AC610_EN_Col52_FV_Inst_A4 (第4页) | ERP软件技术分享

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AC610 Lesson: Data Flow from Materials Management

Figure 44: Repostings

InternalgoodsmovementsinLogistics(stocktransfers,materialconsumption

for production orders, and so on) can lead to an exchange of goods between

profit centers. To be able to show the material flow correctly in Profit Center

Accounting,youneedtolookattheprofitcenterasanindependentcompany. This

meansthatasaleismadebythesendingprofitcenter,whilethereceivingprofit

center posts a goods receipt.

ThiswayoflookingatpostingsinProfitCenterAccountingcannotbeachieved

based solely on theoriginalposting. Youtherefore needto make anadditional

accountassignment. Usingaccountdeterminationruleswhichyoucandefinein

Customizing,thesystemgeneratesandupdatesadditionalpostinglinesinProfit

CenterAccountingbasedontheoriginaldocument. Thesourcedocumentisnot

changed. ThereforethishasnoeffectonFinancialAccounting. However, note

thattheselinesarealsoupdatedinFinancialAccountingifyourorganizationis

using transfer pricesand the profit center valuation method has been stored in

FI (see the example below).

Forsomegoodsmovements,itdoesnotmakesensetomakeanadditionalposting.

These goodsmovements are given aspecial handling. The table that contains

theseexceptionsisfullymaintainedanddeliveredbySAPinthestandardSAP

system. Youonlyneedtodefinespecialhandlingifyourequirethisformovement

types that you defined yourself.

You enter the accounts that you need in order to represent internal goods

movementsinProfitCenterAccountingforeachcontrollingarea. Theseaccounts

must already bedefinedin Financial Accounting.

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Unit3: ActualData AC610

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AC610 Lesson: Data Flow from Materials Management

Exercise 6: Data Flow from Materials

103

Management

Exercise Duration: 20 Minutes

Exercise Objectives

After completingthisexercise, youwillbeableto:

• understand howprofit centersaredeterminedfor purchaseordersand the

correspondinggoodsreceiptsandinvoicereceipts

Business Example

In purchasing, purchase orders are also posted to the respective CO account

assignmentobjects. Theyareintendedtoinformthepurchasingmanagerabout

theprofitcenterdetermination. Thefinancialaccountingmanagerisinterestedin

theprofitcenterdeterminationinrelationtogoodsreceiptpostingsandinvoice

receipts for the respective purchase orders.

Task 1:

FirstchecktheprofitcenterassignmentofmaterialM-05inplant1000andthen

createapurchaseorderwithaccountassignmenttothecostcenteradministration.

1. WhichprofitcenterisassignedtomaterialM-05inplant1000?

2. Create a purchase order in Logistics in Purchasing for Materials

Management. The vendor is known.

Field Name Values

Vendor 1000

PurchasingOrganization 1000

Purchasing Group 001

Company code 1000

Enter thefollowingpurchase order Item.

Field Name Values

AccountAssignmentCategory K Cost center

Material M-05

Continued on next page

111

Field Name	Values
Vendor	1000
PurchasingOrganization	1000
Purchasing Group	001
Company code	1000

Field Name	Values
AccountAssignmentCategory	K Cost center
Material	M-05

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Unit3: ActualData AC610

Field Name Values

PO Quantity 1

Plant 1000

Storage Location 0001

GototheAccountAssignmenttabpageintheitem. EntercostcenterT92##

astheaccountassignmentobject. ConfirmbypressingEnterandcheckthe

entryintheProfitCenterfield. Whichprofitcenterwasassigned?

Savethepurchaseorderandmakeanoteofthepurchaseordernumber.

Task 2:

Enter a goods receipt for purchase order.

1. Enteragoodsreceipt forpurchaseorder intheInventoryManagement of

Logistics. Usethepurchaseordernumberfromtask1-2. ChecktheAccount

Assignment tab page. Which profit center has been determined by the

system? Give reasonsto support youranswer.

Post the goods receipt and make a note of the number of the material

document.

2. IntheinformationsystemforProfitCenterAccounting,calltheinteractive

report Profit Center Group: Plan/Actual/Variance with the following

parameters:

Field Name Values

From Period 1

To Period 12

Fiscal Year Current fiscal year

Continued on next page

112

Field Name	Values
PO Quantity	1
Plant	1000
Storage Location	0001

Field Name	Values
From Period	1
To Period	12
Fiscal Year	Current fiscal year

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AC610 Lesson: Data Flow from Materials Management

Field Name Values

Plan Version 0

Values 92##

ProfitandLossAccountsGroup 3000000.INT

Hint: InreportingforProfitCenterAccounting,inadditiontothe

classicReportPainterreportstherearealsodrilldownreportswhich

allowyoutonavigateeasilybetweenreportcharacteristicsandthe

hierarchy displaysof therespectivecharacteristics. Furthermore,

you can definea report interface with the option of branching to

otherreports. Detailedinformationondefiningdrilldownreportsis

given in the Information System unit.

