AC210_EN_Col92_FV_Part_A4 (第4页) | ERP软件技术分享

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AC210 Lesson: Integration of the New G/LAccounting withControlling

WhatdoyouseeintheFinancialAccountingdocument(=>2b.)?

• The posting is in real time (for each CO document) – (periodic)

reconciliationusingthereconciliationledgerandtransactionKALCmust/can

be omitted.

• In this case, the FI follow-on document has no clearing accounts.

Clearing linesareonlynecessaryif theactivity in CO(=>2.) resultsina

change of a balancing entity.

• On the real-time FI follow-on document you can navigate from the

ManagementAccountingdocument(=>2./2a.) andviceversa–keyword:

to trace the accounting documents.

Figure 51: Trace/Logofthe Real-TimeIntegration CO->FI

You can activate the trace in the real-time integration variant (=> in

Customizing). In this case it is always active for all users. You cannot then

deactivateit intheapplication. Dependingon thecompany, thiscanresult ina

largeandperhapsundesirednumberoflogentries,whichcanbedeletedregularly,

butwhichareusually notrequired for anevaluation.

Thisisbecauseifthetraceisnotactivatedinthereal-timeintegrationvariant,you

canstillactivateanddeactivateitforaspecificuseratanytime. Thecorresponding

transactioncodetoenter(inthecommandfield)is: FAGLCOFITRACEADMIN

Hint: If the CO activity does not change any FI characteristics (=>

no change to the company code, or the segment, or, or ...), then no FI

follow-ondocumentiscreatedwhenyouareworkingwith“checkboxes”.

However,ifthetraceisactivated,alogentryiscreatedanyway.

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Unit4: Integrationandotherrelatedissues... AC210

Figure52: Real-TimeIntegration CO->FI–DocumentFlow

You can navigate from the CO document to the FI [reconciliation] document

generated in real time, and vice versa. This guarantees thetraceabilityof the

accounting documents.

Thisbidirectional navigationbetween documentsispossiblebecausereal-time

CO-FIintegrationcreatesanFIfollow-ondocumentforeachactivity,andnot

just a totals posting at the end of the month.

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AC210 Lesson: Integration of the New G/LAccounting withControlling

Figure 53: DefiningTimePeriods for(FI) Posting Periods

Hint: Postingperiods(forinterval1) canbelinkedtoanauthorization

groupinordertoclosethepostingperiodssuccessivelyfortheusers,for

example. TheAuthorizationGroupcolumnisnotincludedonthefigure

(for space reasons).

Tobeabletouseauthorizationgroupsinthecasediscussed,youusetheposting

periodauthorization,orauthorizationobjectF_BKPF_BUP.

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Unit4: Integrationandotherrelatedissues... AC210

Figure 54: Interval 3

Caution: If you are using the (new) interval 3, you (still) have to

reconcileyourperiodend-closingbetweenFIandCO.

Thus,forexample,thefollowingprocedurefortheperiodicclosingoperations

is possible:

• AperiodhascometoanendandFIwantstopreventfurtherpostingsinthis

previousperiod: Interval 1 is closedfor thisperiod. FI can start with the

first steps of the period end-closing.

• Inparallel,COperformsalltherequiredclosingoperationsfortheprevious

period. IftheseCOclosingoperationsusingthereal-timeintegrationofCO

->FIresultinFIfollow-ondocuments,theninterval3can/mustbeopened

(byFI)forthepreviousperiod. ThusCOcangoonworkingunobstructed,

but without any unwanted (additional external) FI documentsbeing able

to be posted in the previous period.

• WhenCOhascompletedtheclosingoperations,interval3isalsoclosed(by

FI)fortheclosingperiod. NowFIcanfinishitsperiodicclosingoperations

and create the required reports.

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AC210 Lesson: Integration of the New G/LAccounting withControlling

Exercise 4: Real-Time Integration CO -> FI

Exercise Objectives

After completingthisexercise, youwillbeableto:

• ... Configurethereal-timeintegrationbetweenCOandFI

• ... TestwhetherandhowtheCO->FIreal-timeintegrationworks

Business Example

AconcreteexampleisusedtoclarifytheconfigurationandtestingoftheCO->

FIreal-timeintegrationsothatyou can seewhetherthereal-timeintegrationis

suitableasafollow-onfunctionforthereconciliationledger.

Task:

Real-Time Integration CO -> FI:

1. Youwillnowconfigureandtestthereal-timeintegrationbetweenCOandFI.

To do this, define your own variant for real-time integration with the

ID V##.

YourvariantV##shouldhavethefollowingsettings:

Real-time integration active Set

indicator:

Key Date: Active from input 01/01/CY

field::

Account determination active Set

indicator:

Document Type: AB(=>documenttypeABisOKinthe

exercise/course. However,inpractice

a newly created document type is

recommended ...)

LedgerGroup(FI): 0L

Text: Variantforreal-timeintegration,group

Field group Selection of Document Lines for Real-Time Integration

CO->FI:

UseCheckboxesradiobutton: Set ...

Continued on next page

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Unit4: Integrationandotherrelatedissues... AC210

... andselectallentities(=>companycode,businessarea,…)

Field group Technical Settings:

TraceActiveindicator: Set

DoNot SummarizeDocuments Deselect

indicator:

Caution: Youdonotnecessarilyhavetoactivatethetracefunction

in the variant; you can activate it at any time, as required. We

actuallyrecommendleavingthetraceinactiveinproductionsystems,

as otherwise a huge number of log entries may be generated.

