AC240_EN_Col92_FV_Part_A4 (第11页)

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Unit11: OtherBusinessTransactions AC240

Lesson: Document Transfer

Lesson Overview

Thislessongivesyouanoverviewofthefunctionfortransferringdocumentsin

Contract AccountsReceivable and Payable.

Lesson Objectives

After completingthislesson, you will beable to:

• ExecutetransferpostingsinContractAccountsReceivableandPayable

Business Example

Figure 292: Document Transfer

Youcanonlytransferopenreceivablesorcredits. Youcantransferthefollowing:

• Individual items – receivables and credit

• All items of a business partner

• All items of a contract account

• All items of a contract

• Itemsthat are still contained in an installment plan. Existing installment

plansareautomaticallydeactivatedandanewinstallmentplaniscreatedfor

theamount of thesourcereceivable(s)stillopen.

• Itemsthat belong to a collective bill. The collectivebill is automatically

updated.

The transfer posting document can be reversed.

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AC240 Lesson: Document Transfer

When transfer posting a customer account, you can allocate documents that

alreadyrefertocontracts(accountassignment)toatargetcontractaccountwithout

havingtospecifyatargetcontract. Indoingsothetransferpostingdocumentis

notlongerassignedtoacontract. Contractsshouldnotalreadybeallocatedtothe

target contract account.

Figure 293: Transfers - Customizing

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Unit11: OtherBusinessTransactions AC240

Lesson Summary

You should now be able to:

• ExecutetransferpostingsinContractAccountsReceivableandPayable

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AC240 Lesson: Doubtful Entry/Individual Value Adjustment

Lesson: Doubtful Entry/Individual Value Adjustment

Lesson Overview

This lesson gives you an overview of the process of marking documents as

doubtfulinContractAccountsReceivableandPayable.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Explain the procedures and postings for doubtful entries and value

adjustment of open items

Business Example

Figure 294: DoubtfulEntry/Individual ValueAdjustment

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Unit11: OtherBusinessTransactions AC240

Figure295: DoubtfulEntry/IndividualValueAdjustment: Posting

Posting records:

1. Bill creation

2. Postincomingpaymentingeneralledgeraccounting(bankstatement)

3. Postpaymentinsubledgeraccountingandallocatethepayment

4. Mark the receivable as doubtful

5. Individual value adjustment

Steps 4 and 5 generate FI-CA documents, which are relevant only for general

ledgeraccounting. Thismeansthattheydonothaveanybusinesspartneritems.

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AC240 Lesson: Doubtful Entry/Individual Value Adjustment

Figure296: MarkasDoubtful/IndividualValueAdjustment: Customizing

Valuation areas:

With SAP ECC 6.0, EhP 4, you can now process an item in different ledger

groups in different ways, by marking it as doubtful or adjusting an individual

value. Todoso, usethevaluationareasthat each refer tooneledger group. In

thetransactions"AdjustReceivables"(FPZW),"AdjustReceivablesAccordingto

Age"(FPRW),and"TransferPostAdjustedReceivables"(FPRV),youcanthen

carryoutactivitiesbasedonthevaluationarea. Alongsidepercentagevalues,an

absolutevalueadjustmentamount isalsoavailable.

Duetotechnicalreasons,theuseofvaluationareasinconjunctionwithdoubtful

entries and individual value adjustments requires the following, new database

tables: DFKKZWFT(newtriggertable),DFKKZWFH(newhistorytable),and

DFKKZWFP (new transfer posting table).

All data from the previous database tables (DFKKZW, DFKKZWH, and

DFKKZW2)mustbetransferredtothenewdatabasetablesusingsamplereport

RFKK_ZWFEWB_BWBER_INIT,andvaluationareasmustbeadjustedwhere

necessary.

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Unit11: OtherBusinessTransactions AC240

ExceptionsforAdjustments: Inthisstep, youdefinethemaintransactionsand

subtransactionsthatcreatepostingsthatyouwanttoexcludefromadoubtfulentry

orvalueadjustment. Thetransactionsaredefinedforeachapplicationarea. You

can definethescopeof theexception as follows:

• Manual doubtful entryor value adjustment

• Automaticdoubtful entryor valueadjustment

• Manualandautomaticdoubtfulentryorvalueadjustment

UserExits: Hereyoucandefinethemethodsusedtoadjustthevaluesofitems.

You can enter the method on the initial screen for the Adjust Receivables

According to Age mass activity. You must define the special features for the

methodsinevent2950. Inthiseventyoucanimplementcustomer-specificchecks

as well as value adjustment methods.

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AC240 Lesson: Doubtful Entry/Individual Value Adjustment

Lesson Summary

You should now be able to:

• Explain the procedures and postings for doubtful entries and value

adjustment of open items

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Unit11: OtherBusinessTransactions AC240

Lesson: Write-Off

Lesson Overview

This lesson provides an overview of how to write off documents in Contract

Accounts Receivable and Payable.

