AC612_EN_Col92_FV_Part_A4 (第4页) | ERP软件技术分享

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

Refertotheorderandpostthegoodsissue. Thisfunctionislocatedunder

Goods Issue → Create with Reference → To Order. In the dialog box

that appears, enter the order number from theprevious task. You see the

assembliesthat comprisethepump, together with thequantitiesfromthe

production order.

Save the goods issue.

a) Logistics→Production→ShopFloorControl→GoodsMovements

→ Goods Issue (MB1A).

2. Go to the information system for the new general ledger and call the

report Profit Center Group: Plan/Actual/Variance with the following

parameters:

Currency Type 10

Company Code 1000

Ledger 0L

Controlling Area 1000

FISAnnual Rep.Struc INT

Plan Version 0

Fiscal Year Current fiscal year

From Period 1

Period to 12

Profit Center 612##

Analyzethegoodsissuefromproduction intheP&L statement for profit

center 612##.

a) Accounting→FinancialAccounting→GeneralLedger→Information

System→GeneralLedgerReports(New)→ReportsforProfitCenter

Accounting→ProfitCenterGroup: Plan/Actual/Variance.

The consumption of semifinished products is reported in the P&L

statement of profit center 612##.

Task 3:

Enter theconfirmation of thecomplete order.

1. Fortestpurposes,entertheconfirmationfortheindividualorder,notforthe

individualoperationsfromtherouting(transactionCO15).

Continued on next page

108

Currency Type	10
Company Code	1000
Ledger	0L
Controlling Area	1000
FISAnnual Rep.Struc	INT
Plan Version	0
Fiscal Year	Current fiscal year
From Period	1
Period to	12
Profit Center	612##

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AC612 Lesson: Data Flow from Cost Object Controlling

Enter aquantity of50 pieces. No scrapor other quantitiesare generated.

Save the confirmation.

a) Logistics→Production→Shop FloorControl→Confirmation→

Enter → For Order

2. Go to the information system for the new general ledger and call the

report Profit Center Group: Plan/Actual/Variance with the following

parameters:

Currency Type 10

Company Code 1000

Ledger 0L

Controlling Area 1000

FIS Annual Rep.Struc INT

Plan Version 0

Fiscal Year Current fiscal year

From Period 1

To Period 12

Profit Center 612##

AnalyzethepostingintheP&Lstatementforprofitcenter612##thatresults

fromtheconfirmation. Normally, thisinvolvessecondarycostsfromCO.

Whycanweseethesecostsinthenewgeneralledger?

a) Accounting→FinancialAccounting→GeneralLedger→Information

System→GeneralLedgerReports(New)→ReportsforProfitCenter

Accounting→ProfitCenterGroup: Plan/Actual/Variance.

The secondary costs for the confirmation are transferred tothenew

generalledger throughthereal-timeintegration.

Task 4:

To perform the period-end closing for the order, determine any variances and

settle the order.

1. Duringtheperiod-endclosinginCostObjectControlling,youdeterminethe

variancesintheorderthatcorrespondtothecurrentbalanceoftheproduction

order. Inthesettlement,youpostthebalanceasproductiondifferencesinFI,

and therefore at the profit center level.

Executethevariancecalculationasanupdaterun.

Continued on next page

109

Currency Type	10
Company Code	1000
Ledger	0L
Controlling Area	1000
FIS Annual Rep.Struc	INT
Plan Version	0
Fiscal Year	Current fiscal year
From Period	1
To Period	12
Profit Center	612##

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

Execute settlement as an update run.

a) Menu path for variances: Logistics → Production → Shop-Floor

Control→Period-EndClosing→Variances→IndividualProcessing

Menu path for settlement: Logistics → Production → Shop Floor

Control→Period-EndClosing→Settlement→IndividualProcessing

2. Go to the information system for the new general ledger and call the

report Profit Center Group: Plan/Actual/Variance with the following

parameters:

Currency Type 10

Company Code 1000

Ledger 0L

Controlling Area 1000

FISAnnual Rep.Struc INT

Plan Version 0

Fiscal Year Current fiscal year

From Period 1

To Period 12

Profit Center 612##

Analyzethepostinginthesettlement(productionvariances)forprofitcenter

612## that results from theconfirmation.

a) Accounting→FinancialAccounting→GeneralLedger→Information

System→GeneralLedgerReports(New)→ReportsforProfitCenter

Accounting→ProfitCenterGroup: Plan/Actual/Variance.

Thevariancesarereportedasplantactivityandproductiondifferences.

110

Currency Type	10
Company Code	1000
Ledger	0L
Controlling Area	1000
FISAnnual Rep.Struc	INT
Plan Version	0
Fiscal Year	Current fiscal year
From Period	1
To Period	12
Profit Center	612##

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AC612 Lesson: Data Flow from Cost Object Controlling

Lesson Summary

You should now be able to:

• Understandthesecondarycostpostingstotheassignedprofitcenters

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

Lesson: Transfer from Sales and Distribution

Lesson Overview

YoupostthegoodsissueandbillingdocumentinProfitCenterAccounting.