However, inthisAC210exercise,youshouldactivatethetrace

immediately.

2. AssignyournewvariantV##toyourcompanycodeAA##.

3. Examinethevendorinvoicethat you posted firstagain (=>exercise in

apreviousunit): It shouldhavethedocumentnumber1900000000–ifit

doesnot,findthefirstdocumentyouposted. Youassigned€4,000tocost

center T-F05A##.

Nowassumethatthisaccountassignmentwasincorrect: Instead,youshould

havepostedtheexpensetocostcenterT-F05C##.

4. You will now repost a line item in Controlling. Call the appropriate

transaction in the CO application and enter the following data for the

accounting document:

Hint: If the system asks you to enter a controlling area, choose

controlling area 1000.

DocumentNo.: 1900000000(orthefirstdocumentyouposted)

Companycode: AA##

Fiscalyear: Current fiscal year

Deleteanyotherselectioncriteriaontheinitialscreen(suchascostcenter)

and then execute.

Intheresultslist,changetheaccountassignment(moreprecisely: column

AccountAssignment1)fromcostcenterT–F05A##tocostcenterT–F05C##.

Save your data.

Continued on next page

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AC210 Lesson: Integration of the New G/LAccounting withControlling

5. Callupacostcentersactual/plan/variancereportforcostcenterT-F05C##

and check whether the costs (=> Purchased services cost element) have

been noted for the new cost center.

GototheCOlineitemsanddisplaythesegmentcharacteristicinthelayout.

You can see that the system has used the cost center and profit center

to derive segment SEGA. However, you originally posted the purchased

services, amountingto€4,000, tosegmentSEG##.

Note: ToavoidinconsistenciesbetweenControllingandFinancial

Accounting, the system must have generated an accounting

documentthatmapsthechangeinthesegmentassignment.

From the CO line items, check whether a corresponding accounting

documentwascreatedinrealtimeandnavigatetoit.

6. InthedataentryviewfortheFIfollow-ondocument,youcanalreadysee

thedifferentassignmentstothesegments. Thegeneralledgerviewshows

clearlywhatitmeanswhenwesaythesegmentcharacteristichastohavea

“zero balance” according to Customizing:

Clearinglineitemsarecreatedautomaticallytoachieveazerobalance

for each segment.

Foraclearerillustration,displaythedocumentinthegeneralledgerview,

using your display variant L2.

7. If the trace is active in the real-time integration variant, you can see

whether real-time integration between CO and FI worked, which

documents were created, and which characteristics were changed in

transaction FAGLCOFITRACEADMIN:

ChooseDisplayTrace(FreeSelection). IntheFieldSelectiondialogbox,

selectCompanyCode(FI)andadoptthedata(=>Enter).

IntheDetermineWorkArea: Entrydialogbox, enter yourcompanycode

AA##andadoptthisdatatoo(=>Enter). Thelogshouldcontaintwoentries.

Todisplaythetracedetailsandanswerthefollowingquestions,double-click

the document number:

1. Has the document been transferred?

2. Which posting mode was used?

3. Isthereafollow-ondocumentinFI,andwhatisitsdocumentnumber?

4. Whichentities/ characteristicswerechanged?

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Unit4: Integrationandotherrelatedissues... AC210

Solution 4: Real-Time Integration CO -> FI

Task:

Real-Time Integration CO -> FI:

1. Youwillnowconfigureandtestthereal-timeintegrationbetweenCOandFI.

To do this, define your own variant for real-time integration with the

ID V##.

YourvariantV##shouldhavethefollowingsettings:

Real-time integration active Set

indicator:

Key Date: Active from input 01/01/CY

field::

Account determination active Set

indicator:

Document Type: AB(=>documenttypeABisOKinthe

exercise/course. However,inpractice

a newly created document type is

recommended ...)

LedgerGroup (FI): 0L

Text: Variantforreal-timeintegration,group

Field group Selection of Document Lines for Real-Time Integration

CO->FI:

UseCheckboxesradiobutton: Set ...

... andselectallentities(=>companycode,businessarea,…)

Field group Technical Settings:

TraceActiveindicator: Set

DoNot SummarizeDocuments Deselect

indicator:

Caution: Youdonotnecessarilyhavetoactivatethetracefunction

in the variant; you can activate it at any time, as required. We

actuallyrecommendleavingthetraceinactiveinproductionsystems,

Continued on next page

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AC210 Lesson: Integration of the New G/LAccounting withControlling

as otherwise a huge number of log entries may be generated.

However,inthisAC210exercise,youshouldactivatethetrace

immediately.

a) Customizing: FinancialAccounting(New)→FinancialAccounting

Global Settings (New) → Ledgers → Real-Time Integration of

Controlling with Financial Accounting → Define Variants for

Real-Time Integration

2. AssignyournewvariantV##toyourcompanycodeAA##.

a) Customizing: FinancialAccounting(New)→FinancialAccounting

Global Settings (New) → Ledgers → Real-Time Integration of

Controlling with Financial Accounting → Assign Variants for

Real-TimeIntegrationto Company Codes

b) Choose Edit -> New Entries to assign your variant V## to your

company code AA##.

3. Examinethevendorinvoicethatyoupostedfirstagain(=>exercisein

apreviousunit): It should havethedocumentnumber1900000000– ifit

doesnot,findthefirstdocumentyouposted. Youassigned€4,000tocost

center T-F05A##.