Lesson Objectives

After completingthislesson, you will beable to:

• Write off uncollectible receivables in Contract Accounts Receivable and

Payable.

Business Example

Figure 297: Manual Write-Off: Process

Withtheappropriateauthorization,youcansettheindicatorthatdeterminesthat

the check rules are not used.

Open receivables can be written off in full, or if a partial amount of the open

receivablesistobewaived, theopenreceivablescanbewrittenoff asapartial

amountoftheopenitems. Youcanspecifythepartialamount tobewrittenoff

intheWriteOffItemstransaction. Partialwrite-offsmustbeexplicitlypermitted

in Customizing along withawrite-offreason. When anitemiswrittenoff, the

written-off document items are cleared and a write-off document is created.

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AC240 Lesson: Write-Off

The system automatically posts the expense or revenue accounts defined in

Customizing. Write-offdocumentscanbereversed. Ifthisisdone,receivablesor

payables are open again.

Youmustdefinerulesforadjustingtaxduringwrite-offs. Ifthepostedexpense

accountistax-relevant,thesystemalsoadjuststhepostedtaxduringwrite-off.

Figure 298: Write-Off: Posting 1

Posting records:

1. Bill creation

2. Postincomingpaymentingeneralledgeraccounting

3. Postpaymentinsubledgeraccountingandallocatethepayment

4. Write off the open item

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Unit11: OtherBusinessTransactions AC240

Figure 299: Write-Off: Posting 2

Posting records:

1. Bill creation

2. Postincomingpaymentingeneralledgeraccounting(bankstatement)

3. Postpaymentinsubledgeraccountingandallocatethepayment

4. Mark the receivable as doubtful

5. Individual value adjustment

Steps4and5generateFI-CAdocumentsthatarerelevantonlyforgeneral

ledgeraccounting. Thismeansthattheydonothaveanybusinesspartner

items.

6. Write off the open item

7. Reset doubtful entry

8. Reset IVA

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AC240 Lesson: Write-Off

Figure 300: Write-Off History

Write-off history is automatically updated during write-off. It can also be

automatically updated during mass write-off depending on authorization. The

reversalofawrite-offdocumentisalsorecordedinthewrite-offhistory.

Figure 301: Write Off: Customizing

Youshouldonlyenteranexecutionvariantiftheevent5015hasbeendefined.

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Unit11: OtherBusinessTransactions AC240

AsofSAPECC6.0,EnhancementPackage4,youcanwriteoffindividualitems

automaticallyduringmasswrite-off, dependingontheageandamount grid, or

you can prevent items from being written off. When you do so, you can also

determinewhetherthisistobeappearintheapplicationlog.

Thesystemdeterminesthewrite-offvariantduringevent2957;youcanconfigure

this event according to your individual requirements. Based on the age and

amountstructure,thewrite-offvariantdetermineswhetherthecurrentreceivable

can be written off.

Youcanalsodisplaytheprocedureintheapplicationlogforinformationpurposes.

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AC240 Lesson: Write-Off

Exercise 20: Manual Write Off

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Writeoff receivablesthat cannotbecollected.

Business Example

Theremainingopenreceivablesforyourbusinesspartneraretobewrittenoffat

a later time.

Task:

Write off receivables

1. Oncetheaccounthasbeenmaintained,yourealizethatanotherreceivableof

businesspartner T-CA1210##cannot becollected.

Use the following information:

Business T-CA1210##

partner

Contract T-CA1210##

account

Postingdate Today’s date

Currency EUR

Clearingreason 04

Write-off 04 “Uncollectible”

reason

Write off the receivable.

Writedownthedocumentnumberofthewrite-offdocument:

______________________________________________

2. Check the write-off in the account display and navigate to the write-off

history from the menu bar.

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Business partner	T-CA1210##
Contract account	T-CA1210##
Postingdate	Today’s date
Currency	EUR
Clearingreason	04
Write-off reason	04 “Uncollectible”

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Unit11: OtherBusinessTransactions AC240

Solution 20: Manual Write Off

Task:

Write off receivables

1. Oncetheaccounthasbeenmaintained,yourealizethatanotherreceivableof

businesspartner T-CA1210##cannot becollected.

Use the following information:

Business T-CA1210##

partner

Contract T-CA1210##

account

Postingdate Today’s date

Currency EUR

Clearingreason 04

Write-off 04 “Uncollectible”

reason

Write off the receivable.

Writedownthedocumentnumberofthewrite-offdocument:

______________________________________________

a) On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→ContractAccountsReceivableandPayable→Account

→ Write Off Items.

Completetheinputfieldsusingtheinformationprovidedabove.

Choose “Enter”.

ChooseEntertoaccessaselectionscreen. Selectthereceivablesthat

youwanttowriteoffinthefirstcolumnanddouble-clickthe“Gross

Amount” field to activate thewriteoff.

Choose Save to execute the write-off.

