SCM615_EN_Col92_FV_Part_A4 (第2页)

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SCM615 Lesson: Billing Types in Complaint Processing

Thereferencedocumentofthebillingdocument(forexample,thedeliveryforthe

canceled invoice) can now be billed again.

Credit memos can be cancelled with billing document type S2 in the standard

system.

You do not need to make an entry in copying control for cancellations. The

parameterstobechanged(forexample,assignmentnumberandreferencenumber)

arestoredforeachbillingtypedirectlyintheCancellationareaofthescreen.

Youalsohavetheoptionofcancelingindividualitemsinabillingdocument.

Whenyouselectcancellation,youbranchtoanoverviewscreencontainingthe

originalbillingdocumentaswellasthecancellation. Beforeupdating,youcan

comparebothdocumentsinordertoavoidanydiscrepanciesduringcancellation.

Duringtheupdate,thesystemalsoattemptstocompletethebillingdocumentand

thecancellationbillingdocument,providedthatforwardingofdatatoFinancial

Accountinghasnotyetbeencarriedout. Inthisway,theentireprocessremains

withinSalesandDistributionanddatadoesnotneedtobeforwardedtoFinancial

Accounting.

Figure 14: Credit and Debit Memos

You can create credit and debit memos either with reference to credit or debit

memorequests(salesdocuments),or,ifyourcompanydoesnotrequirearelease

procedureinthecaseofcomplaints,directlywithreferencetoabillingdocument.

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Unit4: SpecialBillingTypes SCM615

You can create credit and debit memo requests:

• Withoutreferencetoapreviousbusinesstransaction

• With reference to an order

• With reference to a billing document

You can control in Customizing whether the system is to set a billing block

automaticallyforacreditordebitmemorequest. Theemployeeresponsiblecan:

• Releasethecredit or debit memorequest after review. Theemployeecan

decidetheamountorquantitytobecreditedordebited.

• Reject items in the credit or debit memo request and enter a reason for

rejection

Figure 15: Releasing orRejectingCredit MemoRequests

Youcanreleaseacreditmemorequestorreturnbyremovingthebillingblock.

If thecomplaint has not yet been justified you can enter a reason for rejection

for each item.

Thevalueoftheseitemswillnotbecopiedintothebillingdocument.

Usingthereasonforrejectionallowsyoutocontrolwhethertheitem:

• Iscopiedintothecreditmemowithazerovalue(seeabove)

• Appears in the credit memo at all

Debitmemorequestsareprocessedinexactlythesameway.

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SCM615 Lesson: Billing Types in Complaint Processing

Figure 16: Workflow for Credit Memo Requests

Creditmemorequestsareusuallyblockedforbilling(thatis,credit)uponcreation

until theemployeeresponsiblereleasesthisblock.

Withinyourcompany,youcanmakethedefinitionofthepointatwhichthecheck

is carried out and the employee responsible dependent upon the value of the

credit memo request.

Ifthevalueofthecreditmemorequestisbelowacertainminimumlimit,thenit

can be released automatically by the system.

Theworkflowwithintheframeworkofcreditmemoprocessingnowguarantees

thattheemployeeresponsibleisautomaticallydeterminedandinformedwhena

creditmemorequestiscreated,dependingonthevalueinvolved.

Theemployeeresponsiblecaneitherreject,release,orprocessthecreditmemo

request.

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Unit4: SpecialBillingTypes SCM615

Figure 17: Invoice Correction Process Flow

Theinvoicecorrectionrequestrepresentsacombinationofcreditanddebitmemo

requests.

On the one side, credit is granted fully for the incorrect billing item while it

is simultaneously debited (automatically created as a debit memo item). The

differencecreatedrepresentsthefinalfullamounttobecredited.

Theinvoicecorrectionrequestmustbecreatedwithreferencetothecorresponding

billingdocument (no referencetoorder orinquiry).

When creating an invoice correction request, the items are automatically

duplicated(thismeansthatforeveryiteminthebillingdocument,aseconditemis

created). Theresultingitemcategoriesmusthaveopposite+/-values.

First all credit memo items are listed, followed by all debit memo items. The

referencetothecorrespondingbillingdocumentiscreatedwhenyouspecifythe

preceding document and the preceding item.

Thecreditmemoitemcannotbechanged. Thecorrespondingdebitmemoitem,

however, can be updated according to new characteristics (for example, new

pricing, change in quantity).

You can delete the credit and debit memos in pairs (unchanged pairs of items

can be deleted all at once in this way).

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SCM615 Lesson: Billing Types in Complaint Processing

Figure 18: Quantity Difference

Quantitydifferenceisusedwhenacustomercomplaintisbeingprocessedduetoa

certainamount ofdamagedorsub-standardgoods.

Thesystemcorrectsthequantitytobebilledviathedebitmemoitem.

Ifotheritempairsarisefromtherelevantbillingdocumentandtheseitempairs

areunchanged,theycanbedeletedinonestep,usingtheDeleteunchangeditems

function.

Figure 19: Price Difference

Price difference is used when a customer complaint is being processed for

incorrect pricing of goods.

Acorrectionofthepricingelementsmustbecarriedoutinthedebitmemo.

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Unit4: SpecialBillingTypes SCM615

Figure 20: Returns

Youcreateareturnforgoodssentbackfromadissatisfiedcustomer.

