SCM615_EN_Col92_FV_Part_A4 (第1页)

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SCM615

Billing

SAP ERP - Sales and Services

Date

Training Center

Instructors

Education Website

Participant Handbook

Course Version: 92

Course Duration: 2 Day(s)

Material Number: 50093452

An SAP course - use it to learn, reference it for work

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About This Handbook

Thishandbookisintendedtocomplementtheinstructor-ledpresentationofthis

course,andserveasasourceofreference. Itisnotsuitableforself-study.

Typographic Conventions

American English is the standard used in this handbook. The following

typographic conventions are also used.

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iii

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Example text	Emphasizedwords or phrases in bodytext, titlesof graphics, and tables
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AboutThisHandbook SCM615

Icon Meaning

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Procedures

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presentation.

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Contents

Course Overview.........................................................viii

Course Goals..........................................................viii

Course Objectives ....................................................viii

Unit 1: Introduction........................................................1

Course Overview........................................................2

Integration of the Billing Document in the SD Process Chain.....4

Unit 2: Billing Overview ................................................ 13

Working with Organizational Units in Customizing ...............14

Unit 3: Controlling the Billing Process ............................. 21

Billing Type Controls..................................................22

Unit 4: Special Billing Types .......................................... 35

Billing Types in Complaint Processing.............................36

Special Business Transactions - Pro Forma Invoice and Cash

Sale .................................................................47

Unit 5: Data Flow......................................................... 55

Data Flow and Copying Control.....................................56

Unit 6: Creating Billing Documents.................................. 71

Options for Creating Billing Documents............................72

Unit 7: Types of Settlements .......................................... 85

Invoice Combination and Invoice Split.............................86

Invoice List.............................................................95

Unit 8: Special Business Transactions ............................. 99

Billing Plans - Periodic Billing and Milestone Billing.............100

Down Payment Processing in Sales and Distribution...........111

Installment Payments ...............................................122

Unit 9: Account Determination ......................................129

Account Determination Process and Areas ......................130

Account Assignment for Business Areas.........................139

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Contents SCM615

Unit 10: SD/FI Interface................................................145

Selected SD/FI Interface Fields....................................146

Appendix 1: Additional Technical Information ................165

Appendix 2: Basic Accounting Principles .....................173

Appendix 3: Interface Between Sales and Distribution and

Profitability Analysis (CO-PA) .....................................179

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Course Overview

Course Structure and Flow

The first seven units describe the fundamentals of billing, such as the control

settings, data flow, and how to create different typesof billing documentsand

settlements. Thenext unit coversspecial business transactions, suchasbilling

plansanddownpaymentprocessing. Thelasttwounitsdealwiththeinterfaceto

Financial Accounting.

Thefollowingimportanttopicsaredealtwithintheindividualunits:

TheCourseOverviewunitprovidesashortpresentationofthecourse. Youshould

provide an explanation of the course overview diagram during this unit. The

overviewdiagramisusedinallthecourseunitstofocusonthecontentsofthe

unitinquestioninthecontextofthesalesanddistributionprocess,andexplainit

using real-life examples.

TheIntroductionunitdescribestheintegrationofthebillingdocumentintheSales

andDistributionprocesschainandthetransferofdatatoFinancialAccounting.

ThisisillustratedbydemonstratinganongoingSalesandDistributionprocessin

ordertoquicklyrepeatthestepsofaSalesandDistributionbusinesstransaction.

Theunitalsopresentsthebillingdocumentstructure-theinformationcontained

inthebillingdocumentandthescreenswithwhichthisdatacanbedisplayed.

The Billing Overview unit describes the organizational structures relevant

for billing and financial accounting and their assignment and mapping in the

ImplementationGuide. TheControllingtheBillingProcessunitconcentrateson

thebillingtypeasacontrolinstrument. Thesettingsrequiredfororder-relatedand

delivery-related billing are also demonstrated.

TheSpecialBillingTypesunitthendescribesanumberofimportantbillingtypes

containedinthestandardsystem,suchascancellations,invoicecorrection,credit

memos,returns,proformainvoices,andcashsales. Theimportanceofdifferent

controlparametersisdescribedalongwiththesebillingtypes.

The Data Flow in Billing unit deals with questions such as which reference

documentisusedasthebasisforbilling,thevarioussourcesofdataforbilling,

whenbillingcanbecarriedout,whatquantitycanbebilled, andhowpricingis

carried out at billing.

