (Other Credit Memos).

Writedownthedocumentnumber: __________________.

a) On the SAP Easy Access screen, choose: Accounting → Financial

Accounting → Contract Accounts Receivable and Payable →

Document → Post (FPE1).

Field Name Value

Document Date Current date

Posting Date Current date

Currency EUR

Business Partn. T-CA0710##

Contract Acct T-CA0710##

Transaction 6000/0040

Amount EUR 200

PostthedocumentbychoosingthemenuoptionDocument→Post.

Writedownthedocumentnumber: __________________.

Task 2:

Use an outgoing check to clear thecredit memo.

1. EntertheoutgoingpaymentforEUR200usingyourcashjournal##. Use

checkpaymentasthepaymenttypefortheoutgoingpayment. Therequired

cashdeskclearing account is113101. Check printingis tooccur assoon

as the outgoing payment is posted.

Displaytheprintedcheckinyour spooloverview.

a) OntheSAPEasyAccessscreen: Accounting→FinancialAccounting

→ContractAccountsReceivableandPayable→Payments→Cash

Journal → Cash Journal (FPCJ).

Continued on next page

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Field Name	Value
Document Date	Current date
Posting Date	Current date
Currency	EUR
Business Partn.	T-CA0710##
Contract Acct	T-CA0710##
Transaction	6000/0040
Amount	EUR 200

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AC240 Lesson: Check Management

Ifyourcashdeskisclosed,youcanopenitagainbychoosingthemenu

option Cash Desk →Open Cash Desk.

Entertheoutgoingpaymentusingyourcashdesk##(youcanswitchto

cashdesk##ifrequiredbychoosingthemenuoptionCashDesk→

Other Cash Desk).

YoucannavigatetotheentryviewbychoosingGoto→CashDesk.

Field Name Value

Company Code C100

Currency EUR

Value Date Today’s date

Business Partner T-CA0710##

Contract Account T-CA0710##

TabPage: CheckPayment

Outg. Pymt Select

Print Check Select

CashDeskClrgAct 113101

Amount 200

Usage Text Creditmemoclearing

Payment Amount 200

Choose the menu option Payments →Post Online. Select only the

creditmemoyouhavejustpostedforclearing.

Saveyouroutgoingpaymentbychoosingthediskicon.

Assigntheapplicationform“ZFI_CA_DME_CHECK_SAMPLE”in

the print parameters.

Youcanstarttheprintoutimmediatelybychoosingtheprinticontothe

bottom right.

In the “Receipt Print”, choose “No”.

SwitchtotheoverviewofspoolrequestsbychoosingtheSystem →

Own Spool Requests menu item.

Youcandisplaythecheckjustcreatedbychoosingtheglassesicon.

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Field Name	Value
Company Code	C100
Currency	EUR
Value Date	Today’s date
Business Partner	T-CA0710##
Contract Account	T-CA0710##
TabPage: CheckPayment
Outg. Pymt	Select
Print Check	Select
CashDeskClrgAct	113101
Amount	200
Usage Text	Creditmemoclearing
Payment Amount	200

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Unit5: PaymentRun AC240

Lesson Summary

You should now be able to:

• Identifytheoptionsforcreatingandprocessingoutgoingchecks

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AC240 Unit Summary

Unit Summary

You should now be able to:

• Explaintheprerequisitesforthepaymentprogramandthepostinglogic

• Carryoutpostingsandrepaymentsusingthepaymentrun

• Make payments with credit cards

• Identifytheoptionsforcreatingandprocessingoutgoingchecks

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UnitSummary AC240

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Unit 6

Returns Processing

Unit Overview

Unit Objectives

After completing thisunit, you will beableto:

• Configurereturnreasons, activities, and changes

• ProcessreturnsinContractAccountsReceivableandPayable(FI-CA)

Unit Contents

Lesson: Configuration of Returns.............................................252

Lesson: Processing Returns ..................................................264

Exercise 12: Configuration and Processing of Returns ...............271

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Unit6: ReturnsProcessing AC240

Lesson: Configuration of Returns

Lesson Overview

This lesson gives you an overview of:

• The definition of returns

• The origin of returns

• The types of returns postings

• The steps to post returns in Contract Accounts Receivable and Payable

(FI-CA)

• Customizing settings for returns

Lesson Objectives

After completingthislesson, you will beable to:

• Configurereturnreasons, activities, andchanges

Business Example

Yourorganizationhasbeennotifiedbyitsbankthatithasbeenunabletocollect

a payment from the businesspartner’sbank (dueto insufficient funds, expired

account, invalid account, and so on).

Figure 171: Returns and Returns Lot: Definition

Thereturnscomponentenablesyoutoprocessbankreturns,whichmayoccuras

partof adebit memo or collectionprocedure, or as check depositsor outgoing

payments. Returnsarecombinedinreturnlots. Thereturnslotscanbecreated

eithermanually(usingreturnslips),orautomaticallybycopyingreturndatafrom

the electronic bank account statement file.

