SCM615_EN_Col92_FV_Part_A4 (第3页)

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Unit 7

Types of Settlements

Unit Overview

The previous units did not describe the situations in which multiple reference

documentscanbecombinedinaninvoiceorinwhichmultiplebillingdocuments

can be created from one reference document. This unit coversthe hard-coded

controloptionsandotheroptionscontingentuponcompany-specificrequirements.

Thisunitalsopresentstheinvoicelist,whichisaspecialtypeofsettlement.

Unit Objectives

After completing thisunit, you will beableto:

• Explain the different types of settlement

• Give the reasons for splitting an invoice

• Maketherequiredsettingsforusinginvoicelists

Unit Contents

Lesson: Invoice Combination and Invoice Split..............................86

Exercise 7: Invoice Combination and Invoice Split .....................89

Exercise 8: Invoice Combination and Invoice Split .....................91

Lesson: Invoice List .............................................................95

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Unit7: TypesofSettlements SCM615

Lesson: Invoice Combination and Invoice Split

Lesson Overview

Thislessonexplainstheoptionsprovidedbythedifferentsettlementtypesthat

areusedforbillinginSalesandDistribution. Inthisregard,thelessonexamines

collectiveinvoicesandthereasonsforperforminganautomaticinvoicesplit.

Lesson Objectives

After completingthislesson, you will beable to:

• Explain the different typesof settlement

• Give the reasons for splitting an invoice

Business Example

One of your customers would like to receive all transactions to be billed that

belongtogetherinasingleinvoice. Anotherofyourcustomersrequeststhatyou

sendaseparateinvoiceforeachtransactiontobebilled.

Figure 37: Collective Billing Document

Asarule,thesystemattemptstocombineallcompatibletransactionsinasingle

billing document.

IntheSAPsystem,youcanincludebothorder-relatedanddelivery-relateditems

in the same billing document.

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SCM615 Lesson: Invoice Combination and Invoice Split

Figure 38: Automatic Invoice Split

Iftheheaderpartnersordataintheheaderfieldsarenotidentical,thesystemwill

automatically perform an invoice split.

Allheaderpartnersandheaderfieldsinthebillingdocumentcancauseaninvoice

split.

• Example:

Termsofpaymentinthetwoordersaredifferent(seeabove).

Figure 39: Item-Dependent Invoice Split

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Unit7: TypesofSettlements SCM615

The system administrator can also define additional split requirements in

Customizing for copying control to prevent the system from combining sales

documents in a billing document.

• Example: Separationbasedonmaterialgrouporprofitcenter

FieldVBRK-ZUKRIisusedinthebillingheader tostoretheseadditionalsplit

criteria.

Fieldsthatcauseasplitaredisplayedinthesplitanalysis.

Figure 40: Individual Billing Documents

YoucanconfiguretheSAPsystemtocreateonebillingdocumentforeachsales

document.

Todothis,selectdatatransferroutine3inCustomizingforcopyingcontrol(the

numberofthereferencedocumentissetinfieldVBRK-ZUKRI).

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SCM615 Lesson: Invoice Combination and Invoice Split

Exercise 7: Invoice Combination and

Invoice Split

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Explainthecriteriathatleadtoaninvoicecombination

Business Example

Youwanttointegraterelatedordersanddeliveriesintoonebillingdocumentat

yourcompany. Thispracticecandrasticallyreducetheamountofinvoicescreated.

Task:

1. Displaythebillingduelistfor customerT-S66C##. It isbilledrelativeto

delivery. EnterthebillingtypeInvoice(F1)ontheDefaultDatatab. Select

itwithabillingdatefromthestartofthismonth.

2. Executethebillingprocessinthesimulation(doNOTsave).

3. Howmany invoiceswerecreated and why?

4. Wherearetheitemnumberassignmentandthecorrespondingincrements

generated from?

5. Do NOT save. Go back into the billing due list and note the number of

the second delivery.

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Unit7: TypesofSettlements SCM615

Solution 7: Invoice Combination and

Invoice Split

Task:

1. Displaythebillingduelistforcustomer T-S66C##. It isbilledrelativeto

delivery. EnterthebillingtypeInvoice(F1)ontheDefaultDatatab. Select

it withabilling datefromthestartofthismonth.

a) Logistics→SalesandDistribution→Billing→BillingDocument→

Process Billing Due List:

Restrict the selection

Billingdatefrom:Beginningofthemonthto: Today

On the Default Data tab: Choose Invoice (F1) in the billing type

default data.

Sold-to party: T-S66C##

Field: Select Delivery-Related

Choose DisplayBillList.

2. Executethebillingprocessinthesimulation(doNOTsave).

a) Choose Simulation.

3. Howmany invoices werecreated and why?

a) Oneinvoicewithfouritemswascreated,becausetheresultingheader

datain thebilling document is identical for both deliveries and can

therefore be combined.

4. Wherearetheitemnumberassignmentandthecorrespondingincrements

generated from?

a) Customizing:

Sales and Distribution → Billing → Billing Documents → Define

Billing Types

DetailscreenforbillingtypeusedBillingTypeF1Invoice:

Item no. increment field

=>Increment1isusedbecausenovalueisenteredhere.