Returnsareprocessedinthesamewayascreditmemorequests.

Hint: Thecreditmemoisbilledwithreferencetotheorder,whichmeans

itreferstothereturnrequestdocument,nottothereturndelivery.

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SCM615 Lesson: Billing Types in Complaint Processing

Exercise 3: Billing Types for Complaint

Processing

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Carry out the invoice correction process flow as a form of complaint

processing.

Business Example

YourcustomerT-S66A##filesacomplaintaboutthepriceofthefirstitembeing

too high in the order invoice with the purchase order number ##LO615-A4.

Sinceyoufailedtoconsiderthespecialagreementmadewiththiscustomer,you

agreethatthecomplaintisvalid. Thecreditmemoamountshouldbecalculated

automatically.

Task:

1. Determinetheinvoicenumberusingthedocument flowoftheorder with

purchase order number ##LO615-A4.

2. Createaninvoicecorrectionrequestwithreferencetothisinvoice.

3. Howmanyitemswerecreatedasaresultandwhy?

4. Reducethepriceofthefirstdebitmemoitemby10EURperpiece.

5. Deletetheitemsthathavenotbeenchangedandenteranorderreason.

6. Createacreditmemofortheinvoicecorrectionrequest.

7. Whatfeatureincopyingcontrolforinvoicecorrectionrequestsallowsboth

a debit and memo item to appear in the document? Check thesesettings

in Customizing.

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Unit4: SpecialBillingTypes SCM615

Solution 3: Billing Types for Complaint

Processing

Task:

1. Determinetheinvoicenumber usingthedocumentflowoftheorder with

purchase order number ##LO615-A4.

a) Logistics→SalesandDistribution→Sales→Order→Display. Call

theinput help(F4)fortheOrderfieldSearchhelp: Salesdocument

according to customer PO number, and enter the purchase order

number##LO615-A4,Environment→Displaydocumentflow.

2. Createaninvoicecorrectionrequestwithreferencetothisinvoice.

a) Logistics→SalesandDistribution→Sales→Order→Create:

Choose the Invoice Correction Request (RK) order type. Enter the

billingnumberdeterminedaboveasthereferencedocumentandchoose

Copy.

3. Howmanyitemswerecreatedasaresultandwhy?

a) Theinvoicecorrectionrequestcontainssixitems. Acreditmemoanda

debitmemoarecreatedintheinvoicecorrectionrequestforeachofthe

threeitemsinthereferencebillingdocument.

4. Reducethepriceofthefirstdebitmemoitemby10EURperpiece.

a) Selectthedebitmemoitemfromthefirstiteminthebillingdocument

(item number40) and go to the condition screen: Change the price

per piece to EUR 1,670.

=>currentvaluetobecreditedafterthischange: EUR100(seefield:

Net value)

5. Deletetheitemsthathavenotbeenchangedandenteranorderreason.

a) ChoosetheDeleteunchangeditemsbutton.

OntheSalestabpage,enteranorderreasonorpricedifference: Price

wastoohighandsavetheinvoicecorrectionrequest.

Continued on next page

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SCM615 Lesson: Billing Types in Complaint Processing

6. Createacreditmemofortheinvoicecorrectionrequest.

a) First, you need to delete the billing block in the invoice correction

request, by choosing:

Logistics → Sales and Distribution → Sales → Change, tab page:

Sales,removethebillingblockbyselectingtheblankfieldentryinthe

field Billing Block andsaveyour changes.

Logistics→SalesandDistribution→Billing→Billing Document

→Create: Enterthenumber oftheinvoicecorrectionrequestasthe

document to be billed.

7. Whatfeatureincopyingcontrolforinvoicecorrectionrequestsallowsboth

a debit and memo item to appear in the document? Check thesesettings

in Customizing.

a) Customizing: Sales and Distribution → Sales → Maintain Copy

ControlforSalesDocuments→CopyingControl: BillingDocument

to Sales Document

ChooseRKasSalesDocTypeandF2asBillingType,clickonItemin

thedialogstructurearea,choosetheItemcategoryTAN,chooseDetails:

⇒Youcanfindanother itemcategoryproposaland another pricing

typeforinvoicecorrectionproceduresinthecopyingcontrol. These

entriesformthebasisforthedebitmemoitemsthatarecreatedinthe

invoice correction request.

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Unit4: SpecialBillingTypes SCM615

Lesson Summary

You should now be able to:

• Explain the process flow and methods of control for various business

transactions within the context of billing

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SCM615 Lesson: SpecialBusinessTransactions-ProFormaInvoiceandCashSale

Lesson: Special Business Transactions - Pro Forma

Invoice and Cash Sale

Lesson Overview

Youoftenrequireabillingdocumentforthecustomsauthority. Aspecialbilling

typeProFormaInvoiceisavailableforthispurposeinSalesandDistribution.

A separate billing type, cash sale, is provided for direct street trading or cash

sales to customers.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Explain the process flow and methods of control for various business

transactions within the context of billing.

Business Example

Youmustbeabletocreateproformainvoicesforyourforeigntradetransactions.

You also make over-the-counter sales, which means that customers pay

immediatelyand takethegoodsaway with them.

Figure 21: Pro Forma Invoices

Billingtypesforproformainvoicesareavailableforexporttransactions.

