AC240_EN_Col92_FV_Part_A4 (第2页) | ERP软件技术分享

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Unit1: Basics AC240

2. Nowcreateabusinesspartnermasterrecordforthenewcustomerwiththe

lastnameBecker##. EnterthebusinesspartnernumberP-AC240-##. Use

theGPEXgrouping“Externalnumberassignment”.

Hint: If the GPEX keyfieldis not displayed, pressALT+F12 to

adjust the local layout.

Fromthemenubar, choose Options... andnavigatetotheExpert

tab page.

SelectShowKeysinAll DropdownLists.

Save your setting by choosing OK.

OntheAddresstabpage,enterthesearchtermGroup##(##=yourgroup

number).

Createa standard addressfor your country.

Continued on next page

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AC240 Lesson: MasterDataObjectsinContractAccountsReceivableandPayable

OntheIdentificationtabpage, addanypersonaldata.

a) Enter the following information in the header data for the business

partner:

Field Name Value

Business Partner P-AC240-## (## = your group

number)

Grouping GPEX (External Number

Assignment)

b) Address tab page:

Field Name Value

Title Any

First name Any

Last name Becker## (## = your group

number)

Search Term 1 Group##

Street Address area Completeaddressofyourchoice

Country Your country

Choose the “Identification” tab page.

Add any additional personal data.

c) Fromthemenubar,chooseBusinessPartner–Save.

Task 2: Create Contract Account

1. In the next step, you assign a new contract account to business partner

P-AC240-##sothatyoucanpostdata. CreatecontractaccountP-AC240-##

withaccounttype“01”andaccountname“PrivateAccount”forbusiness

partner P-AC240-##.

UsetheexistingcontractaccountT-CA0210##(##=yourgroupnumber)

of businesspartnerT-CA0210##(##=yourgroupnumber) asatemplate

account.

On the Payments/Taxes tab page, delete the payment methods in the

“IncomingPayments/OutgoingPayments”areas.

Continued on next page

Field Name	Value
Business Partner	P-AC240-## (## = your group number)
Grouping	GPEX (External Number Assignment)

Field Name	Value
Title	Any
First name	Any
Last name	Becker## (## = your group number)
Search Term 1	Group##
Street Address area	Completeaddressofyourchoice
Country	Your country

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Unit1: Basics AC240

Acceptalloftheothervaluesthatwerecopiedfromthetemplateaccount.

a) On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→ContractAccountsReceivableandPayable→Master

Data → Contract Account→ Create.

Field Name Value

Contract Acct P-AC240-## (## = your group

number)

Business Partner P-AC240-## (## = your group

number)

Cont. Acct Cat. 01

Valid from Today’s date

Ref. Account

Contract Acct T-CA0210## (## = your group

number)

Business partn. T-CA0210## (## = your group

number)

Choose Enter.

General data tab page:

Field Name Value

Cont. acct name Private Account

Payments/Taxes tab page:

Deletepaymentmethod“E”intheincomingpayments.

Deletepaymentmethod“U”intheoutgoingpayments.

Acceptalloftheother default valuesandleavetheremaining fields

empty.

Saveyourcontractaccountbychoosingthediskicon.

Field Name	Value
Contract Acct	P-AC240-## (## = your group number)
Business Partner	P-AC240-## (## = your group number)
Cont. Acct Cat.	01
Valid from	Today’s date
Ref. Account
Contract Acct	T-CA0210## (## = your group number)
Business partn.	T-CA0210## (## = your group number)

Field Name	Value
Cont. acct name	Private Account

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AC240 Lesson: MasterDataObjectsinContractAccountsReceivableandPayable

Lesson Summary

You should now be able to:

• Explain the most important master data objects in Contract Accounts

ReceivableandPayable(FI-CA)andtheircontrollingelements

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UnitSummary AC240

Unit Summary

You should now be able to:

• ExplainthegeneralconceptandspecialfunctionsinFI-CA

• Useeventmanagementtointegratecustomer-specificrequirementsintothe

SAPsystem without modifyingSAPprograms

• Dramatically reduce the runtime for mass runs (such as payment runs or

dunningprocessing) byusing parallelprocesses

• Explain the most important master data objects in Contract Accounts

ReceivableandPayable(FI-CA)andtheircontrollingelements

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Unit 2

Documents

Unit Overview

This unit will provide you with an overviewof:

• How a document is structured

• Howto post, change and displaydocuments

• Howtocustomizedocumentnumbers,documenttypesandentrytools

• Thelinkbetweengeneralledgerandsub-ledgeraccounting

• TheaccountbalancedisplayinContractAccountsReceivableandPayable

Unit Objectives

After completing thisunit, you will beableto:

• ExplaintheconceptofdocumentsandtheprocessesinContractAccounts

Receivable and Payable

• ExplainthespecificstructureofFI-CAdocumentsandtheconfigurationof

document types

• Post documents in FI-CA and explain the special features for entering

documentsinContractAccountsReceivableandPayable

• Explaintheconceptofintegrationwiththegeneralledgerandunderstand

how to processand reconcile the transfer

• Explain howto derive segmentsfor newgeneral ledger accounting from

Contract Accounts Receivable and Payable

• Navigatetotheaccountbalancedisplayandconfigureittomeetyourneeds

Unit Contents

Lesson: Life Cycle of Documents..............................................43

Lesson: Document Structures..................................................50

Lesson: Posting Documents....................................................59

Exercise 2: Entering Documents in Contract Accounts Receivable and

Payable .......................................................................69

