AC240_EN_Col92_FV_Part_A4 (第4页) | ERP软件技术分享

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Unit3: TransactionsandAccountDetermination AC240

Solution 5: Configuring Transactions

Task 1: Concept

1. WhatdoesatransactionconsistofandwhatdoesitrepresentinFI-CA?

Answer: Atransactionconsistsofamaintransactionandasubtransaction. It

representsthebusinesstransactionthatiscurrentlybeingprocessedinFI-CA.

2. Whatcontrollingtasksformthebasisofthetransactionconcept?

Answer: Transactionscontrolthedeterminationofreceivablesandpayables

accounts. A transaction also controls revenue account determination,

the determination of the sales/purchase tax determination code, and the

determination of information about any additional account assignments

(businessarea, COaccount assignment data).

3. What is a posting area?

Answer: A posting area is a subprocess that supports automatic

determinationofcertaindatarequiredtocreatedocuments.

Task 2: Definitions

1. Defineanewtransaction: SB##/FO##(##=groupnumber)“Otherpostings

group ## / Receivables group ##’”. Add the necessary attributes to this

transactionusingpostingareaC100andthedivision<leaveempty>.

a) Choose: Tools→Customizing→IMG→ExecuteProjectandthen

SAP Reference IMG.

Once you have done this, choose Financial Accounting (New) →

Contract Accounts Receivable and Payable → Basic Functions

→ Postings and Documents → Document → Maintain Document

Assignments→MaintainTransactionsforNon-Ind. ContractAccounts

Receivable and Payable → Define and Parameterize External

Transactions.

Select“NewEntries”anddefineyourmaintransaction:

Field Name Value

ApArea S (ExtendedFI-CA)

MTra SB##(##=yourgroupnumber)

Description Otherpostingsgroup##

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Field Name	Value
ApArea	S (ExtendedFI-CA)
MTra	SB##(##=yourgroupnumber)
Description	Otherpostingsgroup##

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AC240 Lesson: Tax Determination

Save your entry.

Select the row containing your main transaction and in the dialog

structuretotheleft,double-clickExternalSubtransaction. Select“New

Entries” and define your subtransaction:

Field Name Value

ApArea S (ExtendedFI-CA)

MTrans SB##(##=yourgroupnumber)

STrans FO##(##=yourgroupnumber)

Description Otherreceivablesgroup##

Save your entry.

Select the row containing your subtransaction and in the dialog

structuretotheleft,double-clickLineItemParameters. Select“New

Entries”anddefinethefollowingparameters:

Field Name Value

Applicat. Area S (ExtendedFI-CA)

Company Code C100

Division Leave empty.

Debit/Credit Debit

Manual Posting Select

Saveyourentryandclosethemaintenancedialogbox.

2. DefinetheaccountdeterminationinthechartofaccountsINT:

Receivablesaccount: 140520

Revenue account: 800525

AccountdeterminationID: 01

Tax on sales/purchases A1

determinationcode:

Business area: 9900

a) ChoosethefollowingpathintheSAPReferenceIMG:

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135

Field Name	Value
ApArea	S (ExtendedFI-CA)
MTrans	SB##(##=yourgroupnumber)
STrans	FO##(##=yourgroupnumber)
Description	Otherreceivablesgroup##

Field Name	Value
Applicat. Area	S (ExtendedFI-CA)
Company Code	C100
Division	Leave empty.
Debit/Credit	Debit
Manual Posting	Select

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Unit3: TransactionsandAccountDetermination AC240

Financial Accounting (New)→ Contract Accounts Receivable and

Payable→BasicFunctions→PostingsandDocuments→Document

→DefineAccountAssignmentsforAutomaticPostings→Automatic

G/L Account Determination → Define Account Assignment Data

Relevant toMainTransactionforFI-CAX.

Enter INT as the chart of accounts.

SelectCreate(shift+F4). Thistakesyoutoamaintenancestepwhere

youcanenterthereceivablesaccountforyourmaintransaction.

Enter the following data:

Field Name Value

Company Code C100

Division Leave empty.

Act Determ. ID 01

Main Trans. SB##(##=yourgroupnumber)

Choose Continue (Enter button).

Then enter 140520 as the G/L account.

SaveyourentryanduseF3toexit thisactivity.

Then choose Financial Accounting (New)→ Contract Accounts

Receivable and Payable → Basic Functions → Postings and

Documents→Document→DefineAccountAssignmentsforAutomatic

Postings → Automatic G/L Account Determination → Define

Transaction-RelevantAccountAssignmentDataforFI-CAX.

SelectCreate(shift+F4). Thistakesyoutoamaintenancestepwhere

youcanentertherevenueaccountforyoursubtransactionFO##.

Enter the following data:

Field Name Value

Company Code C100

Division Leave empty.

Act Determ. ID 01

Main Trans. SB##(##=yourgroupnumber)

Subtransaction FO##(##=yourgroupnumber)

Choose Continue (Enter button).