5. Do NOT save. Go back into the billing due list and note the number of

the second delivery.

a) See task

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SCM615 Lesson: Invoice Combination and Invoice Split

Exercise 8: Invoice Combination and

Invoice Split

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Describethecriteriathat triggeraninvoicesplit

• Create one billing document per delivery

Business Example

Sometimesyouneedtomanuallychangetermsofpaymentintheorder,depending

on your agreement with your customer. You want to analyze the effects that

changes of this nature have on billing. In trade fair billing, you also want to

guaranteethatanindividualbillingdocumentiscreatedforeachdelivery.

Task 1:

Displaythedocumentflowforthedeliverymentionedintheaboveactivity.

1. Changethetermsofpaymentintheorderthatcorrespondtothisdeliveryto

ZB02(purchaseorder number: ##LO615-A10).

2. Display the billing due list for customer T-S66C## again. (Billing date:

Frombeginningof thismonth). Enter thebillingtypeInvoice(F1)onthe

DefaultDatatab. Executethebillingprocessinthesimulation. Howmany

invoiceshavebeencreated? Whatarethesplitcriteria?

3. Save the invoices.

Task 2:

Fortradefairbilling(billingtypeZF##),youwanttoguaranteethatanindividual

billing document is created for each delivery.

1. Howshould yougoabout doingthis? Carryoutthisstepin Customizing

(hint: deliverytypeLF,billingtypeZF##anditemcategoryTAN).

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Unit7: TypesofSettlements SCM615

Solution 8: Invoice Combination and

Invoice Split

Task 1:

Displaythedocumentflowforthedeliverymentionedintheaboveactivity.

1. Changethetermsofpaymentintheorderthatcorrespondtothisdeliveryto

ZB02 (purchaseordernumber: ##LO615-A10).

a) Logistics→SalesandDistribution→Sales→Order→Change:

ChangethepaymenttermstoZB02andsavetheorder.

2. Display the billing due list for customer T-S66C## again. (Billing date:

Frombeginningofthismonth). Enter thebillingtypeInvoice(F1)onthe

DefaultDatatab. Executethebillingprocessinthesimulation. Howmany

invoiceshavebeencreated? Whatarethesplitcriteria?

a) Logistics→SalesandDistribution→Billing→BillingDocument→

Process Billing Due List

Default data: Billing Type Invoice (F1)

Sold-to party: T-S66C##

Field: Select Delivery-Related

Choose DisplayBillList.

Choose Simulation.

⇒ Twobillingdocumentswouldbecreated.

SelectthetwobillingdocumentsandchooseSplitanalysis

⇒Duetodifferenttermsofpaymentintheorders,youwouldnotbe

abletocombinetheminonebillingdocument.

3. Save the invoices.

a) Choose Save.

Continued on next page

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SCM615 Lesson: Invoice Combination and Invoice Split

Task 2:

Fortradefairbilling(billingtypeZF##),youwanttoguaranteethatanindividual

billing document is created for each delivery.

1. Howshould yougoabout doingthis? Carryoutthisstepin Customizing

(hint: deliverytypeLF,billingtypeZF##anditemcategoryTAN).

a) Thenumberofthereferencedocumentmustbecopiedintothebilling

documentheadersothataninvoicesplitcanbemadeduetodifferent

delivery numbers. This can be done by entering the number of the

referencedocumentintheVBRK-ZUKRI field.

Customizing:

SalesandDistribution→Billing→BillingDocuments→Maintain

CopyingControlforBillingDocuments→CopyingControl: Delivery

to Billing Document→ From source LF to target ZF## →Item →

Detail screen for TAN:

IntheDataVBRK/VBRPfield,enterroutine3(=individualinvoice).

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Unit7: TypesofSettlements SCM615

Lesson Summary

You should now be able to:

• Explain the different typesof settlement

• Give the reasons for splitting an invoice

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SCM615 Lesson: Invoice List

Lesson: Invoice List

Lesson Overview

ThislessonexplainsinmoredetailthespecialsettlementtypeInvoiceList.

Invoiceslistsaremainlyusedbypurchasingassociations, whentheheadoffice

settles billing documents for all the stores. The head office is not sent all the

stores'individualinvoices, butissentaninvoicelistonspecificdates. Thisisa

billingdocumentthatlistsallthestores'individualinvoices.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Maketherequiredsettingsforusinginvoicelists

Business Example

The members of apurchasing associationshouldeach receivean invoice. The

head office, which is responsible for settling invoices, wants to be able to see

all of the invoices in an invoice list.

Figure 41: Invoice List

Invoicelistscontainvariousbillingdocuments(invoices,creditanddebitmemos)

andcanbesenttoapayeronspecifieddaysoratcertainintervals.

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Unit7: TypesofSettlements SCM615

ThesystemadministratorhastomaintainthefollowingdatainCustomizingfor

Sales and Distribution:

• Ifyouhaveagreeduponafactoringdiscount,maintainconditiontypeRL00

(factoringdiscount)aswellasconditiontypeMW15.