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Unit4: SpecialBillingTypes SCM615

You can create pro forma invoices with reference to orders or deliveries. You

donotneedtopostthegoodsissuebeforecreatingadelivery-relatedproforma

invoice.

Youcancreateasmanyproformainvoicesasrequired,sincethebillingstatusin

the reference document is not updated.

DatafromproformainvoicesisnottransferredtoAccounting.

Hint: In copying control, the Quantity/value pos./neg. field is not

availableforentryinordertoavoidthepossibilityofaproformainvoice

updating the quantity that has already been billed in the reference

document.

Figure 22: Cash sale

Forcashsales,paymentismadewhenthegoodsareordered. Theinvoiceisalso

printedatthistime. TheSAPsystemoffersacashsaletransactionforbusiness

transactions of this type.

Cash saleshave the following characteristics:

• Theorder andthedeliveryarecreatedinonestep, althoughyoureceivea

document for each.

• The goods issue is posted at a later time as a separate transaction so the

customer does not have to wait.

Order type CS is used for cash sales. It has its own output type RD03 which

allowsyoutoprintaninvoice(receipt) fromtheorder.

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SCM615 Lesson: SpecialBusinessTransactions-ProFormaInvoiceandCashSale

Theactual billingdocumentcanbecreatedlater afterthegoodsissuehasbeen

posted. To do this, use billing document type CS. Type CS is configured as

follows:

• Order-related billing

• Nooutputdetermination,asthishasalreadybeencarriedoutintheorder

• Nonewpricedetermination,asthepricingshouldnotdifferfromtheprinted

invoice

• PostinginFinancialAccountingismadetoacashsettlementaccount,not

to the customer

• BillingtypeSVisusedforcancellationsincashsales

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Unit4: SpecialBillingTypes SCM615

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SCM615 Lesson: SpecialBusinessTransactions-ProFormaInvoiceandCashSale

Exercise 4: Special Business Transactions

– Pro Forma Invoice and Cash Sale

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Demonstrate the process of over-the-counter sales using the cash sales

billing type.

Business Example

CustomerT-S66A##purchasesascreenfromyou(materialnumber: T-ASD##),

picks it up immediately, and paysthe invoice.

Task:

Processtheabovesaleusingthecashsalesbillingtype.

1. CreateanorderwiththeordertypeCS.Thecash saletakesplaceinsales

organization 1000, distribution channel 10, and division 00. Customer

T-S66A## orders onepieceof the materialT-ASA##under the purchase

order number ##LO615-CS.

2. Whatmessagedoesthesystemdisplayafteryousavetheorder?

3. Displaytheoutputforyourcustomerinvoiceonthescreen.

4. Thereisonemorestepthatyoumustcarryouttocreatetheactualinvoicein

the system. What step is it?

5. Executethisstep aswell asthenecessary precedingsteps(posting goods

issue) andchecktheresultsinthedocumentflow.

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Unit4: SpecialBillingTypes SCM615

Solution 4: Special Business Transactions

– Pro Forma Invoice and Cash Sale

Task:

Processtheabovesaleusingthecashsalesbillingtype.

1. CreateanorderwiththeordertypeCS. Thecashsaletakesplaceinsales

organization 1000, distribution channel 10, and division 00. Customer

T-S66A##orders onepieceof the material T-ASA##under the purchase

order number ##LO615-CS.

a) Logistics→SalesandDistribution→Sales→Order→Create:

Choose theCash Sale (CS)order type.

2. Whatmessagedoesthesystemdisplayafteryousavetheorder?

a) “CashSale... hasbeensaved(delivery... created).”

Adeliverywasalsocreatedatthesametimeastheorder.

3. Displaytheoutputforyourcustomerinvoiceonthescreen.

a) Logistics→SalesandDistribution→Sales→Order→Display,enter

theordernumberofthecashsaledocumentyouhavejustcreated.

ChooseSalesDocument→Display. Thesystemissuesamessagein

a dialog box: Output type RD03, cash sales invoice. Choose Print

Preview to display the document.

4. Thereisonemorestepthatyoumustcarryouttocreatetheactualinvoicein

the system. What step is it?

a) CreatetheinvoiceusingtheCreateBillingDocumenttransaction.

5. Executethis step aswell asthenecessaryprecedingsteps (postinggoods

issue) andchecktheresultsinthedocument flow.

a) Logistics→SalesandDistribution→ShippingandTransportation→

PostGoodsIssue→OutboundDeliverySingleDocument

Outbounddelivery: Enterthedocumentnumber.

Choose: Post Goods Issue.

Logistics→SalesandDistribution →Billing→BillingDocuments

→ Create

InBilling,entertheordernumberasthedocument.

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SCM615 Lesson: SpecialBusinessTransactions-ProFormaInvoiceandCashSale

Lesson Summary

You should now be able to:

• Explain the process flow and methods of control for various business

transactions within the context of billing.

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UnitSummary SCM615

Unit Summary

You should now be able to:

• Explain the process flow and methods of control for various business

transactions within the context of billing

• Explain the process flow and methods of control for various business

transactions within thecontext of billing.

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Unit 5

Data Flow

Unit Overview

Sincebilling is the final function in thesales process, you must specify which

of the preceding documents can be billed and how. This unit contains details

on this basic question and information about special features. It also provides

informationabout theoptionsavailablewiththeapplication for monitoringthe

business process (document flow).

