AC210_EN_Col92_FV_Part_A4 (第3页) | ERP软件技术分享

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AC210 Lesson: Document Splitting

Youcanuseaccount404000or400000astheexpenseaccountagain. Please

takethedateentriesandtaxparametersfromthefirstvendorinvoiceyou

created in this part of the exercise.

Before you save, you can simulate the document again. Then post your

document.

a) SAP EasyAccessmenu →Accounting →Financial Accounting→

AccountsPayable→DocumentEntry→Invoice

Enter thedata asexplained intheexercise.

9. Display this document too. In the Data Entry View, you can already

see thattheexpense hasbeen split –in accordancewith theamounts you

specified in theposting. Now switch to the General Ledger View: You

shouldnowsee6lineitemsinsteadofthe4postinglineitems.

a) Stay on the Enter Vendor Invoice screen and choose Document →

Display.

b) UsetheGeneralLedgerViewbuttontoswitchtosame.

10. Toseewhetherazerobalancehasbeenreachedforeachsegment,change

the layout of the document accordingly: Sort by segment and calculate

a subtotal for the Segment column.

a) Inthedisplayeddocument,selecttheSegmentcolumnandchooseSort

inAscendingOrder. SelecttheAmountcolumnandthenchooseTotal.

SelecttheSegmentcolumnagainandchooseSubtotal.

11. Youcan/shouldsavethislayout(again)asuser-specificlayoutL2.

a) From the dropdown list for the Choose Layout pushbutton, choose

Save Layout.

12. InordertocheckthatthedocumentreallyissplitintheG/Lonlyandnotin

thesubledgers,callupavendorlineitemlistforyourvendor210##.

Thereshouldbethreeopenitems. Ifyouhavebeenworkingwithataxrate

of 10percent, youcanseethelast documententered asoneopenitem of

EUR11,000. Youcannottellthatithasbeensplitintosegmentsuntilyou

displaythedocument fromthelist of openitems.

a) SAP EasyAccessmenu →Accounting →Financial Accounting→

AccountsPayable→Account→Display/ChangeLineItems

b) Entervendor210##andcompanycodeAA##thenstarttheselectionof

your open items, open as of today.

c) Double-clickthedocumentnumberdisplayed.

d) Choose Goto → Document Overview.

Continued on next page

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Unit3: DocumentSplitting AC210

Task 2:

Optional Tasks/ Exercises: Wizardfor creatingdocument splittingrules (=>

EhP4)

Caution: Youcanonlystartthistaskwhenalltheexercisegroupsinthe

coursehave completed the previous task.

1. If you're not sure whether your instructor has temporarily (=> for this

exercise block) deactivated the Zero balance and Required entry field

indicatorsinthedocumentsplittingCustomizing,pleasecheckthis.

Hint: Ifthetwoindicatorsarestillsetforoneofthecharacteristics,

pleaseinformtheinstructor. He / shewilltemporarily deactivate

the indicators.

a) Customizing: Financial Accounting (New) → General Ledger

Accounting (New)→BusinessTransactions →Document Splitting

→ Define Document Splitting Characteristics for General Ledger

Accounting

2. Next please check whether an alternative, customer-defined document

splitting method has already been assigned - for example, ZAC210 or

Z000000012 or, or ...

Hint: Ifastandarddocumentsplittingmethodisstillassigned,for

example0000000012,pleaseinformyourinstructor. He/shewill

thenassignanalternativedocumentsplittingmethod.

a) Customizing: Financial Accounting (New) → General Ledger

Accounting(New)→BusinessTransactions→DocumentSplitting→

ExtendedDocumentSplitting→AssignDocumentSplittingMethod

3. Create a customer 210## in your company code AA##. You can use

customer1000in companycode 1000asa template. Do not modify the

input field Account Group.

Fill in all the required-entry fields for the address data (=> for example,

transportationzone0000000001)andsaveyourdata.

a) SAP Easy Accessmenu →Accounting →Financial Accounting→

AccountsReceivable→MasterRecords→Create

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AC210 Lesson: Document Splitting

4. Now enter a (customer) down payment of € 11,000 (=> gross, at 10%

tax) made by your new customer 210##. However, the down payment

must/shouldbesplitamongmultipleprofitcentersasmultiplesubareas

(=> profit centers) of your company will be participatingin fulfilling the

customer requirements later on.

Use thefollowingdata for thedownpayment:

PostingandDocumentDate Current date

Doc. type DZ

Customer: Account Customer 210##

Special G/L indicator A

Bank: Account 113109

Amount € 11,000

Press Enter

Item 2: Amount € 2,200

Tax ID 1O

IndicatorCalculatetax Set

Due on Today'sdate+2weeks

Profit center 1000

Choose New item

Item 3: Amount * (or € 8,800)

Tax ID 1O

IndicatorCalculatetax Set

Due on Today'sdate+2weeks

Profit center 1402

When you now simulate the document (=> menu bar Document →

Simulate) and then alsosimulatethe general ledgerview (=>menu bar

Document → SimulateGeneral Ledger) you will seethat the tax andtax

calculationlinesaresplitintheratio1:4,butnotthebankline.

Hint: Nowcomesthedifficult bit: Youhavetofindout why the

document is not split correctly in the general ledger with the

standarddocumentsplittingrulePayment(=>businesstransaction

1000/ businesstransactionvariant0001).