Ifnecessary, expandtheaccounthierarchydowntoaccount410000. Find

theoriginobjectforthispostingbymovingtheaccounttotheOriginObject

characteristic.

___________________________________________

Tofindoutwhichcostcenterishiddenbehindthisposting,youmustbranch

tothelineitems. CallthereportProfitCenter: ActualLineItemsandthen

change the current display variant by displaying the Cost Center field.

Whichcost center isvisiblein the line item?

___________________________________________

Double-clickonthelineitemtoreachthesourcedocument. Whatdocument

is this?

___________________________________________

Task 3:

Enter an MM invoice receipt for purchase order.

1. IntheMaterialsManagementmenu,enteranincominginvoiceforLogistics

Invoice Verification.

EnterthefollowingBasicDatafortheInvoicetransaction:

Field Name Values

Invoice Date Current date

Posting Date Current date

Tax Code IO (0% domestic input

tax)

Continued on next page

113

Field Name	Values
Plan Version	0
Values	92##
ProfitandLossAccountsGroup	3000000.INT

Field Name	Values
Invoice Date	Current date
Posting Date	Current date
Tax Code	IO (0% domestic input tax)

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Unit3: ActualData AC610

OnthePOReferencetabpage,enterthepurchaseordernumberfromtask

1-2 and confirm.

Change the tax code to I0 in the item.

Entertheamountfromtheinvoiceiteminthebasicdata. Saveandmakea

note of the document number.

___________________________________________

2. Displaytheinvoicedocument intheFurtherProcessingmenu. Gotothe

follow-on documents.

Which FI posting was generated?

___________________________________________

Wasaprofitcenterdocumentcreated? Givereasonstosupportyouranswer.

___________________________________________

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AC610 Lesson: Data Flow from Materials Management

Solution 6: Data Flow from Materials

Management

Task 1:

FirstchecktheprofitcenterassignmentofmaterialM-05inplant1000andthen

createapurchaseorderwithaccountassignmenttothecostcenteradministration.

1. WhichprofitcenterisassignedtomaterialM-05inplant1000?

a) Logistics→MaterialsManagement→MaterialMaster→Material

→ Display → Display Current

Material M-05

Choose the Select View(s)pushbutton.

Choose the Costing 1 view.

Enter plant 1000.

Profit center 9999 is assigned to M-05.

Continued on next page

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Unit3: ActualData AC610

2. Create a purchase order in Logistics in Purchasing for Materials

Management. The vendor is known.

Field Name Values

Vendor 1000

PurchasingOrganization 1000

Purchasing Group 001

Company code 1000

Enter thefollowingpurchase order Item.

Field Name Values

AccountAssignmentCategory K Cost center

Material M-05

PO Quantity 1

Plant 1000

Storage Location 0001

GototheAccountAssignmenttabpageintheitem. EntercostcenterT92##

astheaccountassignmentobject. ConfirmbypressingEnterandcheckthe

entryintheProfitCenterfield. Whichprofitcenterwasassigned?

Savethepurchaseorderandmakeanoteofthepurchaseordernumber.

Answer: Logistics→MaterialsManagement→Purchasing→Purchase

Order→Create→Vendor/SupplyingPlantKnown

Enter the header data for the purchase order.

Profitcenter92##fromthemasterrecordofcostcenterT92##wasassigned.

Continued on next page

116

Field Name	Values
Vendor	1000
PurchasingOrganization	1000
Purchasing Group	001
Company code	1000

Field Name	Values
AccountAssignmentCategory	K Cost center
Material	M-05
PO Quantity	1
Plant	1000
Storage Location	0001

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AC610 Lesson: Data Flow from Materials Management

Task 2:

Enter a goods receipt for purchase order.

1. Enteragoodsreceiptforpurchaseorder intheInventoryManagement of

Logistics. Usethepurchaseordernumberfromtask1-2. ChecktheAccount

Assignment tab page. Which profit center has been determined by the

system? Givereasonsto support your answer.

Post the goods receipt and make a note of the number of the material

document.

Answer: Logistics→MaterialsManagement→Inventory Management

→ Goods Movement → Goods Receipt → For Purchase Order → PO

Number Known

Enterthepurchaseordernumberfromtask1-2andconfirm.

Click theAccount Assignment tab pagein the purchaseorder item. Cost

centerT92##andprofitcenter92##aretransferredfromthepurchaseorder.

Set the indicator for Item OK.