Unit Objectives

After completing thisunit, you will beableto:

• Namethedocumentsthatcanformthebasisofthebillingdocument

• Describethewaytheprocesschainismappedinthedocumentflow

• Demonstratethedifferentsourcesforthedatainthebillingdocument

• Nametherequirementsthatmustbemetinorderforbillingtobecarriedout

• Describethedifferentcontrolparameterswithintheframeworkofcopying

control

Unit Contents

Lesson: Data Flow and Copying Control .....................................56

Exercise 5: Data Flow and Copying Control.............................63

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Unit5: DataFlow SCM615

Lesson: Data Flow and Copying Control

Lesson Overview

Billing requirements vary from business process to business process. For

example, there are different requirements regarding the circumstances under

whichbillingisallowed,whichquantityistobebilled,andhowthesalespriceis

determined. Sincethenewtradefairbillingdocumentsinthecoursehavedifferent

requirements,thisunitwillshowtheoptionswithindataflow.

Lesson Objectives

After completingthislesson, you will beable to:

• Namethedocumentsthatcanformthebasisofthebillingdocument

• Describethewaytheprocesschainismappedinthedocumentflow

• Demonstratethedifferentsourcesforthedatainthebillingdocument

• Nametherequirementsthatmustbemetinorderforbillingtobecarriedout

• Describethedifferentcontrolparameterswithintheframeworkofcopying

control

Business Example

Yoursalesemployeesneedaquickandclearwayofcallingupinformationonthe

processchainandthestatusof individual documents.

When invoicing tradefair transactions, you want to copy over prices from the

order, whereasfreight should be redetermined.

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SCM615 Lesson: Data Flow and Copying Control

Figure 23: The Billing Process

Each billing document requires a reference document (exception: billing of

external transactions). This may be:

• Sales document

• Outbound delivery

• Billing document

When billing explicitly, you must enter thenumber of the reference document

as the transaction to be billed.

Figure 24: Reference Document

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Unit5: DataFlow SCM615

Youmustalwaysrefertoanexistingdocumentwhencreatingabillingdocument.

Datawillthenbecopiedfromthereferencedocumenttothebillingdocument.

Fordelivery-basedbilling, thequantitiestobebilled,forexample,canbetaken

fromthedelivery;theprices,howeveraretakenfromtheunderlyingorder.

Thereferencedocumentisdisplayedasthesourceatheaderlevelinthecopying

control table.

Figure 25: Data Flow

Youcan,toacertainextent,influencethedataflowfromreferencedocumentsto

billing documents. This is done using:

• Billing types(for example, for texts, partners)

• Copyingcontrol; thecontroloptionsareasfollows:

• At header level:

– Foreign trade data

– Allocation number

– Reference number

– Item number assignment

• At item level:

– Quantity

– Pricing

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SCM615 Lesson: Data Flow and Copying Control

Youcan also usedata transfer routinesto influencethedata flow tomeet your

individualrequirements. Forexample,termsofpaymentcanbecopiedfromthe

customermasterinsteadoftheprecedingsalesdocument.

Figure 26: Copying Control

Thesystemadministratorcandefinehowdataistransferredinthebillingprocess

inthecopyingcontroltable. Controlsaredeterminedfor:

• Theheader(target: billingtype,source: salesdocumenttype)

• Theitem(target: billingtype,source: salesdocumenttype,itemcategory)

The following controlsarefound at header level:

• Referencedocument: Whichdocumentsmaybeusedasreferenceforbilling?

• Determinationofforeigntradedata,allocationnumbers,referencenumbers,

and item numbers

The following controls are found at item level:

• Billingquantity: Whichquantityshouldbeinvoiced-theorderordelivery

quantity?

• Pricing and exchange rate

• Shouldpricing,forexample,becarriedoutagainorshouldpricesfromthe

order becopiedover, andat what exchangerate?

• Updatingthequantityandvalueinthereferencedocument

• Whereshouldtheconditionsinthebillingdocumentbecarriedoverfrom(for

example,copyingovershipmentcostsfromtheshipmentcostdocument)?

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Unit5: DataFlow SCM615

Figure 27: Copying Requirements

Youcanspecifytherequirementsforbillingasalesdocumentunderrequirements

in copying control.

You can determine copying requirementsfor:

• The header

• The item

Withtherequirementsincopyingcontrolyoucan,forexample,specifywhether

goodsissuehastobepostedbeforebillingcanbecarriedout.

YoucandefineyourownrequirementsusingtransactionVOFM.

Figure 28: Billing Quantity

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SCM615 Lesson: Data Flow and Copying Control

Delivery and order quantities are referenced in billing. You can also take into

accountthequantityalreadybilled(dependingontheareaforwhichtherelevant

billing type is used). The above examples have been defined in the standard

version.

Thismakesitpossible,forexample,tocreateanorder-relatedbillingdocument

for quantities already delivered.

Figure 29: Pricing Overview

The system determines a pricing procedure based on document information

(document determination procedure from the transaction type, customer

determination procedurefromthecustomermaster).

Individualconditiontypesarestoredinthispricingprocedureinacorresponding

sequence. Theseconditiontypesdefinethedifferentelementsinpricing,suchas

prices, specialofferdiscounts, andfreightsurcharges.