• Eachbillingtypetobeincludedinaninvoicelistmustbeassignedaninvoice

listtype. ThestandardSAPversionincludestwoinvoicelisttypes: LRfor

invoicesanddebit memos, LGfor credit memos

Youalsoneedtomaintainthefollowingmasterdata:

• Define a factory calendar, which specifies when invoice lists are to be

created. Enter this factory calendar in the payer customer master record

(Billing screen, Invoice list sched. field).

• Maintainconditionrecordsforconditiontype,RL00,forthepayer.

• Createoutputconditionrecordsfortheconditiontypes,LR00andRD01.

(You can use communications technology to decide whether invoice

documentsaresenttothecustomerwhentheinvoiceiscreatedorwhether

theyarenot sent untiltheinvoicelist iscreated).

Youcancancelinvoicelists. Inthecaseoffactoringdiscounts,acorresponding

cancellation document is created for FI.

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SCM615 Lesson: Invoice List

Lesson Summary

You should now be able to:

• Maketherequiredsettingsforusinginvoicelists

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UnitSummary SCM615

Unit Summary

You should now be able to:

• Explain the different typesof settlement

• Give the reasons for splitting an invoice

• Maketherequiredsettingsforusinginvoicelists

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Unit 8

Special Business Transactions

Unit Overview

In the service and maintenance industries, you often want to enter multiple

settlementdatesforoneitem. Whendealingwithorderswithlargevolumesand

longperiods, youmayalsowant tobillpartial amountsonseparatedates. You

can also use down payments.

Unit Objectives

After completing thisunit, you will beableto:

• Carryoutabusinessprocesswithperiodicbillingandmilestonebilling

• DescribetheprocessfordownpaymentprocessinginSalesandDistribution

and Financial Accounting

• Describetheprocess for installment payments

Unit Contents

Lesson: Billing Plans - Periodic Billing and Milestone Billing .............100

Exercise 9: Billing Plans – Periodic Billing and Milestone Billing ....107

Lesson: Down Payment Processing in Sales and Distribution ...........111

Exercise 10: Down Payment Processing in Sales and Distribution..117

Lesson: Installment Payments................................................122

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Unit8: SpecialBusinessTransactions SCM615

Lesson: Billing Plans - Periodic Billing and Milestone

Billing

Lesson Overview

Thislessonexplainsthefundamentaldifferencesbetweenperiodicbillingplans

andmilestonebillingplans. Inthisregard,thekeyCustomizingsettingsforthese

billing plans will be shown.

Lesson Objectives

After completingthislesson, you will beable to:

• Carryoutabusinessprocesswithperiodicbillingandmilestonebilling

Business Example

Somecustomershaverentedaproductfromyou,forexample,acomputer. You

haveagreedthatthecustomerwillautomaticallybeinvoicedfortheagreedrental

price each month.

Fromanothercustomer,yourcompanyhasreceivedacontractforamajorproject.

Individualpartialamountsaretobebilledforthisproject.

Figure 42: Billing Plan

Whenprocessinganorder,insteadofstoringasinglebillingdate,youcanstorea

detailedbillingplanwithseveralbillingdatesinthesalesdocumentatitemlevel.

Youcanalsodefineabillingplanatheaderlevel,whichisthenvalidforallitems

assignedtoit. Theseheaderbillingplansareassignedtosalesdocumenttypes.

Periodicbillingisoftenusedforrentalandserviceagreements,inordertobillthe

full amount periodically at certain dates.

100

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SCM615 Lesson: Billing Plans - Periodic Billing and Milestone Billing

Milestonebillingisoftenusedinplantengineeringandconstruction,inorderto

spreadbillingofthefullamountoverseveraldateswithinabillingplan.

Depending on the business transaction you are processing, the system will

automaticallyproposeoneofthetwobillingplantypes.

Figure 43: Periodic Billing

Periodic billing can be used, for example, for transactions involving rental

contracts.

Thecontractdatastoredinthesystemcanthenbeusedasthebasisforcreating

the billing plan.

Thestartandenddatesdefinethedurationofthebillingplan. Ifpossible,theyare

takenfromthecontractdata. Youmaydecidenottosetanenddate(iftheduration

isunlimited). Inthiscase,newdatescanbeextendedtothehorizon(thehorizon

specifiesthenumberofsettlementperiodsthataresetinthebillingplan).

Youcan createnew dates either directlyin thebilling plan, or using the report

RVFPLA01. Youshouldschedulethereporttorunatregularintervals,sincenew

datesarenotcompiledautomaticallywhenindividualsettlementperiodsarebilled.

Youcanusethebillingdatestodeterminewhenandhowoftenbillingiscarried

out,forexample,onthefirstdayorthelastdayofeverymonth.

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Unit8: SpecialBusinessTransactions SCM615

Figure 44: Milestone Billing

During milestone billing, the total value to be billed is distributed among the

individual dates according to certain rules.

Youcanenterasmanydatesperbillingplanasyourequire.

Billing plan dates can be blocked for billing.