The Creating Billing Documents unit demonstrates the different options for

creatingbillingdocuments(explicity,viathebillingduelistorinthebackground).

The Types of Settlements unit describes the option of and prerequisites for

combiningseveralorders/deliveriesinacollectiveinvoice. Inaddition,theinvoice

splitisdemonstratedaswellasthepossibleuseofaninvoicelistasacombination

of several billing documents.

vii

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CourseOverview SCM615

TheSpecialBusinessTransactionsunitdealsprimarilywithdifferentbillingplan

types, wheretheyareused, andwhatCustomizingsettingsthey require. Down

paymentprocessingisalsodescribed(basedonthebillingplanfunction).

The Account Determination unit deals with different uses for account

determination and the technique to determine the relevant accounts. It also

describestheimportanceofthebusinessareaanditsdetermination.

TheSD/FIInterfaceunitdealswithdifferentinfluencingcriteriafortransferring

data from Sales and Distribution to Financial Accounting, for example when

transferringreferenceandallocationnumbers, orwhen settingapostingblock.

Thesignificanceofnewbillingtypefieldsisalsoexplained.

Target Audience

Thiscourseisintendedforthefollowingaudiences:

• Membersoftheprojectteamresponsibleforbilling

• MembersoftheprojectteamresponsiblefortheinterfacebetweenSalesand

Distribution and Financial Accounting

Course Prerequisites

Required Knowledge

• ParticipantsshouldattendSCM600 ProcessesinSDbeforetakingpartin

SCM615.

Recommended Knowledge

• Courses SCM620, SCM650, and SCM610

• Werecommendthat youattendtheCustomizingcourseSCM605Salesto

help you understand the context.

Course Goals

This course will prepare you to:

• UsethebillingfunctioninSAPSalesandDistribution

• Configurethesystemtomeetyourcompany-specificbillingrequirements

• Explaintheroleof theinterfacebetweenbillinginSalesandDistribution

andaccountsreceivableinFinancial Accounting

Course Objectives

After completingthiscourse, youwill beable to:

viii

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SCM615 Course Overview

• DescribetheintegrationofbillingwithintheSalesandDistributionprocess

chainandthetransferofdatatoFinancialAccounting

• CarryouttheCustomizingconfigurationsforyourcompany-specificbilling

requirements

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CourseOverview SCM615

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Unit 1

Introduction

Unit Overview

ThisunitprovidesanoverviewofbillingwithintheSalesandDistribution(SD)

process chain.

Unit Objectives

After completing thisunit, you will beableto:

• ApplythebillingfunctionalityinSalesandDistribution

• Configurethesystemtomeetyourcompany-specificbillingrequirements

• DescribetheintegrationofthebillingdocumentwithintheSDprocesschain

• Explain the transfer of data from Sales and Distribution to Financial

Accounting

• Describethestructureof abillingdocument

• Accessthedifferentinformationcontainedinthebillingdocument

Unit Contents

Lesson: Course Overview........................................................2

Lesson: Integration of the Billing Document in the SD Process Chain .....4

Exercise 1: Billing Document Screens and Information..................7

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Unit1: Introduction SCM615

Lesson: Course Overview

Lesson Overview

Thislessonprovidesanoverviewoftheobjectives,contents,andstructureofthe

SCM615 course.

Lesson Objectives

After completingthislesson, you will beable to:

• ApplythebillingfunctionalityinSalesandDistribution

• Configurethesystemtomeetyourcompany-specificbillingrequirements

Business Example

Onceyourcompanyhastakenordersfromcustomersanddeliveredonthem,you

willthenwanttoinvoicecustomersfortheservicesprovided.

The resulting receivables, sales revenues, sales deductions, and taxes are

automaticallypostedtotherelevantaccountsinFinancialAccounting.

Figure 1: Course Content

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SCM615 Lesson: Course Overview

Lesson Summary

You should now be able to:

• ApplythebillingfunctionalityinSalesandDistribution

• Configurethesystemtomeetyourcompany-specificbillingrequirements

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Unit1: Introduction SCM615

Lesson: Integration of the Billing Document in the SD

Process Chain

Lesson Overview

Thislessonprovidesanoverviewofbillingdocuments. Itexplainshowbilling

documents are structured and how information they contain is retrieved. This

representsthebasicknowledgethatisrequiredforthebillingprocess.