Lesson Objectives

After completingthislesson, you will beable to:

• Understandtheprofitcenterpostingswithinthesalesfromstockprocess.

Business Example

ExplainthevalueflowfromSalesandDistributiontotheprojectteam.

Figure 55: Transfer from Sales and Distribution (1)

Theassignmentofaprofitcenterforasalesorderispassedfromthesalesorder

tothedeliverynoteandthenontothebillingdocument. Thechangeinstockis

posted to the profit center upon goods issue.

Ifaccount-basedProfitabilityAnalysisisactiveinyoursystem,theG/Laccount

forchangesinstockmustbedefinedasacostelement. Ifaccount-basedCO-PAis

notactive,youmustdefinethisaccountasaprofitandlossaccount.

Theprofitcenterisassignedattheitemlevelofthesalesorder.

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AC612 Lesson: Transfer from Sales and Distribution

Figure 56: Transfer from Sales and Distribution (2)

Thefollowingdataistransferredfrombillingdocuments,debitandcreditmemos

to Profit Center Accounting:

AsimplifiedexampleofalogisticalSDprocesswiththegeneratedprofitcenter

postings.

• Revenues

• Salesdeductions (shipping, rebates, andso on)

• Accruals(forexample, fromrebateagreements)

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

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AC612 Lesson: Transfer from Sales and Distribution

Exercise 7: Transfer from Sales and

Distribution

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Createastandardsalesorderandprocesstheentireorder

Business Example

Thepumpsyoumanufacture,R-F1##,arecurrentlyinstock. Youwanttoreduce

warehouse stocks through the salesprocess.

Task 1:

Create a sales order.

1. Enterasalesorder withthefollowingparameters:

Field Name Value

Order Type TA

Sales Organization 1000

Distribution Channel 10

Category 00

Sold-to T-CSD##

Ship-to Party T-CSD##

PO Number PUMP ##

Material R-F1##

Order Quantity 30

Checktheaccountassignmentofthisorderitemintheitemdetails. Which

profit center was assigned?

___________________________________________

Postthedocumentandwritedownthedocumentnumber.

___________________________________________

Continued on next page

115

Field Name	Value
Order Type	TA
Sales Organization	1000
Distribution Channel	10
Category	00

Sold-to	T-CSD##
Ship-to Party	T-CSD##
PO Number	PUMP ##

Material	R-F1##
Order Quantity	30

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

Task 2:

Createtheoutbounddeliveryforthesalesorder,pickthedelivery,andpostthe

goods issue.

1. Createanoutbound deliveryfor thesalesorder.

Use the following parameters:

Field Name Value

Shipping Point 1000

Selection Date Current date + 1 month

Order Sales order number

Savetheoutbounddeliveryandwritedownthedocumentnumber.

___________________________________________

2. Createatransferordertopicktheorder. Enterthefollowingdata.

Field Name Value

Warehouse Number 010

Delivery Document number of

delivery

Plant 1000

Activate Item Set indicator

Process Flow System-Guided

Press Enter and save the transfer order. No entries are necessary, since

picking is carried out automatically.

3. Postthegoodsissuebychangingtheoutbounddeliveryyoucreatedinthe

previous step.

Task 3:

Bill the outbound delivery.

1. Enter the outbound delivery number to bill it. Press Enter to display the

billingdocumentdata. Donotenteranythingelse. Savethebillingdocument.

Continued on next page

116

Field Name	Value
Shipping Point	1000
Selection Date	Current date + 1 month
Order	Sales order number

Field Name	Value
Warehouse Number	010
Delivery	Document number of delivery
Plant	1000
Activate Item	Set indicator
Process Flow	System-Guided

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AC612 Lesson: Transfer from Sales and Distribution

Task 4:

Analyzethesalesprocessinastandardprofitcenterreport.

1. Go to the information system for the new general ledger and call the

report Profit Center Group: Plan/Actual/Variance with the following

parameters:

Currency Type 10

Company Code 1000

Ledger 0L

Controlling Area 1000

FIS Annual Rep.Struc INT

Plan Version 0

Fiscal Year Current fiscal year

From Period 1

To Period 12

Profit Center 612##

AnalyzethepostingstothefinancialstatementsandP&Lstatementforprofit

center612##thatresultfromthedeliveryandbilling.

117

Currency Type	10
Company Code	1000
Ledger	0L
Controlling Area	1000
FIS Annual Rep.Struc	INT
Plan Version	0
Fiscal Year	Current fiscal year
From Period	1
To Period	12
Profit Center	612##

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

Solution 7: Transfer from Sales and

Distribution

Task 1:

Create a sales order.