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Field Name	Value
Company Code	C100
Division	Leave empty.
Act Determ. ID	01
Main Trans.	SB##(##=yourgroupnumber)

Field Name	Value
Company Code	C100
Division	Leave empty.
Act Determ. ID	01
Main Trans.	SB##(##=yourgroupnumber)
Subtransaction	FO##(##=yourgroupnumber)

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AC240 Lesson: Tax Determination

Enterthefollowingaccountassignmentinformation:

Field Name Value

G/L Account 800525

Tax Deter. Code A1

Business Area 9900

SaveyoursettingsanduseF3toexittheactivity.

3. Post a document to contract account T-CA0210## by using your new

transaction SB## / FO##.

a) Tomanuallypostadocument,gototheSAPEasyAccessscreenand

choose Accounting → Financial Accounting→ Contract Accounts

ReceivableandPayable→Document→Post.

Enter the dataas described in the exercise “Entering Documents in

Contract Accounts Receivable and Payable”. This time, however,

select your newtransaction SB##/ FO##.

4. Whydoesyourtransactionnothavetobeallocatedtoaninternaltransaction?

Answer: Thistransactionistobeusedforothermanualpostingsanddoes

notcorrespondtoaninternaltransactiondefinedbyanSAPprogram.

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Field Name	Value
G/L Account	800525
Tax Deter. Code	A1
Business Area	9900

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Unit3: TransactionsandAccountDetermination AC240

Lesson Summary

You should now be able to:

• ExplainthespecialfeaturesofthetaxdeterminationfunctionsinContract

Accounts Receivable and Payable

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AC240 Lesson: USA–TaxJurisdictionCode(OnlyrelevantforUStraining)

Lesson: USA – Tax Jurisdiction Code (Only relevant for

US training)

Lesson Overview

Lesson Objectives

After completingthislesson, youwillbeable to:

• UnderstandthespecialfeaturesinUStaxdetermination

Business Example

Tax Calculation Based on Jurisdiction Code

• Standard SAP interface for internal or external tax calculation with

jurisdiction code

• Determinationoftaxcodeisthesameaswithoutjurisdictioncode

• Jurisdictioncodeassignedatcontractlevelandcontractaccountlevel

• Tax ratechangesmaintainedintableTE012if taxcalculationisexecuted

in an external system

Figure 99: Jurisdiction Code Assigned in Contract

ThetaxjurisdictioncodeisusedfordeterminingthetaxratesintheUSA.

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Unit3: TransactionsandAccountDetermination AC240

Thejurisdictioncodedefinesthetaxauthorityyouhavetopayyourtaxesto. Itis

alwaysthecitytowhichthegoods/servicesaresupplied.

You may enter the tax jurisdiction codes in the data relevant to billing on the

contract.

Thejurisdictioncodeonthecontractisassignedduringmove-in.

Figure100: JurisdictionCodeAssigned inContractAccount

The system uses the jurisdiction code on the contract for calculating

contract-related taxes.

Fortransactionsthatdonotinvolveacontract,thejurisdictioncodeonthecontract

account is used.

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AC240 Lesson: USA–TaxJurisdictionCode(OnlyrelevantforUStraining)

Figure 101: External System - Tax Rate Change

You have to manually maintain this table for tax changessince no interface is

available yet.

If no data is maintained in Customizing, the actual billing data is used for tax

determination.

Figure 102: Tax Determination with Jurisdiction Code

In Customizing, you define the tax determination code in FI-CA that links to

the tax code in FI.

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Unit3: TransactionsandAccountDetermination AC240

Thetaxaccountisdeterminedduringrevenueaccountdetermination.

Thetaxcodeandthejurisdictioncodedeterminethetaxratestobecharged.

External tax packages may be used in conjunction with FI-CA for tax rate

determination.

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AC240 Lesson: USA–TaxJurisdictionCode(OnlyrelevantforUStraining)

Lesson Summary

You should now be able to:

• UnderstandthespecialfeaturesinUStaxdetermination

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UnitSummary AC240

Unit Summary

You should now be able to:

• Explainthedefinitionandstructureoftransactions

• ConfiguretheautomaticgeneralledgeraccountdeterminationinContract

Accounts Receivable and Payable

• ExplainthespecialfeaturesofthetaxdeterminationfunctionsinContract

Accounts Receivable and Payable

• UnderstandthespecialfeaturesinUStaxdetermination

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Unit 4

Incoming Payments

Unit Overview

Unit Objectives

After completing thisunit, you will beableto:

• Name the different payment types in Contract Accounts Receivable and

Payable

• Explain the lot object in Contract Accounts Receivable and Payable and

explain the procedure for generating and processing lots both manually

and automatically

• Explaintheconceptofclarificationprocessingandtheoptionsavailableto

carry it out

• Enterpaymentsinthecashdeskandexplainitsmainfeatures

Unit Contents

Lesson: Processing Incoming and Outgoing Payments...................146

Lesson: Payment Lots and Check Lots......................................149

Exercise 6: Entering Payments in Payment Lots.......................161

Lesson: Clarification Processing..............................................167

Exercise 7: Clarification Processing .....................................179

Lesson: Cash Desk/Cash Journal............................................183

Exercise 8: Cash Desk/Cash Journal....................................195

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Unit4: IncomingPayments AC240

Lesson: Processing Incoming and Outgoing Payments

Lesson Overview

Thislessonprovidesanoverviewofthedifferenttypesof incomingpayments:

customer-initiatedpaymentsandcompany-initiatedpayments.