Lesson: Integration with General Ledger Accounting.......................77

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Unit2: Documents AC240

Exercise 3: Transfer Totals Records to General Ledger Accounting.89

Lesson: Integration with the New General Ledger (Segment Reporting) 95

Lesson: Account Balance Display............................................100

Exercise 4: Analysis of Contract Accounts..............................107

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AC240 Lesson: Life Cycle of Documents

Lesson: Life Cycle of Documents

Lesson Overview

ContractAccountsReceivableandPayableisasubledgeraccountingcomponent

that manages mass data.

It is used for processing open items.

Lesson Objectives

After completingthislesson, youwillbeable to:

• ExplaintheconceptofdocumentsandtheprocessesinContractAccounts

Receivable and Payable

Business Example

Figure 31: Life Cycle of an Open Item (1)

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Unit2: Documents AC240

ThelifecycleofareceivableiteminContractAccountsReceivableandPayable

clearlyindicatesthe Contract AccountsReceivableand Payableprocesses that

are handled in FI-CA:

• Open items can be posted in invoicing, dunning, or returns processing.

Alternatively, they can be posted manually in subledger accounting The

usualformofdocumentpostingispostingfromaninvoice.

• Itemsrelevantforthegeneralledgerareregularlycompressedandtransferred

to the general ledger.

• Cleareddocumentsthathaveexpiredcanbearchived.

• Opened and cleared items can be displayed using the account display

function.

Figure 32: Life Cycle of an Open Item (2)

Paymentsareinitiatedeitherbythebusinesspartner(cashpayer)orbypayment

runs(directdebit). Paymentsusuallyclearopenitems.

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AC240 Lesson: Life Cycle of Documents

Figure 33: Life Cycle of an Open Item (3)

Inreturnsprocessing,clearedpaymentsarereset,thesourcereceivablesareposted

asdebititems,andreturnchargesareposted. Returnchargescanbebankcharges

thatarepassedontothebusinesspartnerorcompanycharges.

Figure 34: Life Cycle of an Open Item (4)

Overdueitemsfromcashpayersorblockeditemsfromdirectdebitpayerscanbe

dunned. Dunningchargesorinterestonarrearscanbeposted.

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Unit2: Documents AC240

Figure 35: Life Cycle of an Open Item (5)

Interestcanbecalculatedautomaticallyininvoicingandthedunningrun,oritcan

becalculatedmanually. Aninterestdocumentisposted.

Interestcanbecalculatedforopenandcleareditems,aswellasforcreditand/or

debit items.

Figure 36: Life Cycle of an Open Item (6)

Opendocumentscanbedeferredmanually. Adeferralcantakeplaceautomatically

in returns processing.

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AC240 Lesson: Life Cycle of Documents

Theoriginal duedateisretainedinthecaseofadeferral. Ifthedeferraldateis

reachedandtheitemisstillopen, theoriginalduedateisusedagainforfurther

business processes.

Figure 37: Life Cycle of an Open Item (7)

You can define an installment plan for open items. Interest can be calculated

using the installment plan.

Theinterestreceivableisintegratedintotheinstallmentplan.

Figure 38: Life Cycle of an Open Item (8)

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Unit2: Documents AC240

Overdueitemscanbeenteredasdoubtful,adjustedindividually,orwrittenoff.

Figure 39: Life Cycle of an Open Item (9)

Itemscanbesubmittedtoexternalcollectionagencies. Paymentssuchasinterest

andexternalcollectionagencychargescanbepostedautomaticallyormanually.

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AC240 Lesson: Life Cycle of Documents

Lesson Summary

You should now be able to:

• ExplaintheconceptofdocumentsandtheprocessesinContractAccounts

Receivable and Payable

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Unit2: Documents AC240

Lesson: Document Structures

Lesson Overview

Lesson Objectives

After completingthislesson, you will beable to:

• ExplainthespecificstructureofFI-CAdocumentsandtheconfigurationof

document types

Business Example

Figure 40: Document Types forSingle Processing

Eachdocumenttypeisidentifiedbyatwo-digitabbreviationandadescription.

Thedocument typeclassifiesthedocument (for example, payment document).

Foreachdocumenttype,youcanspecifythatitistobeusedneitherformanual

postings nor for payment or returns lots.

Eachdocumenttypeisallocatedtoanumberrange. Documentnumberintervals

arespecifiedforthecorrespondingdocumenttypeusingthenumberrange. The

numberrangealsodetermineswhetherdocumentnumbersareassignedinternally

or externally.

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AC240 Lesson: Document Structures

Documentnumberrangesarespecifieddependingonthevolumeofthebusiness

processes.

Figure 41: Number Ranges for Mass Processing

Inadditiontothedocumentnumberrangesformanualposting,additionalnumber

rangesmustbedefined and allocatedfor businesstransactions thatresult from

parallelmassprocessing(forexample,invoicingorpaymentrun).