1. Enterasalesorder withthefollowingparameters:

Field Name Value

Order Type TA

SalesOrganization 1000

DistributionChannel 10

Category 00

Sold-to T-CSD##

Ship-to Party T-CSD##

PO Number PUMP ##

Material R-F1##

Order Quantity 30

Checktheaccountassignmentofthisorderitemintheitemdetails. Which

profit center was assigned?

___________________________________________

Postthedocumentandwritedownthedocumentnumber.

___________________________________________

a) Logistics→SalesandDistribution→Sales→Order→Create

Profit center612##wasautomaticallydetermined bythesystem

becauseitisenteredinthemasterrecordofmaterialR-F1##.

Task 2:

Createtheoutbounddeliveryforthesalesorder,pickthedelivery,andpostthe

goods issue.

1. Createanoutbound deliveryfor thesalesorder.

Use the following parameters:

Continued on next page

118

Field Name	Value
Order Type	TA
SalesOrganization	1000
DistributionChannel	10
Category	00

Sold-to	T-CSD##
Ship-to Party	T-CSD##
PO Number	PUMP ##

Material	R-F1##
Order Quantity	30

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AC612 Lesson: Transfer from Sales and Distribution

Field Name Value

Shipping Point 1000

Selection Date Current date + 1 month

Order Sales order number

Savetheoutbounddeliveryandwritedownthedocumentnumber.

___________________________________________

a) Logistics→SalesandDistribution→ShippingandTransportation→

OutboundDelivery→Create→SingleDocument→WithReference

toSalesOrder (transactioncode VL01N)

2. Createatransferordertopicktheorder. Enterthefollowingdata.

Field Name Value

Warehouse Number 010

Delivery Document number of

delivery

Plant 1000

Activate Item Set indicator

Process Flow System-Guided

Press Enter and save the transfer order. No entries are necessary, since

picking is carried out automatically.

a) Logistics→SalesandDistribution→ShippingandTransportation→

Picking→CreateTransferOrder→SingleDocument

3. Postthegoodsissuebychangingtheoutbounddeliveryyoucreatedinthe

previous step.

a) Logistics→SalesandDistribution→ShippingandTransportation→

OutboundDelivery→Change→SingleDocument

Choose the Post GoodsIssuepushbutton.

Task 3:

Bill the outbound delivery.

1. Enter the outbound delivery number to bill it. Press Enter to display the

billingdocumentdata. Donotenteranythingelse. Savethebillingdocument.

a) Logistics→SalesandDistribution→ShippingandTransportation→

Billing → Billing Document → Create

Continued on next page

119

Field Name	Value
Shipping Point	1000
Selection Date	Current date + 1 month
Order	Sales order number

Field Name	Value
Warehouse Number	010
Delivery	Document number of delivery
Plant	1000
Activate Item	Set indicator
Process Flow	System-Guided

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

Task 4:

Analyzethesalesprocessinastandardprofitcenterreport.

1. Go to the information system for the new general ledger and call the

report Profit Center Group: Plan/Actual/Variance with the following

parameters:

Currency Type 10

Company Code 1000

Ledger 0L

Controlling Area 1000

FISAnnual Rep.Struc INT

Plan Version 0

Fiscal Year Current fiscal year

From Period 1

To Period 12

Profit Center 612##

AnalyzethepostingstothefinancialstatementsandP&Lstatementforprofit

center612##thatresultfromthedeliveryandbilling.

a) Accounting→FinancialAccounting→GeneralLedger→Information

System→GeneralLedgerReports(New)→ReportsforProfitCenter

Accounting→ProfitCenterGroup: Plan/Actual/Variance.

Thegoodsissueassociatedwiththeoutbounddeliveryreducedstocks.

Themanufacturingcostsofthesales(stockchange)wereposted.

Domesticreceivablesandsalesrevenueswerepostedtoduringbilling.

120

Currency Type	10
Company Code	1000
Ledger	0L
Controlling Area	1000
FISAnnual Rep.Struc	INT
Plan Version	0
Fiscal Year	Current fiscal year
From Period	1
To Period	12
Profit Center	612##

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AC612 Lesson: Transfer from Sales and Distribution

Lesson Summary

You should now be able to:

• Understandtheprofitcenterpostingswithinthesalesfromstockprocess.

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

Lesson: Allocations in Profit Center Accounting

Lesson Overview

Learnabouttheuseofallocationsinprofitcenteraccounting

Lesson Objectives

After completingthislesson, you will beable to:

• Define a profit center allocation

Business Example

Youarepreparingaprojectmeetingregardingallocationsforprofitcenters.

Figure57: StatisticalKeyFiguresintheNewGeneralLedger

You use the IMG activity

FinancialAccounting(New)→GeneralLedgerAccounting(New)→Statistical

KeyFigures→TransferOpening BalancefromCO

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AC612 Lesson: Allocations in Profit Center Accounting

to transfer the data from over Overhead Cost Controlling (CO-IM) that were

recorded based on the statistical key figures. A transfer can be needed for the

following reasons:

• The dataset in CO-OM is an opening balance. You want to rebuild the

dataset in general ledger accounting.