Lesson Objectives

After completingthislesson, you will beable to:

• DescribetheintegrationofthebillingdocumentwithintheSDprocesschain

• Explain the transfer of data from Sales and Distribution to Financial

Accounting

• Describethestructure of abilling document

• Accessthedifferentinformationcontainedinthebillingdocument

Business Example

Integration of the Billing Document in the SD Process

Chain

Figure2: IntegrationoftheBillingDocumentintheSDProcessChain

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SCM615 Lesson: IntegrationoftheBillingDocumentintheSDProcessChain

ThebillingdocumentrepresentsthefinalfunctionintheSDprocesschain.

Thebillingdocumenthasdifferenteffectsonvariousareasofthesystem.

AnimportantpartofbillingistheinterfacetoFinancialAccounting. Thisallows

documentstobecreatedautomaticallyinFinancialAccountingandControlling

when you create billing documents.

Billing Document Structure

Figure 3: Billing Document Structure

Allbillingdocumentshavethesamestructure. Theyaremadeupoftheheader

and any number of items.

Theheadercontainsthegeneraldatathatisvalidfortheentirebillingdocument.

This includes:

• Customer number of the payer

• Billing date

• Net value of the entire billing document

Theitemscontainthedatarelevantforeachindividualitem. Thisincludes:

• Material number

• Billing quantity

• Net value of the individual items

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Unit1: Introduction SCM615

Figure 4: Billing Document Screens

The data in the billing document can be displayed on different screens. These

screens are divided up as follows:

• Overview screens:

– Overviews with header and item data

• Detail screens:

– Screens at header level withgeneral data

– Screensatitemlevelwithspecificdatafortheitems

Thegraphicaluserinterfaceoftheprogramsforprocessingbillingdocumentshas

beenergonomicallyimproved. Tabpagesatheaderanditemlevelandtheuseof

flexibletablesareanimportantpartoftheseimprovements.

YoucangodirectlytothetabpageyouwantbychoosingGotoontheOverview

screenandthusswitchbetweentheOverview,Header,andItemscreens.

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SCM615 Lesson: IntegrationoftheBillingDocumentintheSDProcessChain

Exercise 1: Billing Document Screens and

Information

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Locatevariousinformationfoundinbillingdocuments

• Accessanautomatically-generatedaccountingdocument

Business Example

Youareasalesrepresentativeinyourcompanyandyouaretoprovidetheheadof

yourdepartmentwithinformationregardinganautomatically-generatedinvoice

for a certain customer.

Task 1:

Theheadofyourdepartmentwouldlikespecificinformationaboutthestandard

order (OR) billing document with purchase order number ##LO615-A3. This

order has already been entered in the system.

1. Determinetheinvoicenumberusingtheorderdocumentflow.

___________________________________________________________

2. Which delivery served as a reference for creating this billing document

(hint: check the billing item)?

___________________________________________________________

3. Check the posting status of the billing document (hint: check the billing

header).

___________________________________________________________

4. Whatarethetermsofpaymentagreedwiththecustomer?

___________________________________________________________

5. Whatisthepriceofthematerialinthefirstitem?

___________________________________________________________

6. Whatdivisiondoesthematerialinthefirstitembelongto?

___________________________________________________________

Continued on next page

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Unit1: Introduction SCM615

Task 2:

Yoursuperiorisalsointerestedinaccountingdocumentinformation.

1. Describehowtoaccesstheaccountingdocumentdirectlyfromthebilling

document.

___________________________________________________________

2. Lookattheoverallprocessingstatusinthedocumentflow. Whatstatusis

noted here and why?

___________________________________________________________

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SCM615 Lesson: IntegrationoftheBillingDocumentintheSDProcessChain

Solution 1: Billing Document Screens and

Information

Task 1:

Theheadofyourdepartmentwouldlikespecificinformationaboutthestandard

order (OR) billing document with purchase order number ##LO615-A3. This

order has already been entered in the system.

1. Determinetheinvoicenumberusingtheorderdocumentflow.

___________________________________________________________

a) Logistics→SalesandDistribution→Sales→Order→Display

ChooseF4Help(informationonpossibleinputvalues)atorderanduse

searchhelp: SalesdocumentaccordingtocustomerPOnumber,to

select the order using the PO number.

Choosethecorrespondingdocumentandgotothedocumentflowby

choosingEnvironment→Displaydocumentflow.

PlacethecursoronthebillingdocumentandchooseDisplaydocument.

2. Which delivery served as a reference for creating this billing document

(hint: check the billing item)?

___________________________________________________________

a) SelectanitemandchooseGoto→Item→Itemdetails,tabpageItem

details,screenareaBillingdata,fieldReferencedoc.