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AC240 Lesson: Configuration of Returns

Returnscanoccurinconnectionwiththefollowingpaymentmethods:

• Checks

• Debit memos

• Credit card collections

Returnsaretypicallytheresultofexpiredorclosedaccounts,insufficientfundsin

anaccount,incorrectaccounts,stoppedpaymentsonacheck,andsoon.

Afterareturnhasbeenincludedinareturnlot,anadditionaldocumentisposted.

Thisdocumentisdifferentfromareversalpostingbecauseitisalwayspostedto

aclearingaccountforreturns. Youcanenterthedataautomaticallyormanually

in a lot.

Figure 172: Returns Processing: Structure

First the system determines the receivables or payables that were cleared by

incoming or outgoing payments. This payment clearing can then be canceled

(normal case) so that the original receivablesor payablesare open again. The

systemthengeneratesareturnsdocumentcontainingtheoffsettingitemsforthe

items in the payment document.

Bankchargesarepostedinthegeneralledger. Youcanchargeanybankfeesto

yourbusinesspartners. Youmaychoosetomakeyourbusinesspartnerliablefor

otherchargesaswell. Thereturnchargesforthebusinesspartnercanbeposted

either statistically or to the general ledger.

Possible follow-upactivitiesincludechangingtheitem, settingadeferral date,

setting adunning or payment block, blockingoutgoingpayments, or changing

theincomingpaymentmethod(forexample, fromadirectdebittopaymenton

demand).

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Unit6: ReturnsProcessing AC240

Otheractivitiessuchasworkflow,creatinginformationfortheaccountingclerk,

orcreatingcorrespondenceforthebusinesspartnerarealsopossible. Theindustry

solutionsoffertheseactivities,butcustomerscanadaptthemtosuitownneeds.

Thesystemrecordsallrelevantdatainareturnshistory. Thishistoryisreferredto

whendeterminingcreditworthiness. Thereturnshistoryisused,forexample,to

determinethenumberofreturnsfor abusinesspartner.

Figure 173: Posting: With Bank Charges (1)

1. Debit entry from invoicing (tax not shown)

2. Payment settlement by bank collection

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AC240 Lesson: Configuration of Returns

Figure 174: Posting: With Bank Charges (2)

1. Debit entry from invoicing (tax not shown)

2. Payment settlement by bank collection

3. Incoming payment (account statement)

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Unit6: ReturnsProcessing AC240

Figure 175: Posting: With Bank Charges (3)

1. Debit entry from invoicing (tax not shown)

2. Payment settlement by bank collection

3. Incoming payment (account statement)

4. Incoming payment (account statement)

Returnsareprocessedautomaticallyinthefollowingsteps: Firstthesystem

determinesthereceivablesandpayablesthatareclearedthroughincoming

andoutgoingpayments. Thispaymentclearingisthencanceledsothatthe

originalreceivablesorpayablesareopenagain. Thesystemthengeneratesa

returndocumentcontainingtheoffsettingitemsfortheitemsinthepayment

document. Additionalpostings,whicharerequiredfortaxesorcharges,are

thengeneratedandthefollow-upactivitiesaretriggered.

There are different types of returns postings:

• Netreturns(returnsdocumentdoesnotcontaincharges)

• Grossreturns(returnsdocumentdoescontaincharges)

• Charges including taxes (gross charges)

• Charges without taxes (net charges)

Theallocationtakesplaceusingthesourcedocumentnumber(notetopayee).

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AC240 Lesson: Configuration of Returns

Figure 176: Posting: With Bank Charges (4)

1. Debit entry from invoicing (tax not shown)

2. Payment settlement by bank collection

3. Incoming payment (account statement)

4. Incoming payment (account statement)

5. Reverseclearing(returnin subledgeraccount)

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Unit6: ReturnsProcessing AC240

Figure 177: Posting: With Bank Charges (5)

1. Debit entry from invoicing (tax not shown)

2. Payment settlement by bank collection

3. Incoming payment (account statement)

4. Incoming payment (account statement)

5. Reverseclearing(return insubledger account)

6. Post expense from bank charges

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AC240 Lesson: Configuration of Returns

Figure 178: Posting: With Bank Charges (6)

1. Debit entry from invoicing (tax not shown)

2. Payment settlement by bank collection

3. Incoming payment (account statement)

4. Incoming payment (account statement)

5. Reverseclearing(returninsubledger account)

6. Post expense from bank charges

7. Passon bank chargesto businesspartner

8. Raise and debit charges

Step[7]doesnottakeplaceifbankchargescannotbepassedontothebusiness

partner.

Step[8] doesnot takeplaceif you choosenottolevy yourown chargesonthe

business partner.

Levyingyourownchargesforprocessingreturnsisoptional.

Inthesystem,postings[5]to[8]arecarriedoutinonestep.

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