Continued on next page

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Unit3: DocumentSplitting AC210

Therefore,navigatefromthegeneralledgersimulationtotheexpertmode

(=> Expert mode pushbutton). In the bottom half you can open up the

document display and view important parameters and properties of the

processed document splitting.

Afteranalyzingtheexpertmodeforawhile,youwillseethatthebankline

seemstohavebeensplit,butinaccordancewiththewrongbaselines. From

whichpostinglinesalonecanthecorrectsplittingrelationshipbederived-

or inother words, whichpostinglineswouldbethecorrectbaselines?

[=> Answer: see solution b)]

And which item categories does this account have? [=> Answer: see

solution c)]

Savethedocument(regardless)andwritedownthedocumentnumber:

________________

Caution: If you want to call up / view the expert mode of the

generalledgerviewagainforadocumentalreadyposted,youcan

dosowithtransactionFAGL_MIG_SIM_SPL.

a) SAP Easy Accessmenu →Accounting →Financial Accounting→

AccountsReceivable→DocumentEntry→DownPayment→Down

Payment

Fill in the posting screen with the data from the exercise text, then

simulate asexplainedin theexercisetext.

b) Thecorrectbasislinestogetthecorrectratioforthesplittingofthebank

lineswouldbethetwodownpaymentlines,thatisaccount170000.

c) Intheexpertviewyoucanseethataccount170000hasitemcategory

02100(=>customerspecial G/L transaction)

5. We know from the previous exercise that the down payment should be

split correctlyif thebankaccountwouldbesplitonthebasisofthedown

paymentsinthestandardbusinesstransactiondownpayment. Youcanseein

Continued on next page

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AC210 Lesson: Document Splitting

thegeneralledgerviewofthedownpayment documentthatthisdoesnot

seemtobethecase. Nowcheckthisstatementagainintheruledefinition

in Customizing.

a) Customizing: Financial Accounting (New) → General Ledger

Accounting(New)→BusinessTransactions→DocumentSplitting→

ExtendedDocumentSplitting→DefineDocumentSplittingRules

Forthecurrentsplittingmethod,searchforbusinesstransaction1000

(=>payment)withthevariant0001(=>standard)

b) Selecttheitemcategorytobeedited0400(=>cashaccount)anddisplay

the base item categories possible (in the standard system). Result:

Baseitemcategory02100 (=> customer special G/L transaction) is

not displayed.

6. To be able to create a new document splitting rule with the Wizard that

wouldsolvethedownpaymentproblem, afewpreliminarytasksmustbe

carriedout. Forexample,youneedanewdocumenttypewiththeIDA?.

Caution: Thequestionmarkisonlyaplaceholderandyoushould

replaceitwiththeentryrelevantforyourgroup-seebelow:

Group 01 02 03 04 05 06 07 08 09 10

Letter C D E G C I J K L M

Group 11 12 13 14 15 16 17 18

Letter O Q R D D U V I

Hint: Example: If you were group 07, you would create the

document type AJ.

Continued on next page

Group	01	02	03	04	05	06	07	08	09	10
Letter	C	D	E	G	C	I	J	K	L	M

Group	11	12	13	14	15	16	17	18
Letter	O	Q	R	D	D	U	V	I

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Unit3: DocumentSplitting AC210

The new document type A? is created using thedocument type DZ as a

template and should have the name Down payment group ##. All other

parameters should be transferred from the template (for simplification

purposes).

a) Customizing: Financial Accounting(New) →FinancialAccounting

Global Settings (New) → Document→ Document Types → Define

DocumentTypesforEntryView,orthequickestwaytothedocument

typemaintenanceistransactioncodeFBKP.

b) Firstselectthetemplatedocumenttype,thenchoosemenuoptionEdit

→ Copy as...

Nowenterthenameofthenewdocumenttype,confirmwithEnter,and

save. Nowyoucanchangethetextandsaveagain.

7. Nowyoucreateforthe(customer)downpaymentanewdocumentsplitting

ruleusingtheWizardCreatedocumentsplittingrule.

PleaseusethefollowingdatawhennavigatingthroughtheWizard:

Wizard step Create Business

Transaction Variant :

BusinessTransaction 1000

(New)TransactionVariant Z0##

Description BT-V ##

Note: Theassigneditemcategories(=>WizardstepEditAssigned

ItemCategories)should/canbetakenoverwithoutanychanges

Wizard step Copy Document

Splitting Rule :

BusinessTransaction 1000 (=> payment)

Transaction Variant 0001 (=> standard)

Wizard step Define Document Splitting Rule : Open the item category

cashaccountandclick, forexample, ontheexisting(base)itemcategory

balance sheet account.

Onthenewscreen, younowcreatethenewrequiredbaseitemcategory

02100 (=> customer special G/L transaction). This should not be “split

automatically”. GobacktotheactualWizardprocessandsave.

Continued on next page

Wizard step Create Business Transaction Variant :
BusinessTransaction	1000
(New)TransactionVariant	Z0##
Description	BT-V ##

Wizard step Copy Document Splitting Rule :
BusinessTransaction	1000 (=> payment)
Transaction Variant	0001 (=> standard)

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AC210 Lesson: Document Splitting

WizardstepAssignDocumentType:

Doc. type ThenewdocumenttypeA?

Nowthenewruleshouldbeworking,anditcanbetestedwithintheWizard:

Wizard step Simulate rule:

Doc. Number FI document number of the

split down payment that you

previously posted and made a

note of.