Changesthatoccur(forexample,tothe amounts)aftercertainmilestonebilling

documentshave been created aredistributed amongtheremainingbillingplan

dates. Theamountremainingtoberetro-billedforthebillingdocumentsalready

created is included in the final invoice.

Thesystemcreatesanentryinthebillingindexforeachbillingdate. Thismeans

thatyouwillfindanentryinthebillingindexforthismilestonebillingatthetime

ofthebillingdatespecified. Inthiscase,billingiscarriedoutasorder-related.

Whenyoucreateabillingdocument,thesystemupdatesthestatusofthebilling

plan dates.

Datesthathavealreadybeenbilledcannolongerbechangedinthebillingplan.

Youcandisplayexistingbillingdocumentsusingthedocumentflow.

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SCM615 Lesson: Billing Plans - Periodic Billing and Milestone Billing

Figure 45: Billing Plan with Link to Milestone Billing

Atypicalexampleofmilestonebillingisthebillingofprojectsinplantengineering

and construction. Such projects often include a series of milestones, which

representthecompletionofvariousstagesofaproject.

IntheSAPsystem, milestones arestoredin anetwork alongwithplannedand

actualprojectdata. Milestonesareassignedtothebillingplandatesandblocked

forbillinguntilthemilestoneisconfirmedascompleted.

Inamilestonebillingplan,youcannowcontrolwhetherabillingdateis:

• A fixed date

• Requiredtobeupdatedwiththeactualdateofthemilestone

• Updated withtheactualdateof themilestone, if productioniscompleted

before the planned billing date

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Unit8: SpecialBusinessTransactions SCM615

Figure 46: Billing Rule: Determining Billing Value

Abillingrulecanbecreatedforeachbillingplandate. Thisruledetermineshow

thevaluetobebilledonaparticulardateisdetermined.

Thisallowsyoutodefine,forexample,whetherafixedamountorapercentageof

the total amount is to be billed.

Thesystemcanalsodeterminewhethertheamounttobebilledcountsasafinal

invoiceforwhichasyetunbilleddatesmustalsobetakenintoaccount.

Withinpricing,conditionrecordsarecreatedforspecialconditiontypes,forwhich

monthlypricescanbedefined(whendealingwithrentalcosts,forexample). This

allowsthe value to bebilled month by month.

Figure 47: Customizing for Billing Plans

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SCM615 Lesson: Billing Plans - Periodic Billing and Milestone Billing

The billing plan type is determined from the document item category and the

relevanceforbilling(billingrelevanceImeansrelevantfororder-relatedbilling-

billing plan).

Date descriptions represent the text description for the corresponding billing

datesinthebillingplan, forexample,0003forcontractcompletionor0005for

assembly. Theyareofnoimportanceforcontrolpurposes.

The date categories defined have a control function at billing date level. For

example,theydeterminewhichbillingruleisusedtosettlethedate,whetherthe

billingdateisafixeddateandwhetherabillingblockissetforthisdate.

Daterulesarerequiredinthebillingplantodefinethestartdateandtheenddate,

aswell astodeterminetherelevantbillingdates(for exampletwo daysbefore

the end of the month).

Thefoundationofeverydatedeterminationruleisabasisdatetowhichadefined

period is added.

Differentiation of periodic billing and milestone billing with the relevant

controllingparametersiscarriedoutviathebillingplantype.

The date proposal is used exclusively for milestone billing. It determines a

sequence of dates that are used as the reference for date determination during

order processing.

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Unit8: SpecialBusinessTransactions SCM615

106

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SCM615 Lesson: Billing Plans - Periodic Billing and Milestone Billing

Exercise 9: Billing Plans – Periodic Billing

and Milestone Billing

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Explainhowtouseperiodicbillingplansandconfiguresettingsforthem

Business Example

Somecustomershaveconcludedmaintenancecontractsforcomputerswithyour

company. Youchargethesecustomersanagreedamounteachmonth.

Task:

Createamaintenancecontractforcustomer T-S66E##.

1. Use the contract type Service and Maintenance (SC) in sales area sales

organization1000,distributionchannel14anddivision00. (Hint: Logistics

→SalesandDistribution→Sales→Contract→Create)Thisserviceis

offeredformaterialT-ZS2##(purchaseordernumber: ##LO615-PF).

2. Gotothebillingplandates. Determinethecalculationrulefortherelevant

pricingconditionrecordwithinasettlementperiod.

3. Billthefirstsettlementperiod(billingdateshouldbesettothelastdayof

the month).

4. Display the service order you created. What billing status does the first

settlement period have now?

5. Periodicbillingitemsandmilestonebillingitemsareorganizeddepending

on a certain criterion. Name thiscriterion.

6. Whichvaluedeterminesthemethodofcontrolatsettlementperiodlevel?

What control parameters are defined here? Follow these settings in

Customizing.

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Unit8: SpecialBusinessTransactions SCM615

Solution 9: Billing Plans – Periodic Billing

and Milestone Billing

Task:

CreateamaintenancecontractforcustomerT-S66E##.