2. IntheinformationsystemforProfitCenterAccounting,calltheinteractive

report Profit Center Group: Plan/Actual/Variance with the following

parameters:

Field Name Values

From Period 1

To Period 12

Fiscal Year Current fiscal year

Plan Version 0

Values 92##

ProfitandLossAccountsGroup 3000000.INT

Hint: InreportingforProfitCenterAccounting,inadditiontothe

classicReportPainterreportstherearealsodrilldownreportswhich

allowyoutonavigateeasilybetweenreportcharacteristicsandthe

hierarchy displaysof therespectivecharacteristics. Furthermore,

you can definea report interface with the option of branching to

otherreports. Detailedinformationondefiningdrilldownreportsis

given in the Information System unit.

Ifnecessary, expandtheaccounthierarchydowntoaccount410000. Find

theoriginobjectforthispostingbymovingtheaccounttotheOriginObject

characteristic.

Continued on next page

117

Field Name	Values
From Period	1
To Period	12
Fiscal Year	Current fiscal year
Plan Version	0
Values	92##
ProfitandLossAccountsGroup	3000000.INT

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Unit3: ActualData AC610

___________________________________________

Tofindoutwhichcostcenterishiddenbehindthisposting,youmustbranch

tothelineitems. CallthereportProfitCenter: ActualLineItemsandthen

change the current display variant by displaying the Cost Center field.

Whichcost center isvisiblein the line item?

___________________________________________

Double-clickonthelineitemtoreachthesourcedocument. Whatdocument

is this?

Continued on next page

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AC610 Lesson: Data Flow from Materials Management

___________________________________________

a) PCA:InformationSystem→ReportsforProfitCenterAccounting→

InteractiveReports→ProfitCenterGroup: Plan/ActualVariance

Runthereport. Thegraphicalreportoutputofadrilldownreport

is displayed on screen.

If necessary, expand the account hierarchy to account 410000.

Determinetheoriginobjectofthispostingbymovingtheaccountto

the characteristic Origin Object.

Move account 410000 usingdrag and drop tothe characteristic

Origin Object.

Inthedrilldownlistyouwillthenseethevaluesoftheoriginobject

cost centerposted to account 410000.

Tofindoutwhichcostcenterishiddenbehindthisposting,youmust

branch to the line items. Call the report Profit Center: Actual Line

Items and then change the current display variant by displaying the

CostCenterfield. Whichcostcenterisvisibleinthelineitem?

Click the value posted for the origin object Cost Center in the

actual column.

Choose Goto → Call Up Report...

ChoosethereportProfitCenter: ActualLineItems

YoucanthenseethelineitemintheABAPListViewer.

ChooseSettings →Layout → Current

Inthelistofhiddenfields, chooseCostCenter

Click theShowSelectedFieldspushbutton.

Transfer by pressing Enter.

In thelineitem, you can seetheentryT92##in theCost Center

field.

Double-click the line item to go to the source document. What

document is this?

Theoriginaldocumentisthematerialdocumentforthegoodsreceipt

for the purchase order from task 2-1.

Continued on next page

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Unit3: ActualData AC610

Task 3:

Enter an MM invoicereceipt for purchase order.

1. IntheMaterialsManagementmenu,enteranincominginvoiceforLogistics

Invoice Verification.

EnterthefollowingBasicDatafortheInvoicetransaction:

Field Name Values

Invoice Date Current date

Posting Date Current date

Tax Code IO (0% domestic input

tax)

OnthePOReferencetabpage,enterthepurchaseordernumberfromtask

1-2 and confirm.

Change the tax code to I0 in the item.

Entertheamountfromtheinvoiceiteminthebasicdata. Saveandmakea

note of the document number.

___________________________________________

a) Logistics→MaterialsManagement→LogisticsInvoiceVerification

→ Document Entry → Enter Invoice

Go to the PO Reference tab page.

Enterthepurchaseordernumberfromtask1-2. Confirmbypressing

Enter.

Intheinvoiceitem,scrolltotherighttotheTaxCodescolumn. Change

thetaxcodetoI0. Displaytheamountoftheinvoiceitem. Gotothe

BasicDatatabpage. Enterthesameamountasintheinvoiceitem. Post

theincominginvoice. Makeanoteofthedocumentnumber.

2. Displaytheinvoicedocument intheFurtherProcessingmenu. Gotothe

follow-on documents.

Which FI posting was generated?

___________________________________________

Wasaprofitcenterdocumentcreated? Givereasonstosupportyouranswer.

___________________________________________

Continued on next page

120

Field Name	Values
Invoice Date	Current date
Posting Date	Current date
Tax Code	IO (0% domestic input tax)

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AC610 Lesson: Data Flow from Materials Management

___________________________________________

a) Logistics→MaterialsManagement→LogisticsInvoiceVerification

→FurtherProcessing→DisplayInvoiceDocument

Enter thedocumentnumber from task 3-1.

Enter the current fiscal year.

ClicktheDisplayDoc. pushbutton. Thesystemdisplaystheinvoice

document.

Which FI posting was generated?

ClicktheFollow-OnDocuments... pushbutton

Choose Accounting document.

The posting record is: GR/IR to vendor

Wasaprofit centerdocument created? Give reasonstosupport

your answer.