Company Code AA##

Fiscal Year Current fiscal year

Document Source Local

Simulate pushbutton Execute: Theexpertmodeappears.

Result: In the expert mode, the bank lineshould nowalso be split in the

ratio1:4(=>ratioof theprofitcenters/segments).

Hint: Asyouwouldtypicallyfirstconfigurethenewruleinatest

systemfirstandnotintheproductionsystemrightaway,youcould

forexamplealsouseanRFCdestinationtotestfromthetestsystem

documentsalreadyenteredin theproduction systemoryou have

createdanincompletedocumentinthetestsystemandnowwantto

checkthe(new)ruleintheproductionsystemagainbeforeusingit.

However, the “RFC link approach” is only one option. In a “3

system landscape”(=> withdevelopment, qualityassurance, and

productionsystems),youwouldprobablytesteverythinginfullin

the Q system.

Nowcheckthedocumentandthencompletethenewruleandleavethe

Wizard.

a) Customizing: Financial Accounting (New) → General Ledger

Accounting(New)→BusinessTransactions→DocumentSplitting→

WizardsforDocumentSplitting→Wizard: CreateDocumentSplitting

Rule

b) Performthestepsasdescribedintheexercisetext.

Continued on next page

WizardstepAssignDocumentType:
Doc. type	ThenewdocumenttypeA?

Doc. Number	FI document number of the split down payment that you previously posted and made a note of.
Company Code	AA##
Fiscal Year	Current fiscal year
Document Source	Local
Simulate pushbutton	Execute: Theexpertmodeappears.

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Unit3: DocumentSplitting AC210

8. Nowcheck whether your new document type A? has also been assigned

the new business transaction and the new BT variant (=> 1000/Z0##) in

Customizing.

a) Customizing: Financial Accounting (New) → General Ledger

Accounting(New)→BusinessTransactions→DocumentSplitting→

ClassifyDocumentTypesforDocumentSplitting.

9. Andintheoverviewofallthesplittingrules,canyoufindyournewbusiness

transaction with your new variantZ0##?

a) Customizing: Financial Accounting (New) → General Ledger

Accounting(New)→BusinessTransactions→DocumentSplitting→

ExtendedDocumentSplitting→DefineDocumentSplittingRule

10. Attheendofthistaskyoucannowenterandsimulatethecustomerdown

paymentasdescribedinexercisestep4. Ofcourse,rememberthatyounow

alsohavetoworkwith thenewdocumenttypeA?Thedocumentmust/

should nowbe(immediately) split correctly.

a) See the solution from exercise step 4.

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AC210 Lesson: Document Splitting

Lesson Summary

You should now be able to:

• ... Explainthemotivationandtheorybehinddocumentsplitting

• ... UnderstandandexplainthebasicCustomizingofdocumentsplitting

• ... Enterandexplainexamplepostingswithdocumentsplitting

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UnitSummary AC210

Unit Summary

You should now be able to:

• ... Explainthemotivationandtheorybehinddocumentsplitting

• ... UnderstandandexplainthebasicCustomizingofdocumentsplitting

• ... Enterandexplainexamplepostingswithdocumentsplitting

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Unit 4

Integration and other related issues...

Unit Overview

Unit Objectives

After completing thisunit, you will beableto:

• ... Enter postings in accounts payable, accounts receivable, and asset

accounting

• ... Perform post-capitalization of cash discounts for assets in real-time,

thanks to document splitting

• ... Understand how follow-up costs can be distributed in CO online and

decidewhetherthismethodwouldbegoodforyourcompany

• ... Configureandusethereal-timeintegrationofControllingwithFinancial

Accounting, and understand its meaning

• ... UnderstandthemeaningofathirdperiodintervalwithintheFIposting

period maintenance

• ... Recognize that applications related to FI are also “linked” with new

general ledger accounting.

• ... Perform allocations in FI

• ... Understand you must make a decision about “where” profit center

accounting is supposed to be mapped

• ... Describe various planning options

• ... UnderstandtheintegratedplanningofthenewG/LwithCO

Unit Contents

Lesson: Integration with FI Subledgers.......................................83

Exercise 3: Post-Capitalization of Cash Discount to Assets...........89

Lesson: Integration of the New G/L Accounting with Controlling.........101

Exercise 4: Real-Time Integration CO -> FI ............................111

Lesson: Integration with Materials Management ...........................119

Lesson: (Actual) Allocations (in FI) and the Subject of “Mapping Profit

Center Accounting” .............................................................123

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Unit4: Integrationandotherrelatedissues... AC210

Exercise 5: (Actual)AllocationofProfitCentersinNewGeneralLedger

Accounting...................................................................131

Lesson: Planning / Planning Options.........................................152

Exercise 6: Planning.......................................................163

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AC210 Lesson: Integration with FI Subledgers

Lesson: Integration with FI Subledgers

Lesson Overview

IntheDocumentSplittingunit, severalexampleswereshownwithG/Laccount

postings and / or vendor invoices. Now we want to have a closer look at the

accountsreceivableaccountingandinparticulartheassetaccounting.