Continued on next page

452

Business partner	T-CA1210##
Contract account	T-CA1210##
Postingdate	Today’s date
Currency	EUR
Clearingreason	04
Write-off reason	04 “Uncollectible”

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AC240 Lesson: Write-Off

2. Check the write-off in the account display and navigate to the write-off

history from the menu bar.

a) Choose: Accounting→FinancialAccounting→ContractAccounts

ReceivableandPayable→Account→AccountBalanceandselecta

listvariant thatalsodisplaysthecleareditems.

From the menu, choose Environment → Account → Write-offs to

accesstheinformationaboutthewrite-offhistory.

Alternatively,youcandisplaythisinformationbychoosing:

Accounting→FinancialAccounting→ContractAccountsReceivable

andPayable→Account→FurtherInformation→Write-offhistory.

SelectyourbusinesspartnerandchooseExecutetostarttheanalysis.

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Unit11: OtherBusinessTransactions AC240

Lesson Summary

You should now be able to:

• Write off uncollectible receivables in Contract Accounts Receivable and

Payable.

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AC240 Unit Summary

Unit Summary

You should now be able to:

• ExplainaccountmaintenanceinContractAccountsReceivableandPayable

• Explaintheprinciplesinvolvedinreversingdocumentsandresettingclearing

inContractAccounts Receivableand Payable.

• ExecutetransferpostingsinContractAccountsReceivableandPayable

• Explain the procedures and postings for doubtful entries and value

adjustment of open items

• Writeoff uncollectible receivables in Contract Accounts Receivable and

Payable.

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UnitSummary AC240

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Unit 12

Security Deposits

Unit Overview

This unit will provide you with an overviewof:

• Therequestforcashandnon-cashsecuritydeposits

• Non-cash security deposits

• Therequest,paymentandsettlementofcashsecuritydeposits

Unit Objectives

After completing thisunit, you will beableto:

• Explainhowcashandnon-cashsecuritydepositsareprocessedinContract

Accounts Receivable and Payable

• Request and settle cash security deposits

Unit Contents

Lesson: Cash and Non-Cash Security Deposits............................458

Lesson: Request, Payment and Settlement of Cash Security Deposits.461

Exercise 21: Processing Cash Security Deposits......................471

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Unit12: SecurityDeposits AC240

Lesson: Cash and Non-Cash Security Deposits

Lesson Overview

This lesson gives you an overview of the two types of securities in Contract

Accounts Receivable and Payable.

Lesson Objectives

After completingthislesson, you will beable to:

• Explainhowcashandnon-cashsecuritydepositsareprocessedinContract

Accounts Receivable and Payable

Business Example

You assess the credit rating of your business partner and you agree with them

that a cash security deposit is required.

• A request for cash security deposit is created for the business partner in

the system.

• Aftertheincomingpayment,therequestforcashsecuritydepositiscleared

and accounted for as a down payment.

Figure 302: Security Deposits

The system supports the request and handling of cash and non-cash security

deposits of business partners.

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AC240 Lesson: Cash and Non-Cash Security Deposits

Non-cashsecuritydepositscanbebankguarantees,mortgagebonds,orsavings

accounts that are stored as security deposits.

Cashsecuritydepositsaremanagedaspayables,whichcanbesettledaccording

to certain criteria.

Figure 303: Cash Security Deposits

Dependingontheindustrysolutionused(suchasIS-U),acashsecuritydeposited

hastobesettledwiththefinalsettlement. Otherwise,cashsecuritydepositscanbe

paidoutorclearedaslongasthecashsecuritydepositisreleased. Theprogram

RFKK_SECURITY_RELEASEisavailableforreleasingsecuritydeposits(menu:

PeriodicProcessing→ForContractAccounts→SecurityDeposits→Release).

Non-cashsecuritydepositscanbereturnedorcashed.

Interestmust becalculatedforcashsecuritydeposits.

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Unit12: SecurityDeposits AC240

Lesson Summary

You should now be able to:

• Explainhowcashandnon-cashsecuritydepositsareprocessedinContract

Accounts Receivable and Payable

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AC240 Lesson: Request,PaymentandSettlementofCashSecurityDeposits

Lesson: Request, Payment and Settlement of Cash

Security Deposits

Lesson Overview

Thislessongivesyouanoverviewofthesettlementofcashsecuritydepositsin

Contract Accounts Receivable and Payable.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Request and settle cash security deposits

Business Example

Figure 304: Request Cash Security Deposit

SAP menu: Account→SecurityDeposit→Create

1. The cashsecuritydeposit iscreatedeither manually or, dependingonthe

industry component, automatically when a collection is made. The cash

securitydeposithasthestatusRequested. Arequestdocumentisastatistical

documentwithadocumentheaderandalineitem.

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Unit12: SecurityDeposits AC240

UsingthefunctionmoduleFKK_EVENT_0820_PAYMFORM_DET,you

can createapayment form number automatically when youcreateacash

security deposit request.