Noprofitcenterdocumentwasgeneratedbecausepayablescanonlybe

transferredperiodicallytoProfitCenterAccounting.

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Unit3: ActualData AC610

Lesson Summary

You should now be able to:

• understandandcustomizetheprocessfortransferringdatafromMaterials

Management

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AC610 Lesson: Data Flow from Controlling

Lesson: Data Flow from Controlling

Lesson Duration: 65 Minutes

115

Lesson Overview

YoutransferprimaryandsecondarycostspostingstoProfitCenterAccounting.

Lesson Objectives

After completingthislesson, youwillbeable to:

• understand how primary and secondary costs are posted to the assigned

profit centers

Explainthecontentfromabusinessperspectiveusingthetechnicalsettingsinthe

system.

Business Example

Explain how postings in internal Accounting are updated to Profit Center

Accounting.

Figure 45: Primary Costs

AllprimarycostandrevenuepostingstoaccountassignmentobjectsinControlling

arepostedtoprofitcentersusingthesamecostelement.

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Unit3: ActualData AC610

Elimination of internal business volume: You can have the system ignore

transactiondatabetweenaccountassignmentobjectsofthesametypewhichare

assigned to the same profit center. If you want to use elimination of internal

business,youneedtoselectaflaginCustomizingunder”PCAControllingarea

settings”.

Statistical Key Figures: In addition to thetransaction data in Accounting, you

also can transfer statistical key figuresfrom the account assignment objects in

ControllingtoProfitCenterAccounting. Inadditiontotransferringstatisticalkey

figures, you can also createthemmanuallyinPCA.

Figure 46: Secondary Costs

For allocations in cost accounting (distribution, assessment, cost allocation,

transfers, order settlement, calculation of imputed costs and overhead), the

followingrecordsareupdatedinProfitCenterAccounting:

• Theprofit center of the creditingaccount assignment object is“credited”

usingthesamecostelement,andtheprofitcenteroftheobjecttobedebited

is used as the partner profit center.

• Inaddition,theprofitcenterofthe“receiver”isdebitedusingthesamecost

element,andtheprofitcenterofthesenderisusedasthepartnerprofitcenter.

Allthesecondarycosttransfersbetweenobjectsareselectedandrepresentedin

theassignedprofitcenters. (forexample,utilizationofcostcenterservicesfora

production order)

Theexchangeofservicesbetweenprofitcentersresultfromservicelinkscrossing

profitcenterswithinManagementAccounting(forexample,costcenterXwhich

is assigned to profit center 1 produces V for the production order Y which is

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AC610 Lesson: Data Flow from Controlling

assignedtoprofitcenter2). Ifeliminationofinternalbusinessvolumeisactive,

ProfitCenterAccountingonlyreflectsthoseserviceswhichareprovidedbyone

profitcenterforanotherprofitcenterorbetweendifferentControllingobjecttypes

(for example, cost center and internal order).

Figure 47: Cost Object Controlling – Goods Issue

Theaboveexampleshowsthewithdrawalofamaterialfromthewarehousefora

productionorder. Theprofitcenterisdeterminedbasedonthematerialsproduced.

Example:

Profit center for production order: 1000

Profitcenterformaterial(rawmaterial)withdrawn: 1200

Postingwithprofitcenterandpartnerprofitcenteraccountassignmentfora

withdrawalofmaterialsfromtherawmaterialswarehousetoaproduction

order to the amount of EUR 10,000:

400000materialexpense10,000(profitcenter:1000;partnerprofitcenter:1200)

300000rawmaterials10,000(profitcenter:1200;partnerprofitcenter:1000)

(Rawmaterialsisabalancesheet account andmustthereforeeitherbedefined

for thetransfer to ProfitCenter Accounting intheCustomizingtable (realtime

transfer) or for periodic transfer.)

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Unit3: ActualData AC610

Figure48: CostObjectControlling–Confirmation/Settlement

Theaboveexampleshowsthesettlementofaproductionordertothemake-to-stock

inventory. When a goods receipt from the “production order” is settled, the

“production order” object is credited (- 450); the finished goods inventory is

“debited”withaninwardmovementtothesameamount. Thedifferencesbetween

debitandcredit(500-450=50)whichresultontheproductionorderareposted

toapricedifferenceaccountuponsettlementoftheproductionorder.

In this instance the posting is:

Pricedifferenceaccount 50 toFactoryoutput 50

andisreflectedbothinFinancialAccountingandalsoinProfitCenterAccounting.

TheCOobject“productionorder”iscreditedwiththis50atthesametime.