Lesson Objectives

After completingthislesson, youwillbeable to:

• ... Enter postings in accounts payable, accounts receivable, and asset

accounting

• ... Perform post-capitalization of cash discounts for assets in real-time,

thanks to document splitting

Business Example

The vast majority of companies that use SAP to map their general ledger

accountingalsouseSAPsoftwarefortheotherFIsubledgers. Sonowwewantto

findoutwhetherthereareanyspecialconsiderationswhenusingthenewgeneral

ledger and integrating the FI subledgers.

Figure40: NewG/L–Integration/DocumentSplittingwithFI-AR

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Unit4: Integrationandotherrelatedissues... AC210

Figure41: NewGeneralLedgerAccounting–IntegrationwithFI-AA(1)

Business embedding: The aim defined by many companies is to map

characteristicbalancesheets(forexample,balancesheetsforbusinessareas,profit

centersand/orsegments)whilealsotakingassettransactionsintoaccount.

Thesystemconfigurationontheslidedisplaysatypicalassetaccountingcontrol

(=>componentFI-AA)iftherelevantcompanydoesnothavetofollowanyother

accounting principlesapartfrombook depreciation.

• Area01: Postsvaluestogeneralledger inrealtime

• Area 20: Only posts depreciation

Thenewentitiesinthegeneral ledger inSAP ERP,suchasthe segmentorthe

profitcentercannotbedefineddirectlyintheassetmasterrecordyet. Therefore,

thesystemusuallyderivestheprofitcenterandthesegmentfromacostcenteror

anorder,bothofwhichcanbedefinedintheassetmasterdata.

TheaccountassignmenttypesaredefinedinCustomizingforassetaccounting:

Customizing→FinancialAccounting(New)→AssetAccounting→Integration

withtheGeneralLedger→AdditionalAccountAssignmentObjects→Specify

AccountAssignmentTypesforAccountAssignmentObjects

Youcanonlymaintainaccountassignmenttypesforactiveaccountassignment

objects. See also SAP Note 684659.

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AC210 Lesson: Integration with FI Subledgers

Figure42: NewGeneralLedgerAccounting–IntegrationwithFI-AA(2)

Additional information for figure:

• Document splittingalsoworksduringanacquisition postingwithseveral

assets (and different account assignments).

• The asset reconciliation accounts (=> existing customers and value

adjustment customers) are already classified internally as asset item

categories.

• Theitemcategoriesforthefixedassetretirementaccountsmaystillhaveto

be defined.

With the FI drilldown reports for the new G/L, a segmentor profit center or

businessareabalancesheetcanbecreatedimmediately(=>TcodeFGI0).

Note: Asaresult,younolongerhaveto(periodically)“transferassetsto

ProfitCenterAccounting”(Tcode1KEI)forprofitcenterbalancesheets.

Thecostcenterfortheassetmasterrecordisnotdisplayedintheentryvieworthe

generalledgerviewinthestandardsystem,becausethepositionvalueisusually

not passedon toaCOaccount assignment object.

Ifthisisnotwhatyouwant,butyoustill wanttoposttheassetvaluestoacost

center (in CO), pleasesee SAP Note395762.

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Unit4: Integrationandotherrelatedissues... AC210

Figure43: Post-CapitalizationofCashDiscounttoAsset(1)

Of course, the above example with “gross entry” of the invoice document (=>

capitalizing the asset without deducting the cash discount by using a gross

documenttype)andthesubsequentpaymentwithdeductionofcashdiscountcan

alsotakeplaceinthereverseorderinpractice: Capitalizationoftheassetwith

deductionforcashdiscount(=>automaticwhenusinganetdocumenttype)and

(delayed)paymentoftheinvoiceamountwithoutdeductionforcashdiscount.

SystemBehaviorin theClassic G/LAccounting

• Inthereversecaseshownaswell,uptoandincludingreleaseR/34.7,the

assetvalueisonlycorrectedinasecondstep,withtheprogramSAPF181.

• Anaccountassignmentoftheprofitcentercharacteristicwasnotpossible

duringpayment(=>Step1inthefigure)inclassicgeneralledgeraccounting.

• Iftherewasauniqueaccountassignmentintheassetinvoice,thebusiness

areacharacteristicwastransferredtothepayment,atleasttothebank,cash

discount and vendor line items.

• Fornon-singularaccountassignmentfortheassetinvoice,nocharacteristic

accountassignmentwaspossibleforbusinessareaseither.

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AC210 Lesson: Integration with FI Subledgers

Figure 44: Post-CapitalizationofCashDiscountto Asset(2)

The“post-capitalizationofcashdiscounttoasset”isonlypossibleifthedocument

splittingisactive. Youdonotnecessarilyhavetodefinesplittingcharacteristics,

however.

Customizing: FinancialAccounting(New)->GeneralLedgerAccounting(New)

→BusinessTransactions->DocumentSplitting->DefinePost-Capitalizationof

Cash Discount to Assets.

Caution: The“post-capitalizationofcashdiscounttoasset”onlyworks

ifthefunctionwasalreadyconfigured/activatedwhentheinvoicewas

entered. It is not enough to simply set / activate the function before

entering the payment.

Ifyouusethe“post-capitalizationofcashdiscounttoasset”,programSAPF181is

no longer run (periodically).

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Unit4: Integrationandotherrelatedissues... AC210

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AC210 Lesson: Integration with FI Subledgers

Exercise 3: Post-Capitalization of Cash

Discount to Assets

Exercise Objectives

After completingthisexercise, youwillbeableto:

• PostanassetacquisitionwithasegmentassignmentintheFI-AAcomponent.