• You have created a new ledger in general ledger accounting and want to

rebuild the statistical keyfiguresin general ledger accountingasa result.

WhenyoutransferthestatisticalkeyfiguresfromCO(eitheronlineorwith

thisprogram),onlythosecharacteristicsthataremanagedasascenarioinat

leastoneledgerinG/Laccountingareupdated. Thismeansifyouonlyhave

ledgersthat use cost-of-salesaccounting, businessarea, and profit center

updatescenarios,thesegmentcharacteristicisnotupdated. Ifyouwantto

createanewledgerwiththeprofitcenterupdatescenario,youdonothaveto

doanything. Thedatacanbeusedbythisnewledgerautomatically. Ifthe

ledgercontainsthesegmentreportingscenario,however,youhavetorebuild

thedatabecausethesegmenthasnotbeenupdatedtodate.

Youcantransfer both actual and planningdatafor eachcontrolling area, fiscal

year, and object type (such as cost center).

YoucanusetransactionFAGLSKFtoenteractualvaluesforstatisticalkeyfigures

directly in Financial Accounting. However, we recommend transferring the

valuesforthestatisticalkeyfiguresfromControllingfirstandthenadjustingthem

in Financial Accounting. You can enter plan values for statistical key figures

directlyinFinancialAccountingwithtransactionFAGLSKF1. Thetransactions

arelocatedunderthefollowingmenupathintheapplication:

Accounting→FinancialAccounting→GeneralLedger→StatisticalKeyFigures

A period evaluation is also available.

Youcanusestatisticalkeyfiguresastheallocationbaseinthenewgeneralledger.

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

Figure 58: Distribution/Assessment

Allocation(assessmentanddistribution)ofoverheadcostsisusuallyperformed

atperiodclosing. Allocationisnormallyperformeddirectlyatcostcenterlevel;

thepostingsaretransferredtotheprofitcentersinthenewgeneralledgerthrough

real-time integration.

Ifpostingsweremadetothedummyordefaultprofitcenters,youallocatethem

to the production profit centers as assessments during the period-end closing.

The system usesan assessment account to consolidate theindividual accounts

in thesender profit center for assessment. Thismeanstheheadof the receiver

profitcenternowonlyseestheassessmentaccount,andnolongertheindividual

accountsthat wereposted tothedefault profitcenter.

Inmanycases, youhavetoallocatecertain balancesheetitems(rawmaterials,

real estate, and so on), which you initially posted to a single profit center, to

severalreceiverprofitcenters. Werecommendusingdistribution,asitallocates

specifically to the cost element. This means a material stock account remains

with the receiver.

AssessingordistributingdatainProfitCenterAccountingonlymakessenseafter

youhavecompletedalltheperiodclosingactivitiesinallthefeederapplications

(FI, CO, SD, MM, and so on). You should also post any additional profit

centerdata-suchasPCAStatisticalKeyFigures-manuallyortransferitfrom

Controlling before allocating.

Distribution and assessment work the same way asin Overhead Management,

but affect PCA postings only.

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AC612 Lesson: Allocations in Profit Center Accounting

The(actual)allocationsfromthedifferent componentsintheSAPsystemwith

activenewgeneralledgerareintegratedwithFinancialAccountingasdescribed

below:

• ActualallocationsinOverheadCostControlling: Changesalsoupdatedin

newG/Lifreal-timeCO→FI integrationisactive

• ActualallocationsfromclassicProfitCenterAccounting: NoupdateinFI–

a strict EC-PCA document is generated.

• Actual allocations in the new general ledger: No integration with other

components– astrictFI document isgenerated

Figure 59: Create Distribution/Assessment

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

The cycle segment method described here defines both distributions and

assessments. Periodicrepostingisnotusedinthenewgeneralledger. Todisplay

theallocationrelationshipsbetweenthesendersandreceiversinthesystem,you

needtomakethefollowingentriesforeach(allocation)segment:

• Sendervalues: Whichcostsdoyouwanttoassessandfromwhichobjects

will the costs be assessed? Sender values can be posted values, fixed

amounts,orfixedprices. Ifyouusepostedamounts,youcanworkwithplan

andactualvalues. Youcanspecifyapercentageunder100%,whichleavesa

correspondingamountonthesendingprofit center.

• Receivervalues: Towhichobjectsarethecostsallocated? Onthereceiver

side, you can store fixed amounts, fixed percentages, fixed portions, and

variable portions as rules.

• Tracingfactor: Onwhatbasisarethecostssplitamongthereceivers? The

tracingfactorofthevariableportionidentifiesapostedvalueontheprofit

centerasanallocationbase(=>statisticalkeyfigures,forexample).