2. Aslongastherequestdocumenthasnotyetbeencleared,youcanreverse

thesecuritydeposit. Asecuritydepositthathasbeenreversedcannolonger

be used.

3. If you receive a (partial) cash security deposit payment and this clears

therequest document either completely or partially, thestatus changesto

(Partially) Paid.

4. Whenthereturndateisreached,orwhenanearlymanualreleaseoccurs,the

status changes to Released.

5. Ifthecashsecuritydepositpaymentisclearedbyrepaymentorsettlement

againstopenreceivables,theendstatusReturnedisreached.

InthemenuunderPeriodicProcessing→ForContractAccounts→Security

Deposits→Release,youcanusereportRFKK_SECURITY_RELEASEto

release the security deposits.

1. Non-cashsecuritydepositsarecreatedmanually. Whenyousavethesecurity

deposit, the status is set toRequested.

Furtherprocessingistriggeredbychangingthestatus. Fornon-cashsecurity

deposits,youcandefinethestatusinCustomizing. Foreachstatuschange,a

BOReventthatcanstartaworkflowistriggered. However,youstillhaveto

model your own workflows.

2. You can display an overview of all security deposits. To do this, choose

one of the following paths:

Role: CashSecurityDeposits/SecurityDeposits(SAP_FI_CA_CASH_DE-

POSIT) →Security Deposit StatisticsReport

SAP menu: Periodic Processing → For Contract Accounts → Security

Deposits → Statistics

You can select using the following criteria:

Start date

Return date

Cash security deposits

Non-cash security deposits

Statusofsecuritydepositsinthecaseofnon-cashsecuritydeposits

Forevent0860,youcandefinefollow-onactionsforsecuritydepositsthat

meetcertaincriteria. Forexample,thataclerkretrievesanon-cashsecurity

depositfromstorageifthereturndateisreachedwithinthenextweek.

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AC240 Lesson: Request,PaymentandSettlementofCashSecurityDeposits

Figure 305: Process Cash Security Deposit

SAPmenu: Account→SecurityDeposit→DisplayorChange

EnterthenumberofthesecuritydepositrequiredandchooseContinue.

Thefollowingtableliststhefunctionsavailablewhenchangingor displayinga

security deposit.

FunctionswithDisplay Menu Path Information

and Change

Print letter Environment → Form Arequestformisprinted

Print as a sample.

Functions Only with

Change

Reverse Edit →Reverse A deposit that has been

reversed cannotbeused

again.

Releasecashdeposit Edit →Release The clearing restriction

of the cash security

deposit payment is

removed. This means

thatthepaymentcannow

be cleared.

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FunctionswithDisplay and Change	Menu Path	Information
Print letter	Environment → Form Print	Arequestformisprinted as a sample.
Functions Only with Change
Reverse	Edit →Reverse	A deposit that has been reversed cannotbeused again.
Releasecashdeposit	Edit →Release	The clearing restriction of the cash security deposit payment is removed. This means thatthepaymentcannow be cleared.

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Unit12: SecurityDeposits AC240

FunctionswithDisplay Menu Path Information

and Change

Release cash security Edit→PartialRelease You can offset the

deposit inpart releasedportionorpayit

outifapaymentmethod

is defined in the partial

release. Prerequisite

for partial release: The

statusmustbeeitherPaid

orPartiallyReleased.

Change amount of Edit → Clear You can subsequently

cash security deposit OutstandingReceivable, reduce the amount of

receivable or Edit → New thecashsecuritydeposit

Receivable receivable by using

the Clear Outstanding

Receivable function, or

increaseitusingtheNew

Receivable function.

In the case of the New

Receivable, part of the

original receivable is

writtenoff,inthesecond

caseanewcashsecurity

deposit receivable is

postedwithreferenceto

anexistingcashsecurity,

provided that this has

not been reversed or

released. The Clear

Outstanding Receivable

functionreferstoallcash

securitydepositrequests

in the contract that are

still open. A release

means that all security

depositsarereleased.

Postnewreceivable Edit→NewReceivable Insteadofcreatinganew

securitydeposit,youcan

post a new receivable.

Youcandefinethesame

amount of information

(such asrequest reason)

asyoucanwhencreating

anewsecuritydeposit.

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FunctionswithDisplay and Change	Menu Path	Information
Release cash security deposit inpart	Edit→PartialRelease	You can offset the releasedportionorpayit outifapaymentmethod is defined in the partial release. Prerequisite for partial release: The statusmustbeeitherPaid orPartiallyReleased.
Change amount of cash security deposit receivable	Edit → Clear OutstandingReceivable, or Edit → New Receivable	You can subsequently reduce the amount of thecashsecuritydeposit receivable by using the Clear Outstanding Receivable function, or increaseitusingtheNew Receivable function. In the case of the New Receivable, part of the original receivable is writtenoff,inthesecond caseanewcashsecurity deposit receivable is postedwithreferenceto anexistingcashsecurity, provided that this has not been reversed or released. The Clear Outstanding Receivable functionreferstoallcash securitydepositrequests in the contract that are still open. A release means that all security depositsarereleased.
Postnewreceivable	Edit→NewReceivable	Insteadofcreatinganew securitydeposit,youcan post a new receivable. Youcandefinethesame amount of information (such asrequest reason) asyoucanwhencreating anewsecuritydeposit.