• You will also learn how the system has to be configured so that (only)

when an asset acquisitioninvoiceis paid isacashdiscount availedof, is

automaticallyandinrealtimedeductedfromtheasset,andhowthewhole

procedure iscarried out in thereverse situation: That is, howthe system

activates an asset acquisition with a cash discount deduction, and how it

reactsifnocashdiscountamountisdeductedduringpayment.

Business Example

Youwanttounderstandhowthesystembehaveswhenanassetacquisitioninvoice

ispaidandwhentheacquisitioninvoiceisentered. Inparticular,whenadeduction

oranon-deductionofacashdiscountisinvolved. Youwanttobesurethatyou

canleaveouttheperiodicprogramSAPF181(=>profitandlossadjustment)and

thattheassetvalueswillstillappearcorrectlyinthebalancesheet.

Task:

Inthefollowingexerciseyouwillenteranintegratedassetacquisitionwithanet

documenttype(=>forexample,standarddocumenttypeKN).

Butyouwillonlypaytheinvoice3monthslater,andaccordinglydonotdeduct

a cash discount from the invoiced amount.

Hint: You will first configure the system so that the deducted cash

discount amount is post-capitalized with the payment for the asset in

real time.

Beforeyoustartthisexercise,notethefollowing: YourcompanycodeAA##is

assignedsamplechartofaccounts1DEinCustomizingforAssetAccounting.

Area 01 models book depreciation; it posts to the general ledger in real time.

There are no other value-posting areas.

1. CreateanassetmasterrecordwiththefollowingdatainClass2100(=>

Equipment) in your company codeAA##:

Continued on next page

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Unit4: Integrationandotherrelatedissues... AC210

Description: Equipment Group ##

Cost Center: T-F05A##

Nootherfieldsarerequiredinthetrainingsystem;youcanusethedefault

valuesfromtheclassforthedepreciationparameters.

2. Nowtrytoenteranintegratedassetacquisitionwiththefollowingdata–

youcantry, butyouwillnotbeabletodothis(yet):

Document date: 07.01.CY(=>CY=currentyear)

Document type: KN (=> net document type with automatic

deduction of cashdiscount)

Companycode: AA##

Posting date: 07.01.CY

First line item:

Posting key: 31

Account: 210## (=> your vendor)

SimplyconfirmanywarningmessagesaboutdatamodificationswithEnter.

Amount: € 110,000

IndicatorCalculatetax: Set

Tax code: 1I (=> 10% input tax)

SimplyconfirmanywarningmessagesaboutcashdiscountswithEnter.

Next line item:

Posting key: 70

Account: Asset number from the first exercise in this

section

Transactiontype: 100 ⇒ Enter

Amount: € 110,000 or “*”

=>Enter-Simplyalsoconfirmanywarningmessagesaboutcashdiscounts

with Enter.

Continued on next page

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AC210 Lesson: Integration with FI Subledgers

Nowtrytosavethedocument. Anerrormessageappears. Pleaseproceed

with the next exercise.

3. Why does an error message appear?

4. DefineaccountassignmenttypeAPCvaluespostinginCustomizing(for

AssetAccounting)foryourcompanycodeAA##,depreciationarea01,and

accountassignment objectcost center. Enter “*”intheTransactionType

columnanddonotforgettosettheAssigncheckbox. Saveyourentries.

5. Stay in Customizing and check whether the “post-capitalization of cash

discounts to assets” is already defined.

This is the case if the entry for Asset in the table in the corresponding

transaction is already selected. If this is not the case, please notify your

course instructor.

Hint: This is a test exercise – please do not change the system

configuration.

6. Nowtryagaintopostanintegratedassetacquisition.

Enter the following data again:

Documentdate: 07.01.CY(=>CY=current year)

Documenttype: KN(=>netdocumenttypewithautomaticdeduction

of cash discount)

Companycode: AA##

Postingdate: 07.01.CY

First line item:

Postingkey: 31

Account: 210## (=> your vendor)

SimplyconfirmanywarningmessagesaboutdatamodificationswithEnter.

Amount: € 110,000

IndicatorCalculate Set

tax:

Tax code: 1I (=> 10% input tax)

SimplyconfirmanywarningmessagesaboutcashdiscountswithEnter.

Continued on next page

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Unit4: Integrationandotherrelatedissues... AC210

Next line item:

Posting key: 70

Account: Assetnumberfromthefirstexerciseinthissection

Transactiontype: 100 => Enter

Amount: € 110,000 or “*”

Enter-Simplyconfirmany warningmessagesabout cashdiscountswith

Enter.

Simulate and save the document.

7. Nowcall the Asset Explorer for your asset, to analyze the values of the

acquisition. TheAcquisition Amount should (only) amount to € 97,000,

duetothenet document type. Thecorrespondingscheduleddepreciation

is then € 9,700.

8. FromtheAsset Explorergoto theFinancialAccountingdocument and

examinetheentryviewandgeneralledgerviewofthedocument.

9. Nowenterpaymentof theasset. Sinceyoudonot paytheinvoiceuntil

earlyApril,paythefullinvoicedamountof€110,000. Nocashdiscount

is deducted.