3. Check the posting status of the billing document (hint: check the billing

header).

___________________________________________________________

a) Choose Goto → Header → Header, tab page Header: screen area

Accountingdata,fieldPostingStatus: POSTINGDOCUMENTHAS

BEEN CREATED.

4. Whatarethetermsofpaymentagreedwiththecustomer?

___________________________________________________________

a) Goto→Header→Header,tabpageHeader: screenareaPricedata,

field Payment Terms

5. Whatisthepriceofthematerialinthefirstitem?

___________________________________________________________

a) SelectthefirstitemandchooseGoto→Item→Itemconditions,tab

page Conditions, Price: EUR1680.00.

Continued on next page

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Unit1: Introduction SCM615

6. Whatdivisiondoesthematerialinthefirstitembelongto?

___________________________________________________________

a) SelectthefirstitemandchooseGoto→Item→Itemdetails,tabpage

Itemdetails,screenareaBillingdata,fieldDivision: 07(=HighTech).

Task 2:

Yoursuperiorisalsointerestedinaccountingdocumentinformation.

1. Describehowtoaccesstheaccountingdocumentdirectlyfromthebilling

document.

___________________________________________________________

a) In the billing document, chooseGoto → Accounting overview and

choose the Accounting document.

2. Lookattheoverallprocessingstatusinthedocumentflow. Whatstatusis

noted here and why?

___________________________________________________________

a) GobacktothebillingdocumentandchooseEnvironment→Display

document flow:

Overallprocessingstatusofbillingdocument: COMPLETED

The overall processing statusfor thebilling document iscompleted

becausetheaccountingdocumenthasalreadybeencreated.

You canalso see that thisis the casein thestatusoverview. If you

choosethestatusoverview,thesystemdisplaysamessage: Posting

status: Posted toFI. Thismeansthatthedatahasbeentransferred

to Financial Accounting.

Accountingdocumentoverallprocessingstatus: NOTCLEARED

Theoverallprocessingstatusoftheaccountingdocumentisnotcleared

becauseanincomingpaymenthasnotbeencreatedforthisreceivable.

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SCM615 Lesson: IntegrationoftheBillingDocumentintheSDProcessChain

Lesson Summary

You should now be able to:

• DescribetheintegrationofthebillingdocumentwithintheSDprocesschain

• Explain the transfer of data from Sales and Distribution to Financial

Accounting

• Describethestructureof abillingdocument

• Accessthedifferentinformationcontainedinthebillingdocument

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UnitSummary SCM615

Unit Summary

You should now be able to:

• ApplythebillingfunctionalityinSalesandDistribution

• Configurethesystemtomeetyourcompany-specificbillingrequirements

• DescribetheintegrationofthebillingdocumentwithintheSDprocesschain

• Explain the transfer of data from Sales and Distribution to Financial

Accounting

• Describethestructure of abilling document

• Accessthedifferentinformationcontainedinthebillingdocument

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Unit 2

Billing Overview

Unit Overview

TheBillingOverviewunitpresentstheorganizationalunitsthatarerelevantfor

billingandisusedtoexplainthestructureoftheImplementationGuide(IMG).

Unit Objectives

After completing thisunit, you will beableto:

• Describe the relevant organizational units in Sales and Distribution and

Financial Accounting

• Explaintheassignmentoftheseorganizationalunitstooneanother

Unit Contents

Lesson: Working with Organizational Units in Customizing................14

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Unit2: BillingOverview SCM615

Lesson: Working with Organizational Units in

Customizing

Lesson Overview

This lesson focuses on the organizational units that are relevant to billing and

accounting.

Lesson Objectives

After completingthislesson, you will beable to:

• Describe the relevant organizational units in Sales and Distribution and

Financial Accounting

• Explaintheassignmentoftheseorganizationalunitstooneanother

Business Example

TheprojectteamhastomakechangesatvariouspointsinCustomizinginorderto

represent company-specific modifications.

The first step is to examine the necessary organizational units in Sales and

Distribution and Financial Accounting.

ThenyoucanmakeCustomizingsettingsforthedefinitionsandassignments.

Customizing - How to Proceed

Figure 5: Customizing - How to Proceed

Inthefirststep,youdefineyourownorganizationalstructureintherelevantdata

views.

Inthenextstep,youassignthevariousorganizationalunitstoeachother.

Setupyourorganizationalstructurecarefullyandconsistently,makingsurethat

youtakeintoaccountalltheareasofyour company.