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AC610 Lesson: Data Flow from Controlling

Figure 49: Cost Object Controlling – Work in Process

The work in process is calculated in order to determine the cost of goods

manufacturedofunfinishedgoodsstillinproduction. Youcreateworkinprocess

periodically for each product cost collector, production order or process order

basedonpostedserviceconsumptionforsemifinishedandfinishedproductswhich

havenotyetbeenconfirmed. Theworkinprocesscalculatedispostedperiodically

inFinancialAccounting,wherethefollowingaccountsareassigned:

• Valueofunfinishedproducts(balancesheetaccount)

• Changetoworkinprocess(profitandlossaccount)

• ThepostingsaretransferredinthesamewayinProfitCenterAccounting.

The profit center account assignment is taken from the master record of

the corresponding production order.

Hint: The“Changetoworkinprocess”accountisnotdefinedasacost

element,sincetheproductionorderisonlycreditedwhenfinalsettlement

is performed for the order. The posting is still made in Profit Center

Accountingwiththisaccount,however,becausethemovementisneeded

inordertodisplayprofitsusingtheperiodaccountingmethod.

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Unit3: ActualData AC610

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AC610 Lesson: Data Flow from Controlling

Exercise 7: Data Flow from Controlling

121

Exercise Duration: 20 Minutes

Exercise Objectives

After completingthisexercise, youwillbeableto:

• carryoutadirectactivityallocationandsettleaninternalorder.

• understandhowprofitcentersaredeterminedfordirectactivityallocations

and internal order settlements.

Business Example

Atthetradeshowyouexperiencetechnicalproblemswiththeexhibits. Therepair

workiscarriedoutbyaservicecostcenter. Thetradefairorderisdebitedwith

repair costs using direct activity allocation.

Afterthetradeshowhasended,thetotalcostsshouldbepostedtothesalescost

center.

Task 1:

Carry out a direct activity allocation.

1. TechnicalproblemsoccurredatthetradeshowCivilEngineeringGroup

## which were dealt with by a technician from cost center 4100. The

correspondingactivitytypeis1410RepairHours. Firstdeterminewhich

priceisallocatedbycallingthereportCostCenters: ActivityPricesinCost

CenterAccountingforthecurrentperiod. Howmuchisthepriceperhourfor

costcenter/activitytype4100/1410inthecurrentperiod(version0)?

Continued on next page

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Unit3: ActualData AC610

2. Whichprofitcenterisassignedtocostcenter4100?

3. WhichprofitcenterisassignedtotheorderTradeShowCivilEngineering

Group ##?

4. Post the activity allocation in Cost Center Accounting. The technician

reported 10 Repair Hours.

Make a note of the document number.

5. In reporting for Profit Center Accounting, call the reportProfit Center:

Actual LineItems withthefollowingparameters.

Field Name Values

Record Type 0

Version 0

Controlling Area 1000

Company code 1000

Posting Period Current period

Fiscal Year Current fiscal year

ReferenceDocumentNumber Document from task 1-4

Whichprofitcenterwascreditedandwhatisthepartnerprofitcenter? Give

reasons to support your answer.

___________________________________________

Whichprofitcenterwasdebitedandwhatisthepartnerprofitcenter? Give

reasons to support your answer.

___________________________________________

Continued on next page

130

Field Name	Values
Record Type	0
Version	0
Controlling Area	1000
Company code	1000
Posting Period	Current period
Fiscal Year	Current fiscal year
ReferenceDocumentNumber	Document from task 1-4

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AC610 Lesson: Data Flow from Controlling

___________________________________________

Task 2:

After theworkhasbeencompleted,thetotaltradeshowcostsshouldbesettled

to cost center T91##.

1. WhichprofitcenterisassignedtotheorderTradeShowCivilEngineering

Group##andwhichprofitcenterisassignedtocostcenterT91##?

Order:

Cost Center:

2. Inthemasterdatafortheorder,definethefollowingsettlementrule:

Type Settlement % Settlement

Receiver Type

CTR T91## 100 Full

Save the order.

3. Settletheorder in period-end closing for the internal ordersin update

mode. Thesettlementshouldbecarriedoutinthecurrentperiod. Choose

the processing type automatic.

Aftersettlementhasbeencompleted,gofromthebasiclisttothedetaillists.

Whoisthesenderandwhoistherecipientofthesettlement?

Sender:

___________________________________________

Receiver:

___________________________________________

Stay inthedetail listsand displaythegenerated accounting documents.

Whichaccountingdocumentswere generated?

___________________________________________

Continued on next page

131

Type	Settlement Receiver	%	Settlement Type
CTR	T91##	100	Full

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Unit3: ActualData AC610

Choose the profit center document.

Whichprofitcenterwasdebitedandwhichprofitcenterwascredited?

Debit:

___________________________________________

Credit:

___________________________________________

4. Theeliminationofinternalbusinessvolumeisactive. Whycanprofitcenter

91##beboththesenderandtherecipientofthesettlement?

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AC610 Lesson: Data Flow from Controlling

Solution 7: Data Flow from Controlling

Task 1:

Carry out a direct activity allocation.