An access sequence is stored for everycondition type. Thisdefinesthe search

strategythesystemutilizeswhensearchingforvalidconditionrecords.

Foreachaccess,thekeyfieldsarefilledwiththedocumentdatasothatthesystem

cansearchforavailableconditionrecordsintheconditionfile.

Theseconditionrecordscanbecreated usingscales.

Whendetermininga suitable, valid conditionrecord, thescale isreadwiththe

numberofpiecesorthevaluefromtheitem,andthecorrespondingprice/discount

is set in the document.

The procedure described above is carried out for every single condition type

contained in the pricing procedure.

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Unit5: DataFlow SCM615

Figure 30: Pricing in the Billing Document

Atthetimeofbilling,thefollowingpossiblepricingtypesmaybesetfortheitems:

A: The pricing elements arecopied from the referencedocument and updated

according to a scale.

B: Pricing is carried out again.

C:Themanualpricingelementsarecopied, andpricingiscarriedoutagainfor

the others.

D:Thepricingelementsarecopiedunchangedfromthereferencedocument.

G:Thepricingelementsarecopiedunchangedfromthereferencedocument. The

tax conditions are determined again.

H: The pricing elements are copied unchanged from the reference document.

The freight is determined again.

Thesystemadministratorcanassignapricingtypeordefinenewonesforeach

billing type and item category combination.

Thesystemadministratorcanalsodefinehowtherateisdetermined.

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SCM615 Lesson: Data Flow and Copying Control

Exercise 5: Data Flow and Copying

Control

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Demonstratethedifferentsourcesforthedatainthebillingdocument

• Nametherequirementsthatmustbemetinorderforbillingtobecarriedout

• Describethedifferentcontrolparameterswithintheframeworkofcopying

control

Business Example

Normally,youbillyourordersusingbillingtypeF2invoice,whichtakesprices,

surcharges, and discounts directly from the order. According to a customer

agreement, however, completelynewpricingistotakeplacewhentheorder is

billed.

Inaddition,whenyourtradefairordersarebilled,youwanttomakesurethatthe

orderpricesaretransferredbutthatshipmentcostsarerecalculated.

Task 1:

Bill a previously-created delivery.

1. Billthedeliveryfortheorderwiththepurchaseordernumber##LO615-A5

(hint: Choose Execute, notSave.)

Which billing type is used?

__________________________________________________________

2. Whatpriceissetforthearticle(materialpriceexcludingdiscounts)?

__________________________________________________________

3. Inthisparticularcase,youwanttobillwithbillingtypeF1. Whatshouldyou

do? Carry out the necessary steps.

4. Whatpriceisusedforthematerialnow? Savetheinvoice.

__________________________________________________________

Continued on next page

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Unit5: DataFlow SCM615

Task 2:

Freightconditionsaretobedeterminedagainwhentradefairordersarebilled.

1. First,createatradefairorder(ordertypeZA##)insalesorganization1000,

distribution channel 10 and division 00 for customer T-S66D## and one

pieceofmaterialT-ASA##. Thepurchaseordernumberis##LO615-ZA20.

Note the final price that was calculated.

Createthedelivery andcarry out picking and posting for thegoodsissue

in one step under Subsequent function → Create transport order with

warehousenumber: 012,process: Background;adoptpick. quantity: 2.

2. DefinefortheitemtypeTANofthedeliverytypeLF,that,inkeepingwith

yourtradefairbillingtypeZF##,pricesaretobetransferredfromtheorder,

but that freight costsareto berecalculated.

3. NotedowntheIncoterms(parts1and2)inthecustomermasterforcustomer

T-S66D## .

4. Createafreightconditionrecord(conditiontypeKF00)inIncotermsparts1

and2foryourcustomerT-S66D##(EUR10perkg).

(Path: Logistics→SalesandDistribution→MasterData→Conditions→

SelectUsingConditionType→Create. Conditiontype: KF00,choosethe

key combination: Incoterms, parts 1+2)

5. Analyze the result of the setting above by billing the trade fair delivery.

What final price is given?

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SCM615 Lesson: Data Flow and Copying Control

Solution 5: Data Flow and Copying Control

Task 1:

Bill a previously-created delivery.

1. Billthedeliveryfortheorderwiththepurchaseordernumber##LO615-A5

(hint: Choose Execute, notSave.)

Which billing type is used?

__________________________________________________________

a) Logistics→SalesandDistribution→Billing→BillingDocuments

→ Create:

EnterthedeliverytobebilledandchooseExecute.

=>ItisbilledusingbillingtypeInvoice(F2).

2. Whatpriceissetforthearticle(materialpriceexcludingdiscounts)?

__________________________________________________________

a) Select theitem andchooseConditions.

=> Price PR00: 1.680.-

3. Inthisparticularcase,youwanttobillwithbillingtypeF1. Whatshouldyou

do? Carry out the necessary steps.

a) GototheCreateBillingDocumentinitialscreen;intheDefaultData

areaofthescreen,intheBillingTypefield,enterInvoice(F1).

4. Whatpriceisusedforthematerialnow? Savetheinvoice.

__________________________________________________________

a) Price PR00: 1.700.-

Task 2:

Freightconditionsaretobedeterminedagainwhentradefairordersarebilled.

1. First,createatradefairorder(ordertypeZA##)insalesorganization1000,

distribution channel 10 and division 00 for customer T-S66D## and one

pieceofmaterialT-ASA##. Thepurchaseordernumberis##LO615-ZA20.