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SCM615 Lesson: Working with Organizational Units in Customizing

Try to set up your organizational structure as efficiently as possible. Thiswill

avoidextrawork,whenmaintainingmasterdata,forexample. Youhaveseveral

evaluation options.

Assigning Organizational Units

Figure 6: Assigning Sales Organizations and Plants

The company code represents an independent company in the legal sense, for

which a complete set of accounts can be drawn up for purposes of external

reporting.

Salesorganizationsandplantsareassigneduniquelytoonecompanycode.

Foreachsalesorganization,thesystemdeterminesallowedplantsonthebasisof

thedistribution channel, soasalesorganizationcansell goodsfrommorethan

oneplant. Aplantcanalsobeassignedtoseveralsalesorganizations. Allofthese

sales organizations can sell from this plant.

Inthesalesorder,thesystemautomaticallycreatesadeliveringplantonthebasis

of a priority rule.

Asalesorganizationcanalsosellproductssuppliedbyaplantthatisassignedtoa

differentcompanycode(inter-companysalesprocessing).

Bymakingtheplantdependentonthedistributionchannel,youcandifferentiate

further between plants within a sales organization from a sales view. The

distributionchannelDirectsales,forexample,maybeallowedforcertainplantsin

a sales organization but not for others.

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Unit2: BillingOverview SCM615

Figure 7: Organization in Accounting

Eachcompanycodeinthesystemusesgeneralledgeraccountsfromexactlyone

chartofaccounts. Generalledgeraccountswithinachartofaccountsareunique.

Youcannamethechartofaccountstomeetyourspecificrequirements.

InFinancialAccounting,thebusinesstransactionsarecreated,saved,processed

andpostedatcompanycodelevel. Youcancreateseveralcompanycodesforeach

client,inordertocarryoutaccountingforseveralindependentcompanies. There

must alwaysbe at least one company code.

Becauseauniqueassignmentismadebetweenthesalesorganizationandcompany

code,thecompanycodeisautomaticallydeterminedwhenyouentertherelevant

sales organization in the sales order.

Thebusinessarearepresentsanorganizationalunitforwhichyoucancarryout

internalreporting. Acompanycodemaybedividedintomultiplebusinessareas.

Abusinessareamayalsobesharedbyseveralcompanycodes. Forthisreason,

businessareasmusthavethesamedescriptioninallcompanycodes.

Definingabusinessareaisoptional. Youcanusethebusinessareastoprepare

balancesheetsandprofitandlossstatementsnotonlyforcompanycodes,butalso

forotherinternalareas(forexample,division-relatedareas).

Therelevantbusinessareaisdeterminedforeachorderitemaccordingtodefined

rules.

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SCM615 Lesson: Working with Organizational Units in Customizing

Lesson Summary

You should now be able to:

• Describe the relevant organizational units in Sales and Distribution and

Financial Accounting

• Explaintheassignmentoftheseorganizationalunitstooneanother

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UnitSummary SCM615

Unit Summary

You should now be able to:

• Describe the relevant organizational units in Sales and Distribution and

Financial Accounting

• Explaintheassignmentoftheseorganizationalunitstooneanother

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SCM615 Test Your Knowledge

Test Your Knowledge

1. HowdoyoumakeCustomizingsettingstocreateneworganizationalunitsin

the system?

2. Canasalesorganizationbeassignedtomorethanonecompanycode?

3. Canbusinessareasbedefinedformorethanonecompanycode?

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TestYourKnowledge SCM615

Answers

1. HowdoyoumakeCustomizingsettingstocreateneworganizationalunitsin

the system?

Answer: There are two steps:

• First, you definetheneworganizational unit.

• Youthenmaketherelevantassignmentsfortheorganizationalunit.

2. Canasalesorganizationbeassignedtomorethanonecompanycode?

Answer: No

Asalesorganizationisalwaysassignedtoonlyonecompanycode.

3. Canbusinessareasbedefinedformorethanonecompanycode?

Answer: Yes

Businessareasareusedforinternalreportingandareoptional. Abusiness

areamayalsobesharedbyseveralcompanycodes.

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Unit 3

Controlling the Billing Process

Unit Overview

Thisunitexplainswhichbusinesstransactionsbelongto Billing. Theunit also

dealswiththecontrol settingsfor billingdocuments.