Nowassumethatthisaccountassignmentwasincorrect: Instead,youshould

havepostedtheexpensetocostcenterT-F05C##.

a) Application: Accounting→FinancialAccounting→AccountsPayable

→ Document → Display

Enter the document number, your company code AA##, the current

fiscal year, and press Enter.

4. You will now repost a line item in Controlling. Call the appropriate

transaction in the CO application and enter the following data for the

accounting document:

Hint: If the system asks you to enter a controlling area, choose

controlling area 1000.

DocumentNo.: 1900000000(orthefirstdocumentyouposted)

Companycode: AA##

Fiscalyear: Current fiscal year

Deleteanyotherselectioncriteriaontheinitialscreen(suchascostcenter)

and then execute.

Continued on next page

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Unit4: Integrationandotherrelatedissues... AC210

Intheresultslist,changetheaccountassignment(moreprecisely: column

AccountAssignment1)fromcostcenterT–F05A##tocostcenterT–F05C##.

Save your data.

a) Application: Accounting→Controlling→CostCenterAccounting→

ActualPostings→RepostLineItems →Enter

5. Callupacostcentersactual/plan/variancereportforcostcenterT-F05C##

and check whether the costs (=> Purchased services cost element) have

been noted for the new cost center.

GototheCOlineitemsanddisplaythesegmentcharacteristicinthelayout.

You can see that the system has used the cost center and profit center

to derive segment SEGA. However, you originally posted the purchased

services,amountingto€4,000,tosegmentSEG##.

Note: ToavoidinconsistenciesbetweenControllingandFinancial

Accounting, the system must have generated an accounting

documentthatmapsthechangeinthesegmentassignment.

From the CO line items, check whether a corresponding accounting

documentwascreatedinrealtimeandnavigatetoit.

a) Application: Accounting→Controlling→CostCenterAccounting

→ Information System → Reports for Cost Center Accounting →

Plan/ActualComparisons→CostCenters: Actual/Plan/Variance

b) Double-clickthecostelementlineshown. IntheSelectReportdialog

box, double-clickCostCenters: ActualLineItems.

c) Tochangethelayout,chooseSettings→Layout→Change. Copythe

characteristicSegmenttotheDisplayedColumns.

d) Menu: Environment → Accounting Documents. In the List of

DocumentsinAccountingdialogbox,chooseAccountingdocument.

6. InthedataentryviewfortheFIfollow-ondocument,youcanalreadysee

thedifferentassignmentstothesegments. Thegeneralledgerviewshows

clearlywhatitmeanswhenwesaythesegmentcharacteristichastohavea

“zero balance” according to Customizing:

Clearinglineitemsarecreatedautomaticallytoachieveazerobalance

for each segment.

Foraclearerillustration, displaythedocumentinthegeneralledgerview,

using your display variant L2.

a) Select Layoutpushbutton=>clicklayoutL2.

Continued on next page

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AC210 Lesson: Integration of the New G/LAccounting withControlling

7. If the trace is active in the real-time integration variant, you can see

whether real-time integration between CO and FI worked, which

documents were created, and which characteristics were changed in

transaction FAGLCOFITRACEADMIN:

ChooseDisplayTrace(FreeSelection). IntheFieldSelectiondialogbox,

selectCompanyCode(FI)andadoptthedata(=>Enter).

IntheDetermineWorkArea: Entrydialogbox, enter yourcompanycode

AA##andadoptthisdatatoo(=>Enter). Thelogshouldcontaintwoentries.

Todisplaythetracedetailsandanswerthefollowingquestions,double-click

the document number:

1. Has the document been transferred?

2. Which posting mode was used?

3. Isthereafollow-ondocumentinFI,andwhatisitsdocumentnumber?

4. Whichentities/ characteristicswerechanged?

a) Enter/nfaglcofitraceadmininthecommandfield.

b) Explanationforwhytherearetwoentries: Oneentryfordebitingcost

centerT-F05C##andasecondentryforcreditingcostcenterT-F05A##.

c) Answer to question 1: Yes

d) Answer to question 2: Online posting

e) Answertoquestion3: Yes,thedocumentnumberis100000..…

f) Answertoquestion4: Thecharacteristicsprofitcenterandsegment

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Unit4: Integrationandotherrelatedissues... AC210

Lesson Summary

You should now be able to:

• ... Understand how follow-up costs can be distributed in CO online and

decidewhetherthismethodwouldbegoodforyourcompany

• ... Configureandusethereal-timeintegrationofControllingwithFinancial

Accounting, and understand its meaning

• ... UnderstandthemeaningofathirdperiodintervalwithintheFIposting

period maintenance

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AC210 Lesson: Integration with Materials Management

Lesson: Integration with Materials Management

Lesson Overview

Of course, the processes from related applicationsthat generate FI documents

must continue to run when the new G/L is active. The logistical transactions

GoodsReceiptandInvoiceReceiptaretypicalexamplesofthis.

Lesson Objectives

After completingthislesson, youwillbeable to:

• ... Recognize that applications related to FI are also “linked” with new

general ledger accounting.

Business Example

Many companies do not handle their purchasing processes only directly in FI

withvendorinvoicesbutusethelogisticalprocesschain(PurchaseRequisition)

-PurchaseOrder- GoodsReceipt- InvoiceReceipt. Isthisstill possiblewhen

you use new general ledger accounting?