Use the following data:

Documentdate: 05/04/CY

Documenttype: KZ

Companycode: AA##

Postingdate: 05/04/CY

Bank data:

Account: 113100

Amount: € 110,000

Open item selection:

Account: 210##

Accounttype: K

Enter-PleaseconfirmanywarningmessageswithEnter.

Continued on next page

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AC210 Lesson: Integration with FI Subledgers

Firstdeactivateallopenitemsbyselectinganddeactivatingallitems.

Thenpositionthecursoronthelineitemwiththedocumentnumberofthe

assetacquisitionposting–itshouldbetheonlylineitemthathasdocument

type KN.

Activatethislineitem. The“recorded”and“assigned”amountsshouldbe

identical, andyoucan simulatethe document.

Youcanseeinthedocumentsimulation(=>intheclassicornewscenario)

thattheamountof€3,000is(post-)capitalizedtotheasset(directly),because

asset account 11000 is used here.

Save your data.

10. IntheAssetExplorer, theasset(inall depreciationareasexceptarea03)

now hasan acquisition value of € 100,000.

Thescheduleddepreciationhasbeencorrectedto€10,000bytheposting.

Todisplaythepaymentposting,double-clickonthesecondtransactioninthe

Asset Explorer.

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Unit4: Integrationandotherrelatedissues... AC210

Solution 3: Post-Capitalization of Cash

Discount to Assets

Task:

Inthefollowingexerciseyouwillenteranintegratedassetacquisitionwithanet

documenttype(=>forexample,standarddocumenttypeKN).

Butyouwillonlypaytheinvoice3monthslater,andaccordinglydonotdeduct

a cash discount from the invoiced amount.

Hint: You will first configure the system so that the deducted cash

discount amount is post-capitalized with the payment for the asset in

real time.

Beforeyoustartthisexercise,notethefollowing: YourcompanycodeAA##is

assignedsamplechartofaccounts1DEinCustomizingforAssetAccounting.

Area 01 models book depreciation; it posts to the general ledger in real time.

There are no other value-posting areas.

1. CreateanassetmasterrecordwiththefollowingdatainClass2100(=>

Equipment) in your company codeAA##:

Description: Equipment Group ##

Cost Center: T-F05A##

Nootherfieldsarerequiredinthetrainingsystem;youcanusethedefault

valuesfromtheclassforthedepreciationparameters.

a) SAP Easy Accessmenu →Accounting →Financial Accounting→

Fixed Assets→ Asset →Create →Asset

Entertherequireddataasdescribedintheexercisetext.

2. Nowtrytoenteranintegratedassetacquisitionwiththefollowingdata–

youcantry, butyouwillnotbeabletodothis(yet):

Document date: 07.01.CY(=>CY=currentyear)

Document type: KN (=> net document type with automatic

deduction of cashdiscount)

Companycode: AA##

Posting date: 07.01.CY

First line item:

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AC210 Lesson: Integration with FI Subledgers

Posting key: 31

Account: 210## (=> your vendor)

SimplyconfirmanywarningmessagesaboutdatamodificationswithEnter.

Amount: € 110,000

IndicatorCalculatetax: Set

Tax code: 1I (=> 10% input tax)

SimplyconfirmanywarningmessagesaboutcashdiscountswithEnter.

Next line item:

Posting key: 70

Account: Asset number from the first exercise in this

section

Transactiontype: 100 ⇒ Enter

Amount: € 110,000 or “*”

=>Enter-Simplyalsoconfirmanywarningmessagesaboutcashdiscounts

with Enter.

Nowtrytosavethedocument. Anerrormessageappears. Pleaseproceed

with the next exercise.

a) SAPEasyAccessmenu→FinancialAccounting→FixedAssets→

Posting→Acquisition→ExternalAcquisition→WithVendor

3. Why does an error message appear?

a) Answer: You have activated document splitting and set the zero

balanceflagforthecharacteristicsegmentforyourcompanycode. But

the characteristic segment cannot be derived from the asset master

record yet.

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Unit4: Integrationandotherrelatedissues... AC210

4. DefineaccountassignmenttypeAPCvaluespostinginCustomizing(for

AssetAccounting)foryourcompanycodeAA##,depreciationarea01,and

accountassignment objectcostcenter. Enter“*”intheTransactionType

columnanddonotforgettosettheAssigncheckbox. Saveyourentries.

a) Customizing: Financial Accounting (New) →Asset Accounting →

IntegrationwiththeGeneralLedger→AdditionalAccountAssignment

Objects→SpecifyAccountAssignmentTypesforAccountAssignment

Objects

b) SelectyourcompanycodeAA##inthetableontheright.

c) Double-clicktheDepreciationAreainthedialogstructure.

d) In the table on the right, select area01.

e) Double-clicktheAccountAssignmentObjectsinthedialogstructure.

f) Maintainthenewentryasdescribedintheexercisetext.

5. Stay in Customizing and check whether the “post-capitalization of cash

discounts to assets” is already defined.

This is the case if the entry for Asset in the table in the corresponding

transaction is already selected. If this is not the case, please notify your

course instructor.

Hint: This is a test exercise – please do not change the system

configuration.

a) Customizing: Financial Accounting (New) → General Ledger

Accounting(New)→BusinessTransactions→DocumentSplitting→

DefinePost-CapitalizationofCashDiscounttoAssets

6. Nowtryagaintopostanintegratedassetacquisition.

Enter the following data again:

Documentdate: 07.01.CY(=>CY=current year)

Documenttype: KN(=>netdocumenttypewithautomaticdeduction

of cash discount)

Companycode: AA##

Postingdate: 07.01.CY

First line item:

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AC210 Lesson: Integration with FI Subledgers

Postingkey: 31

Account: 210## (=> your vendor)

SimplyconfirmanywarningmessagesaboutdatamodificationswithEnter.