The key for themassprocessing number rangemust beginwitha letter. Since

parallelbackgroundprocessesobtaintheirdocumentnumbersfromthesenumber

rangeintervals,theymustbedefinedbasedonthevolumeofbusinessprocesses

and the number of parallel processes.

If individual postingsof a certain categoryare frequently executed online (for

example, cash desk or cash journal), and if all postings are executed with the

samedocumenttype, usersmayhavetowaitbecauseallusersaccessthesame

number range when document numbers are assigned. To avoid or reduce this

waitingperiod,youcanallocatemultiplenumberrangesforindividualpostingsto

a document type.

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Unit2: Documents AC240

Figure 42: Structure of an FI-CA Document (1)

ThedocumentheadercontainsgeneraldataabouttheFI-CAdocument suchas

thedocumentnumber,documenttype,documentdate,postingdate,currency,and

reconciliationkey. Dataaboutthepersonmakingentriesandtheoriginisstoredin

the administrative dataof thedocument header.

Data relevant to posting is stored in the business partner items. This includes

dataaboutthepartner/contract,generalledger(receivablesaccount),receivables

amount,duedate,dunningandclearing,cashmanagementandforecast,andother

data.

Informationabouttheoffsettingentryisstoredintheoffsettingitem. Thisusually

meansthelineitemsforrevenueposting(s)andtaxposting(s).

Offsetting items and tax lines are created automatically, so only the business

partner items must be created.

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AC240 Lesson: Document Structures

Figure 43: Structure of an FI-CA Document (2)

Repetitiondocumentsarestoredinrepetitiongroups.

Figure 44: Structure of a Payment Document

Theclearingdocumentthatcanbeposted,forexample,duringincomingpayment,

onlyconsistsofadocumentheaderandtheoffsettingitem(s).

Thefollowinginformationisstoredintheoffsettingitems: thepaymentamount,

the corresponding general ledger account, and information on the cleared

document.

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Unit2: Documents AC240

Thedocumentnumberoftheclearingdocument,theclearingdate,andtheclearing

amountarestoredinthebusinesspartneritemsofthecleareddocument.

This means that both documents arelinked aslong as the clearing exists. The

paymentdocumentdoesnotmaintainabusinesspartneritemsinceallinformation

on the business partner item can be viewed in the linked, cleared receivables

document.

If clearing is reversed, the connection between the clearing document and the

receivableisdeletedandthepaymentdocumentreceivesanewbusinesspartner

item with all posting information.

The clearing information is stored in the clearing history even if clearing is

reversed.

Figure 45: Document Structure forPartial Payments

If the incomingpayment results only inpartial clearing, theitemin thesource

documentissplitintoaclearedpartialitemandanopenpartialitem. Theclearing

data(thatis,thepartialpaymentamountandthepaymentdocumentnumber)is

stored in the cleared partial item.

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AC240 Lesson: Document Structures

Figure 46: Document Subitems

Insomecases,documentsdonotretaintheirstatus. Documentchangesandthe

clearing of open items sometimes require that the document is then saved in

a different form.

Thissplitisrequiredifapartialamountoftheopenitemiscleared. Anentryin

thesubledgerissplitintotwoentries: theopenportionandtheclearedportion.

Youalsowanttobeabletorecognizethatnewsubitemsresultedfromoneoriginal

item. In order to achieve this, an additional key field has been added to the

Business Partner table: the subitem number.

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Unit2: Documents AC240

Figure 47: Statistical Postings

Statisticalpostingsmakeiteasiertodealwithuncertainreceivables,sincethese

postings are not transferred to the general ledger and, as a result, are easier to

reverse if they are not paid.

Typicalexamplesofunpaidamountsincludedunningchargesordocumentsfrom

an installment plan since theunderlying source receivableshave already been

posted in the general ledger.

Figure 48: Structure of a Statistical Document

Statistical documents comprise only a document header and business partner

items. Thesedocumentsarenotforwardedtothegeneralledger.

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AC240 Lesson: Document Structures

Figure 49: Payment for Statistical Items

When statistical items are cleared (for example by a payment), the clearing

informationisstoredinthestatisticaldocument. A“real”businesspartneritem

(thatisrelevantforthegeneralledger)iscreatedsimultaneouslyinthepayment

document and cleared immediately. This item transaction is determined from

Customizing. Revenueandtaxlinesareaddedtotheoffsettingitem.

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Unit2: Documents AC240

Lesson Summary

You should now be able to:

• ExplainthespecificstructureofFI-CAdocumentsandtheconfigurationof

document types

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AC240 Lesson: Posting Documents

Lesson: Posting Documents

Lesson Overview

ThislessonprovidesanoverviewofhowtopostdocumentsinContractAccounts

Receivable and Payable.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Post documents in FI-CA and explain the special features for entering

documentsinContractAccountsReceivableandPayable

Business Example

Figure 50: Goals of Document Entry

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Unit2: Documents AC240

Figure 51: Post Document: Initial Screen

YoucanusethescreenvariantsdefinedinCustomizingtoadaptthescreensforthe

abovefunctionstothebusinesstransactions(forexample,amanualinvoice). You

canselectthefieldsyouwanttohidewhenthefunctionsforposting,changing,

or creating a document are executed. For example, it makes sense to hide the

fieldscontaininginformationonthedunningprocedurefromthedocumententry.