In an (allocation) segment, sender profit centers are combined with receiver

profitcentersaccordingtotheallocationrelationshipsdescribedabove. Multiple

segmentsarecombinedinacycle. Acyclemustalwaysbeassignedtoa"Version"

- use version 1 in FI.

Figure 60: Distribution

Thedistributionisusedtodistributevaluesfromoneprofitcentertoanotherprofit

center. TheallocationinFIdoesnotchangethedebittotheEnergycostcenterat

all. Thevaluesarriveinthereceivingprofitcenterswiththesameaccount(which

isusually,butnotnecessarily,alsodefinedasacostelementinCO)inwhichthey

wereoriginallypostedonthesenderprofitcenter-processingusestheoriginal

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AC612 Lesson: Allocations in Profit Center Accounting

account. Inourexample,theaccountsare416100and416110. Thedistribution

createsanFIdocument. TheFIdocument numberisdisplayedin thebasiclist

oftheallocation. Youcanreversedistributionsasoftenasrequired. Youusethe

Cycle-Segmentmethodtodefinesender-receiverrelationships. Practicalexample:

Distributionisused,forexample,todistributematerialstockstodifferentprofit

centers. Thisisnecessary,forexample,whenseveralprofitcentersataplantare

responsible for a material. Since only one profit center can be defined in the

material master, you allocate the stock values (using the stock account) from

the defined profit center to the others.

Figure 61: Assessment

You want an individual assessment account to be defined in each case for the

assessment in the new general ledger. This is account 499900 in the example

on the slide. The assessment account must not correspond to any secondary

costelementinCO-thismeansthatyoucannotsimplyusetheassessmentcost

elements(costelementtype42)fromCO.Thereceivingobjectsdonotdisplaythe

accountwithwhichtheoriginalinvoiceswereentered. Youusetheassessment

whentheoriginalaccountscannotormustnotbeidentifiedonthereceiverside.

Inpractice,assessmentisoftenusedtoclearadummyprofitcenter. Distribution

createsafinancialaccountingdocument,whichisoutputinthebasiclist. Youcan

reverseandrepeatassessmentsasoftenasrequired. YouusetheCycle-Segment

method to define sender-receiver relationships.

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

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AC612 Lesson: Allocations in Profit Center Accounting

Exercise 8: Allocations in Profit Center

Accounting

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Createan assessment cycle inthenewgeneral ledger that allocatesat the

profit center level.

Business Example

Thecostsoftheadministrationprofitcenter, 611##, shouldbevisibleonprofit

center612##withaseparateassessmentaccountafterassessment.

Task 1:

Define an assessment account for profit centers.

1. Enterthecentralassessmentaccount4990##forchartofaccountsINTand

companycode1000. Useaccount499998withthedatafromcompanycode

1000 as a copy template.

Name the account Allocation PC ## (short text) and Allocation Profit

Center ## (G/L account long text).

GototheControlDatatabanddeletetheAlternativeAccountNumber.

GototheKeyWord/TranslationtabandnametheaccountUmlagePC##

(shorttext)andUmlageProfitcenter##(G/Laccountlongtext)inGerman.

AssignfinancialstatementversionINTtothenewaccount. Moveaccount

4990## to below item 3051090.

Task 2:

You want to define an assessment in the new general ledger to allocate the

administrationcoststothepumpdivision'sprofitcenter.

1. Create an assessment in the new general ledger. Use the following

parameters:

Field Name Value

Ledger 0L

Cycle Name ADMIN##

Start Date 01/01 current fiscal

year

Continued on next page

129

Field Name	Value
Ledger	0L
Cycle Name	ADMIN##
Start Date	01/01 current fiscal year

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

Enterthefollowingdataintheheaderdataofthecycle:

Field Name Value

Text Administrative Costs

Pumps ##

Company Code 1000

Version: 1

AttachasegmentnamedADMIN##(administrativecosts,pumpdivision)

and enter the following segment data.

EnterthefollowingvaluesintheSegmentHeadertab.

Assessment Account 4990##

Sender Rule

Share in % 100%

Actual value origin Activate

Receiver rule Fixed percentages

GototheSenders/Receiverstabandenterthefollowingdata.

Account Number Set ALLOC##

SenderProfit Center 611##

ReceiverProfit Center 612##

Hint: If account intervalsand single values are not sufficient to

definethesendervalues,youcanenterthenameofasetintheSet

columnandchooseExtras/CreateSettocreateanewone. Youhave

beenaskedtogroupthemasterdatatogether. Youdefinetherelevant

accountswithintheintervals400000-479999and200000-299999

to allocate the P&L statement.

Position the cursor on ALLOC## and choose Extras / Create Set. Enter

the following values.