Figure 55: Logistics Process Chain

Die Folie zeigt die Logistik-Prozesskette “Banf – Bestellung – Wareneingang

– Rechnungseingang”

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Unit4: Integrationandotherrelatedissues... AC210

Expressed in transaction codes, this chain reads: ME51N – ME21N – MIGO

– MIRO

IntegrationwithFinancialAccountingisprovided,asinpreviousreleases.

Note: Inrelationtothelogisticsprocesses,therehasbeenanadditional

enhancement/improvementwithEhP4: NewG/Laccountingisnow

alsoabletorecordinvoicereductionitems(=>inthecontextofinvoice

receiptentry)correctly/accordingtotheexactcoursealsoformultiple

accountassignments. BeforeEhP4,thecreditamountwasdistributedto

allaccount assignments(of thepurchaseorder).

PleaserefertoSAPNote1264384fortherequiredCustomizingsettings:

• ChooseBusinessTransactions→DocumentSplitting→Extended

DocumentSplitting→DefineDocumentSplittingRuleandinthe

detail screen for the header data ... [for example, for document

splittingruleVendorInvoice]... intheFurthersubdividedocument

groupframe,settheindicatorForEachLogicalTransaction.

• ...

Figure 56: Goods Movements

Thesegmentsarederivedfromtheprofitcenterofthematerialmaster.

TheProfit Centercharacteristicissavedin thematerial master on thetabpage

Costing1(=>seetheslide)andonthetabpageGeneralPlantData/Storage21.

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AC210 Lesson: Integration with Materials Management

To achieve a “zero balance position”, the system generates clearing lines if

documentsplittingisactiveandsetupaccordingly,asyoucanseeintheexample.

The partner objects of the balancing characteristics are also written to the

clearing,expense,andbalancelinesofanFIdocumenttriggeredfromMaterials

Management. ThesepartnerobjectsarealsosavedintheFItotalsrecord.

Hint: InthecontextwithlogisticormaterialprocessesSAPalsosaves

to standard fields that were included in total table FAGLFLEXT in

non-initial form.

• FieldHR(=>origingroup[asasubdivisionofthecostitem])

• Field WERKS (=> plant)

Formoreinformation,seealsoSAPNote961295.

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Unit4: Integrationandotherrelatedissues... AC210

Lesson Summary

You should now be able to:

• ... Recognize that applications related to FI are also “linked” with new

general ledger accounting.

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AC210 Lesson: (Actual) Allocations (in FI) and the Subject of “Mapping

Profit Center Accounting”

Lesson: (Actual) Allocations (in FI) and the Subject of

“Mapping Profit Center Accounting”

Lesson Overview

This lesson also covers the important subject of “Profit Center Accounting

intheNewGeneralLedger”, or thequestionaboutthemapping“location”of

profit center accounting.

Hint: It will discuss the aspects affecting your decision about how

youwanttoportrayprofit centeraccountinginfuture–inthe(classic)

EC-PCAasbeforeorinnewgeneralledgeraccounting.

It does not make sense to run profit center accounting in parallel and this is

not always possible for technical reasons, at least not so that you end up with

thesameresultsinbothapplications/ledgers. Thiswouldobviouslybethebasic

requirementfor runningbothapplications“inparallel”.

Lesson Objectives

After completingthislesson, youwillbeable to:

• ... Perform allocations in FI

• ... Understand you must make a decision about “where” profit center

accounting is supposed to be mapped

Business Example

Sincenewgeneralledger accountingoffersthe(oftenrecommended) optionof

mappingprofitcenteraccounting,thenewG/Lmustalsoofferthefunctionsthat

usedtobeusedinclassicprofitcenteraccounting. Thisalsoincludes,forexample,

distributionand assessment (for profit centers).

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Unit4: Integrationandotherrelatedissues... AC210

Figure 57: SAP Note 826357

Hint: Thisverydetailednoteformapping–pleasetakethetimetoread

it infull whenget thechance– basicallystates: “If youtokeepusing

theclassicEC-PCA,youwillhavetodowithoutdocumentsplittingand

alsowithoutothercharacteristics,notjusttheProfitCentercharacteristic.

Ifyouwanttorepresentprofitcenteraccountinginnewgeneralledger

accountinginthefuture,youshouldreallyusedocumentsplitting.”

Onthesubjectof“ProfitCenterAccountingintheClassicEC-PCAversusProfit

CenterAccountingintheNewG/L”,youcanalsotrytocallupSAPNote1280060.

However,atthetimeofwritingthiscourse,thisnotewasstillbeingcreated...

Note: Important additional information about “profit center

accounting in the new G/L”: With Enhancement Package 3, a new

authorizationcheckfortheprofitcenterisalsoavailableinthenew

generalledger(inadditiontothecheckforthecompanycodeorledger,

for example). This (now) has an effect during posting, during the

manualclearingofdocuments,andduringdocumentdisplay. Thenew

authorizationcheckusesthe(existing)authorizationobjectK_PCA.

Youcancontrolthisoption,whichisofferedforthefirsttimewithEhP3,

for each controlling area, under Customizing: Financial Accounting

(New)→FinancialAccountingGlobalSettings(New)→Authorizations

→ActivateAuthorizationCheckforProfitCenters.