Userscanstoretheirpreferredscreenvariantsinthecentraluser-specificsettings

in Customizing. This setting can be changed on the initial screen and during

document entry.

In addition, you can use Customizing to hide certain fieldsdepending on the

client,providedthatthesefieldsarenotrequiredforabusinesstransaction.

On the initial document entry screen, thecompany code is used as the default

value for the line itemsand can beoverwritten.

Whenpostingwithtax,youcanselectwhetherthetaxrateisenteredmanuallyor

automaticallydeterminedandcalculatedfromthebusinesspartneritem.

The Net Receivables field specifies that the amount entered is treated as a net

amount; otherwise the amount entered forms the basis of tax calculation as a

gross amount.

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AC240 Lesson: Posting Documents

Figure 52: List Entry: Business Partner Items

Youcanselectvariousfreelydefinablelinelayoutvariantsinthelistforentering

businesspartner items. Fieldsincluded in a variant cannot be longer than 250

characters.

Screenvariantsarespecifiedinthecustomizingofthedocuments. Ontheinitial

screenofthePostDocumenttransaction,youcanenterthetwolinelayoutvariants

inthelinelayoutforlistentrygroupbox. WhenyouchoosetheDisplay/Change

Settingsfunction,thesystemdisplaysadialogbox. Youcanselectandsavethe

variants in this dialog box using the input help. The variants are saved in the

user parameters.

Youcanbranchtothedetailviewof documententrybydouble-clickingaline.

Thedetailviewcontainsalldocumentfieldsthatcanbemaintained..

Oneormoreitemscanbepostedforonebusinesspartner.

Youcanalsoenteritemsfordifferentbusinesspartnerswithinthesamedocument.

Theitemsarepostedunderonedocument number.

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Unit2: Documents AC240

Figure 53: Posting: Foreign Currency

When you enter a document in a foreign currency, the exchange rate can be

determined from those stored in the system or from an exchange rate entered

manually.

Ifyouwanttocalculatetheexchangerateofaspecificdate,youmustenterthis

exchangeratedate. Ifyoudonot,thesystemusesthecurrentrate.

Ifanexchangerateisentered,itiscomparedtotheratesstoredinthesystem. If

the rates differ, a message is displayed.

Anexchangeratecanbeenteredonlybyusersforwhomalocalcurrencyhasbeen

entered in their user-specific settings for FI-CA.

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AC240 Lesson: Posting Documents

Figure 54: Cross-Company Code Posting

Thebusinesspartnerisnotallocatedtoacompanycode. Theinformationonthe

payingcompanycodeisstoredinthecontractaccountviathecompanycodegroup.

Incomingandoutgoingpaymentsarehandledviathepayingcompanycode.

Posting examples:

• (1) Debit entry (without revenueand tax)

• (2)Cashreceiptincompanycode0001(withoutbankaccountdisplay)

• (3a) Payment allocation incompany code0001

• (3b) Payment allocationincompanycode0002

• (4)Companycode0001owesapaymenttocompanycode0002.

• (4)Companycode0002receivesapaymentfromcompanycode0001.

Theposting(4)iscreatedwiththeincomingpayment.

Cross-companycodepostingmustbesetinthecentralusersettings.

TheclearingaccountsforpaymentsandreceivablesarespecifiedinCustomizing.

One or more documents are posted in each affected company code during the

transferofthesummaryrecordstogeneralledgeraccounting.

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Unit2: Documents AC240

Figure 55: Post Document: Additional Functions

Document typescanbeblockedformanual posting.

TheNon-PeriodicPostingindicatormeansthatanon-periodicpostingtakesplace

in an alternativeaccount. Theindicator specifiesthat thepostingisnot for the

current posting period, however is posted there.

Thestartofthebillingperiod,towhichthepreviousopenitemsrelate.

Use: Thebusinesspartnercanbeinformedofthedateinpaymentnotifications,

accountstatements,directdebitsorothercorrespondence. Thedateisonlyused

forinformationpurposeswhendisplayingdocumentsoraccounts.

Individual documents can be printed using the correspondence component

(correspondence type 014).

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AC240 Lesson: Posting Documents

Figure 56: Manual Posting with Clearing

Open items to be cleared may belong to a:

• Business partner

• Contract account

• Contractorcontractobject(dependingontheindustrysolutionused)

• Company code

• Associated period

• Due date

FromthePostDocumenttransaction,youcanaccesstheselectionscreentoenter

selectioncriteriabychoosingProcessOpenItemsorSelectOpenItems.

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Unit2: Documents AC240

Figure 57: Manual Posting with Clearing: Display

In addition to the standard display options, you can create line layouts in

Customizingtoconfigurehowthefieldsaredisplayed.