1. Use the contract type Service and Maintenance (SC) in sales area sales

organization1000,distributionchannel14anddivision00. (Hint: Logistics

→SalesandDistribution→Sales→Contract→Create) Thisserviceis

offeredformaterialT-ZS2##(purchaseordernumber: ##LO615-PF).

a) Logistics→SalesandDistribution→Sales→Contract→Create

ContracttypeServiceandMaintenance(SC)

2. Gotothebillingplandates. Determinethecalculationrulefortherelevant

pricingconditionrecordwithinasettlementperiod.

a) Selecttheitem andchoosetheBilling plan.

SelectasettlementperiodandchooseConditions.

⇒ The price for the service to be provided is determined using

condition type PPSV.

SelectconditiontypePPSVandgotothedetailscreen.

⇒CalculationruleM(=quantity-dependent–monthlyprice).

3. Billthefirstsettlementperiod(billingdateshouldbesettothelastdayof

the month).

a) Logistics→SalesandDistribution→Billing→BillingDocument→

Process Billing Due List:

Billing date to: End of month

Sold-to party: T-S66E##

Field: Select the Order-related field.

Choose DisplayBillList.

Save

4. Display the service order you created. What billing status does the first

settlement period have now?

a) Logistics→SalesandDistribution→Sales→Contract→Display

Select the item andgo tothebillingplan.

⇒StatusofthefirstsettlementperiodissettoC(=completed).

Continued on next page

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SCM615 Lesson: Billing Plans - Periodic Billing and Milestone Billing

5. Periodicbillingitemsandmilestonebillingitemsareorganizeddepending

on a certain criterion. Name thiscriterion.

a) Theitemcategorydetermineswhethertheitemisassignedtoaperiodic

or milestone billing plan.

Forexample,billingplantype02(=periodicbilling)isassignedtothe

item category MaintenanceContract Item (WVN). Thebillingplan

type 01 (= milestone billing), on the other hand, is assigned to the

MilestoneFactor (TAO) item category.

6. Whichvaluedeterminesthemethodofcontrolatsettlementperiodlevel?

What control parameters are defined here? Follow these settings in

Customizing.

a) The date category is the relevant criterion for controlling at the

settlementperiodlevel. Thisiswherecontrolparameterssuchasthe

billingrule,useofthebillingblock,anddefaultbillingtypecanbeset.

Customizing:

SalesandDistribution→Billing→BillingPlan→DefineandAssign

DateCategories→MaintainDateCategoryforBillingPlanType

Selecttheentryforbillingplantype02anddatecategory01andtakea

look at the control parameters set here.

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Unit8: SpecialBusinessTransactions SCM615

Lesson Summary

You should now be able to:

• Carryoutabusinessprocesswithperiodicbillingandmilestonebilling

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SCM615 Lesson: Down Payment Processing in Sales and Distribution

Lesson: Down Payment Processing in Sales and

Distribution

Lesson Overview

Thislessonexaminesinmoredetailtheintegrationofdownpaymentprocessing

between Sales and Distribution and Financial Accounting. For down payment

processing,thesystemaccessesthebillingplanfunctionsinSalesandDistribution

and the functions are enhanced with functions specifically designed for down

payment processing. Theintegrationwith Financial Accountingisparticularly

usefulinthisarea. AnumberoffactorsmustbetakenintoaccountinFinancial

Accountingforpostingpurposes. Thesearedescribedinthisunittogetherwith

the special features for Salesand Distribution.

Lesson Objectives

After completingthislesson, youwillbeable to:

• DescribetheprocessfordownpaymentprocessinginSalesandDistribution

and Financial Accounting

Business Example

Yourcompanyhasreceivedacontract foralargeproject. Adownpaymentfor

thisprojectisdue. Individualpartialamountsshouldalsobebilledinthecourse

of the project.

Figure 48: Down Payment Processing in Sales and Distribution/Financial

Accounting

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Unit8: SpecialBusinessTransactions SCM615

Downpaymentsareusuallyarrangedwiththecustomerwhendealingwithplant

engineering and construction or capital goods.

Downpaymentsarealreadycreatedinthesalesorder.

Atthecorrespondingduedate,adownpaymentrequest(billingdocumentinSales

and Distribution) is sent to the customer.

ThedownpaymentrequestinSalesandDistributionisautomaticallypostedin

FinancialAccounting(FI)asadownpaymentrequest(postedasanoteditem).

The item has a special General Ledger (G/L) indicator F, which ensures that

postingisstatistical. Postingismadetoadifferentreconciliationaccount,which

allowsyoutodifferentiatedownpaymentrequestsfromotherreceivables.

Whenpostinganincomingpaymentforadownpayment, thedownpaymentis

assignedtothedownpaymentrequest. Thedownpaidamountisalsoassignedfor

thesalesorderaccount. TheitemhasaspecialG/LindicatorA.

Whenprocessingpartial/finalinvoices,thedownpaymentsmadearetransferredas

downpaymentstobecleared. WithinFinancialAccounting,thedownpayments

aredeductedfromthespecialreconciliationaccountandenteredinthestandard

reconciliationaccount. Thedownpaymentsforclearingthenappearasopenitems

for thecustomer and reducethereceivables total.