Note the final price that was calculated.

Continued on next page

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Unit5: DataFlow SCM615

Createthedelivery andcarry out picking and posting for thegoodsissue

in one step under Subsequent function → Create transport order with

warehousenumber: 012,process: Background;adoptpick. quantity: 2.

a) Logistics→SalesandDistribution→Sales→Order→Create:

Ordertype: ZA##(Tradefair##-Salesorder)

Shipping and Transportation → Outbound Delivery → Single

Document →With ReferencetoSalesOrder

Shipping point: 1200

In the Create Outbound Delivery application, choose Subsequent

Functions→ Create Transfer Order.

SelectConfirmtosavetheoutbounddelivery.

Warehouse number: 012

Process: Background

Adoptpickingquantity: 2(soGIispostedimmediately)

2. DefinefortheitemtypeTANofthedeliverytypeLF,that,inkeepingwith

yourtradefairbillingtypeZF##,pricesaretobetransferredfromtheorder,

but that freight costsareto berecalculated.

a) Customizing:

SalesandDistribution→Billing→BillingDocuments→Maintain

CopyingControlforBillingDocuments→CopyingControl: Delivery

documenttobillingdocument. Switchtochangemode,chooseChange.

ChooseFromsourceLFtotargetZF##→Item→Detailscreenfor

TAN: Set the pricing type to H.

3. NotedowntheIncoterms(parts1and2)inthecustomermasterforcustomer

T-S66D## .

a) Logistics → Sales and Distribution → Master Data → Business

Partner→Customer→Display→Complete

Customer: T-S66D##-salesarea(1000/10/00)–Confirmyourentry.

SelectSalesareadata-tabpage: BillingDocument

Incoterms: CFR,Incotermspart2: ##(=yourgroupnumber)

4. Createafreightconditionrecord(conditiontypeKF00)inIncotermsparts1

and2foryourcustomerT-S66D##(EUR10perkg).

Continued on next page

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SCM615 Lesson: Data Flow and Copying Control

(Path: Logistics→SalesandDistribution→MasterData→Conditions→

SelectUsingConditionType→Create. Conditiontype: KF00,choosethe

key combination: Incoterms, parts1+2)

a) Logistics→SalesandDistribution→MasterData→Conditions→

Select Using Condition Type→ Create

Conditiontype: KF00. ChoosethekeycombinationIncotermsparts

1+2.

Enter the following data:

Incoterms: CFR,Incoterms2: ##(yourgroupnumber),Amount: 10;

Unit: EUR, per:1, UoM:KG.

Choose Enter, then Save.

5. Analyze the result of the setting above by billing the trade fair delivery.

What final price is given?

a) Logistics→SalesandDistribution→Billing→BillingDocuments

→ Create

Your changes in copying control caused thefreight surcharge to be

raisedtoEUR10-perKG(conditiontypeKF00).

BillingtypeZF##isusedforbillingoftradefairorderswithordertype

ZA##,becauseyouhavealreadyspecifiedthistradefairbillingtypeas

the default in a previous exercise.

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Unit5: DataFlow SCM615

Lesson Summary

You should now be able to:

• Namethedocumentsthatcanformthebasisofthebillingdocument

• Describethewaytheprocesschainismappedinthedocumentflow

• Demonstratethedifferentsourcesforthedatainthebillingdocument

• Nametherequirementsthatmustbemetinorderforbillingtobecarriedout

• Describethedifferentcontrolparameterswithintheframeworkofcopying

control

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SCM615 Unit Summary

Unit Summary

You should now be able to:

• Namethedocumentsthatcanformthebasisofthebillingdocument

• Describethewaytheprocesschainismappedinthedocumentflow

• Demonstratethedifferentsourcesforthedatainthebillingdocument

• Nametherequirementsthatmustbemetinorderforbillingtobecarriedout

• Describethedifferentcontrolparameterswithintheframeworkofcopying

control

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UnitSummary SCM615

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Unit 6

Creating Billing Documents

Unit Overview

In the previous units of the course, billing documents were always created

explicity; that is, the document to be billed (order oroutbound delivery) was

enteredmanually. However, thisisnottheestablishedbusinesspracticewithin

billing. Billingisnormallyperformedusingcollectiverunsorbillingtransactions

in the background (batch).

Unit Objectives

After completing thisunit, you will beableto:

• Explainthedifferentoptionsforcreatingbillingdocuments

• Explainthesignificanceofthebillingduelistforcreatingbillingdocuments

in collective runs

• Demonstratetheoptionofdisplayinginvoicecreationforspecificdates

• Describehowto cancel acollective billingrun

Unit Contents

Lesson: Options for Creating Billing Documents ............................72

Exercise 6: Options for Creating Billing Documents....................79

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Unit6: CreatingBillingDocuments SCM615

Lesson: Options for Creating Billing Documents

Lesson Overview

Thislessonexplainstheoptionsthatareavailableforcreatingbillingdocuments

inSalesandDistribution. Whatoptionsareprovidedbythebillingduelistand

billing in the background (batch)? How can you create billing documents for

some customers for specific dates only?