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AC240 Lesson: Request,PaymentandSettlementofCashSecurityDeposits

Activities

Ifyouwanttoautomaticallyreleaseandcreatecashsecuritydepositswhenthe

paymentmethodinthecontractaccountchanges,defineaninstallation-specific

function module for event 1025 in the Implementation Guide for Contract

Accounts Receivable and Payable under Program Enhancements → Define

Customer-Specific Function Modules. To do this, copy the function module

FKK_EVENT_1025_DEPOSIT_CHANGE and adjust the copy to meet your

requirements,forexample,theamountofthecashsecuritydepositrequested,the

currency, therequest reason, andthereversal reason.

Example

Ifadirectpayerchangestheirpaymentmethodtobankcollection,allofthecash

security deposits in the contract account of the business partner are released

automatically,sincethereisnolongeranyreasontoretainthesecuritydeposit.

However,ifabusinesspartnerwhohaspreviouslypaidtheirreceivablesbybank

collectionbecomesadirectpayer,youcanautomaticallyrequestacashsecurity

deposit.

Figure 306: Release Cash Security Deposit

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Unit12: SecurityDeposits AC240

Figure 307: Security Deposits: Posting (1)

[1]PostingtherequestforthecashsecuritydepositinFI-CA:

• Thecashsecuritydepositispostedstatisticallysothatnotransactionrelevant

to the general ledger is generated.

• Anotificationcontainingtherequestedamount, thetermsandmethodsof

payment,andsoon,forthesecuritydeposit,canbegenerated.

Figure 308: Security Deposits: Posting (2)

[2]PostingincomingpaymentinFI.Thebusinesspartnerpaysbybanktransfer.

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AC240 Lesson: Request,PaymentandSettlementofCashSecurityDeposits

Figure 309: Security Deposits: Posting (3)

[3]AllocationofthepaymentinFI-CAandFI.Whenpaymentisallocatedtothe

requestforthecashsecuritydeposit,creditcorrespondingtothepaymentamount

ispostedtothecontractaccount. Thestatisticalrequestiscleared.

Figure 310: Security Deposits: Posting (4)

[4]PostingafinalinvoiceinFI-CAandFIwithsettlementofthepayableresulting

from the payment of the cash security deposit. In this example, the remaining

amount after settlement is EUR 66.

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Unit12: SecurityDeposits AC240

Figure311: InterestCalculationforCashSecurityDeposits

The way in which the interest key for a cash security deposit payment is

determineddifferstothestandardwayofcalculatinginterestonitems:

• Ifaninterestkeyisspecifiedinapayment,thisistheonethatapplies.

• Ifnointerestkeyisspecifiedinapayment,thesystemtriestodeterminea

keyfromtherelevantsecuritydeposit. Ifnointerestkeycanbefound,no

interest calculation takes place.

Aninterestlockatthelevelofcontractaccount-dependentdataisnotconsidered

wheninterestoncashsecuritydepositsiscalculated.

To calculateinterest onindividual cash securitydeposit payments, choose one

of the following paths:

• SAPmenuAccount→SecurityDeposit→CalculateInterest. Theprocedure

is similar to posting debit andcredit interest.

• SAP menu Periodic Processing → For Contract Accounts → Security

Deposits→InterestforCash SecurityDeposit

Youcandisplaypostedcashsecuritydepositinterestonthemaintenancescreen

for the security deposit.

By choosing Environment → Int. Calc. List in the menu, you can display an

overview of the interest run.

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AC240 Lesson: Request,PaymentandSettlementofCashSecurityDeposits

Figure 312: Security Deposits: Customizing

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Unit12: SecurityDeposits AC240

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AC240 Lesson: Request,PaymentandSettlementofCashSecurityDeposits

Exercise 21: Processing Cash Security

Deposits

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Createandfurther processacashsecuritydeposit.

Business Example

Oneofyourbusinesspartnershasnotmadethepaymentsthataredue. Youagree

that your partner will submit asecurity deposit.

Whenterminatingthebusinessrelationshipwiththisbusinesspartner,yourelease

thesecuritydepositpaymentandclearitusingopenreceivables.

Task:

Creating a cash security deposit.

1. Createacashsecuritydepositrequest. Usethefollowinginformation:

Contract T-CA1310##

Account

TypeofSecurity Cash Security Deposit

Deposit

Reason for Payment history

Request

Request EUR 500

Amount

Start Date Today's date - 2 months

Post the request for the cashsecurity deposit.

During this activity, the system creates a security deposit and a security

deposit request.