Unit Objectives

After completing thisunit, you will beableto:

• Describedifferentbusinesstransactionsinthecontextofbillingandbilling

types

• Demonstratetheimportanceoftheitemcategorywithinbilling

Unit Contents

Lesson: Billing Type Controls ..................................................22

Exercise 2: Billing Type Controls..........................................27

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Unit3: ControllingtheBillingProcess SCM615

Lesson: Billing Type Controls

Lesson Overview

The billing type maps different business processes. In this lesson, you will

becomefamiliarwiththemostimportantcontrolinstruments, usingtheinvoice

billing type as an example. You will also learn about the interaction between

the item category and billing.

Lesson Objectives

After completingthislesson, you will beable to:

• Describedifferentbusinesstransactionsinthecontextofbillingandbilling

types

• Demonstratetheimportanceoftheitemcategorywithinbilling

Business Example

Within your company, sometransactionsarebilled with reference to an order,

while othersarebilledwith referenceto adelivery.

Youalsowanttosetupaseparatebillingtypetorepresentyourtradefairsales,

forwhichthenumbersaretakenfromaspecialnumberrangeinterval. Thisnew

billingtypeshouldbethedefaultwhenbillingtradefairorders.

Billing Type Controls

Figure 8: Billing Types

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SCM615 Lesson: Billing Type Controls

Thebillingtypecontrolsthewholebillingdocument.

Thebillingtypesareusedtocoverthefullrangeofbusinesstransactionsduring

billing processing.

ThefollowingisalistofbillingtypesintheSAPsystem:

F2 Invoice

F8 Pro forma invoice

G2 Credit memo

L2 Debit memo

RE Returns

S1 Cancellation invoice

S2 Cancellation credit memo

LR Invoice list

LG Credit memo list

IV Intercompany billing (invoice)

IG Intercompany billing (credit memo)

CS Cash sale

Figure 9: Billing Type Controls

Youcancreatenewbillingtypesorredefineexistingonesinthestandardsystem

tomeettherequirementsof yourcompanyinstallation.

Manyofthecontrolparametersinthebillingtypeinfluencefurtherprocessingin

FinancialAccounting(postingblock,accountdetermination).

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Unit3: ControllingtheBillingProcess SCM615

Usingnewfieldsinthebillingtype,youcanmapspecialfeaturesoftheSalesand

Distribution/Financial Accounting interface, such as document type, negative

posting, branch/headoffice, andvaluedatedcreditmemos(seetheunit Special

Features of the SD/FI Interface).

You canalsouse the report SDCHECKVOFAto checkvarioussettingswithin

billing types for accuracy and consistency.

Hint: Thisreportdoesnotperformacompletecheckofallsettings. You

canfindinformationaboutitintherelevantreportdocumentation.

Importance of the Item Category Within Billing

Figure 10: Billing Type Proposal

InCustomizingfortheitemcategory,youcandeterminewhetherbillingistobe

carriedout with referencetoa deliveryoranorder.

Thesystemproposesarelevantbillingtypefromtheunderlyingsalesdocument

type.

• Example:

Forexample,indelivery-relatedbilling,astandardorder(ordertypeOR)is

invoiced using billing type F2.

Youcanchangetheproposedvaluewhencreatingbillingdocumentsbyentering

the required billing type in default data.

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SCM615 Lesson: Billing Type Controls

Figure 11: Delivery-Related Invoices

Youcanreferenceeitheranorderoradeliverywhencreatinganinvoice.

Ifyouwanttoensurethatgoodshavealreadybeenshippedbeforeaninvoiceis

created, createaninvoicewithreferencetoadelivery.

• Example:

Delivering a carpet

Youcanuseaninvoicetorefertoanorderandadeliverysimultaneously.

• Example:

Youcan createoneinvoicefor goods(thecarpet) and service(laying the

carpet),aslongasthecorrespondingrequirementsforcombiningthetwoare

met (see the unit Types of Settlements).

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Unit3: ControllingtheBillingProcess SCM615

Figure 12: Order-Related Invoices

Ifyouwanttoinvoiceacustomerforservicesrendered,normallyyoucreatean

invoicewithreferencetothesalesorderbecausedeliveriesarenotusuallycreated

for services, such as laying a carpet.

• Example:

Laying a carpet

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SCM615 Lesson: Billing Type Controls

Exercise 2: Billing Type Controls

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Definehowitemcategoriesandbillingareinterrelated

• Set up and organize a new billing type

Business Example

Youaretocreatethebillingdocumentforacompleteddelivery. Youalsoneedto

setupanewbillingtypeforbillingtradefairordersatyourcompany. Thisnew

billingtypeshouldbethedefaultwhenbillingtradefairorders.