Lesson Objectives

After completingthislesson, you will beable to:

• Explainthedifferentoptionsforcreatingbillingdocuments

• Explainthesignificanceofthebillingduelistforcreatingbillingdocuments

in collective runs

• Demonstratetheoptionofdisplayinginvoicecreationforspecificdates

• Describehowto cancel acollectivebillingrun

Business Example

Invoicesforyourcustomersarenormallycreatedonceaday.

Itispossibleforyoutobilleachmonth'stransactionsthatarerelevantforbilling

attheendofthemonth, shouldthecustomerrequestthis.

Figure 31: Billing on Request

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SCM615 Lesson: Options for Creating Billing Documents

You can specify explicitly which transactions are to be billed by entering the

documentnumbersmanually(ordernumberordeliverynotenumber,depending

onwhetheryouwanttocarryoutorder-related,ordelivery-relatedbilling).

Ifabillingdocumentcannotbecreated,duetoabillingblock, forexample, the

system will issue an error log.

Youcanalsoselectindividualitemsorpartialquantitiesofitemstobebilledwhen

billing deliveries or orders. To do this you have to choose the Item Selection

function in billing.

Hint: Indelivery-relatedbilling,youcanonlychangetheitemquantities

for itemcategoriesthathavebillingrelevanceK.

Figure 32: Processing billing due lists

Youwillnotusuallybilltransactionsindividually. Youarefarmorelikelytocarry

outperiodiccollectivebillingruns(bygoodsissueposting,forexample).

Ifyouareworkingwiththebillingduelist, entertheselectioncriteria(suchas

sold-toparty,billingdate,anddestinationcountry). Thesystemusestheselection

criteriaasabasisforcombiningthetransactionstobebilled.

When selecting, you can also decide whether the billing due list should only

containdocumentsthatareorder-related,delivery-related,orboth.

The figure above displays a case in which creation of billing documents is

restrictedtothosedocumentsthatweredeliveredbeforeMay15forsold-toparty

C1. Based on thisselection, thesystem selectstheworklist and creates billing

documentswhenprocessing the billing duelist.

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Unit6: CreatingBillingDocuments SCM615

Aftersaving,youcandisplaythelogtodeterminewhichbillingdocumentswere

createdfromabillingduelistandwhetheranyerrorsoccurred.

Youcanprocessthebillingduelistinsimulationmode. Thesystemdisplaysthe

billingdocumentswithoutsavingthedocuments. Transactionscontainingerrors

areindicatedwiththecorrespondingprocessingstatus.

Furtherselectiondata(salesdocumentnumber,distributionchannel,division,and

shipping point)andnewways of processing areavailablewhen processingthe

billingduelist. Theinformationprovidedintheerrorloghasalsobeenextended.

Figure 33: Creating Invoices on Specific Dates

Youcanprocessinvoicesperiodically. Alldeliveriesdueforbillingonacertain

datecanbecombined intoone collectiveinvoice.

To do this, you must first:

• Maintainindividualbillingdatesinthefactorycalendarusingspecialrules.

• Enterthefactorycalendarinthecustomermasterrecordofthepayer(Billing

schedule on the billing screen).

Whenyoucreateadocument, thesystemcopiesthenext invoicedatefromthe

factorycalendartotheappropriatedocumentasthebillingdate.

Hint: Thecalendar is client-independent.

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SCM615 Lesson: Options for Creating Billing Documents

Figure 34: Billing in the Background

Youmaydecidetocreateinvoicesusingabackgroundjobbecauseitispractical

andefficient. Youcanrunthebackgroundjobautomaticallyinthefollowingways:

• Periodically(forexample, eachMondayat2a.m.)

• Ataspecifictime(for example, June19at8p.m.)

Thesystemcandividethebillingduelistintomultiplebackgroundjobsandstart

them simultaneously. In this way, you can make better use of your hardware

by operating more than one processor.

Ifyoudonotrequirealogoradetailedlist,SAPrecommendsthatyoudonotselect

theseoptionsontheselectionscreen. Thiswillimproveperformanceconsiderably.

Figure 35: Cancellation of Collective Billing Run

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Unit6: CreatingBillingDocuments SCM615

You can cancel a collective billing run.

Thiscancelsallthebillingdocumentsin acollectiverun. Thecanceledbilling

documents are combined under a collective processing number in collective

processingtypeSandcanbedisplayedbychoosingBillingdocument→Log.

Youcanthenbilltheprecedingdocumentsforthecanceledbillingdocumentagain.

Onlyuserswiththecorrectauthorizationcancancelcollectiveruns.

Hint: Tocancelacollectivebillingrun, choose:

Billing→InformationSystem→BillingDocument→LogofCollective

Run. Choose Documents and ReverseAll.

Figure 36: General Billing Interface

Usingthegeneralbillinginterface,youcaninvoiceexternaldocumentsintheSAP

system(thatis,ordersanddeliveriesnotcreatedintheSAPsystem).

To do this, you must first:

• Preparethedatainasequentialfileofspecifiedformat.

• Specify a minimum number of required fields to be filled from the data

records.

• Specify the remaining fields required for billing either through the data

recordsforthesequentialfileorthroughthesystem(optionalfields).

Examples:

• Requiredfields: Customermaster,salesorganization, ...

• Optionalfields: Materialmaster,pricecomponents, ...

External reference numbers can be entered in the interface (such as external

delivery numbersor external order numbers).