Lesson Objectives

After completingthislesson, you will beable to:

• Name the different payment types in Contract Accounts Receivable and

Payable

Business Example

Figure 103: Initiation of Payment Transactions

Thepaymentprogramconsiderstheopenitemsduefromallbusinesspartnersor

contractaccountsthathavebeenselected. Itcanbeusedtoprocessbothincoming

(direct debits) and outgoing payments.

In case of payments initiated by the customer, the customer decides when to

pay. Paymentsinitiated from outsidecanbeprocessed byapaymentlot/check

lotandautomaticclearing. Alternatively,paymentscanbehandledthroughthe

cash desk (cash journal).

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AC240 Lesson: Processing Incoming and Outgoing Payments

Whenpaymentisinitiatedbyanorganization,theorganizationdetermineswhen

itwill collector disbursepaymentsto/fromthebusinesspartner. Allpayments

initiatedbytheorganizationareprocessedbythepaymentprogram.

Figure104: IncomingPaymentProcessing: ExternallyInitiated

Theopenitemthatcorrespondstoanincomingpaymentisfoundandclearedas

muchaspossible(bypartialoroverpaymentifnecessary). Mostopenitemsare

clearedautomatically(clearingprocedure). Ifitisnotpossibletodeterminethe

openitemtobepaidautomatically,youcanassignpaymentsmanuallytooneor

more open items.

Customer-initiatedincomingpaymentmethodsaregenerallypostedthroughthe

use of payment lots.

Paymentcardpaymentscanbepostedmanuallyonlineandthenprocessedasa

customer-initiatedpaymentmethodaswellasaninternallygenerated payment

method.

Paymentsthatarenotassignedtoanopenitemcanbepostedonaccountorplaced

in the clarification worklist to be reviewed.

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Unit4: IncomingPayments AC240

Lesson Summary

You should now be able to:

• Name the different payment types in Contract Accounts Receivable and

Payable

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AC240 Lesson: Payment Lots and Check Lots

Lesson: Payment Lots and Check Lots

Lesson Overview

Thislessondescribesdifferenttypesofincomingpayments: paymentsbycheck

and payments by bank statement.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Explain the lot object in Contract Accounts Receivable and Payable and

explain the procedure for generating and processing lots both manually

and automatically

Business Example

Figure 105: Payment Lots and Check Lots

Payment/checklotsareusedinconnectionwithpaymentsinitiatedbybusiness

partners.

The payment/check lot is an object, which is used for storing data from

externally-initiatedpayments. Datafrompaymentsthathaveacommonoriginor

thatshouldbeprocessedtogether arestoredinonelot.

You enter payment/check lots manually if the payment information exists in

written (paper) form. This is normally the case for check payments, although

incomingbanktransferscanalsobeenteredmanually.

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Unit4: IncomingPayments AC240

Payment/check lots are created automatically by the system if payments are

transferred in the form of an electronic bank statement. If you are not using

SAPERPCash Management, you havetocreateaprogramthat convertsbank

transfers to a file that can be read by FI-CA. This file is then converted to a

payment/check lot.

Figure 106: Parallel Data Processing: Lots

Thegeneralstepsinpayment/checklotpostingareasfollows:

• Createandsavethepayment/checklot;canbecreatedmanually(checklots)

orbyaprogram(incomingbanktransfersfromanaccountstatement)

• Displayorchangethepayment/checklot(ifnecessary);itemscanbeinserted

or deleted

• Close the payment/check lot; insertion or deletion of items is no longer

possible; however, corrections to items in the payment/check lot are

permitted. It isnolonger possibleto addpaymentstoor deletepayments

from the lot.

• Postthepayment/checklot; postingcanonlytakeplaceifthelothasbeen

“closed”. Uponposting,paymentsaretransferredtothecontractaccounts

andpostingismadetotheappropriateclearingaccount. Paymentdifferences

canbeautomaticallypostedtospecialprofitandlossaccounts.

Furtherorpost-processingisrequiredifpostingstoaclarificationaccounthave

been created or if postings were not possible (for example, incorrect/missing

Customizing). Youcanfurtherprocessthedataasfollows: triggerrepayments;

posttoaninterimaccount(ifthecontractaccountcannotbedetermined);orposta

paymenttoacontractaccount(iftheaccountcanbedeterminedbuttheopen-item

to be cleared cannot).

Authorizationobject“F_KK_SOND”withactivity“011”isneededinordertobe

able to reopen closed payment/check lots.

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AC240 Lesson: Payment Lots and Check Lots

Figure 107: Interpretation Rules: Note to Payee

Define interpretation rules for note to payee: In this activity, you define the

rulesfortheautomaticanalysisofnotetopayeetextsfortheautomatictransfer

ofpaymentdatatopaymentlotsinContractAccountsReceivableandPayable.

Usingthevaluesdetermined,thesystemthendeterminestheselectioncriteriafor

the assignment of payments to receivables.