Figure 49: Down PaymentAgreementsintheSales Order

Downpaymentprocessingiscarriedoutwiththebillingplanfunction.

Oneormoredownpaymentagreementscanbestoredasadateinabillingplan.

Thevalueoftheagreeddownpaymentcanbeenteredeitherasafixedamountor

as a percentage of the value of the item.

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SCM615 Lesson: Down Payment Processing in Sales and Distribution

Control is carried out via the billing rule:

• Billingrule4: Downpaymentforpercentagemilestonebilling

• Billingrule5: Downpaymentforvalue-relatedmilestonebilling

The down payment agreement canbeassigned directly toanitem, or itcan be

defined as valid for all items in the order.

Hint: ThespecialconditiontypeAZWRisusedfordownpaymentitems

insalesdocuments,ratherthantheusualconditiontypePR00. Condition

categoryeandcalculationruleB(fixedamount)areassignedtocondition

type AZWR. When condition type AZWR is determined, all the other

condition types are set to inactive.

Figure 50: Down payment request

Assoonasthebillingdate(inthebillingplan)forthedownpayment hasbeen

reached,thesystemcreatesadownpaymentinvoiceandsendsittothecustomer.

BillingtypeFAZisusedtocreatethedownpaymentrequest.

Thisdownpaymentrequestcanbecreatedasfollows:

• Automaticallyviabillingduelistprocessinginacollectiverun,or

• ExplicitlybyspecifyingtheordernumberviathetransactionCreatebilling

document.

Taxisdeterminedanddisplayedautomaticallywhenthedownpaymentrequestis

created.

ThedownpaymentrequestinFinancialAccountingiscreatedautomaticallyfrom

thedownpaymentrequest inSalesandDistribution.

YoucanviewthedownpaymentrequestscreatedinSalesandDistributionand

FinancialAccountingviathedocumentflowinthesalesorder.

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Unit8: SpecialBusinessTransactions SCM615

Figure 51: Incoming payment for down payment

When a down payment request is settled, the special General Ledger (G/L)

indicator AdisplaystheincomingpaymentinFinancialAccountingasadown

paymentbyposting. Youcanselectanincomingpaymentfromtheopenrequests

andchooseCreatedownpaymenttoassignittoaprocess.

In the open items of accounts receivable accounting, you can view the down

paymentsusingthespecial G/L indicator (GLI)A.

The down payment request is correspondingly set to cleared in the document

flow of the sales order.

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SCM615 Lesson: Down Payment Processing in Sales and Distribution

Figure 52: Partial Invoice - Full Settlement

For partial and final invoices, the down payments made are transferred to the

billingdocuments asdownpaymentsfor clearing.

Whentheinvoiceisbeingprinted,thedownpaymentamountdueforclearingis

displayedandcanbedeductedfromthereceivables. Inotherwords,clearingis

carriedout automatically duringinvoiceprinting.

Figure 53: Partial Invoice - Proportional Settlement

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Unit8: SpecialBusinessTransactions SCM615

Duringpartial invoicing, theamountofthedownpaymenttobeclearedcanbe

changed(bychangingtheamountforconditiontypeAZWRonthepricingscreen

for the item).

Inthiscase, themaximumamount for clearingistheamount receivedasdown

paymentsminusthedownpaymentsalreadycleared.

Duringfinalinvoicing,alluncleareddownpaymentsaretakenintoaccount.

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SCM615 Lesson: Down Payment Processing in Sales and Distribution

Exercise 10: Down Payment Processing in

Sales and Distribution

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Explain the down payment process that takes place between Sales and

Distribution and Financial Accounting

Business Example

Yourcompanynormallyrequiresadownpaymentinadvancewhensellingmore

complexequipment. Thecustomer’sdownpaymentistobefiguredintofuture

billing documents.

Task:

Createastandardorder(OR)forcustomer T-S66F##(salesorganization 1000,

distribution channel 10, and division 00). This customer orders an elevator

(materialnumber: T-FS2##). Thepurchaseordernumberis##LO615-AZ.

1. Go tothebilling planand lookat the down payment amount andwhenit

shouldbepaid. Notealsothebillingdatesandtheamounttobebilledfor

each date.

____________________________________________________________

2. Createaninvoiceforthedownpaymentrequest(hint: useaselectiondate

thatfallsafterthedownpaymentduedatebutbeforethefirstpartialinvoice

date). What billing type is used?

____________________________________________________________

3. Thecustomerpaidthedownpaymentthatwasinvoiced. Postthepayment.

Path: Accounting → Financial Accounting → Accounts Receivable →

DocumentEntry→DownPayment→DownPayment

UsethespecialG/LindicatorAandbankaccount113100.

ChooseRequeststoassignthedownpaymenttothedownpaymentinvoice

above.