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SCM615 Lesson: Options for Creating Billing Documents

Youcan finddetailed information abouttheusage and structureof thegeneral

billinginterfaceintheGeneralBillingInterfaceunitoftheonlinehelp.

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Unit6: CreatingBillingDocuments SCM615

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SCM615 Lesson: Options for Creating Billing Documents

Exercise 6: Options for Creating Billing

Documents

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Carryoutthebillingprocessincollectiveprocessing

• Describehowtocreatebillingdocumentsforspecificdates

Business Example

In order to filter out documents yet to be billed in the billing process, your

companynormallyusescollectiveprocessingspecifiedbyselectioncriteriarather

than processing each bill individually.

Forsomecustomers,youhaveagreedtoholdallinvoicesforthemonthandsend

them at the end of that month.

Task 1:

DisplaythebillingduelistforcustomerT-S66B##. Itisbilledrelativetodelivery

(billing datefrom the beginningof last month).

1. Whatisthebillingdatethatissetforthethreedeliveriesinthebillingdue

list?

2. Create the billing documents for this list.

3. Givethenumber(s)ofthebillingdocumentsyouhavecreated.

Task 2:

Nowyouwanttocreatebillingdocumentsfortheendofthemonthforcustomer

T-S66B##.

1. ChangethemasterdataforcustomerT-S66B##sothatallfutureinvoices

will be created at the end of each month.

2. CustomerT-S66B##noworders2piecesofmaterialT-ASB##. Createthe

relevantstandardorder. Thepurchaseordernumberis##LO615-MR.

3. Createthedeliveryforthisorderandalsocarryoutpickingandthegoods

issue posting.

4. Displaythebillingduelistfor customerT-S66B##. It isbilledrelativeto

delivery (hint: Billing date frombeginning to the last dayof themonth).

Whatdateisset for thedeliveryyoujustcreated?

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Unit6: CreatingBillingDocuments SCM615

Solution 6: Options for Creating Billing

Documents

Task 1:

DisplaythebillingduelistforcustomerT-S66B##. Itisbilledrelativetodelivery

(billing datefrom the beginning of last month).

1. Whatisthebillingdatethatissetforthethreedeliveriesinthebillingdue

list?

a) Logistics→SalesandDistribution→Billing→BillingDocument→

Process Billing Due List

Billingdatefrom: Beginningofthismonthto: Currentdate

Sold-to party: T-S66B##

Select the Delivery-related field.

Choose DisplayBillList.

=>Thebillingdateisthesameasthefirstdayofthecourse.

2. Create the billing documentsfor this list.

a) Onthebillingduelistdisplayscreen, chooseSave.

3. Givethenumber(s)ofthebillingdocumentsyouhavecreated.

a) Select the billing run you have created and choose Documents to

display theindividual billing documents.

Task 2:

Nowyouwanttocreatebillingdocumentsfortheendofthemonthforcustomer

T-S66B##.

1. ChangethemasterdataforcustomerT-S66B##sothatallfutureinvoices

will be created at the end of each month.

a) Logistics → Sales and Distribution → Master Data → Business

Partner→Customer→Display→Complete

CustomerT-S66B##andsalesarea(1000/10/00). Confirmyourentries.

ChooseSalesAreaData→tabpageBillingdocument. IntheInvoicing

Datesfield,enterthecalendarAMformonthlysettlement.

Continued on next page

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SCM615 Lesson: Options for Creating Billing Documents

2. CustomerT-S66B##noworders2piecesofmaterialT-ASB##. Createthe

relevantstandardorder. Thepurchaseordernumberis##LO615-MR.

a) Logistics → Sales and Distribution → Sales → Order → Create:

Order type: standard order

3. Createthedeliveryforthisorderandalsocarryoutpickingandthegoods

issue posting.

a) Shipping and Transportation → Outbound Delivery → Single

Document →With ReferencetoSalesOrder

Shipping point: 1200

In the Create Outbound Delivery application, choose Subsequent

Functions → Create Transfer Order.

SelectConfirmtosavetheoutbounddelivery.

Warehouse number: 012

Process: Background

Adoptpickingquantity: 2(soGIispostedimmediately)

4. Displaythebillingduelistfor customerT-S66B##. It isbilledrelativeto

delivery (hint: Billing date frombeginning to the last dayof themonth).

Whatdateisset for thedeliveryyoujustcreated?

a) Logistics→SalesandDistribution→Billing→BillingDocument→

Process Billing Due List

BillingDatefrom: beginningofmonthto: endofmonth

Sold-to party: Customer T-S66B##

Select the Delivery-related field.

=>Thebillingdateissetattheendofthemonth.

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Unit6: CreatingBillingDocuments SCM615

Lesson Summary

You should now be able to:

• Explainthedifferentoptionsforcreatingbillingdocuments

• Explainthesignificanceofthebillingduelistforcreatingbillingdocuments

in collective runs

• Demonstratetheoptionofdisplayinginvoicecreationforspecificdates

• Describehowto cancel acollectivebillingrun

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SCM615 Unit Summary

Unit Summary

You should now be able to:

• Explainthedifferentoptionsforcreatingbillingdocuments

• Explainthesignificanceofthebillingduelistforcreatingbillingdocuments

in collective runs

• Demonstratetheoptionofdisplayinginvoicecreationforspecificdates

• Describehowto cancel acollective billingrun

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UnitSummary SCM615