Figure58: Example: ManualPostingwithClearing–DisplayOptions

Bydouble-clickingthefieldsintheGrosscolumn(oranotheramountcolumn),

youcanselect(=activate)theopenitemsthataretobeclearedwith(assignedto)

theamountentered. Thegrossamountisproposedastheclearingamount. The

items are deactivated if you double-click again.

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AC240 Lesson: Posting Documents

The amount entered may be insufficient to clear all the activated open items

completely. Bydouble-clickingontheopenitemsinthegrossclearingcolumn,

partialclearingoftheopenitemisproposedfortheamountthatisnotyetassigned.

You can overwrite this default value. Alternatively, you can enter individual

amountsinthe fieldsin theGrossclearingcolumn.

Ifyouselecttheindicatoratthestartofaline,youcanselectmultipleopenitems

andactivateordeactivatethemtogether(youcanalsodothisbyusingthemenu

option, function keys, or line commands).

Figure 59: Clearing: Creating Document Items

Variousnewlineitemscanbegeneratedbyallocatingclearingamountstoopen

items.

Differences in exchange rates must be posted during the clearing of foreign

currency documents.

Ifacashdiscountisgrantedanddeducted,youmustpostthecashdiscountpaid.

Minordifferencesthatdonotexceedtolerancelimitsarepostedaspaidorreceived.

A real charges receivable is posted and cleared during clearing of a statistical

charges.

Adownpaymentmustbepostedfortheclearingofadownpaymentrequest.

Cashdiscount postingsor revenuefromchargescan besubject totax. Thetax

amount isautomaticallycalculated and posted.

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Unit2: Documents AC240

Figure 60: Clearing: Alternative Currency

Itispossibletoclearopenitemsinadifferentcurrency. Forexample,anincoming

payment in USD can clear receivablesin EUR.

All selected open items are recalculated in the clearing currency if they have

differentdocumentcurrencies. Thecalculationiscarriedoutintwostepsusingthe

posting date of the clearing document:

• Document currency → Local Currency / Local Currency → Clearing

Currency.

• Inthisway,maintainingtheratesforallcurrencypairsisnotnecessary.

The system usesthecurrent average ratefor the conversion according therate

table. If you have agreed upon different rates or amounts with the customer,

differences will then appear during the conversion. In Account Maintenance

(menu: Account→Maintenance)ontheAccountMaintenance→ProcessOpen

Itemsscreen,youcanchangetheconvertedamountsandpreventthesedifferences.

Theclearingcurrencyandtheclearingamountarestoredinacleareditem.

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AC240 Lesson: Posting Documents

Exercise 2: Entering Documents in

Contract Accounts Receivable and

Payable

Exercise Objectives

After completingthisexercise, youwillbeableto:

• ExplainhowtoenterdocumentsmanuallyinContractAccountsReceivable

and Payable

Business Example

Documents are usually created automatically in the subledger accounting of

FI-CA.Documentscanalsobecreatedmanuallyinspecialcases.

Task 1: Save User Parameters

1. Save your user parameters by choosing:

System→UserProfile→OwnDataandthetabpage“Parameters”.

Enter the following parameters:

BUK C100(companycode)

FWS EUR (currency key)

8P3 Leave blank (= post without

jurisdiction code)

Task 2: Post Documents

1. PostreceivablesofEUR200andEUR300toyourT-CA0210##business

partner.

2. Whichdocument typedoesthesystempropose?

3. Wherecanyoudefinetheproposeddocumenttypeinthesystem?

4. Use thefollowingdatato enter the documents:

Continued on next page

BUK	C100(companycode)
FWS	EUR (currency key)
8P3	Leave blank (= post without jurisdiction code)

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Unit2: Documents AC240

Document Date Today’s date

Posting Date Today’s date

Reconcil. Key Isproposedbythesystem

Currency EUR

Company Code C100

Taxes Calculateautomaticallyx

Enteradditionaldatabychoosing“NewBusinessPartnerItem”:

Confirm the popup window with “Yes”.

Press “ENTER” (continue).

Business partn. T-CA0210##

Contract Acct T-CA0210##

Transac 6000 / 0010

Amount 200.00

PostyourdocumentbychoosingDocument→Postfromthemenubar.

Repeat the process for the same business partner but with an amount of

EUR 300.

Make a note of the document numbers:

___________________________________________________

RepeattheprocesswiththeP-AC240-##businesspartnerthatyoucreated

previously(##=yourgroupnumber)andtheamountEUR400.00.

Task 3: Display Document

1. Whichpayment target (duedatefornet payment) hasbeencalculatedfor

thereceivableforbusinesspartnerT-CA0210##? Todeterminethis,display

one of the posted documents.

Task 4:

1. Howcanyoucontrolthedeterminationofthepaymentdate? ____________

Continued on next page

Document Date	Today’s date
Posting Date	Today’s date
Reconcil. Key	Isproposedbythesystem
Currency	EUR
Company Code	C100
Taxes	Calculateautomaticallyx

Business partn.	T-CA0210##
Contract Acct	T-CA0210##
Transac	6000 / 0010
Amount	200.00

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AC240 Lesson: Posting Documents

Task 5: Account Display

Display your document for business partner P-AC240-## (## = your group

number) in the account display.