Ifyouwanttosubjectthevaluesfoundinthiswaytoanadditionalcheck,youcan

specifyacheckprocedureforeachstructuresample. Thischeckprocedurehas

alreadybeendefinedfortheinterpretationofthenotetopayeebasedonsample

functionmoduleFKK_SAMPLE_SEL_TYPE_CHECKinthecheckprocedure

Customizing activity.

Tosimplifytheinterpretationrulesettingsforthenotetopayee,youcantestthe

note to payee analysis in an IMG activity.

WhenpaymentdataistransferredusingthereportsRFKKZE00orRFKKKA00,

you can still use the function module called up at event 0950 to make

application-specificorcustomer-specificenhancementsforpaymentoradditional

selections. For more information, see the report documentation or the event

description (FQEVENTS).

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Unit4: IncomingPayments AC240

Figure 108: Note to Payee: Configuration

SAPhasenhancedtheoptionsfortheevaluationandfurtherprocessingofthenote

topayeespecifiedforthetransfer ofFIbankstatementdatatothepaymentlot.

ThesystemaccessestheinterpretationrulesthatweredefinedinCustomizingfor

contract accounts receivable and payable.

In addition, it is possible to transfer incoming payments that have a particular

pattern in the note to payee to a clarification account or to a short account.

The program enters the short account or the statusto be clarified directly into

the payment lot. This ensures that these payments are not processed by the

clearingcontrol. ForFI-CApublicservices,thisisparticularlyusefulforholding

transactionsorpaymentsthatdonothaverequests,forexample.

You can also reassign the selection values found by assigning a new value or

selection category to a selection value.

TosimplifytheCustomizingsettingsfor theinterpretation rulesfor thenoteto

payee,youcanusetransactionFP_NOTE_TESTtotestthenotetopayeeanalyses.

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AC240 Lesson: Payment Lots and Check Lots

Figure 109: Incoming Payments: Postings 1

Postings:

1. Debitentryfrominvoicing(shownwithouttaxposting)

Figure 110: Incoming Payments: Postings 2

Postings:

2. Incoming payment at the bank (the bank statement is posted in the general

ledger)

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Unit4: IncomingPayments AC240

Figure 111: Incoming Payments: Postings 3

Postings:

3. Paymentallocationbyprocessingthepaymentlot

Inthecaseof paymentlots, itemsfromthebankclearingaccountarepostedto

paymentusageor totheinterimaccount. Thedocument numberisrecordedin

the associated items in the payment lot.

Payment usage can include the following:

• Clearing or partial clearing of open items

• Postings on account

• Expense or revenue (payment difference)

• Creation of new debit entries thatare immediately cleared via payment

allocation. (Charges or interest, for example)

• Down payments

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AC240 Lesson: Payment Lots and Check Lots

Figure 112: Payment Lotsand Check Lots: HeaderData

A manual payment or check lot comprises a header entry, one item for each

payment,and(optionally)severalsubitemsforeachpayment. Thepaymentorder

header containsdatathat appliestotheentirelot aswell asdata thatisusedas

default values for the items.

Thedocumenttype, searchterm, postingdate, bankclearingaccount, company

codeforthebankpostingandthereconciliationkeyforG/Laccountingarevalid

fortheentirelot. Thecurrencyandvaluedatealsohavetobedefinedintheheader.

Themostimportantdefaultvaluesfortheitemsaretheclearingreasons(suchas

incomingpayments)andtheselectioncategories(suchaspartnernumber,contract

account number).

Selection informationisusedtoidentifytheopenitemsthat havetobecleared

withpaymentsortopreparethedataforpaymentsonaccount.

Informationisalwaysgivenintheformoftheselectioncategory/selectionvalue.

Example: “K” indicates a contract account; “G” indicates a business partner,

and “P” indicates a period key.

Selection categoriesaredefined in Customizing.

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Unit4: IncomingPayments AC240

Figure113: PaymentLotsandCheckLots: ProcessingSelectionCategories

Selectioncategoriesenableyoutodecidewhichfieldsaretobeusedtoselectopen

items within a screen variant.

FieldsforselectioncategoriescanbedefinedinCustomizingandmaybetaken

fromstructureFKKOP (Businesspartner itemsincontractaccount document);

fields from a customer defined structure may be used, but a function module

must be coded for event 210.

If you want to post a document manually, you can use the following fields to

select open items: businesspartner, contract account, contract, contract object,

payment method reference number (reference number assigned to a payment

methodfromanexternalsystem),documentnumber,referencedocumentnumber,

paymentformnumber,andduedatefornetpayment. Ofallpossiblefields,the

system displaysonlythosethat werespecified asa selectioncategoryfor your

application in this activity.

Figure114: PaymentLotsandCheckLots: ListEntryforPaymentScreen

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AC240 Lesson: Payment Lots and Check Lots

The selection details that can be created from the note to payee are defined in

theitem. Ifmultipleallocations(such asmultipleaccount numbersor contract

numbers)arespecifiedinthenotetopayee,youcanenterfurtherselections. They

are then saved as subitems.

In addition to the selection details, partial amounts can also be allocated

(for example, with a total payment of 500, you can allocate 200 to account

T-CA071001and 300 to account T-CA082002).

IfyouchoosetheFurtherDetailspushbutton,ordoubleclickonaselectedline,

thenthesystemdisplaysthedetailsscreenfortheselecteditem(notshowninthe

graphic). Youcanthenenteradditionaldataforthepayment.