Amount: € 110,000

IndicatorCalculate Set

tax:

Tax code: 1I (=> 10% input tax)

SimplyconfirmanywarningmessagesaboutcashdiscountswithEnter.

Next line item:

Postingkey: 70

Account: Assetnumberfromthefirstexerciseinthissection

Transactiontype: 100 => Enter

Amount: € 110,000 or “*”

Enter- Simplyconfirmanywarning messagesabout cashdiscountswith

Enter.

Simulate and save the document.

a) SAP EasyAccessmenu →Accounting →Financial Accounting→

Fixed Assets → Posting → Acquisition → External Acquisition →

With Vendor

7. Now call the Asset Explorer for your asset, to analyze thevaluesof the

acquisition. The Acquisition Amount should (only) amount to € 97,000,

dueto thenetdocument type. The correspondingscheduleddepreciation

is then € 9,700.

a) SAP EasyAccessmenu →Accounting →Financial Accounting→

Fixed Assets →Asset →Asset Explorer

8. From theAssetExplorergoto theFinancial Accounting documentand

examinetheentryviewandgeneralledgerviewofthedocument.

a) SAP EasyAccessmenu →Accounting →Financial Accounting→

Fixed Assets →Asset →Asset Explorer

b) Double-clickthedisplayedacquisitionitemintheTransactionsarea.

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Unit4: Integrationandotherrelatedissues... AC210

9. Nowenterpaymentof theasset. Sinceyoudonot paytheinvoiceuntil

earlyApril,paythefullinvoicedamountof€110,000. Nocashdiscount

is deducted.

Use the following data:

Documentdate: 05/04/CY

Documenttype: KZ

Companycode: AA##

Postingdate: 05/04/CY

Bank data:

Account: 113100

Amount: € 110,000

Open item selection:

Account: 210##

Accounttype: K

Enter-PleaseconfirmanywarningmessageswithEnter.

Firstdeactivateallopenitemsbyselectinganddeactivatingallitems.

Thenpositionthecursoronthelineitemwiththedocumentnumberofthe

assetacquisitionposting–itshouldbetheonlylineitemthathasdocument

type KN.

Activatethislineitem. The“recorded”and“assigned”amountsshouldbe

identical, andyoucansimulate the document.

Youcanseeinthedocumentsimulation(=>intheclassicornewscenario)

thattheamountof€3,000is(post-)capitalizedtotheasset(directly),because

asset account 11000 is used here.

Save your data.

a) SAP Easy Accessmenu →Accounting →Financial Accounting→

AccountsPayable→DocumentEntry→OutgoingPayment→Post

b) Onthescreen PostOutgoing PaymentsEditOpenItems, followthe

menupathDocument→Simulateand/orthemenupathDocument→

Simulate General Ledger

10. IntheAsset Explorer, theasset (inall depreciationareasexceptarea03)

nowhasanacquisition value of € 100,000.

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AC210 Lesson: Integration with FI Subledgers

Thescheduleddepreciationhasbeencorrectedto€10,000bytheposting.

Todisplaythepaymentposting,double-clickonthesecondtransactioninthe

Asset Explorer.

a) SAP EasyAccessmenu →Accounting →Financial Accounting→

Fixed Assets →Asset →Asset Explorer

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Unit4: Integrationandotherrelatedissues... AC210

Lesson Summary

You should now be able to:

• ... Enter postings in accounts payable, accounts receivable, and asset

accounting

• ... Perform post-capitalization of cash discounts for assets in real-time,

thanks to document splitting

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AC210 Lesson: Integration of the New G/LAccounting withControlling

Lesson: Integration of the New G/L Accounting with

Controlling

Lesson Overview

• Returning follow-up costs online to CO

• Real-time integration CO -> FI

Lesson Objectives

After completingthislesson, youwillbeable to:

• ... Understand how follow-up costs can be distributed in CO online and

decidewhetherthismethodwouldbegoodforyourcompany

• ... Configureandusethereal-timeintegrationofControllingwithFinancial

Accounting, and understand its meaning

• ... UnderstandthemeaningofathirdperiodintervalwithintheFIposting

period maintenance

Business Example

IntheclassicFIenvironment, postingsinControllingwerenotreconciledwith

externalaccountinginrealtime. Toobtainareconciliationinthestandardsystem,

the reconciliation ledger was used / required. This periodic method is now

replacedbyareal-timereconciliation(=>online/real-time).

Figure45: OnlineDistributionofFollow-UpCosts(UponPayment)

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Unit4: Integrationandotherrelatedissues... AC210

With release R/3 4.7, crediting the original CO account assignment with the

amount of the cash discount was still only possible by (periodically) running

program SAPF181 (=>profitand lossadjustment):

• Theprogramtransferredtheamountfromthedefaultaccountassignment

(=>transactionOKB9)totheoriginalCOaccountassignment.

• AdirectlinkbetweentheFIandCOdocumentswasnotpossible.

* In general, the post-capitalized objects are “real” CO objects. However,

in principle “statistical” objects can also be post-capitalized: In this case, the

documentsplittingdoesnotdifferentiatebetween“real”and“statistical”objects.