1. Use the following information:

Business partn. P-AC240-##

Company Code C100

List Type “All Items”

Line Layout CA1FI-CAStandardLineLayout

Business partn.	P-AC240-##
Company Code	C100
List Type	“All Items”
Line Layout	CA1FI-CAStandardLineLayout

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Unit2: Documents AC240

Solution 2: Entering Documents in

Contract Accounts Receivable and

Payable

Task 1: Save User Parameters

1. Save your user parameters by choosing:

System→UserProfile→OwnDataandthetabpage“Parameters”.

Enter the following parameters:

BUK C100(companycode)

FWS EUR(currency key)

8P3 Leave blank (= post without

jurisdiction code)

a) –

Task 2: Post Documents

1. PostreceivablesofEUR200andEUR300toyourT-CA0210##business

partner.

a) –

2. Whichdocumenttypedoesthesystempropose?

a) Choose:

Accounting→FinancialAccounting→ContractAccountsReceivable

and Payable → Document → Post

The system proposesdocument type01.

Continued on next page

BUK	C100(companycode)
FWS	EUR(currency key)
8P3	Leave blank (= post without jurisdiction code)

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AC240 Lesson: Posting Documents

3. Wherecanyoudefinetheproposeddocumenttypeinthesystem?

a) ThedocumenttypeisdefinedinCustomizingintheIMG.

StartanewsessionfromthemenubarbychoosingSystem–Create

Session. Inthenewsession, choose: Tools→ Customizing→ IMG

→ Execute Project.

ChoosethefollowingpathintheSAPReferenceIMG:

Financial Accounting (New)→ Contract AccountsReceivable and

Payable→BasicFunctions→PostingsandDocuments→Document

→DefineDefaultValues→DefineDefaultValuesforDocumentEntry.

Documenttype01isdefinedasthedefaultvalue.

ClosethesessionbychoosingSystem–EndSessionfromthemenubar.

4. Use thefollowingdatato enter the documents:

Document Date Today’s date

Posting Date Today’s date

Reconcil. Key Isproposedbythesystem

Currency EUR

Company Code C100

Taxes Calculateautomaticallyx

Enteradditionaldatabychoosing“NewBusinessPartnerItem”:

Confirm the popup window with “Yes”.

Press “ENTER” (continue).

Business partn. T-CA0210##

Contract Acct T-CA0210##

Transac 6000 / 0010

Amount 200.00

PostyourdocumentbychoosingDocument→Postfromthemenubar.

Repeat the process for the same business partner but with an amount of

EUR 300.

Make a note of the document numbers:

___________________________________________________

Continued on next page

Document Date	Today’s date
Posting Date	Today’s date
Reconcil. Key	Isproposedbythesystem
Currency	EUR
Company Code	C100
Taxes	Calculateautomaticallyx

Business partn.	T-CA0210##
Contract Acct	T-CA0210##
Transac	6000 / 0010
Amount	200.00

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Unit2: Documents AC240

RepeattheprocesswiththeP-AC240-##businesspartnerthatyoucreated

previously(##=yourgroupnumber)andtheamountEUR400.00.

a) Choose:

Accounting→FinancialAccounting→ContractAccountsReceivable

and Payable → Document → Post and enter the information as

specified.

Task 3: Display Document

1. Whichpayment target (duedatefornet payment) hasbeencalculatedfor

thereceivableforbusinesspartnerT-CA0210##? Todeterminethis,display

one of the posted documents.

a) To do this choose:

Accounting→FinancialAccounting→ContractAccountsReceivable

and Payable → Document →Display.

Document Number Enterthedocumentnumberthat

you noted for business partner

T-CA0210##.

Choose “Enter”.

Double-click thebusiness partner item.

Result:

Thereceivablesaredueimmediatelybasedonthepostingdate.

Task 4:

1. Howcanyoucontrolthedeterminationofthepaymentdate? ____________

a) Thepaymentdateisdeterminedusingthepaymentconditionsinthe

contract account.

Task 5: Account Display

Display your document for business partner P-AC240-## (## = your group

number) in the account display.

1. Use the following information:

Continued on next page

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AC240 Lesson: Posting Documents

Business partn. P-AC240-##

Company Code C100

List Type “All Items”

Line Layout CA1FI-CAStandardLineLayout

a) From the SAP Easy Accessmenu, choose:

Accounting→FinancialAccounting→ContractAccountsReceivable

andPayable→Account→AccountBalance

Business partn.	P-AC240-##
Company Code	C100
List Type	“All Items”
Line Layout	CA1FI-CAStandardLineLayout

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Unit2: Documents AC240

Lesson Summary

You should now be able to:

• Post documents in FI-CA and explain the special features for entering

documentsinContractAccountsReceivableandPayable

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AC240 Lesson: Integration with General Ledger Accounting

Lesson: Integration with General Ledger Accounting

Lesson Overview

Thislessonprovidesanoverviewoftheintegrationbetweensubledgerandgeneral

ledger accounting.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Explaintheconceptofintegrationwiththegeneralledgerandunderstand

how to processand reconcile the transfer

Business Example

Figure61: ContractAccountsReceivableandPayableasaSubledger

FI-CA serves as a subledger as well as an integrator of accounting data that

originates (for the most part) from various upstream applications and systems.