Field for set name P&L-relevant accounts

Fieldsfor1st interval 400000 - 479999

Fieldsfor2ndinterval 200000 - 299999

Continued on next page

130

Field Name	Value
Text	Administrative Costs Pumps ##
Company Code	1000
Version:	1

Assessment Account	4990##
Sender Rule
Share in %	100%
Actual value origin	Activate
Receiver rule	Fixed percentages

Account Number Set	ALLOC##
SenderProfit Center	611##
ReceiverProfit Center	612##

Field for set name	P&L-relevant accounts
Fieldsfor1st interval	400000 - 479999
Fieldsfor2ndinterval	200000 - 299999

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AC612 Lesson: Allocations in Profit Center Accounting

Save the set and exit transaction GS01.

GototheReceiverTracingFactortabandenter100%.

Now create a cycle run group called GR## (parallel assessments) and

assign it to the cycle.

Save the cycle.

Task 3:

Runtheactualassessmentcycleinthecurrentperiod.

1. StartcycleADMIN##inledger0Linthecurrentperiodofthecurrentfiscal

yearandanalyzethelog. UsedocumenttypeSA.

Task 4:

Analyzetheeffectsof the assessment inreporting.

1. Go to the information system for the new general ledger and call the

report Profit Center Group: Plan/Actual/Variance with the following

parameters:

Currency Type 10

Company Code 1000

Ledger 0L

Controlling Area 1000

FIS Annual Rep.Struc INT

Plan Version 1

Fiscal Year Current fiscal year

From Period 1

To Period 12

Profit Center 612##

AnalyzethevaluespostedtotheP&Lstatementfromprofitcenters611##

and 612## as a result of the assessment.

131

Currency Type	10
Company Code	1000
Ledger	0L
Controlling Area	1000
FIS Annual Rep.Struc	INT
Plan Version	1
Fiscal Year	Current fiscal year
From Period	1
To Period	12
Profit Center	612##

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

Solution 8: Allocations in Profit Center

Accounting

Task 1:

Definean assessment account for profit centers.

1. Enterthecentralassessmentaccount4990##forchartofaccountsINTand

companycode1000. Useaccount499998withthedatafromcompanycode

1000 as a copy template.

Name the account Allocation PC ## (short text) and Allocation Profit

Center ## (G/L account long text).

GototheControlDatatabanddeletetheAlternativeAccountNumber.

GototheKeyWord/TranslationtabandnametheaccountUmlagePC##

(shorttext)andUmlageProfitcenter##(G/Laccountlongtext)inGerman.

AssignfinancialstatementversionINTtothenewaccount. Moveaccount

4990## to below item 3051090.

a) Accounting →Financial Accounting →General Ledger→ Master

Records→G/LAccounts→IndividualProcessing→Centrally

Task 2:

You want to define an assessment in the new general ledger to allocate the

administrationcoststothepumpdivision'sprofitcenter.

1. Create an assessment in the new general ledger. Use the following

parameters:

Field Name Value

Ledger 0L

Cycle Name ADMIN##

Start Date 01/01 current fiscal

year

Enterthefollowingdataintheheaderdataofthecycle:

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132

Field Name	Value
Ledger	0L
Cycle Name	ADMIN##
Start Date	01/01 current fiscal year

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AC612 Lesson: Allocations in Profit Center Accounting

Field Name Value

Text Administrative Costs

Pumps ##

Company Code 1000

Version: 1

AttachasegmentnamedADMIN##(administrativecosts,pumpdivision)

and enter the following segment data.

EnterthefollowingvaluesintheSegmentHeadertab.

Assessment Account 4990##

Sender Rule

Share in % 100%

Actual value origin Activate

Receiver rule Fixed percentages

GototheSenders/Receiverstabandenterthefollowingdata.

Account Number Set ALLOC##

SenderProfit Center 611##

ReceiverProfit Center 612##

Hint: If account intervals and single values are not sufficient to

definethesendervalues,youcanenterthenameofasetintheSet

columnandchooseExtras/CreateSettocreateanewone. Youhave

beenaskedtogroupthemasterdatatogether. Youdefinetherelevant

accountswithintheintervals400000-479999and200000-299999

to allocate the P&L statement.

Position the cursor on ALLOC## and choose Extras / Create Set. Enter

the following values.

Field for set name P&L-relevant accounts

Fieldsfor1st interval 400000 - 479999

Fieldsfor2ndinterval 200000 - 299999

Save the set and exit transaction GS01.

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133

Field Name	Value
Text	Administrative Costs Pumps ##
Company Code	1000
Version:	1

Assessment Account	4990##
Sender Rule
Share in %	100%
Actual value origin	Activate
Receiver rule	Fixed percentages

Account Number Set	ALLOC##
SenderProfit Center	611##
ReceiverProfit Center	612##

Field for set name	P&L-relevant accounts
Fieldsfor1st interval	400000 - 479999
Fieldsfor2ndinterval	200000 - 299999

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Unit3: ActualPostingsforProfitCenterAccountinginNewGeneralLedger

Accounting AC612

GototheReceiverTracingFactortabandenter100%.

Now create a cycle run group called GR## (parallel assessments) and

assign it to the cycle.