Hint: However,thisisdifferentintheupdateinthenewgeneralledger,

or in the FI tables, for example, when using the scenario Cost Center

Update. Thisupdateonlyworksfor“real”objects.

Figure46: OnlineDistributionofFollow-UpCosts–Premises

You definethesplitting characteristicsforControllingunder: Customizing:

FinancialAccounting(New)→GeneralLedgerAccounting(New)→Business

Transactions→DocumentSplitting→DefineDocumentSplittingCharacteristics

for Controlling

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AC210 Lesson: Integration of the New G/LAccounting withControlling

The followingdocument splittingcharacteristics areavailablein addition to

defined customer fields, for example:

• Order

• Cost center

• WBS element

• Network

• Sales order

• Profitability segment number

• Real estate key (=> field IMKEY)

• Cost object

Note: The document splitting characteristics for Controlling must be

configured before the (original) vendor invoice is entered. If this not

thecase, theCOobjectwillnotbewrittentothevendordocumentand

thereforecannotbeinherited(tothepaymentdocument).

Figure 47: Online Distribution – Accounting Documents

The defined document splitting characteristic for Controlling is already

managedintheFIdocumentduringinvoiceentry,andthesystempassesitonall

the way through to the payment document.

Ifnocharacteristicsaredefinedfortheonlinesplit,thepaymentdocumentonly

displays FI entities.

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Unit4: Integrationandotherrelatedissues... AC210

Context / Repetition / Outlook:

• AssumeyoucreditCOinternalorder1004... usingasettlement,forexample.

If“CO->FIReal-timeIntegration”isconfigured,anFIfollow-ondocument

would also be posted.

• Even if more than one ledger is defined in the general ledger, the CO

characteristic would only be displayed in the general ledger view of the

leadingleader,becauseonlytheleadingledgerhasCOintegration.

Figure 48: Real-Time Integration CO -> FI

(Real-time)integrationfromFinancialAccounting(=>FI)toControlling(=>CO)

hasbeenavailableintheSAPSystemforsometimenow.

Onlytheoppositedirection,fromCOtoFI,wasnotpreviouslypossibleinreal

time. This affects, for example, changesto characteristicsin the following

processes / transactions such as:

• Periodicallocations(=>assessment,distribution,transferposting,...)

• ManualtransferpostingstoCO[=>transactionKB11(N)]

• Activity allocations [transactionKB21(N)]

• Settlementfromordersorprojects[transactionsKO88andCJ88]

CO reconciliation with Financial Accounting has always required the

reconciliationledger,whichwasmaintainedinCostElementAccounting. Periodic

programrunscarriedoutsummaryadjustment/reconciliationpostingsforeach

cost element /expenseaccount: transaction KALC.

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AC210 Lesson: Integration of the New G/LAccounting withControlling

Transaction KALC is no longer available in the standard system after the new

generalledgerisactivated–aninformationmessagepointsoutthenewreal-time

integration between CO and FI.

Note: Thesegmentcharacteristiccouldnotbereconciledwithtransaction

KALC.

Figure 49: Variants forCO ->FI Real-Time Integration

Youdefinethevariantsfor CO->FIreal-timeintegration under: Customizing:

FinancialAccounting(New)→FinancialAccountingGlobalSettings(New)→

Ledgers→Real-TimeIntegrationof ControllingwithFinancialAccounting→

Define Variants for Real-Time Integration

Inafurtherstep,youassignthevarianttoyourcompanycode(s).

Todeterminewhichcharacteristicchangeswillgeneratereal-timeFIfollow-on

documents, you can usethecheckboxes, defineBoolean rules, or implement a

BAdI with your own program logic.

Hint: Please note that it naturally does not make any sense to select

characteristicsintheRTIvariantthatyouhavenotpreviouslyassignedto

at least one ledger in the scenarios.

Theactivationdatedefineswhen(fromwhichpostingdateoftheCOdocument)

CO-FIreconciliationispossiblewithreal-timeintegration.

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Unit4: Integrationandotherrelatedissues... AC210

However,atalatertimeyoucansubsequentlycreateFIfollow-ondocumentsfor

COdocumentsthatwerepostedbeforethereal-timeintegrationwasactivated.

Note: For existingSAPcustomers, theactivationdate for theCO->FI

real-time integration within themigration to the newgeneral ledger is

oftenwhat isknownasthemigrationdate.

Totransfersecondary(actual)costelementsfromCOtoFI,youhavetodefine

an account determination. You define this account determination under:

Customizing: Financial Accounting (New) → Financial Accounting Global

Settings(New)→Ledgers→Real-TimeIntegrationofControllingwithFinancial

Accounting → Account Determination for Real-Time Integration → Define

AccountDeterminationforReal-TimeIntegration. Thetransactioncalledisthe

sameonealreadyusedfordefiningtheaccountdeterminationinthereconciliation

ledger.

Note: It is also feasible even to transfer primary costs to FI through

account determination, although it usually makes most sense to work

with the original cost elements here.

Figure50: Real-TimeIntegration CO->FI:ExampleFigures

Thisslideshowsthereal-timeintegrationofCO->FIusingthefunctionalarea

characteristic or entity as an example.

The profit center, segment and business area characteristics have been left

unchanged intheexample for reasonsof clarity.

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