Task 1:

Display the document flow for the order with purchase order number

##LO615-A1. Note the delivery number.

1. Create an invoice for this delivery.

2. Display theinvoice. What billing type isit?

3. Whattypeofdocumentisthesalesorderthatbeganthisprocess?

4. Go back to the billing document and determine which item category is

determinedfortheitemsandalsonotehowitemsofthisnaturearebilled?

5. LookuptheseaspectsinCustomizingandnotehowtheyarerelated.

Task 2:

Nowconfigureatradefairinvoice,whichcurrentlyexists,withthefollowingdata:

1. CallupthetradefairbillingtypeZF##providedforyouinthesystem.

2. Numbersassignedtotradefairinvoicesshouldfallbetween70000000and

74999999.

3. Thenewtradefairbillingtypeshouldbethedefaultwhentradefairorders

with the sales document type ZA###are billed (where order-related and

delivery-related items are included in the billing). Assign this default in

Customizing.

NowcheckyourCustomizingsettingsbytakingyourtradefairorderthrough

awholesalesprocess: Tradefair##order(ZA##),customerT-S66A##,and

materialT-ASA##(5pieces),purchaseordernumber: Lo615-ZF##.

Continued on next page

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Unit3: ControllingtheBillingProcess SCM615

(Additionalinformation: Tocreatethedelivery,choosetheshippingpoint:

1200 and create thetransport order underSubsequent function →Create

transport order with thewarehouse number: 012, Process: Background;

adopt pick. quantity: 2)

Hint: Thesystem should automatically use your trade fair order

typeTradefair##billingdocument(ZF##)andyourinvoiceshould

begin with 7000....

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SCM615 Lesson: Billing Type Controls

Solution 2: Billing Type Controls

Task 1:

Display the document flow for the order with purchase order number

##LO615-A1. Note the delivery number.

1. Create an invoice for this delivery.

a) Logistics→SalesandDistribution→Billing→BillingDocuments

→ Create:

Enter the delivery number as thedocument to be billed and choose

Execute. Save the document.

2. Display theinvoice. What billing type isit?

a) Logistics→SalesandDistribution→Billing→Billing Document

→ Display

title bar Invoice no., Billing type F2

3. Whattypeofdocumentisthesalesorderthatbeganthisprocess?

a) ChooseEnvironment→Displaydocumentflowanddisplaytheorder

document.

ChooseGoto→Header→Sales,tabpageSales,fieldOrdertype:

Standard Order (OR)

4. Go back to the billing document and determine which item category is

determinedfortheitemsandalsonotehowitemsofthisnaturearebilled?

a) Selectanitemand choose Displayitemdetails, fieldItemcategory:

Normal item (TAN)

Inthestandardsystem,itemcategoryTANisusedforstockmaterial

items. Thesearebilledwithreferencetothedelivery.

Continued on next page

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Unit3: ControllingtheBillingProcess SCM615

5. LookuptheseaspectsinCustomizingandnotehowtheyarerelated.

a) Tools → Customizing → IMG → Execute Project, choose Display

SAP Reference IMG :

SalesandDistribution→Sales→SalesDocuments→SalesDocument

Item → Define Item Categories, choose item category TAN, detail

screenforTAN,screenareaBusinessData,fieldBillingRelevanceA

(= Delivery-related billing document)

SalesandDistribution→Sales→SalesDocuments→SalesDocument

Header→DefineSalesDocumentTypes,choosesalesdocumenttype

OR,detailscreenforOR,screenareaBilling→FieldDlv-rel.billing

type F2

Task 2:

Nowconfigureatradefairinvoice,whichcurrentlyexists,withthefollowingdata:

1. CallupthetradefairbillingtypeZF##providedforyouinthesystem.

a) Call up thetrade fair billing type ZF##.

Customizing:

• SalesandDistribution→Billing→BillingDocuments→Define

Billing Types

ChoosethedetailscreenforbillingtypeZF##.

2. Numbersassignedtotradefairinvoicesshouldfallbetween70000000and

74999999.

a) Assigning numbers to trade fair invoices (number range 70000000

to 74999999).

Customizing:

• Sales and Distribution → Billing → Billing Documents →

DefineNumberRangeForBillingDocuments→chooseDisplay

intervals:

Interval15usesthenumberrangespecified.

• Nowassigninterval15toyourtradefairbillingtypeZF##.