1. TechnicalproblemsoccurredatthetradeshowCivilEngineeringGroup

## which were dealt with by a technician from cost center 4100. The

correspondingactivitytypeis1410RepairHours. Firstdeterminewhich

priceisallocatedbycallingthereportCostCenters: ActivityPricesinCost

CenterAccountingforthecurrentperiod. Howmuchisthepriceperhourfor

costcenter/activitytype4100/1410inthecurrentperiod(version0)?

a) Accounting→Controlling→CostCenteraccounting→Information

System → Reports for Cost Center Accounting → Prices → Cost

Centers: Activity Prices

Field Name Values

Cost center 4100

Activity Type 1410

Version 0

Fiscal Year Current fiscal year

Period Current period

Price Unit 1

Run the report.

The pricediffersdepending ontheperiod.

2. Whichprofitcenterisassignedtocostcenter4100?

Answer: Accounting→Controlling→CostCenterAccounting→Master

Data→CostCenter→IndividualProcessing→Display

Cost center 4100

Choose the current period.

Profit center1600isenteredinthemasterrecord.

Continued on next page

133

Field Name	Values
Cost center	4100
Activity Type	1410
Version	0
Fiscal Year	Current fiscal year
Period	Current period
Price Unit	1

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Unit3: ActualData AC610

3. WhichprofitcenterisassignedtotheorderTradeShowCivilEngineering

Group ##?

Answer: Accounting→Controlling→InternalOrders→MasterData→

Special Functions → Order → Display

Tofindyourordernumberuseamatchcodesearchusingordertype0450.

EntertheordernumberofthetradeshowCivilEngineeringGroup##and

confirm with Enter.

Profit center91##isenteredinthemasterrecord.

4. Post the activity allocation in Cost Center Accounting. The technician

reported 10 Repair Hours.

Make a note of the document number.

a) Accounting → Controlling → Cost Center Accounting → Actual

Postings→ Activity Allocation→ Enter

Choose the 02SAP Order screen variant.

Enter the following data.

Send. CCtr: SAtyTyp Rec. Order TotalQuantity

4100 1410 Order num- 10

ber Trade

Show Civil

Engineer-

ing Group

Post the activity allocation.

Makea noteof the document number.

5. In reporting for Profit Center Accounting, call the reportProfit Center:

Actual LineItems withthefollowingparameters.

Field Name Values

Record Type 0

Version 0

Controlling Area 1000

Company code 1000

Posting Period Current period

Fiscal Year Current fiscal year

ReferenceDocumentNumber Document from task 1-4

Continued on next page

134

Send. CCtr:	SAtyTyp	Rec. Order	TotalQuantity
4100	1410	Order num- ber Trade Show Civil Engineer- ing Group ##	10

Field Name	Values
Record Type	0
Version	0
Controlling Area	1000
Company code	1000
Posting Period	Current period
Fiscal Year	Current fiscal year
ReferenceDocumentNumber	Document from task 1-4

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AC610 Lesson: Data Flow from Controlling

Whichprofitcenterwascreditedandwhatisthepartnerprofitcenter? Give

reasons to support your answer.

___________________________________________

Whichprofitcenterwasdebitedandwhatisthepartnerprofitcenter? Give

reasons to support your answer.

___________________________________________

a) PCA:InformationSystem→ReportsforProfitCenterAccounting→

LineItemReports→ProfitCenter: ActualLineItems

b) Profitcenter1600wascreditedsincethisisenteredinthemasterrecord

ofsendercostcenter4100. Thepartnerprofitcenteris91##because

thisisenteredinthereceiverorderoftheactivityallocation.

c) Profitcenter91##wasdebitedsincethisisenteredinthemasterrecord

of the receiver order of the activity allocation. The partner profit

center1600isenteredinsendercostcenter4100.

Task 2:

After theworkhasbeencompleted,thetotaltradeshowcostsshouldbesettled

to cost center T91##.

1. WhichprofitcenterisassignedtotheorderTradeShowCivilEngineering

Group##andwhichprofitcenterisassignedtocostcenterT91##?

Order:

Cost Center:

Answer: Accounting→Controlling→InternalOrders→MasterData→

Special Functions → Order → Display

Order: Profit Center 91##

Accounting→Controlling→CostCenterAccounting→MasterData→

CostCenter →Individual Processing→Display

Cost Center: Profit Center 91##

2. Inthemasterdatafortheorder,definethefollowingsettlementrule:

Continued on next page

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Unit3: ActualData AC610

Type Settlement % Settlement

Receiver Type

CTR T91## 100 Full

Save the order.

a) Accounting → Controlling → Internal Orders → Master Data →

Special Functions→ Order →Change

EntertheordernumberofthetradeshowCivilEngineeringGroup##

and confirm with Enter.

Choose the Settlement Rulepushbutton.

Enter the data in the table.

3. Settletheorder in period-end closingfor theinternal ordersin update

mode. Thesettlementshouldbecarriedoutinthecurrentperiod. Choose

the processing type automatic.

