SAP Status Profile Functionality for SAP SD Professionals
目录
- How to configure status profile in SAP and enable for Sales documents
- Define Status Profile
- 2.Assignment of Status profile at order type at below path
- 3.Assignment of Status profile at item category at below path
- 5.Enter Authorization code to change the status
- Details about User Status
- Status Number
- Status
- Initial
- Lowest Status No
- Highest Status Number
- Position
- Priority
- 4.Once it is rejected ,it will have status A004 as below
- Conclusion
Status Profile Functionality for SAP SD Professionals
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How Status Functionality in SAP helps professionals to control different activities:
SAP status profile functionality which is basically a workflow enabled functionality
Status profile is enabled by assignment to the sales order type (header level) or item category(item level)
Every activity will be defined by status number
With the help of the status number you determine the sequence in which the user statuses are activated.
You can assign lowest and highest number to status number so that particular activity can work within that number
you can track all activities performed for particular document based on updated statues
it can also be used for reporting purposes.
How to configure status profile in SAP and enable for Sales documents
Define Status Profile
SPRO——— Sales and Distribution———- Sales >Sales documents ———- Define and Assign Status Profile————Define Status profile
2.Assignment of Status profile at order type at below path
SPRO——— Sales and Distribution———- Sales >Sales documents ———- Define and Assign Status Profile————Assign order type/Status profiles
3.Assignment of Status profile at item category at below path
SPRO——— Sales and Distribution———- Sales >Sales documents ———- Define and Assign Status Profile———– Allocate status profile to item categories
4.Set Status controls based on business requirements.
Go to Transaction control screen and enable below functionality
5.Enter Authorization code to change the status
t-code BS02 can be used also
Details about User Status
Status Number
It is the number which is assigned per activity and it is unique to every status.
Status
This is the text which will flow to sales document once it is activated and update as per business activity mentioned in the configuration.
Initial
whenever sales document is created by default this status will be activated to it.
Lowest Status No
This will ensure that particular activity will be performed within this lowest number and once that activity is performed this will get deactivated.
Highest Status Number
all activities will be performed till this number and it will block other activities or status updation having below status number than this.
Position
it will give you at which place this status can be activated.
Priority
if several status have same priority then status which has highest priority will have preference.
Step by Step usage of Status in Sales Document status tab and approval process:
1.Based on initial Status ,order will have status A001 as per configuration
2.Update User exit logic based on business requirement and call function to change the user status and it will change to A002 as pending for approval
3.Use Authorization object to approve or reject, it will again call function to change the status as per maintained in the status profile and after approval it will change to A003
4.Once it is rejected ,it will have status A004 as below
Conclusion
Status profile functionality is useful to track activities in a sequence and create workflow based approval process.
Statuses can be used to control and communicate. Statuses can be used in reporting.
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Assigned tags
SD Sales
SAP ERP
SD (Sales and Distribution)
enterprise resource planning
sap erp sales and distribution
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24 Comments
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Pradeep Mani
September 30, 2013 at 3:58 am
Informative
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venu gopal
September 30, 2013 at 5:18 am
Hai
very good document
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Former Member
November 28, 2013 at 8:37 am
Its worth document for the junior consultant.
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Former Member
January 31, 2014 at 12:39 pm
Good informative document.
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Former Member
February 1, 2014 at 8:08 am
Thank you
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Shiva Vasireddy
February 3, 2014 at 4:25 am
Hi,
This is nice Document ,can you share us if the Approval need to be Triggered on the Discount % on Different scales.
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Former Member Post author
February 5, 2014 at 6:54 am
Hi,
This will call up when net price falls below your PMIN so as long your net price is greater than PMIN,it will not change status.
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Former Member
May 26, 2014 at 3:12 pm
Helpful!
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Kanishak Gupta
June 3, 2014 at 6:57 am
Hi,
Can we create a status profile based on division? For every division, diffrent status profile even for same document type at header?
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Former Member Post author
June 9, 2014 at 11:33 am
We can not create status profile based on division,it can be created based on order type and item category level.
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Nishant Nayak
June 12, 2014 at 8:31 am
Very Helpful indeed!
Regards,
Nishant
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Former Member
June 18, 2014 at 5:32 am
Helpful document. Thanks.
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Former Member
July 24, 2014 at 12:11 pm
Hi,
Very good and helpful document.
Thx..
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Former Member
November 24, 2014 at 9:35 am
Hi,
User can create delivery or billing otr not even if status is required for approval.
Regards
Avanish
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Former Member
May 14, 2015 at 8:45 pm
Hello,
Helpful document, thank you for sharing!
Like(0)
Former Member
December 16, 2015 at 7:25 pm
Helpful..
Like(0)
Parag Pandya
February 8, 2016 at 12:16 pm
This is a good doc, it is good for understanding the basic concept for those who are beginners, but not sufficient enough.
I was trying to do the same and there i found many thing which are not explained here, so practically it is incomplete. It should be in detailed when you are posting it.
Can anyone provide the detailed doc of it.
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Shiva Vasireddy
February 10, 2016 at 4:59 am
Hi,
may be the point Authorization code Functionality is missing here, which assigned at various status in the status profile.
This authorization code is assigned as authorization key in user id—.roles–authorization object–(B_USERSTAT) under Status Management: Set/Delete User Status.
if the Authorization key is not assigned User cannot Release the order.
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Former Member
February 19, 2016 at 2:53 pm
Hello Parag,
As mentioned by Siva, there are few more things to consider under status profile, where you can have authorization control, having control at the item category level and how you can toggle between different user statuses in one sales order. Below is what I would suggest you to refer.
Release Strategy for Sales Orders – Status Profile
Thanks much.
Regards,
Simon
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Former Member
February 28, 2016 at 6:12 am
Very helpful document and thank you for sharing……
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giri m
March 30, 2016 at 10:23 am
Good Info & Thank You
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Former Member
March 30, 2016 at 11:15 am
very good, thank you!
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Former Member
April 22, 2016 at 7:07 am
Hi,
Very helpful document and thx.
Can we make the sales order non-editable affter the status is changed?
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Former Member
December 13, 2016 at 3:28 pm
How user status works?? It is when we update sales order? This is because user status is in PeCV (Pending Commercial Validation) I need to know how this works ??
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