For reporting, on the other hand, an authorization check for theprofit

center(and,forexample,theledgerandthecompanycode)wasalready

available before Enhancement Package3.

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AC210 Lesson: (Actual) Allocations (in FI) and the Subject of “Mapping

Profit Center Accounting”

Thesubjectof“PlanninginFI”shouldnotbeignoredinthiscontext(=Where

willyoumapprofitcenteraccountinginthefuture?). ThenextlessonofAC210

therefore looks at this subject.

Figure 58: Actual Allocation (in the New G/L)

Atypical period-end closing for allocationsmay involve the following steps-

Allocation sequence:

1. Allocationofthecostcenters(asbefore)inControlling

2. End-of-periodtasksinFI(=>forexample,foreigncurrencyvaluation)

3. Allocationofprofitcenters(and/orsegments)inFI/inthenewG/L

Caution: “Transactions”onCOobjects(=>forexample, cost centers)

arenolongeravailableduetoFIallocations! Ifdifferentsegmentsare

assignedtothecorrespondingprofitcenters,theywillalsobeallocated.

Hint: Howaretheallocationsofthedifferentcomponentsintegratedwith

FIwhennewGeneralLedgerAccountingisactive?

• ActualallocationsinCO-OM:Changesarealsoupdatedinthenew

G/LifCO->FIreal-timeintegrationisactive.

• Actualallocationsinclassicprofitcenteraccounting: Noupdateto

thenewG/L–apureEC-PCAdocumentisgenerated.

• Actualallocationsinthenewgeneralledger: Nointegrationinto

othercomponents-apureFIdocumentiscreated.

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Unit4: Integrationandotherrelatedissues... AC210

Figure 59: Allocations – Cycle Segment Technique

The cycle segment technique described here applies to both distribution and

assessment.

Periodicrepostingisnotusedinthenewgeneralledger.

To represent the clearing relationshipbetween the sender and receiver in the

system,youhavetomakethefollowingentriesforeach(allocation)segment:

• Fromwhichobject(s)willthecostsbeallocated–sendervalues?

• Towhichobjectswillthecostsbeallocated–receivervalues?

• Which costs will be allocated?

• What is the basis for distributing thecostsamong the receivers – tracing

factor?

An (allocation) segment combines sender profit centers with receiver profit

centersinaccordancewiththeclearingrelationshipsdescribedabove.

Severalsegments aregroupedtogetherinonecycle.

Hint: Acyclemustalwaysbeassignedtoaversion–InFI/inthenew

G/L, use Version 1.

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AC210 Lesson: (Actual) Allocations (in FI) and the Subject of “Mapping

Profit Center Accounting”

Figure 60: Allocation – Sender and Receiver Rules

Youcancombinesenderandreceiverrelationshipsinaccordancewiththerules

described above.

Sender values can be either posted amounts, fixed amounts, or fixed rates. If

youusepostedamounts,youcanusebothplannedandactualamounts. Youcan

enterapercentagebelow100%, whichleavesacorrespondingresidualamount

on the sending profit center.

On the receiver side, you can define fixed amounts, fixed percentages, fixed

shares,andvariableshares(=>forexample,statisticalkeyfigures)asrules.

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Unit4: Integrationandotherrelatedissues... AC210

Figure 61: Allocations: Distribution

Hint: *: Theexamplewiththeelectricitybill/costsisusedasarelatively

simplewayofexplainingwhichaccountsareusedtodebitandcredita

profit center for a distribution. In practice, the electricity costs would

oftenalreadybeallocatedtothedifferentcostcentersbythecostcenter

allocationsofCO(usingtheCO->FIreal-timeintegration).

Aniceexampleofprofitcenterdistribution(oralsoassessment),isthe

distribution/assessmentofmaterialstockstodifferentprofitcenters. This

is necessary, for example, if a material in a plant is used by different

profitcenters. Sinceonlyoneprofitcentercanbestoredinthematerial

master,thestockvaluesareallocatedusingthebalancesheetaccount(or

anassessmentaccount)fromthestoredprofitcentertotheothers.

Allocations (in the new G/L) are also often used for

distributions/assessmentsof revenueaccounts.

Thereceiverprofitcentersreceivethevalueswiththesameaccounttowhichthey

wereoriginallypostedtothesenderprofitcenters. Thatis,theoriginalaccountis

used. -Ingraphicabove,account416100andaccount416110.

The(profitcenter)distributionofthenewgeneralledgergenerates(only)anFI

document, that is, a document that is stored only in the FI tables. It does not

generate a classic EC-PCA document!

Distributionscanbereversedandrepeatedasoftenasnecessary.

Thesender-receiverrelationshipsaredefinedusingthecyclesegmenttechnique.

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AC210 Lesson: (Actual) Allocations (in FI) and the Subject of “Mapping

Profit Center Accounting”

Figure 62: Allocations: Assessment

Hint: **: Theexamplewiththecafeteriainvoicesisusedasarelatively

simplewayofexplainingwhichaccountsareusedtodebitandcredita

profitcenterforanassessment. Inpractice,thecafeteriainvoiceswould

oftenalreadybeallocatedtothedifferentcostcentersbythecostcenter

allocation(s)ofCO(usingtheCO->FIreal-timeintegration).

For theassessment, youcanalsouse asexamples(asin thepreceding

graphic)inventories,suchasmaterialstocksorheatingoilor,naturally,

profits.