Writedownthenumberofthesecuritydeposit: _________________

Writedownthedocumentnumberofthesecuritydepositrequest:__________

2. Pay the cash security deposit request using the cash journal ##. Use the

following information:

Continued on next page

471

Contract Account	T-CA1310##
TypeofSecurity Deposit	Cash Security Deposit
Reason for Request	Payment history
Request Amount	EUR 500
Start Date	Today's date - 2 months

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Unit12: SecurityDeposits AC240

CompanyCode C100

Currency EUR

Value Date Today’s date

BusinessPartner T-CA1310##(##=yourgroupnumber)

ContractAccount T-CA1310##(##=yourgroupnumber)

Posting Date Today’s date

DocumentDate Today’s date

Amount 500

CashDeskClrgAct 113100

PaymentAmount 500

Select the “Post Online”variant, deactivate thebill receivables allocated

usingclearingcontrol,andactivatethecashsecuritydepositrequest.

Post the payment.

You do not need to print a receipt.

Makeanoteofthedocumentnumber: ______________________________

3. Display the account balance and make sure the request for cash security

deposit has been updated properly. When you do this, ask yourself the

followingquestions: Whatisthestatusofthesecuritydeposit? Whatisthe

transaction key for the down payment? Which clearing restrictions does

the security deposit payment have?

4. Release the security deposit payment. What happens to the clearing

restriction in thesecurity deposit payment?

5. Clearthesecuritydepositpaymentwithopenreceivables. Whatisthestatus

of the security deposit now?

472

CompanyCode	C100
Currency	EUR
Value Date	Today’s date
BusinessPartner	T-CA1310##(##=yourgroupnumber)
ContractAccount	T-CA1310##(##=yourgroupnumber)
Posting Date	Today’s date
DocumentDate	Today’s date
Amount	500
CashDeskClrgAct	113100
PaymentAmount	500

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AC240 Lesson: Request,PaymentandSettlementofCashSecurityDeposits

Solution 21: Processing Cash Security

Deposits

Task:

Creating a cash security deposit.

1. Createacashsecuritydepositrequest. Usethefollowinginformation:

Contract T-CA1310##

Account

TypeofSecurity Cash Security Deposit

Deposit

Reason for Payment history

Request

Request EUR 500

Amount

Start Date Today's date - 2 months

Post the request for the cashsecurity deposit.

During this activity, the system creates a security deposit and a security

deposit request.

Writedownthenumberofthesecuritydeposit: _________________

Continued on next page

473

Contract Account	T-CA1310##
TypeofSecurity Deposit	Cash Security Deposit
Reason for Request	Payment history
Request Amount	EUR 500
Start Date	Today's date - 2 months

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Unit12: SecurityDeposits AC240

Writedownthedocumentnumberofthesecuritydepositrequest:__________

a) Choose: Accounting→FinancialAccounting→ContractAccounts

ReceivableandPayable→Account→SecurityDeposit→Enter.

Contract T-CA1310##

Account

Type of Cash security deposit

Security

Deposit

Choose “Enter”.

Reason for Payment history

Request

Request EUR 500

Amount

StartDate Today's date - 2 months

Save yourentriesby choosingthediskicon.

Duringthisactivity,thesystemcreatesasecuritydepositandasecurity

deposit request.

Writedownthenumberofthesecuritydeposit: _________________

Write down the document number of the security deposit request:

__________

2. Pay the cash security deposit request using the cash journal ##. Use the

following information:

CompanyCode C100

Currency EUR

Value Date Today’s date

BusinessPartner T-CA1310##(##=yourgroupnumber)

ContractAccount T-CA1310##(##=yourgroupnumber)

Posting Date Today’s date

DocumentDate Today’s date

Amount 500

CashDeskClrgAct 113100

PaymentAmount 500

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Contract Account	T-CA1310##
Type of Security Deposit	Cash security deposit

Reason for Request	Payment history
Request Amount	EUR 500
StartDate	Today's date - 2 months

CompanyCode	C100
Currency	EUR
Value Date	Today’s date
BusinessPartner	T-CA1310##(##=yourgroupnumber)
ContractAccount	T-CA1310##(##=yourgroupnumber)
Posting Date	Today’s date
DocumentDate	Today’s date
Amount	500
CashDeskClrgAct	113100
PaymentAmount	500

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AC240 Lesson: Request,PaymentandSettlementofCashSecurityDeposits

Select the“Post Online”variant, deactivatethebill receivablesallocated

usingclearingcontrol,andactivatethecashsecuritydepositrequest.

Post the payment.

You do not need to print a receipt.

Makeanoteofthedocumentnumber: ______________________________

a) On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→ContractAccountsReceivableandPayable→Payments

→ Cash Journal → Cash Journal.

Create the incoming payment for the cash security deposit for cash

journal ## (##=your groupnumber). Ifrequired, switchtoanother

cashjournalbychoosingCashDesk→OtherCashDeskinthemenu.

Inthemenubar, chooseGoto →CashDesk.