These applications transfer their posting data to FI-CA for further processing.

Instead of individually posting each document created in the subledger to the

generalledgerandcontrolling,totalsrecordsaretransferred(batchprocessing).

Eachtotalsrecordispostedtothegeneralledger. Thissummarizationtechnique

greatly reduces the volume of postings in the general ledger and results in a

tremendous performance advantage.

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Unit2: Documents AC240

Figure 62: Integrationwith FI GeneralLedger: Definitions

Totalsrecordsaresavedin theDFKKSUM*tables.

Other summarization criteria include:

• Company code

• Business area

• G/L account

• Currency

• Additional account assignments of controlling such as cost center, order,

or profit center

• AdditionalaccountassignmentsofFundsManagementsuchasfundscenter

or commitment item

YoucanpreventsummarizationwithotherdocumentitemsbyusingtheSingle

documentindicator. Ifyouselectthisindicator,standardsummarizationofitems

in thetotalsrecordwill nottakeplace. Ifthisindicator issetforadocument, a

separate document item is created in the transfer document for general ledger

accounting. Furthermore,thedocumenttypeforthegeneralledgertransfercanbe

individuallypredefinedforeachdocumentinFI-CA.Afunctionmodule,whichis

definedatevent0061,isusedtomakethespecifications. Separatetotalsrecords

are listed for FI-CA documents with different document types for the general

ledger transfer. The documents for the general ledger transfer are generated

separatelyaccordingtothesedocumenttypes. Ifnodocumenttypeisissuedfor

thegeneralledgertransfer,postingisexecutedusingthedocumenttypedefined

in Customizing for posting area 0100.

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AC240 Lesson: Integration with General Ledger Accounting

AsofERP2005,afunctionisavailableforreversingthegeneralledgertransfer.

The documentsarereversedasarealreversalin thegeneral ledger or, if areal

reversal is not possible, as an offsetting entry. The reversal is executed on the

posting date of the document to be reversed. It is not possible to post with a

differentpostingdate. Itisonlypossibletocompletelyreversealldocumentsfora

reconciliation key and company code.

Figure63: ReconciliationKeyStructure: AutomaticDetermination

Various business processes create a reconciliation key in the system. The

reconciliationkeyisidentifiedbythecurrentdayinthebusinessyear-whichis

derivedfromthecreationdate-andthesourceorname.

Reconciliationkeysthathavebeencreatedautomaticallyareclosedautomatically

at the end of the business process.

Thesystemcanalsoproposereconciliationkeysformanualbusinesstransactions

(postdocument,paymentatcashdesk...). Inordertodothis,reconciliationgroups

fordefaultvaluesmustbemaintainedinCustomizing. Thesereconciliationkeys

can beaccepted or overwritten. Youmustclosethemmanuallybeforetransfer

to the general ledger.

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Unit2: Documents AC240

Figure 64: Reconciliation Key

Thereconciliationkeycanbecanbestructureduser(group)specificallyforonline

postings. User-dependentanduser-independentreconciliationkeyscanalsobe

proposedfororiginkeysstoredinCustomizing. However,forthistohappen,the

SAP functionmodules FKK_SAMPLE_1113_USERor FKK_SAMPLE_1113

must be used in event 1113.

Duringmassclosing(transactionFPG4),thesystemclosesallkeysthatarenot

reservedforaspecificgroupofpostings,suchaspostingsforapaymentrunora

payment or returns lot.

Inadditiontothis, keysthatarereservedforpostinginvoicingdocumentsfrom

Sales and Distribution (SD) are also closed.

Ifnecessary,youcanalsodeletereconciliationkeysthathavebeencreatedbutare

notused. Todothis,selecttheDeleteUnusedOpenKeysortheDeleteUnused

Closed Keys parameter.

Documentitemizationforreconciliationkey(RFKKABS30): Thereportselects

allFI-CAdocumentspostedunderareconciliationkey

The FI-CA totals records are selected according to the selection criteria. The

correspondingFI-CAdocumentlineitemsareselectedandsorted.

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AC240 Lesson: Integration with General Ledger Accounting

Figure 65: FI-CA Document-Totals Record -FIDocument

Requirementfortransferringatotalsrecord: thereconciliationkeymustbeclosed.

DisplaytransferredtotalsrecordsinFI: TransactionFB03(Document Display)

→DocumentlistandenterreferencetransactionFKKSUandthereferencekey

reconciliation key+*in the selectionparameters.

ReferenceinFIdocumentheader: Referencekey=reconciliationkey+sequential

transfer number used duringthetransfer process

Checking/correcting totals records

Reasons:

• Duetoreconciliationdifferencesbetweenthesubledgerandgeneralledger

• Dueto technicalproblems (databaseproblems, termination of a payment

run, and so on)

Procedure:

• Checkandcorrecttotalsrecords(RFKKABS1/RFKKGL20)

• Restructuretotalsrecordsifnecessary(RFKKABS8)

• Transfertotalsrecordstothegeneralledgerincorrectionmode(RFKKGL00)

(providedthatthetotalsrecordhasbeentransferredalready)

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Unit2: Documents AC240

Figure66: ReferenceDocuments: FI-CA–TotalsRecord –FI

Documentsinareconciliationkeyarecumulatedaccordingtopostingdateand

general ledger account.