• SalesandDistribution→Billing→BillingDocuments→Define

Billing Types

ChoosethedetailscreenforbillingtypeZF##.,field: No. range

int. assgt: 15

Continued on next page

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SCM615 Lesson: Billing Type Controls

3. Thenewtradefairbillingtypeshouldbethedefaultwhentradefairorders

with the sales document type ZA###are billed (where order-related and

delivery-related items are included in the billing). Assign this default in

Customizing.

NowcheckyourCustomizingsettingsbytakingyourtradefairorderthrough

awholesalesprocess: Tradefair##order(ZA##),customerT-S66A##,and

materialT-ASA##(5pieces),purchaseordernumber: Lo615-ZF##.

Continued on next page

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Unit3: ControllingtheBillingProcess SCM615

(Additionalinformation: Tocreatethedelivery,choosetheshippingpoint:

1200 and create thetransport order underSubsequent function →Create

transport order with thewarehouse number: 012, Process: Background;

adopt pick. quantity: 2)

Hint: Thesystem should automatically use your trade fair order

typeTradefair##billingdocument(ZF##)andyourinvoiceshould

begin with 7000....

a) Thetradefairbillingtypeshouldbethedefaultwhentradefairorders

withthesalesdocumenttypeZA##arebilled. Assignthisdefaultin

Customizing.

Customizing:

• Sales and Distribution → Sales→ SalesDocuments→ Sales

DocumentHeader→DefineSalesDocumentTypes:

• DetailscreenforsalesdocumenttypeZA##:

• EnteryourtradefairbillingtypeZF##asthedefaultinscreen

area Billingand thefieldsDlv-rel. billing typeand Order-rel.

bill. type.

Application:

• Logistics→SalesandDistribution→Sales→Order→Create:

Ordertype: ZA##(Tradefair##-Salesorder)

• ShippingandTransportation→OutboundDelivery→Create→

SingleDocument→WithReferencetoSalesOrder

Shipping point: 1200

• IntheCreateOutboundDeliveryapplication,chooseSubsequent

Functions→ CreateTransferOrder

SelectConfirmtosavetheoutbounddelivery.

Warehouse number: 012

Process: Background

Adoptpickingquantity: 2(soGIispostedimmediately)

• Logistics→Salesand Delivery →Billing

Billing Document → Create:

• Billing type ZF## should automatically be selected, and your

billingdocument shouldbeginwith7000...

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SCM615 Lesson: Billing Type Controls

Lesson Summary

You should now be able to:

• Describedifferentbusinesstransactionsinthecontextofbillingandbilling

types

• Demonstratetheimportanceoftheitemcategorywithinbilling

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UnitSummary SCM615

Unit Summary

You should now be able to:

• Describedifferentbusinesstransactionsinthecontextofbillingandbilling

types

• Demonstratetheimportanceoftheitemcategorywithinbilling

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第 51 页 / 共 217 页

Unit 4

Special Billing Types

Unit Overview

Oncethefundamentalaspectsofbillingtypecontrolhavebeenpresented,some

of the billing types for special business transactions are dealt with. These are

shownfromthepointofviewoftheapplicationaswellasbearinginthemindthe

relevant control parameters in Customizing.

Unit Objectives

After completing thisunit, you will beableto:

• Explain the process flow and methods of control for various business

transactions within the context of billing

• Explain the process flow and methods of control for various business

transactions within the context of billing.

Unit Contents

Lesson: Billing Types in Complaint Processing..............................36

Exercise 3: Billing Types for Complaint Processing ....................43

Lesson: Special Business Transactions - Pro Forma Invoice and Cash

Sale................................................................................47

Exercise 4: Special Business Transactions – Pro Forma Invoice and

Cash Sale.....................................................................51

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Unit4: SpecialBillingTypes SCM615

Lesson: Billing Types in Complaint Processing

Lesson Overview

Several different business processes and billing types are available for use in

complaintprocessing. Thesearedescribedinthisunit.

Lesson Objectives

After completingthislesson, you will beable to:

• Explain the process flow and methods of control for various business

transactions within the context of billing

Business Example

• Everynowandthenoneofyourcustomerscomplainsaboutthegoodsthey

havebeensent. Naturally,youwanttogivethecustomeracreditmemo.

• Inexceptionalcases,billshavetobecanceledduetoincorrectentries.

Figure 13: Cancellation

To cancel a billing document, you must create a cancellation document. The

systemcopiesdatafromthereferencedocumentintothecancellationandoffsets

the entry in Accounting.