Save the cycle.

a) Accounting→FinancialAccounting→GeneralLedger→Periodic

Processing→Closing→Allocation→ActualAssessment→Create

Task 3:

Runtheactualassessmentcycleinthecurrentperiod.

1. StartcycleADMIN##inledger0Linthecurrentperiodofthecurrentfiscal

yearandanalyzethelog. UsedocumenttypeSA.

a) Accounting→FinancialAccounting→GeneralLedger→Periodic

Processing→Closing→Allocation→ActualAssessment→Execute

Task 4:

Analyzetheeffectsof theassessment inreporting.

1. Go to the information system for the new general ledger and call the

report Profit Center Group: Plan/Actual/Variance with the following

parameters:

Currency Type 10

Company Code 1000

Ledger 0L

Controlling Area 1000

FISAnnual Rep.Struc INT

Plan Version 1

Fiscal Year Current fiscal year

From Period 1

To Period 12

Profit Center 612##

AnalyzethevaluespostedtotheP&Lstatementfromprofitcenters611##

and 612## as a result of the assessment.

a) Accounting→FinancialAccounting→GeneralLedger→Information

System→GeneralLedgerReports(New)→ReportsforProfitCenter

Accounting→ProfitCenterGroup: Plan/Actual/Variance.

Thecostsarepostedundertheassessmentaccount.

134

Currency Type	10
Company Code	1000
Ledger	0L
Controlling Area	1000
FISAnnual Rep.Struc	INT
Plan Version	1
Fiscal Year	Current fiscal year
From Period	1
To Period	12
Profit Center	612##

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AC612 Lesson: Allocations in Profit Center Accounting

Lesson Summary

You should now be able to:

• Define a profit center allocation

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UnitSummary AC612

Unit Summary

You should now be able to:

• Describethebasicconceptoftheprofitcenterupdate.

• Transferandanalyzeassetmovementstoprofitcenteraccounting

• UnderstandandcustomizetheprocessfortransferringdatafromMaterials

Management

• Understandthesecondarycostpostingstotheassignedprofitcenters

• Understandtheprofitcenterpostingswithinthesalesfromstockprocess.

• Define a profit center allocation

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AC612 Test Your Knowledge

Test Your Knowledge

1. MaterialstocksaretransferredtoProfitCenterAccountingatplantlevel.

Determinewhetherthisstatementistrueorfalse.

□ True

□ False

2. By default, the profit center assignment for cost objects is made on a

sales-related basis.

Determinewhetherthisstatementistrueorfalse.

□ True

□ False

3. Statistically, costsandrevenuesarepostedtotheprofitcenterofthesales

order item when thesales order isreceived.

Determinewhetherthisstatementistrueorfalse.

□ True

□ False

4. Allocationswithin profit centersare reflected in the assigned cost center

(parallel accounting system).

Determinewhetherthisstatementistrueorfalse.

□ True

□ False

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TestYourKnowledge AC612

Answers

1. MaterialstocksaretransferredtoProfitCenterAccountingatplantlevel.

Answer: True

Theprofitcenterisassignedtothematerialatplantlevel.

2. By default, the profit center assignment for cost objects is made on a

sales-related basis.

Answer: False

Theprofitcenterassignmentismadeonaproduct-relatedbasis. Bydefault,

theproductionordercontainstheprofitcenteroftheproductionmaterial.

3. Statistically,costsandrevenuesarepostedtotheprofitcenterof thesales

order item when thesales order isreceived.

Answer: False

Costsarepostedwhenthegoodsissueforthedeliveryismade,andrevenues

arepostedwhenthebillingdocumentisissued.

4. Allocationswithin profit centersarereflected in theassigned cost center

(parallel accounting system).

Answer: False

Profitcenterallocationsdonotgeneratecostcenterpostings.

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Unit 4

Profit Center Planning in New General

Ledger Accounting

Unit Overview

Plan data can be transferred to Profit Center Accounting or entered directly in

Profit Center Accounting.

Unit Objectives

After completing thisunit, you will beableto:

• Set up profit center planning

• UseintegratedFI→COplanningforprofitcenterplanning

Unit Contents

Lesson: Planning Configuration and Manual Planning ....................140

Exercise 9: Planning Configuration and Manual Planning............145

Lesson: Integrated Planning ..................................................156

Exercise 10: Integrated Planning.........................................163

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Unit4: ProfitCenterPlanninginNewGeneralLedgerAccounting AC612

Lesson: Planning Configuration and Manual Planning

Lesson Overview

YoudefinetheversionandplannerprofileforProfitCenterAccounting.

Lesson Objectives

After completingthislesson, you will beable to:

• Set up profit center planning

Business Example

Profitplanningandfinancialstatementplanningshouldalsobepossibleatprofit

center level.