Transferringtotalsrecordswithadifferentpostingdatecreatesageneralledger

documentinthegeneralledgerforeachpostingdate.

Thereconciliationkeyistransferredaccordingtothekeydate. Ifthereconciliation

keycontainsdocumentswithpostingdatesinthefuture, thenthereconciliation

key is only partially transferred to general ledger accounting on the key date.

Therestof thekeyistransferredifthefuturepostingdateisearlierthan or the

same as the transfer date.

If the number of lines in the general ledger document exceeds the maximum

numberofdocumentlinesallowedinfinancialaccounting,thedocumentissplit

and an additional document is created.

Therequired“zerobalance”ispostedviaatransferaccount.

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AC240 Lesson: Integration with General Ledger Accounting

Figure 67: Reconciliation: General LedgerDocuments

ReportRFKKGL00transfersthetotalsrecordsaccumulatedinthereconciliation

keystothegeneralledger. ProgramRFKKGL20isusedtoreconcilethegeneral

ledgerwithContractAccountsReceivableandPayable. Itreadsthedocuments

thatwerepostedasaresultoftheFI-CAtotalsrecordstransferfromthegeneral

ledger. The documents are then compared with the FI-CA totals records.

Differences are displayed in color and marked with a red traffic light. You

can select the corresponding menu option from the output list to correct any

differencesthat occurred(for example, ifpostingwasterminated) andthatyou

werenotabletopostsubsequently. IfyouselecttheCorrectionRunindicator,the

systemcorrectsthedifferencesautomaticallyinbackgroundprocessing.

Report RFKKABS1 (check totals records) checks whether the FI-CA postings

totalsmatchthetotalsoftheassociatedFI-CAdocumentsandthatthebalanceof

theFI-CAdocumentsiszero. Theprogramdisplaysanydiscrepanciesbetweenthe

postingtotalsandtheFI-CAdocuments. Thedifferencescanbecorrectedonline

orinbackgroundprocessing. IfFI-CAdocumentsdonothaveabalanceofzero,

thecorrespondingdocumentnumbersandreconciliationkeysareoutput. These

reconciliationkeyscannotbeexportedandcannotbecorrectedautomatically.

ReportRFKKOP04generatesakeydate-specificlistofopenitemsforbusiness

partners in FI-CA. You can use the report during closing operations (month,

quarter, year) or for reconciliation purposes.

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Unit2: Documents AC240

Figure 68: Reconciliation: FI-CAwith the GeneralLedger

Report RFKKGL30: The program displays the documents from Contract

Accounts Receivable and Payable (FI-CA) that have been transferred to the

general ledger (FI) as totals records. The general ledger documents are read

accordingtotheselectioncriteria. Thecorrespondingtotalsrecordsanddocument

linesfromContractAccountsReceivableandPayableareselectedandsorted.

Report RFKKGL30 ensures that data can be audited in Contract Accounts

Receivable and Payable, which meansthat you can determine and display the

itemsanddocumentsinContractAccountsReceivableandPayable(subledger)

forageneralledgerdocument(transferdocument)atanytime. Ageneralledger

documentcan,therefore,beexplainedbytheitemsinthesubledgeratanygiven

point in time.

YoucanusethereportRFKKABS6toreconcilethegeneralledgeraccounts: The

programoutputspostingsthatweretransferredtothegeneralledger. Thepostings

aredisplayedasanoverviewofbalancesoraslineitemswiththecorresponding

postingdateand, ifavailable,analternativepostingdate.

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AC240 Lesson: Integration with General Ledger Accounting

Figure 69: Reconciliation: Open Items

Report RFKKOP10 reconciles Contract Accounts Receivable and Payable

(FI-CA) with the general ledger (FI). It reconciles the current balance for all

reconciliationaccountsorthereconciliationaccountsspecifiedaswellasonsales

and purchase tax clearing accounts.

Thefollowingbalancesarecalculatedforeachcompanycode,businessarea,and

reconciliation account:

• BalanceofcurrentopenitemsinContractAccountsReceivableandPayable

Thetaxonsales/purchasesclearingaccountisalsousefulfordownpayments.

Statistical items are not evaluated.

• Current balance of reconciliation accounts in the Contract Accounts

Receivable and Payable general ledger.

• BalanceofreconciliationkeysinContractAccountsReceivableandPayable

that have not yet been transferred

• BalanceofadjustmenttotalsrecordsinContractAccountsReceivableand

Payablethat have not yet been transferred.

ReportRFKKOP10createsatotalssheetwiththebalancesforthereconciliation

accounts. The Status field in the list specifies differences per company code,

businessareaandreconciliationaccount. TheMissingOIsfieldinformsyouthata

reconciliationaccountinthegeneralledgerhasabalance,butnocorresponding

open items were found in Contract Accounts Receivable and Payable. If you

want to analyze in more detail which items or business partners are involved

inspecificdifferences, startreportRFKKOP04withtherelevantreconciliation

account as current OI list.