Figure115: PaymentLotsandCheckLots: DetailedSpecifications

Onthedetailscreenyoucanenterfurtherspecificationswhicharerequiredforthe

allocationofpaymentsor asubsequentclarification.

Selections within a line are linked by AND logic, while the different lines of

the selections are linked by OR logic.

Itispossibletotransferpostpaymentstoclearingaccountsusingshortaccount

assignmentforwhichacompanycodeandgeneralledgeraccountaredefinedin

Customizing. This type of posting is necessary if a payment was received by

the wrong department.

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Unit4: IncomingPayments AC240

Astandingorderisusedwhenabusinesspartnerhasinstructedhisbanktotransfer

acertainamountfromhis/heraccounteverymonthtoapublicsectororganization.

Ifyousetthisindicator,thebankIDandnotetopayeeinformationistransferred

withtheitemandthesystemcan“learn”ifanitemissentwiththesame,incorrect

data each time (used in Germany).

The field refundmethodis used when apayment is received by mistake, from

someonewhois an unknown businesspartner.

Anentryscreenisavailable,inwhichyoucanonlyenterselections.

Furthermore,youcanuseasearchfunctioninthepaymentlottofindthecontents

of a particular column on the list screen.

In the display for a payment lot item, you can now also reset the payment

allocationorgotoclarificationprocessing. Theclarificationisonlypossibleifthe

casehas not yet been reserved for other users.

Figure 116: Payment Advice Note

Youcanusepaymentadvicenotestoenterdetailsonauthorizedpayments. You

canusethekeycreatedduringthegenerationofapaymentadvicenoteasselection

criteria for open items.

Inadditiontothebusinesspartnerorthecontractaccount, youcanalsousethe

paymentadvicenotenumberasselectioncriteriawhenenteringapaymentlot.

Whenthepayment isposted, thesystemselectstheopen itemsofthebusiness

partnerinthepaymentadvicenote. Thesystemusestheentriesinthepayment

advicenoteitemstoallocateclearingamountstotheselecteditems. Anyamount

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AC240 Lesson: Payment Lots and Check Lots

differencesthatoccuriftheamountfromthepaymentadvicecannotbecompletely

distributed(thatis,iftheopenitemamountissmaller)arecombinedintoaposting

on account.

Report RFKKAV00 also transferspayment advice notes from a sequential file

andusesthedata togenerateoneor more payment advice notes. It carries out

the following activities:

• Reads theapplication server filespecified and checks the data contained

therein

• Creates one or more payment advicenotes provided the data records are

correct

• Closesthepaymentadvicenotesprovidedthecorrespondingindicatorisset.

• Defectivedatarecordsaresavedseparatelyandcanbetransferredonceyou

have corrected them.

Figure117: ElectronicBankAccountStatement: PaymentLot

The bank transfers from an account statement are stored in a payment lot.

Paymentsareassignedwhenthepaymentlotisprocessed.

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Unit4: IncomingPayments AC240

Interfaces:

• DataTransferfromElectronicAccountStatementtoPayment/ReturnsLot

• RFKKKA00 (transaction FPB7): The report selects payments, returns

and payment orders that are imported into the bank data memory during

the processing of electronic bank statements for the component Cash

Management (TR-CM). If necessary,the FI-CA data can be transferred

directlytoapaymentlot,paymentorderlotorreturnslot. Alternatively,you

can output selecteddata fromthe bank data memory in afile. In another

step,youcanthenimportthecreatedfilesintopaymentlots,paymentorder

lots, or return lots. You can do this using the FI-CA transfer programs

RFKKZE00 (payments, payment orders) andRFKKRL00 (returns). The

systemusesthebusinesstransactionandtheamount+/-signtodecidethelot

type a payment position is transferred to.

• DatatransferfromMultiCashfilestopayment,paymentorder,andreturns

lotsRFKKKA00(transactionFPB17): Ifyouconvertcountry-specificbank

formatsintoMultiCashformat,youcanusethisreporttotransferdatafrom

theMultiCashstatementfileandlineitemfiletopaymentandreturnslotsin

FI-CA.However,inordertobeabletoprocessMultiCashfiles,youmust

configure the system settings described in the “Prerequisites” section of

the report documentation.

The files can also be generated using neutral interfaces. However, these must

have the format specified by SAP, which means they must not contain any

country-specificformatsfromtheelectronicbankstatements.

Figure 118: Incoming Payments: Customizing

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AC240 Lesson: Payment Lots and Check Lots

Exercise 6: Entering Payments in Payment

Lots

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Use the payment lot to enter payments.

Business Example

Youhavetoenterthepaymentsofyourbusinesspartnersonadailybasis. Your

businesspartnersusebanktransfertopaytheiropenbills.

Task:

Create a payment lot by choosing Accounting → Financial Accounting →

ContractAccountsReceivableandPayable→Payments→PaymentLot.