Aftersettlementhasbeencompleted,gofromthebasiclisttothedetaillists.

Whoisthesenderandwhoistherecipientofthesettlement?

Sender:

___________________________________________

Receiver:

___________________________________________

Stayin thedetail listsand displaythegeneratedaccountingdocuments.

Whichaccountingdocumentsweregenerated?

___________________________________________

Choose the profit center document.

Whichprofitcenterwasdebitedandwhichprofitcenterwascredited?

Debit:

___________________________________________

Credit:

Continued on next page

136

Type	Settlement Receiver	%	Settlement Type
CTR	T91##	100	Full

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AC610 Lesson: Data Flow from Controlling

___________________________________________

a) Accounting→Controlling→InternalOrders→Period-EndClosing

→SingleFunctions→Settlement→IndividualProcessing

Field Name Values

Order Order number Trade

Show Civil Engineering

Group ##

Settlement Period Current period

Fiscal Year Current fiscal year

Processing Type Automatic

Test Run not activated

Execute

Aftersettlementhasbeencompleted,gofromthebasiclisttothedetail

lists. Whoisthesenderandwhoistherecipientofthesettlement?

Choose Goto → Detail lists.

Sender: OrderTradeShowCivilEngineeringGroup##

Receiver: Cost center T91##

Stayinthedetaillistsanddisplaythegeneratedaccountingdocuments.

Whichaccountingdocumentsweregenerated?

ClicktheAccountingDocumentspushbutton. AControllingdocument

andaprofit center document weregenerated.

Choose the profit center document.

Whichprofitcenterwasdebitedandwhichprofitcenterwascredited?

Double-click Profit Center Document.

Debit: Profit Center 91##

Credit: Profit Center 91##

4. Theeliminationofinternalbusinessvolumeisactive. Whycanprofitcenter

91##beboththesenderandtherecipientofthesettlement?

Answer: Theeliminationofinternalbusinessvolumeonlyfilterspostings

in which the sender and the recipient belong to the same origin object.

However,inthisinstance,thesenderbelongstotheoriginobjectCostCenter

andtherecipientbelongstotheoriginobjectOrder. Therefore,thisposting

istransferred to Profit Center Accounting.

137

Field Name	Values
Order	Order number Trade Show Civil Engineering Group ##
Settlement Period	Current period
Fiscal Year	Current fiscal year
Processing Type	Automatic
	Test Run not activated

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Unit3: ActualData AC610

Lesson Summary

You should now be able to:

• understand how primary and secondary costs are posted to the assigned

profit centers

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AC610 Lesson: Transfer from Sales and Distribution

Lesson: Transfer from Sales and Distribution

Lesson Duration: 90 Minutes

131

Lesson Overview

YoupostthegoodsissueandbillingdocumentinProfitCenterAccounting.

Lesson Objectives

After completingthislesson, youwillbeable to:

• understandhowprofitcentersarederivedintheex-stocksaleprocessand

identify when the posting is made

Explainthecontentfromabusinessperspectiveusingthetechnicalsettingsinthe

system.

Business Example

Outlinethevalueflowfrom SalesandDistribution

Figure 50: Transfer from Sales and Distribution (1)

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Unit3: ActualData AC610

Theassignmentofaprofitcenterforasalesorderispassedfromthesalesorder

tothedeliverynoteandthenontothebillingdocument. Thechangeinstockis

posted to the profit center upon goods issue.

Ifaccount-basedProfitabilityAnalysisisactiveinyoursystem,theG/Laccount

forchangesinstockmustbedefinedasacostelement. Ifaccount-basedCO-PAis

notactive,youmustdefinethisaccountasaprofitandlossaccount. Thesystem

still ensures that the goods issue posting ispassed on to the profit center. The

following data is transferred from billing documents, debit and credit memos

to Profit Center Accounting:

• Revenue

• Sales deductions (shipping, rebates, etc.)

• Accruals(for example, from rebateagreements)

Theprofitcenterisassignedattheitemlevelofthesalesorder.

TheFinancialAccountingdocumentandtheprofitcenterdocumentaresupplied

fromtheoriginaldocumentinSDviathesameinterface.

Figure 51: Transfer from Sales and Distribution (2)

AsimplifiedexampleofalogisticalSDprocesswiththegeneratedprofitcenter

postings.

Hint: Thebalancesheetaccountofthematerialmustbeprovidedforthe

transfer to Profit Center Accounting.

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AC610 Lesson: Transfer from Sales and Distribution

Deliveryof theorderwitha goodsissueposting

FI posting: Cost of goods

manufacture of sales

to stock

PCA posting: Profit center from sales Costofgoodssold

order item

Profit center from Balancesheetaccount

material

Bill

FI posting: Revenuereceivables

PCA posting: Profit center from order Revenue

itemCostofgoodssold

Hint: ReceivablescanonlybetransferredperiodicallytoProfitCenter

Accounting(seePeriod-EndClosinginEC-PCA).