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AC612 Lesson: Planning Configuration and Manual Planning

Figure 62: Planning in Financial Accounting

• Activatesummarytable: Customizing→FinancialAccounting(New)→

GeneralLedgerAccounting(New)→Planning→TechnicalHelp→Install

Summary Table

• Importplanninglayouts: Customizing→FinancialAccounting(New)→

GeneralLedgerAccounting(New)→Planning→TechnicalHelp→Import

Planning Layouts

• Define plan periods: Customizing → Financial Accounting (New) →

GeneralLedgerAccounting(New)→Planning→DefinePlanPeriods

• Setplannerprofile: Application→GeneralLedger→PeriodicProcessing

→ Planning → Set Planner Profile

• Create planning document types: Customizing → Financial Accounting

(New) → General Ledger Accounting (New) → Planning → Define

Document Types for Planning

• Define plan version: Customizing → Financial Accounting (New) →

GeneralLedgerAccounting(New)→Planning→PlanVersions→Define

Plan Versions

• Assignplanversiontoafiscalyear: Customizing→FinancialAccounting

(New)→GeneralLedgerAccounting(New)→Planning→PlanVersions

→Fiscal-Year-Dependent Version Parameters →Assign Plan Version to

Fiscal Year and Activate

• Activate plan line items: Customizing → Financial Accounting (New)

→ General Ledger Accounting (New) → Planning → Plan Versions →

Fiscal-Year-Dependent Version Parameters → Activate Line Items for

Planning

ThetransactioncodeforplanninginthenewgeneralledgerisGP12N.

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Unit4: ProfitCenterPlanninginNewGeneralLedgerAccounting AC612

Figure63: PlanningLayoutsforPlanninginFinancialAccounting

(Direct)planninginFIisalwayssavedtogetherwithanaccount. Thismeansitis

easytoplan"primaryprocesses". However,itisnotpossibletoplan"secondary

processes" (such as activities) directly from FI. This is only possible through

integratedplanningwithOverheadCostControlling(=>instandardwithEhP3

or SAP Note 1009299).

Therearestandarddrilldownreportsthatenableyoutoevaluatetheplandatafor

accountsinFI:Choosethefollowingmenupathintheapplication:

Accounting→FinancialAccounting→InformationSystem→GeneralLedger

Reports → Financial Statement / Cash Flow → General → Plan/Actual

Comparisons→FinancialStatement: Plan/ActualComparison.

When you start the drilldown report without specifying a financial statement

structureintheselectionscreen, theplanandactualvaluesfortheaccountsare

compared directly. If you do not specify a financial statement structure, the

periodvaluesaresummarizeduptothechosenselectionperiod. Ifyouonlywant

to evaluate the plan values for a month (=> only for the month of March, for

example), you cannot leaveout entering a financial statement structure. EhP3

includesadditionaldrilldownreportsforprofitcentersandsegmentplans. These

drill-downreportsevenofferselectionbycostelement(andnotonlybyaccount).

Ifasegmentisdefinedinaprofitcentermasterrecord,theplandataforthatprofit

centeraresavedautomaticallyforthecorrespondingsegment.

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AC612 Lesson: Planning Configuration and Manual Planning

Figure64: MoreDetailedInformationonPlanninginFinancialAccounting

Activating cumulative plan data entry for balance sheet accounts (menu path

in Customizing):

FinancialAccounting(New)→GeneralLedgerAccounting(New)→Planning

→ActivateCumulativePlanDataEntryforBalanceSheetAccounts

Whatdoesthisdo? Inthedefaultsettings, theperiodscreenforplanninginthe

newG/L(=>transactioncodeGP12N)showsthestockchangevaluesbyperiod.

Ifyouactivatecumulativeplandataentryforbalancesheetaccounts,incontrast,

theplannedbalancesheetvaluesaredisplayedforbalancesheet accounts(and

only for balance sheet accounts) instead of the balance sheet change values.

Example: Youhaveactivatedcumulativeplandataentry. Youusetransactioncode

GP12Ntoenter EUR12,000forbalancesheet account11000withdistribution

key2. Youthengototheperiodscreen. TheperiodscreenshowsEUR12,000

eachforperiods1through12. ThismeansyouhaveplannedabalanceofEUR

12,000 on the account in every period. There are no balance sheet changes in

periods2through12. Ifcumulativeplandataentryisnotactiveforbalancesheet

accountsandyouenterthesamevaluesasabove,theperiodscreenshowsEUR

1,000eachforperiods1through12. Thismeanstheaccountbalanceincreasesby

EUR1,000ineveryperiod. If(andonlyif)cumulativeplandataentryisactivefor

balancesheet accounts, a balancecarryforward ispossibleforplanning datain

FI:TransactioncodeFAGL_PLAN_VT.PathtoBAPIandBAdI:Customizing:

Financial Accounting (New) General Ledger Accounting (New) → Planning

→ External Plan Data Transfer → ...

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Unit4: ProfitCenterPlanninginNewGeneralLedgerAccounting AC612

144