1. Entertheheaderdataofthepaymentlotusingthefollowinginformation:

Name of paymentlot: ZS-##(##=Groupnumber)

Search term Payment lot group0##

Currency EUR

Bank clearingaccount 113105

Value date Today’s date

Company code C100

Line layout SAP (if not already entered as the

default value)

2. Whichselectioncategoriesdoesthesystempropose?

3. Enter the payment lot items. From business partner T-CA0710##, you

receiveapaymentintheamountofEUR100.00.

Save your entries.

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Unit4: IncomingPayments AC240

4. Whichreconciliationkeydoesthesystemuse?

5. Close and post your payment lot.

Checkthestatusofthepaymentlottoseehowitwasprocessed.

Whatisthestatusofthepaymentlotwhenallthepaymentswereprocessed?

Write downthe assigned document number:

________________________________

6. Go to the account display and checkthe payment allocation. Which list

categorydoyouhavetoselecttospotclearingentries?

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AC240 Lesson: Payment Lots and Check Lots

Solution 6: Entering Payments in Payment

Lots

Task:

Create a payment lot by choosing Accounting → Financial Accounting →

ContractAccountsReceivableandPayable→Payments→PaymentLot.

1. Entertheheaderdataofthepaymentlotusingthefollowinginformation:

Name of paymentlot: ZS-##(##=Groupnumber)

Search term Payment lot group0##

Currency EUR

Bank clearingaccount 113105

Value date Today’s date

Company code C100

Line layout SAP (if not already entered as the

default value)

a) FromtheSAPEasyAccessmenu, choose: Accounting→Financial

Accounting→ContractAccountsReceivableandPayable→Payments

→ Payment Lot

Field Name Values

Lot ZS-##(##=yourgroupnumber)

Fromthemenubar,choosePaymentLot→Create(F5).

Field Name Values

Search term Paymentlotgroup0##

Currency EUR

Bank clrg acct 113105

Value date Today’s date

Company Code C100

Line Layout SAP(ifnotalreadyenteredasthe

default value)

Do not leave this screen.

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Field Name	Values
Lot	ZS-##(##=yourgroupnumber)

Field Name	Values
Search term	Paymentlotgroup0##
Currency	EUR
Bank clrg acct	113105
Value date	Today’s date
Company Code	C100
Line Layout	SAP(ifnotalreadyenteredasthe default value)

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Unit4: IncomingPayments AC240

2. Whichselectioncategoriesdoesthesystempropose?

Answer: The system proposes the selection categories “G (business

partner)”,“K(contractaccount)”,and“B(document)”.

3. Enter the payment lot items. From business partner T-CA0710##, you

receiveapaymentintheamountofEUR100.00.

Save your entries.

a) Fromthemenubar,chooseEdit→NewItems(F5).

Field Name Values

Payment amount EUR 100.00

Selection Value 1 BusinesspartnerT-CA0710##

Saveyourentriesbychoosing: PaymentLot→Save(CTRL+S).

Fromthemenubar,chooseGoto→Back(F3)twice.

Remainonthe“PaymentLot: InitialScreen”screen.

4. Whichreconciliationkeydoesthesystemuse?

Answer: ReconciliationkeyZS-##(##=yourgroupnumber)isused.

5. Close and post your payment lot.

Checkthestatusofthepaymentlottoseehowitwasprocessed.

Whatisthestatusofthepaymentlotwhenallthepaymentswereprocessed?

Write downthe assigned document number:

Continued on next page

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Field Name	Values
Payment amount	EUR 100.00
Selection Value 1	BusinesspartnerT-CA0710##

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AC240 Lesson: Payment Lots and Check Lots

________________________________

a) Fromthemenubar,choosePaymentLot→Close(SHIFT+F1).

Confirmtheprompt“Allpaymentsenteredinfull?”bychoosing“Yes”.

PostyourpaymentlotbychoosingPaymentLot→Post(SHIFT+F6).

Inthe"ScheduleJob"dialogbox,choose“Startonline”andconfirm

your selection by choosing “OK”.

Confirmtheinformationaboutthepostingrunbypressing“ENTER”.

Thestatusof yourpostingrun haschangedto“Postingsmade”. All

payments have now been processed.

Navigate to the document number created by choosing Goto →

Payments List (SHIFT+F9).

Double-clicktheEUR100paymentamounttoaccesstheitemdetails.

On the “Payment Data” tab page, the number assigned to your

accountingdocumentisshowninthe“PostingDetails”area:

________________________________

Return to the SAP Easy Access menu.

6. Go to the account display and check the payment allocation. Which list

categorydoyouhavetoselecttospotclearingentries?

a) FromtheSAPEasyAccessmenu, choose: Accounting→Financial

Accounting→ContractAccountsReceivableandPayable→Account

→ Account Balance. Use the “All Items” list type to identify the

clearing transactions.

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Unit4: IncomingPayments AC240

Lesson Summary

You should now be able to:

• Explain the lot object in Contract Accounts Receivable and Payable and

explain the procedure for generating and processing lots both manually

and automatically

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AC240 Lesson: Clarification Processing

Lesson: Clarification Processing

Lesson Overview

ThislessonprovidesanoverviewofclarificationprocessinginContractAccounts

Receivable and Payable.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Explaintheconceptofclarificationprocessingandtheoptionsavailableto

carry it out

Business Example

Figure 119: Clarification Worklist

Items requiring clarification arise where you post a payment/check lot but

either some or all payments could not be posted (due to missing or incorrect

Customizing,forexample)toacontractaccount. Whenyoupostapayment/check

lot, these items are posted to an interim account defined in customizing and

included in a clarification worklist.