Enterthedatapaymentbyusingthedataspecifiedinthetask.

Inthemenubar,choosePayments→PostOnline.

Deactivate the bill receivables allocated using clearing control, and

activatethecashsecuritydepositrequesttotheamountofEUR500.

Use thePost functionto post thepayment.

Do not print a receipt.

Return to theSAP Easy Access screen.

Continued on next page

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Unit12: SecurityDeposits AC240

3. Display the account balance and make sure the request for cash security

deposit has been updated properly. When you do this, ask yourself the

followingquestions: Whatisthestatusofthesecuritydeposit? Whatisthe

transaction key for the down payment? Which clearing restrictions does

the security deposit payment have?

a) On the SAP Easy Access screen, choose: Accounting → Financial

Accounting→ContractAccountsReceivableandPayable→Account

→ Account Balance

For yourbusinesspartner/contractaccountT-CA1310##(##=your

groupnumber), choosethelisttypeAllItems.

Result: Therequestforcashsecuritydeposit hasbeensettledbythe

payment.

Positionthecursorontherequestforcashsecuritydepositandchoose

Environment→Document→CashSecurityDepositsinthemenu.

The security deposit nowhas statusPaid.

GobacktotheaccountdisplayandpressthehotspotDownPayments.

By double-clicking the cash security deposit payment, you can see

on the “Basic Data” tab page that the transaction key for the down

payment is 0020 / 0010.

On the Payment Data tab page, you can see clearing restriction 2,

“Security Deposit: NoClearing Permitted”.

Return to the SAP Easy Access screen.

Continued on next page

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AC240 Lesson: Request,PaymentandSettlementofCashSecurityDeposits

4. Release the security deposit payment. What happens to the clearing

restriction in thesecurity deposit payment?

a) On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→ContractAccountsReceivableandPayable→Account

→ Security Deposit → Change.

Enterthenumberforthesecuritydepositthatyouidentifiedinpart1

of the exercise.

In the menu bar, choose Edit→ Release.

Confirmthemessagedisplayedbychoosing“Yes”.

On the SAP Easy Access screen, choose: Accounting →Financial

Accounting→ContractAccountsReceivableandPayable→Account

→ Account Balance. For your business partner/contract account

T-CA1310##(##=yourgroupnumber),choosethelisttypeAllItems.

Double-click the cash security deposit.

OnthePaymentDatatabpage,youcanseethatclearingrestriction2,

“SecurityDeposit: NoClearingPermitted”wasdeleted.

Return to the account display.

5. Clearthesecuritydepositpaymentwithopenreceivables. Whatisthestatus

of the security deposit now?

a) In the menu bar, choose Environment → Account → Account

Maintenance and clear the payment completely with the open

receivables.

Positionthecursorontherequestforcashsecuritydepositandchoose

Environment →Document→CashSecurityDeposits. Thesecurity

deposit now has the status Returned.

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Unit12: SecurityDeposits AC240

Lesson Summary

You should now be able to:

• Request and settle cash security deposits

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AC240 Unit Summary

Unit Summary

You should now be able to:

• Explainhowcashandnon-cashsecuritydepositsareprocessedinContract

Accounts Receivable and Payable

• Request and settle cash security deposits

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UnitSummary AC240

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Unit 13

Correspondence

Unit Overview

Unit Objectives

After completing thisunit, you will beableto:

• Define and explain the different types of correspondence in Contract

Accounts Receivable and Payable

• Configureand handleyour correspondence

• Explain the principlesof theprint workbench

Unit Contents

Lesson: Definition and Types .................................................482

Lesson: Handling and Customizing ..........................................488

Lesson: The Print Workbench.................................................496

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Unit13: Correspondence AC240

Lesson: Definition and Types

Lesson Overview

This lesson gives you an overview of the correspondence types in Contract

Accounts Receivable and Payable.

Lesson Objectives

After completingthislesson, you will beable to:

• Define and explain the different types of correspondence in Contract

Accounts Receivable and Payable

Business Example

Yourcompanywishestocreateaccountstatementsandothercorrespondencein

Contract AccountsReceivable and Payable.

Figure 313: Correspondence: Definitions

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AC240 Lesson: Definition and Types

Figure 314: Correspondence: Use

SAPdeliversarangeofcorrespondencetypes, suchas:

• BusinessPartnerStatement=Allopenitemsthatwerepostedafterthelast

business partner statement (event 1913)

• AccountInformation=Allitemsforacertaincontractaccount

Youshouldusethebusinesspartnerstatement,forexample,inthefollowingcases:

• Ifmultiplecontractaccountsexistforabusinesspartner,andyouonlywant

to use one correspondence to inform your business partner of the status

of the account relationship.

• If multiplecontractsexist for onebusiness partner, andyouonly want to

useonecorrespondencetoinformthebusinesspartnerof thestatusofthe

customer relationship.