Youshould/havetodefineatleastonenewassessmentaccountforassessment

in the new general ledger. In the depicted example, account 499900 has been

used as the example.

Theassessmentaccountmustnotbethesameasasecondarycostelementin

CO–whichmeansyoucan'tsimplyusetheassessmentcostelements(=>cost

element category 42) from CO.

Onthereceiverobjects,youcannolongerrecognizetheaccountwithwhichthe

original invoices were posted. You thereforeuse the assessment if you do not

want/cannotallowthereceiversidetoseetheoriginalaccounts.

Inpractice,assessmentisoftenusedtoclearaphantomPC.

The (profit center) assessment of the new general ledger generates (only) an

FI document, that is, a document that is stored only in the FI tables. It does

not generate a classic EC-PCA document! The document number is output in

the basic list.

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Unit4: Integrationandotherrelatedissues... AC210

Assessmentscanbereversedandrepeatedasoftenasnecessary.

Thesender-receiverrelationshipsaredefinedusingthecyclesegmenttechnique.

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AC210 Lesson: (Actual) Allocations (in FI) and the Subject of “Mapping

Profit Center Accounting”

Exercise 5: (Actual) Allocation of

Profit Centers in New General Ledger

Accounting

Exercise Objectives

After completingthisexercise, youwillbeableto:

• ... Configure, execute, and understand an assessment (of profit centers)

in new general ledger accounting

Business Example

Ifyoudecidetomapprofitcenteraccountinginnewgeneralledgeraccounting,

youwillprobablyhavetoperformallocations(=>distributionsandassessments)

in the new G/L as well. This is necessary, for example, to assess/distribute

between their FI characteristics stock and/or revenue accounts that were not

covered by theCOallocations. Nowthink about it.

Hint: BearinmindthatallocationsinFI(aspartofperiod-endclosing)

areusuallyexecutedaftertheallocationsinCO.

Duringactivereal-timeintegrationCO–FI,FIcharacteristicchanges(=>

forexample,changingtheProfitCenterand/ortheFunctionalArea)that

resulted from a CO allocation (= CO assessment or CO distribution),

are mapped and entered using an FI follow-on document in Financial

Accounting.

Task:

In order to execute an FI allocation (in this exercise, an assessment of profit

centers),youmustfirstcarryoutseveralpreliminarytasks:

1. Createanadditional/asecond profit centermaster record withthe ID

PC##_2.

As a template please use your profit center PC## (in controlling area

1000). Maintainthefollowingdataforthenewprofitcenter:

AnalysisPeriod: 01/01currentyearuntil12/31/9999

Name: PC_2 Group ##

Long Text: SecondProfit Center Group##

PersonRespons.: Group ##

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Unit4: Integrationandotherrelatedissues... AC210

Department: Training

HierarchyArea: H9500 (Training)

Segment: Your segment SEG##

Activate your new profit center.

2. Nowdefinea(new)assessmentaccountinyourcompanycodeAA##. As

thetemplateuseaccount800200(=>revenues(forexampleswithout...)) of

yourcompanycodeAA##withthefollowingadditionaldata:

Generalledgeraccount/newaccount 8002## (=> ## = your group

number: number)

Tab page: Type/Description:

Accountgroup: GeneralG/LAccountsI(=>GL)

P&L account: Yes

Short text: Assessment of revenues##

G/Laccountlongtext Assessmentaccountrevenues/group##

Tab page Control Data:

Alternative account Leaveblank–deletetheexistingentry

number:

Save the new account.

3. First create ...

Hint: ... ifyouhaven'talreadydonesointheoptionalexerciseof

the Document Splitting chapter ...

... inyourcompanycodeAA##acustomer210##. Youcanusecustomer

1000 in company code1000 as reference. Do not modify theinput field

Account Group.

Fill in all the required-entry fields for the address data (=> for example,

transportationzone0000000001)andsaveyourdata.

4. Thelastpreliminarytaskistocreateanewdocumenttypewiththeshort

description U?.

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AC210 Lesson: (Actual) Allocations (in FI) and the Subject of “Mapping

Profit Center Accounting”

Caution: Thequestionmarkisonlyaplaceholderandyoushould

replaceitwiththeentryrelevantforyourgroup-seebelow:

Group 01 02 03 04 05 06 07 08 09

Letter A B C D E F G H I

Group 10 11 12 13 14 15 16 17 18

Letter J K L M N O P Q R

Example: Ifyouweregroup05,youwouldcreatedocumenttypeUE.

The new document type U? is created using the document type SA as a

templateand shouldcontainthefollowing data:

Name: Assessment group ##

Reversal Document U? - Note: As the document type you can

Type: enter the (same) document type U? only

immediately,ifyouhavesaveddocumenttype

U? once beforehand.

Youshouldcopyallotherparametersfromthetemplate.

Hint: In a system with an active new general ledger and active

document splitting, if you create a document type, the business

casesandbusinesscasevariantsforthisnewdocumenttypemust

be maintained simultaneously.

To give you time to learn more about this, we will leave this

maintenancetransaction forthemoment andcomeback toit

later.

Creating the account in the previous exercise generally requires

subsequentactivitiesifdocumentsplittingisactive-keyword“item

categoryassignment”. Inthetrainingsystem, theitem categories

aremaintained usingaccountintervalsand thereforetheproblem

does not arise here.