Ifyouthenprocesstheclarificationworklist,youcantransfertheseitemsfromthe

interimaccounttoacontractaccount. Youcanprocessthepostingforapayment,

apaymentlot,orforallclarificationcases(formorethanonepayment/checklot).

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Unit4: IncomingPayments AC240

Youcanclarifyitemsfromthepaymentorpaymentlotasfollows:

• Correctthepaymentitems(thedatausedtoselecttheitems)andrestartthe

postingoftheselecteditems(clearingopenitemsorpaymentonaccount).

• Performthepostingandclearingmanually(withclearingofopenitemsor

paymentonaccount). Itispossibletoclearsomeitemsduringclarification.

Partialclearingscanbepostedmorethanonce. Itisalsopossibletotransfer

postingitemsbyusingshortaccountassignmentdefinedinCustomizing. In

connectionwiththispostingyoucanstartaworkflow(forexample,youcan

sendanE-mailtothedepartmentreceivingtheposting).

• Create a repayment request if you were unable to allocate the incoming

paymentamounttoanindividualitem. Thesystemthenrepoststheamount

fromtheinterimaccounttoarepaymentclearingaccount.

AsofERP2005,thenewfunctionCorrespondenceforClarificationisavailable

forclarificationprocessing. Thisallowsyou,forexample,tomakequeriesatthe

housebankorotheraddressees. Whenyouusethefunction,thesystemproposesa

businesspartnerandanapplicationform. Thecorrespondencetypeis0035.

Figure 120: Incoming Payment: Processing

Clearing control is responsible for automatically allocating payments to open

items.

Theclearingcontrollogiccanbeusedinvariousprocessesandtransactions. The

clearingcontrolisusedformanualorautomaticaccountmaintenance,aswellas

for processing payment lots.

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AC240 Lesson: Clarification Processing

Figure 121: Agent Allocation

Theclarificationworklistcanbeincludedinaworklist. SAPsuppliesthefollowing

twosampleworkflowsforthis. Theycanbeusedtocreateindividualworkflows:

• Standard workflow – WS21000078

Aclarificationcase must be allocatedtoa processor beforeitcan besent

toanagentintheworkflowinbox. Agentassignmentandagentrestriction

ensurethatclarificationcasesareonlyassignedtoanagentonce. Thismeans

thatifanagentcannotprocessandcompleteaclarificationcase,thecaseis

sent automatically to another agent.

• Ad hoc workflow – WS21000077

Noagentallocationsorrestrictionshavetobemadeforthisworkflow. Ifan

agentcannotclarifyacase,heorshedeterminesthenextagentandforwards

the case to them. For this workflow, configure the Customizing setting

Workflowwithdirectswitchinginthegeneralworkflowsettingssothatthe

nextprocessorqueryappearsimmediatelyafterprocessing.

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Unit4: IncomingPayments AC240

Figure 122: Clarification List: Roles

Whenprocessingclarificationworklists, youcancarryoutacheckontheagent

thatprocessesindividualclarificationitemsusingaroledefinition(liketheSAP

Workflow).

This accounting agent then receives only those clarification items within their

worklistforwhichtheyareresponsiblewithintheSAPorganizationalstructure

linked to the role.

For clarification processing in the payment lot, roles for restrictions in the

clarification worklist have been available for several releases. Standard role

02100008(abbreviationFMCA_PLOT_SR)defineswhichorganizationalunits,

positions, persons, or users process certain cases of the clarification worklist.

Standard role 02100009 (abbreviation FMCA_PLOT_UC) defines when

clarificationcasesintheclarificationworklistshouldcountasurgent(critical),

aswellaswhichorganizationalunits,positions,persons,orusersareresponsible

forclarifyingthem. TheserolesweredefinedintheCustomizingforclarification

processinguntilnowandhadtobeactivatedwhenneeded.

Asof ERP 2005, general rolesare defined for payment clarificationinstead of

theseroles. However,therolesarestillavailable. Ifyouwanttousethem,replace

therolesdeliveredwiththeroles02100008or02100009andthenactivatethem.

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AC240 Lesson: Clarification Processing

Figure 123: SelectingClarification Casesfrom PaymentLot

TheselectionoptionsofthePaymentclarificationlistenableyoutorestrictthe

openclarificationcasesaccordingtoclarificationaccountsandaccountholders.

You can also define mapping rules using the new roles 2100008 (Limited

Selection Clarification Worklist) and 2100009 (Limited to Acute Clarification

Cases)andtherebyassigneachclarificationcasetoatleastoneprocessororgroup

of processors.

After a predefined period, you can use a program to transfer payments from

payment or check lotsthat are in clarification and that you cannot assign, and

therebyremovethemfromtheclarificationworklist. Youcarryoutthetransfer

postingbyspecifyingashortaccountassignmenttowhichaminimumretention

periodisassigned. ThetransferpostingprogramisRFKKUMBKL.