4. Now execute themilestone billing processfor the first settlement period

(hint: firstremovethebillingblockforthecorrespondingsettlementdeadline

thathasbeendefinedinthebillingplan. Whencreatingthebillingdocument,

Continued on next page

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Unit8: SpecialBusinessTransactions SCM615

choose adatethat fallsafter the first but before the second partial billing

period). Theentiredownpaymentamountthatwasalreadypaidshouldbe

calculated into the invoice.

5. Howcouldyouarrangeforthedownpaymenttobeonlypartiallycleared

in the first partial invoice?

____________________________________________________________

6. Check the document flow for this order.

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SCM615 Lesson: Down Payment Processing in Sales and Distribution

Solution 10: Down Payment Processing in

Sales and Distribution

Task:

Createastandardorder(OR)forcustomer T-S66F##(salesorganization 1000,

distribution channel 10, and division 00). This customer orders an elevator

(materialnumber: T-FS2##). Thepurchaseordernumberis##LO615-AZ.

1. Go tothebilling planand lookat the down payment amount andwhenit

shouldbepaid. Notealsothebillingdatesandtheamounttobebilledfor

each date.

____________________________________________________________

a) SelecttheitemandchooseGoto→Item→BillingPlan.

2. Createaninvoiceforthedownpaymentrequest(hint: useaselectiondate

thatfallsafterthedownpaymentduedatebutbeforethefirstpartialinvoice

date). What billing type is used?

____________________________________________________________

a) Logistics→SalesandDistribution→Billing→BillingDocuments

→ Create

EntertheordernumberaboveandchooseSelectiondatetorestrictthe

dates as described above.

=>BillingtypeFAZisusedtobillthedownpaymentrequest.

3. Thecustomerpaidthedownpaymentthatwasinvoiced. Postthepayment.

Path: Accounting → Financial Accounting → Accounts Receivable →

DocumentEntry→DownPayment→DownPayment

UsethespecialG/LindicatorAandbankaccount113100.

Continued on next page

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Unit8: SpecialBusinessTransactions SCM615

ChooseRequeststoassignthedownpaymenttothedownpaymentinvoice

above.

a) Document date: Current date

Customer account: T-S66F##

Special G/L account indicator: A

Bank account: 113100

Rate: Downpaymentamount+value-addedtax

Choose Requests.

SelectthedownpaymentrequestinthelistandchooseCreatedown

payments.

4. Nowexecute the milestone billing process for the first settlement period

(hint: firstremovethebillingblockforthecorrespondingsettlementdeadline

thathasbeendefinedinthebillingplan. Whencreatingthebillingdocument,

choose adatethat fallsafter the first but before the second partial billing

period). Theentiredownpaymentamountthatwasalreadypaidshouldbe

calculated into the invoice.

a) See task 2 for the procedure.

=>Twoitemsappearinthebillingdocument: Theamount fromthe

first partial billing document and the down payments made by the

customer that still need to be cleared

5. Howcouldyouarrangeforthedownpaymenttobeonlypartiallycleared

in the first partial invoice?

____________________________________________________________

a) ConditiontypeAZWRisusedspeciallyfordownpaymentprocessing.

If you only want to carry out partial settlement, you can select the

downpaymentitemtobesettledinthebillingdocument,branchtothe

pricingscreen,andchangethevalueofconditiontypeAZWR.

6. Check the document flow for this order.

a) Check thedocument flow for this order.

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SCM615 Lesson: Down Payment Processing in Sales and Distribution

Lesson Summary

You should now be able to:

• DescribetheprocessfordownpaymentprocessinginSalesandDistribution

and Financial Accounting

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Unit8: SpecialBusinessTransactions SCM615

Lesson: Installment Payments

Lesson Overview

Installment payments are used to define theincoming payment for an invoice.

Therefore,wheninstallmentpaymentsarebeingprocessed,aninvoiceisissued

withthefullamountoftheorder. Theinvoicealsospecifieswhatpercentageof

theamountispayablebywhichdate. Inaccounting,multipleaccountsreceivable

postinglinesarecreatedautomaticallyforthispurpose.

Lesson Objectives

After completingthislesson, you will beable to:

• Describetheprocessfor installment payments

Business Example

A customer orders goods from you. Once the goods have been delivered the

customer is then billed; the accounting document is created automatically in

Financial Accounting.

Your sales representatives are interested in various types of information inthe

billingdocument. Youcanfindthisinformationindifferentscreensandviews.

Figure 54: Installment Plan

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SCM615 Lesson: Installment Payments

Aninstallmentplanallowsthecustomertopayininstallments. Onlyonebilling

documentiscreatedfor all of theinstallment payments. Theprinted invoiceis

created on the basis of this billing document and includes a list of individual

payment dates and exact amounts.

Each installment payment creates an accounts receivable line item posting in

Financial Accounting.

YoumustdefineinstallmentpaymenttermsinCustomizing.

Forinstallmentpaymentterms,youmustspecifythenumberandamountofthe

installmentinpercentageandpaymenttermsforeachinstallmentpayment. When

you post an invoice with installment payment terms, the system will generate

theappropriatenumberof postingsintheaccountingdocument basedonthese

specifications.