5. Enteranoutgoinginvoiceforyourcustomer210##withthefollowingdata:

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133

Group	01	02	03	04	05	06	07	08	09
Letter	A	B	C	D	E	F	G	H	I

Group	10	11	12	13	14	15	16	17	18
Letter	J	K	L	M	N	O	P	Q	R

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Unit4: Integrationandotherrelatedissues... AC210

Companycode: AA##

Customer: 210##

Invoice and Posting Today's date

Date:

Document type: DR

Amount: €660(=>thatisthegrossamount)

CalculateTaxindicator: Set

Tax code: 1O(=>Outputtax(course)10%)

Text: Revenuepostingfor segment##

G/L account: 800200

Amountindoc. curr.: 660 or simply “*”

Profit center PC## (=> from the exercises of the Ledger

Definition unit

Ifaninfomessageappearsyoucanskipthismessage. Simulateandsave

thepostingdocument: SegmentSEG##isderivedfromprofitcenterPC#…

6. Call the FI drilldown financial statement (⇒ Financial statement

Actual/actualcomparison)tocheckwhethertherevenueshaveactuallybeen

senttoprofitcenterPC##. Enterthefollowingdataintheselectionscreen

of the drilldown:

CurrencyType: 10

Companycode: AA##

FISAnnualRep.Struc: INT

Ledger: 0L

Reporting year: Current fiscal year

Reportingperiod,from: Current period

Reportingperiod,to: Current period

ComparisonYear: Current year - 1

Comparison period Current period

from:

Comparisonperiodto Current period

Output type: Youcanchoose–graphicalorclassic

Note: Thisexerciseisbasedontheclassicoutputtype...

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AC210 Lesson: (Actual) Allocations (in FI) and the Subject of “Mapping

Profit Center Accounting”

So that you do not have to maintain the data the next time you call this

drilldown, youcansaveyourentriesasavariantbeforeyouexecutethe

drilldown:

Variant name: VAR##

Description: Variant group ##

Now start the drilldown. To check the revenue amount for profit center

PC##, proceed as follows:

Hint: Thefirsttimeauserdouble-clicksanavigationcharacteristic,

the system always displays some “initial documentation for

hotspots”. Read this information and then choose Never display

again.

Navigateinthedrilldown, forexample,likethis:

=> Go to the FS Item/Account navigation characteristic with the Profit

Center characteristic.

=>SelectthelinewithyourprofitcenterPC##andthenchoosetheAccount

Number navigation characteristic.

NowyoucanviewtherevenuesthatwerepostedtoprofitcenterPC##(=>

top,right-handside,nexttotheothernavigationcharacteristics).

Proceed in the same way to check which values were posted to segment

SEG##.

Note: Ifprofitcenter PC##alreadydisplaysmorethan€600for

account800200(=>becauseyoumighthavealreadypostedother

revenue),youcansimplyclicktherevenueamountandthenchoose

Goto→LineItemstogotothelineitemdisplay.

7. Inthisexercise we assumethat thepreviouslyrecordedrevenues belong

completelytosegmentSEG##,butonly70%toprofitcenterPC##.

Theresidual30%oftherevenuesarenow(withinFI)assessedtothe(new)

profitcenterPC##_2becausetheyshould/mustbeassignedtoit.

Hint: To keep things clear, only the revenues are to be assessed

now; thereceivablesarenotassessedaswell.

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Unit4: Integrationandotherrelatedissues... AC210

Hence,createassessmentcycleZ##withsegmentS##.

Note: Thefollowingsegmentstobecreateddonothaveanythingto

dowiththeFIcharacteristicSegmentthatyoulearntaboutonthe

firstdayofthetrainingcourse. Itisatechnicalobjectthatisrequired

forthe“cyclesegmenttechnique”fortheallocations.

Usethefollowingdatafor theassessmentcycle:

Ledger: 0L

Cycle: Z##

Start date: 01. of the current month

=> Do not use a template.

Text: Assessment cyclegroup ##

Iterativeindicator: Thisisnot relevant inthisexample. Youcan

eitherleavetheindicatororremoveit.

Companycode: AA##

Version: 1

Thefirstsegment(=>AttachSegmentbutton)shouldhavethefollowingdata:

Segment name: S##

Segment text: Segment ##

Assessmentaccount: 8002## (=> new assessment account from a

previouspartof theexercise)

Sender values:

Sender rule: Posted Amounts

Shareinpercent: 30

Receiver reference base:

Recipient rule: Fixed percentages

Senders/Receivers tab page:

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AC210 Lesson: (Actual) Allocations (in FI) and the Subject of “Mapping

Profit Center Accounting”

Sender – Account 800200 (=> Revenue)

number:

Sender–Profitcenter: PC##

Receiver–Profitcenter: PC##_2

Sender Values tab page

=>Must correspond: 30%of the actual values

Receiver Tracing Factor tab page:

=>ProfitcenterPC##_2isdisplayed. Setthepercentage(=>Portion/Percent

input field) to 100.

Save segmentS## and completecycleZ##.

ThelaststepinthisexerciseistoassignyourassessmentcycleZ##toacycle

rungroup. Todothis,followthemenupathGoto→CycleRunGroupin

the cycle header data.

Overwritethedisplayedrungroup0000with00##andthenchooseCreate

Group.

Forthetext,chooseCycleflowgroup##. ChooseEnter. Saveyourdata.

Hint: Acycleflowgroupisrequiredforthetrainingcoursesothat

theindividualgroupsdonotlockeachother.