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Unit4: IncomingPayments AC240

Figure 124: Clarification Proposal

When you call up a clarification case, the system automatically suggests a

clarificationproposal. Youcandefinetherangeof theclarificationproposal in

yourpersonalsettings. Inadditiontotheproposedbusinesspartners,thesystem

can displaytheir most recentpaymentsanddueitems, it cansearchforsimilar

numbers (for example document and account numbers) and can switch to the

clarification processing screen so that you can distribute the payment amount

betweenseveralpartners, contractaccountsor contracts.

Intheclearingproposal,youcandeleteproposedlines,selectallproposedlinesor

reverse the selection in all lines.

Insomecases,theclarificationproposalsfrompreviousclarificationcasesarenot

helpful.

Examplesofthisareprevious,incorrectclarifications. Ifapaymentwasallocated

tothewrongbusinesspartnerandre-allocatedlater,thesystemwillalwayspropose

thewrongbusinesspartnerwheneverapaymentismadeusingthatbankaccount.

YoucanusetheMaintainExceptionAccountsforPaymentClarificationfunction

to define alternative rules for selected business-partner bank accounts, as well

as to create proposals when incoming payments are clarified. As a result, any

problematicselectionproposalsaresuppressedwhensubsequentpaymentsare

made using this bank account.

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AC240 Lesson: Clarification Processing

Figure 125: Repayment Request

If an incoming payment cannot be allocated, you can trigger a repayment by

settingtheRepaymentindicatorintheitemoftheincominglot.

Thebankdetailsfromthebanktransferinformationareusedfortherefund.

Therepaymentitselfisperformedbythepaymentrun. TheWithrefundsindicator

must be set in the payment run parameters.

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Unit4: IncomingPayments AC240

Figure 126: Posting Procedure Repayment

1. IncomingPayment: Bank to Bank Clearing

2. Allocationnotpossible: Clarificationworklist-bankclearingtoclarification

account

3. Clarification not possible: Repayment request generated - clarification

account to repayment clearing account

4. Repaymentinpaymentrun: Repaymentclearingaccounttobankclearing

account

5. Electronic bank statement (outgoing payment): Bank clearing account

to bank

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AC240 Lesson: Clarification Processing

Figure 127: Posting Procedure Repayment

1. Incoming payment: Bank to bank clearing

2. Allocationnotpossible: Clarificationworklist-bankclearingtoclarification

account

3. Clarification not possible: Repayment request generated - clarification

account to repayment clearing account

4. Repaymentinpaymentrun: Repaymentclearingaccounttobankclearing

account

5. Electronic bank statement (outgoing payment): Bank clearing account

to bank

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Unit4: IncomingPayments AC240

Figure 128: Credit Processing

Youcanusethefollowingfunctionsifthecreditusehastobeclarifiedforyour

business partner's contract accounts:

• Credit clarification

• Credit processing

The following types of credit can be processed with the credit clarification

function:

• CreditthatwaspreviouslyselectedbythemassactivityGenerateCreditList

and sent to clarification processing.

• Creditthatwasdirectlyincludedintheclarificationworklistasaresultof

Customizing settings.

The Process Credit function should only be used for manually processing

individualcreditthathasnotbeenenteredbythecreditlist

The"Remain"and"SendLetter"processingactivitiesareavailableonlywithin

credit clarification.

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AC240 Lesson: Clarification Processing

Figure 129: Incoming Payments: Customizing

CustomizingsettingsforprocessingclarificationworklistsareprovidedbySAP

(seetheCustomizingactivityunderContractAccountsReceivableandPayable

→Technical Settings→Prepare Processingof ClarificationWorklist). Check

and, if necessary, modify the settings.

Figure 130: Incoming Payments: Customizing

Selectioncriteriaforclarifyingcredit. FieldImmediately:

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Unit4: IncomingPayments AC240

EnsuresthatalineitemthatfulfillstheCustomizingcriteriaisinserteddirectly

in the credit list for clarifying credits.

If you do not set this indicator, the line items are inserted in the clarification

worklist when you call the credit list.

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AC240 Lesson: Clarification Processing

Exercise 7: Clarification Processing

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Usethecentralclarificationtoolstoallocateunclarifiedpayments

Business Example

Not all incoming paymentscan beallocated to receivablesat contract account

level. Unclarifiedincomingpaymentsarefurtherprocessedwithinclarification

processing.

Task: Central Clarification Processing

Thecentralclarificationworkliststillcontainstwounclarifiedincomingpayments.

The unclarified payments that you have to process have the following name:

CA240-## (## = your group number).

1. Callthecentralclarificationworklistinadministratormodeandallocatethe

paymentforitem1oftheCA240-##paymentlot(##=yourgroupnumber).

Analyzetheextenttowhichtheselectionproposalssuggestedbythesystem

correspondtoinformationprovidedinthenotetopayeeoftheunclarified

incoming payment.

If the information is consistent, post the clarification. Note the

document number for the incoming payment: Document number:

_____________________.

2. Thecentralclarificationworkliststillcontainsitem2ofyourclarification

worklist.

The information in item 2, however, is insufficient for clarification.

Therefore, activate repayment for this item.

Whichrepayment request number isassigned?

Display the repayment request.

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