Youcanusebalancenotificationsinthefollowingcases:

• Ifexternalauditorswanttoinformagroupofcustomersaboutthecurrent

status of their customer accounts.

• If customersneed tobeinformedabout theaccount balanceonceineach

period (requirement in specificcountries).

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Unit13: Correspondence AC240

Figure 315: Correspondence Types (1 of 2)

Theaccountstatementisacorrespondencetypewhoseoutputcannotbeinfluenced

by user selections. For example, if a user requests an account statement for

contractaccountABC,heorshereceivesastatementthatconsistsofallitemsthat

werepostedagainstthisaccount(youcannotspecifyanyrestrictingsearchcriteria

when viewing this type of correspondence).

Theaccountinformation containsexactlythoseitemsthat wereselectedin the

account balance display (transaction FPL9).

Theinvoiceprocessingfunctionisusedtoinformbusinesspartnersofreceivables

for whichyouareresponsibleandtosend themprintedpayment requests. The

businesspartneristhentopayfortheopenitemslisted.

Theprocessof issuinginvoicesisa mass activity that isfullyintegratedin the

correspondencecomponent. Aninvoicegroupsallopenitemsintoonepayment

amount. Theinvoicewiththisamount isthensenttothecustomer. Depending

on yourCustomizingsettings, thenotificationsent to thecustomer isaprinted

invoicewith(orwithout)anattachedpaymentdocument.

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AC240 Lesson: Definition and Types

Figure 316: Correspondence Types (2 of 2)

Youcan defineyour own correspondencetypes.

You can then set the application form that you want to use for all individual

correspondence.

Figure 317: Correspondence Type Configuration

Recipientcontrolissetatthelevelofcorrespondencetype. Forexample,youcan

specifyforagivencorrespondencetypethatnoalternativerecipientisallowed.

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Unit13: Correspondence AC240

There are two necessary events associated with a correspondence type. The

firstisa“print”event(functionmodulethatisneededtoprintacorrespondence

requestforagivencorrespondencetypeafter thecorrespondencecontainerhas

beenread). Theotherisa“generation”event(functionmoduleneededtocreate

or generate a correspondence request).

Theothersettingscontrolwhichapplicationareacanuseagivencorrespondence

typeandwhetherthecorrespondencetypeeventisperiodic,andsoon.

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AC240 Lesson: Definition and Types

Lesson Summary

You should now be able to:

• Define and explain the different types of correspondence in Contract

Accounts Receivable and Payable

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Unit13: Correspondence AC240

Lesson: Handling and Customizing

Lesson Overview

Thislessongivesyouanoverviewofthetaskofacorrespondencecontainerin

Contract AccountsReceivable and Payable.

Lesson Objectives

After completingthislesson, you will beable to:

• Configureand handle your correspondence

Business Example

Figure 318: Underlying Concept

The“correspondencedatacontainer”isasetoftables(technicaltip: themainone

isDFKKCOH);eachentryinatablerepresentscorrespondencethatcanbesent

to a business partner.

Theprintingrunisdoneinaseparatestepwithinthemenucorrespondence. From

thecorrespondencedatacontainer,youcanselectanydatathatyouwishtoprint.

Itisrecommendedthatprintingbecarriedoutnottoolongaftercorrespondence

is generated. For example, if there is a significant delay in the printing of the

generateddunningnotices,customersmaybedunnedwhohavepaidtheirbalances

in the meantime.

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AC240 Lesson: Handling and Customizing

Figure 319: Handling Correspondence Data

Correspondence data is stored in an abstract manner. Key data from dunning

notices,returns,accountstatements,andsoon,isallstoredinthesamelocation.

In general, the data container references additional data that resides in the

originating program.

Figure 320: Additional Features of Correspondence

CorrespondenceHistory: Storesinformationaboutallcorrespondence,including

inbound correspondence.

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Unit13: Correspondence AC240

History features – Archiving of correspondence; pixel viewer for letters. The

pixel vieweris aviewingtool similar toAcrobat Reader usedto readoptically

archived documents.

Introduction of additional print options such as shipping control. In shipping

control you define the underlying options for shipping. Shipping control is

primarily used by the correspondence variants.

Thecorrespondencevariantsummarizescorrespondencetypestocontrolperiodic

correspondence. Correspondencevariantscanbeassignedtocontractaccountsat

contract account/business partner level.

Figure 321: Correspondence control

If an entry exists in the Correspondence Recipient field then this business

partner will replace the original recipient in all cases except if any specific

correspondencetypes are defined to go elsewhere(for example, recipientsfor

individual correspondence types).

TheAlternateorAdditionalCorrespondenceRecipientindicatorspecifieswhether

acorrespondencerecipientisasubstitutefortheoriginalrecipient. Ifthisflagis

notselected,thenanypartnerslistedwillreceiveacopyofthecorrespondence. If

theflagisselected,onlythealternativecorrespondencerecipientreceivesacopy.

Thecorrespondenceisnotsenttotheactualbusinesspartner.

490