8. Nowyoucanexecutetheassessment(inthetestrun)withthefollowingdata:

Ledger: 0L

From Period: Current period

To Period: Current period

Fiscal year: Current fiscal year

Documenttype: U?(⇒fromaprecedingpartoftheexercise)

Cycle: Z##(⇒fromaprecedingpartoftheexercise)

Start date: 01. of the current month

Afterthetestrun,lookinthejournalorthesender/receiverlistsdisplayedto

seewhether30percentoftherevenueswereallocatedto theprofit center

PC##_2 using the newassessment account.

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Unit4: Integrationandotherrelatedissues... AC210

Iftheresultscorrespond, start theupdaterun.

Hint: Ofcourse,theupdaterunnowreturnsanerror–butthatis

exactlywhatwewanttoprovoke–seetaskstep4.

9. Tobeabletoexecutetheupdaterun,maintainthebusinesstransaction0000

(=>unspecificposting)andthestandardbusinesstransactionvariant0001

for your document type U?.

Hint: As you may know, the business transaction 0000 is not

specifiedinmoredetailwiththebusinesstransactionvariant0001

and is only customized rudimentarily by default. This BT/BTV

combination issufficientfor splittingand posting thedocument

correctlyinautomaticprograms,forexample,FIassessment,FI

distribution,foreigncurrencyevaluation,depreciationposingrun,

and so on.

Reason: Theprocessesorprogramsmentionedabovearesetupso

that they only work if all the account assignment information is

available,thatis,allthedocumentlinesareassignedcompletely.

Specifically: In thecycle(or inthesegments) for the allocation,

you have explicitly entered the sender and receiver profit center.

Therefore,documentsplittingdoesnothavetodoanything(except

inothercases/exampleswhereitmayhavetogenerateazerobalance

foreachcharacteristicorcreateacompanycodeclearingline). The

BT/BTV0000/0001issufficient for this.

10. Nowstart theupdaterunfortheFIassessment intheforeground. Inthe

basiclistthatisthendisplayed,youcanseetheposted(FI)documentnumber

(top,leftscreenarea). YoucannotgototheFIdocumentfromtheresultslist.

MakeanoteoftheFIdocument numberoftheassessmentdocument and

thencall up theFI document withthedocument transaction. Takea look

at the entry view and the G/L view.

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AC210 Lesson: (Actual) Allocations (in FI) and the Subject of “Mapping

Profit Center Accounting”

11. Ifthereareadditionalaccountingdocumentsforthisdocument,forexample,

adocumentforclassicprofitcenteraccounting(=>EC-PCA)?

12. Whenyouhavefinishedthisexercise,checktheeffectoftheallocationsin

reporting(onthedifferentcharacteristics). CalltheFIdrilldownfinancial

statement (=> financial statement actual/actual comparison) with your

variant VAR##.

Caution: Your new assessment account 8002## has not been

assignedtoanFSstructuresofarandisthereforenotdirectlyinthe

P&LbutstillintheitemUnassignedAccounts.

If you have not saved your own drilldown variant VAR## in one of the

previousexercises, enter thefollowingdataintheselectionscreenforthe

drilldown:

Currency Type: 10

Companycode: AA##

FISAnnualRep.Struc: INT

Ledger: 0L

Reportingyear: Current fiscal year

Reportingperiod,from: Current period

Reportingperiod,to: Current period

ComparisonYear: Current year - 1

Comparison period Current period

from:

Comparisonperiodto Current period

Output type: Youcanchoose–graphicalorclassic

Check whether thefollowingitemsarecorrect:

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Unit4: Integrationandotherrelatedissues... AC210

• At company code level, account 8002## (=> your assessment

account) shows the value € 0.

• At profit center level, profit center PC## shows a corresponding

credit from the assessment and profit center PC##_2 shows a

corresponding debit.

• At segment level, theassessment hasno effect (either) and should

show avalue of € 0for account8002##

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AC210 Lesson: (Actual) Allocations (in FI) and the Subject of “Mapping

Profit Center Accounting”

Solution 5: (Actual) Allocation of

Profit Centers in New General Ledger

Accounting

Task:

In order to execute an FI allocation (in this exercise, an assessment of profit

centers),youmustfirstcarryoutseveralpreliminarytasks:

1. Createanadditional/asecond profit centermaster record withthe ID

PC##_2.

As a template please use your profit center PC## (in controlling area

1000). Maintainthefollowingdataforthenewprofitcenter:

AnalysisPeriod: 01/01currentyearuntil12/31/9999

Name: PC_2 Group ##

Long Text: SecondProfit Center Group##

PersonRespons.: Group ##

Department: Training

HierarchyArea: H9500 (Training)

Segment: Your segment SEG##

Activate your new profit center.

a) Application: Accounting→FinancialAccounting→GeneralLedger

→MasterRecords→ProfitCenter→IndividualProcessing→Create

2. Nowdefinea(new)assessmentaccountinyourcompanycodeAA##. As

thetemplateuseaccount800200(=>revenues(forexampleswithout...)) of

yourcompanycodeAA##withthefollowingadditionaldata:

Generalledgeraccount/newaccount 8002## (=> ## = your group

number: number)

Tab page: Type/Description:

Account group: GeneralG/LAccountsI(=>GL)

P&L account: Yes

Short text: Assessment of revenues##

G/Laccountlongtext Assessmentaccountrevenues/group##

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141