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Unit8: SpecialBusinessTransactions SCM615

Lesson Summary

You should now be able to:

• Describetheprocessfor installment payments

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SCM615 Unit Summary

Unit Summary

You should now be able to:

• Carryoutabusinessprocesswithperiodicbillingandmilestonebilling

• DescribetheprocessfordownpaymentprocessinginSalesandDistribution

and Financial Accounting

• Describetheprocess for installment payments

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UnitSummary SCM615

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SCM615 Test Your Knowledge

Test Your Knowledge

1. How is an installment plan implemented?

2. Whatis“regulated”intheinstallmentplan? Whatisthedifferencebetween

a billing plan and an installment plan?

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TestYourKnowledge SCM615

Answers

1. Howis an installment plan implemented?

Answer: An installment plan is configured via the terms of payment in

Financial Accounting. In Sales and Distribution, the respective terms of

paymentforinstallmentpaymentsareused(installmentpaymentterms).

2. Whatis“regulated”intheinstallmentplan? Whatisthedifferencebetween

a billing plan and an installment plan?

Answer: Incoming payment dates are regulated or stipulated in an

installmentplan. Settlementdatesareregulatedorstipulatedinabillingplan.

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Unit 9

Account Determination

Unit Overview

During thecourse, you are constantlygoing toaccounting documentsthat you

havecreated. However, youhavenotyetlearnedhowtherelevantaccountsare

determined. Thiswill beexplained in this unit.

Theunitalsodealswiththeoptionsthatbusinessareaaccountassignmentoffers

for creating internal balance sheets.

Unit Objectives

After completing thisunit, you will beableto:

• Describethedifferentareasinwhichaccountdeterminationisused

• Describethe account determination process

• Explaintheuseanddeterminationofbusinessareas

Unit Contents

Lesson: Account Determination Process and Areas.......................130

Exercise 11: Account Determination Process and Areas .............133

Lesson: Account Assignment for Business Areas..........................139

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Unit9: AccountDetermination SCM615

Lesson: Account Determination Process and Areas

Lesson Overview

This lesson details the different areas in which account determination takes

place. Theaccountdeterminationprocessisdescribedbasedonrevenueaccount

determination.

Lesson Objectives

After completingthislesson, you will beable to:

• Describethedifferentareasinwhichaccountdeterminationisused

• Describetheaccount determinationprocess

Business Example

You want the sales revenues, sales deductions, and taxes to be automatically

posted to the relevant accounts in Financial Accounting, whenever a billing

document is created.

Figure 55: Using Account Determination

Youwillneedtodeterminetheaccountstobepostedinseveraldifferentareas:

G/L accounts for posting sales revenue, sales deductions, and VAT are to be

determinedautomaticallywhendataistransferredfromthebillingdocumenttoFI.

Whenprocessingcashsales,aG/Laccountmustbesetinthedocumentforcash

settlement (no posting to customer account).

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SCM615 Lesson: Account Determination Process and Areas

In addition, the systemcan determinea reconciliation account that isdifferent

fromtheaccountthatisenteredinthepayermasterrecord.

Whenusingpaymentcards,youalsoneedtoposttodifferingG/Laccounts.

Figure 56: Account Assignment Criteria in Billing

ThesalesrevenueaccountsarecreatedinFI,inordertoreceivecertainevaluations

andtobeabletocarryoutreconciliationwiththeProfitabilityAnalysis.

For this reason you can set different criteria for account determination of the

relevantaccounts. Thefollowingcriteriaaredefinedinthestandardsystem:

• Chart of accounts

• Sales organization

• Account assignment group for payer

(Thisallowsyoutodividecustomersintodifferentgroups,suchasdomestic

and overseas customers.)

• Account assignment group for material

(Thisallowsyoutodividematerialsintodifferentgroups,suchasservices

and retail goods.)

• Account key

(Accountkeysareassignedtoconditiontypesinthepricingprocedures,so

thatconditions, suchasfreightconditions, canbepostedtospecialfreight

revenue accounts.)

You must ensure that the configurations you make for account determination

match the configurations in FI and CO.

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Unit9: AccountDetermination SCM615

Figure 57: Revenue Account Determination

Accountdeterminationiscarriedoutusingtheconditiontechnique.

Dependinguponthebillingtype,anaccountdeterminationprocedureisassigned

for G/L accounts.

Thisdeterminationprocedurecontainsoneormoreconditiontypestowhichan

access sequence is assigned.

Thisaccesssequenceiscomposedofindividualaccessesintheformofcondition

tables.

Theconditiontablescontainthefieldsandfieldcombinationsuponwhichrevenue

account determination depends.

Thekeyfieldsarefilledwithdocumentdata,sothatthesystemcansearchfora

correspondingG/Laccountfortherelevantcombination.

IfanaccessdeterminesaG/Laccount,thenitissetintheaccountingdocument

and the search is terminated.

Hint: The account for posting VAT is not determined in account

determinationinSalesandDistribution. Therelevantassignmentisstored

in Customizing for Financial Accounting.

(Path: FinancialAccounting→FinancialAccountingGlobalSettings→

TaxonSales/Purchases→Posting→DefineTaxAccounts).

132