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Unit3: ActualData AC610

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AC610 Lesson: Transfer from Sales and Distribution

Exercise 8: Transfer from Sales and

135

Distribution

Exercise Duration: 20 Minutes

Exercise Objectives

After completingthisexercise, youwillbeableto:

• createastandardsalesorderandprocesstheentireorder.

Business Example

Thefinancialaccountingandlogisticsmanagerswantanexplanationofhowsales

arepostedfromstandardsalesorderstoProfitCenterAccounting. Theyarealso

interestedintheinteractionbetweenthesalesprocessandpostingsinFinancial

Accounting.

Hint: Orderprocessingconsistsofthefollowingsteps: Youcreateasales

order. Atthispoint,thesystemdeterminesprice,costs,discountsandother

valuesbased ontheSDconfiguration. After youhavesavedtheorder,

thesystemassignsanordernumber. Thenextstepisthedeliveryprocess

wherebytheorderedmaterialsarepickedandatransferorderiscreated,

thegoodsissueispostedandalsolastlyadeliverydocumentiscreatedfor

thephysicaldeliveryoftheproduct. Afterthedelivery,abillingdocument

iscreated,whichendstheorderprocessingfromanSDpointofview.

Task 1:

CreateastandardsalesorderintheSalesandDistributioncomponentandseehow

thesalescostsareupdatedinProfitCenterAccounting.

1. Enterasalesorder withthefollowingparameters:

Field Name Value

Order Type TA

Sales organization 1000

distribution channel 10

Division 00

Sold-to Party T-CO05A##

Ship-to Party T-CO05A##

Continued on next page

143

Field Name	Value
Order Type	TA
Sales organization	1000
distribution channel	10
Division	00

Sold-to Party	T-CO05A##
Ship-to Party	T-CO05A##

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Unit3: ActualData AC610

Field Name Value

PO Number PUMP ##

Material P -100

Order Quantity 50

Checktheaccountassignmentofthisorderitemintheitemdetails. Which

profit center is assigned?

Give reasons to support your answer.

___________________________________________

SincethesalesorderitemsaretobeassignedtotheSalesandDistribution

profitcenter91##,enterthisastheprofitcenteraccountassignmentinthe

item.

Postthedocumentandmakeanoteofthedocumentnumber.

___________________________________________

2. Createanoutbound deliveryfor thesalesorder.

Use the following parameters:

Field Name Value

Shipping Point 1000

Selection Date Current date + 1 month

Order Order number from task

1-1

Savethedocumentandmakeanoteofthedocumentnumber.

___________________________________________

Changetheoutbounddeliveryyouhavejustsavedandcreateatransferorder

usingthesubsequentfunctionsinordertocarryoutthelogisticalfunctions

fortransportationplanningandshipmentcompletion(inparticularpicking).

Use the following parameters:

Continued on next page

144

Field Name	Value
PO Number	PUMP ##

Material	P -100
Order Quantity	50

Field Name	Value
Shipping Point	1000
Selection Date	Current date + 1 month
Order	Order number from task 1-1

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AC610 Lesson: Transfer from Sales and Distribution

Field Name Value

Warehouse Number 010

Delivery Document number of

delivery

Activate Item Set indicator

Foreground/Backgrnd System-Guided

Post the transfer order. No entries are necessary since picking is carried

out automatically.

Changetheoutbounddeliveryagainandcarryoutthegoodsissueposting.

Task 2:

Displaythesalesorderinordertocheckthesubsequentdocumentsofthisorder.

1. Displaythesalesorderandcheckthesubsequentdocumentsfromwithinthis

screen. Howmanysubsequentdocumentsweregenerated?

2. Display the document for goods issue delivery. From there, analyze the

postedFIdocument. Whichpostingwasgenerated?

3. AlsocheckthecorrespondingPCAdocumentpostedinparallel. Whichline

item was posted to which profit center?

Continued on next page

145

Field Name	Value
Warehouse Number	010
Delivery	Document number of delivery
Activate Item	Set indicator
Foreground/Backgrnd	System-Guided

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Unit3: ActualData AC610

Task 3:

The last step is to create a billing document.

1. To create the billing document for the sales order in task 1-1 enter the

documentnumberoftheoutbounddeliveryfromtask1-2. Makeanoteof

the number of the billing document.

2. Displaythesalesorderandcheckthesubsequentdocumentsfromwithinthis

screen. Howmanysubsequentdocumentsweregenerated?

3. Gofromtheaccountingdocumenttotheprofitcenterdocument. Whichline

item was posted to which profit center?

4. Gofromtheaccountingdocumenttotheprofitcenterdocument.

Whichlineitemwaspostedtowhichprofit center?

5. WhywerethereceivablesnottransferredtoProfitCenterAccounting?

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