Concept of ERS in SAP MM
目录
Concept of ERS in SAP MM
2234116,316
ERS — Evaluated Receipt Settlement is the process of settling goods receipt automatically. The Vendor Invoices are posted automatically(without actually receiving from the vendor) in the system based on the information in the purchase order and goods receipt. The settlement documents are sent automatically to the vendor in print, email or fax form.
Before implementing ERS, there must be an agreement with the vendor about ERS process and applicable conditions.
Advantages of ERS
Purchase Orders can be closed quickly
No price and quantity variances in Invoice Verification
No need to receive invoice from vendor
Communication errors can be avoided
The following are the pre-requisites for implementing ERS
In the vendor master data, the indicators for evaluated receipt settlement must be activated.
A Confirmation is expected for the purchase order
GR – IR Indicators and ERS Indicators should be activated in the PO
Tax code must be maintained in the PO item
XK02 — Change Vendor
ME23N — Display Purchase Order
ERS check box is activated by default, if you flag a vendor as ERS vendor.
MRRL is the transaction code to carry out ERS functionality.
In TEST mode
The Postable column is updated with ‘X’, if there are no errors in posting an invoice. It implies that invoice can be posted. If there are any issues with goods receipt or configuration, the relevant error message is displayed in the Info Text Column.
In PRODUCTION mode
You can view the document by clicking the document numbers in the above screen.
5000000013 — Material Document
5105600113 — Invoice Document posted in MM
40004 — Invoice Document posted in FI
The invoice is posted for relevant PO item by determining the prices entered in PO, terms of payment, tax information and delivery quantity entered in goods receipt.
Important Configuration Steps for ERS
Maintain Number Ranges for Accounting Documents
SPRO –> Material Management –> Logistics Invoice Verification –> Incoming Invoice –> Number Assignment –> Maintain Number Assignment for Accounting Documents
Transaction Code — OMR4
Click on Document Type in Invoice Verification and in the subsequent screen double click on MRRL transaction code.
In the above screen, we maintain the document type for ERS. Now maintain number ranges for document type RE and number range 51.
Maintain Number Ranges for Logistics Documents
SPRO –> Material Management –> Logistics Invoice Verification –> Incoming Invoice –> Number Assignment –> Maintain Number Assignment for Logistics Documents –> Maintain Number Range Interval for Invoice Documents
Transaction Code — OMRJ
Create a number range and assign it to transaction RD and RS in the below path
SPRO –> Material Management –> Logistics Invoice Verification –> Incoming Invoice –> Number Assignment –> Maintain Number Assignment for Logistics Documents –> Transaction – Assign Number Range
Table/View — V_T003R
Once the Invoice is posted, the settlement documents are sent to vendor automatically in print, email or fax form. The below mentioned Message Determination configuration is required for this action.
SPRO –> Material Management –> Logistics – Invoice Verification –> Message Determination –> Maintain Message Types
Here the program that the system calls up to process the output, form routine and the form are updated.
SPRO –> Material Management –> Logistics — Invoice Verification –> Message Determination –> Maintain Conditions
SPRO –> Material Management –> Logistics – Invoice Verification –> Message Determination –> Assign Forms and Programs
If the message determination configuration(like message condition) is not maintained correctly, below error message is shown up, when you run MRRL transaction.
ERS settlement: No message was found for partner 200005/company code ZPRA
After updating the message determination settings correctly, you can post the documents.
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Assigned Tags
MM (Materials Management)
SAP ERP
enterprise resource planning
sap erp logistics materials management
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22 Comments
Former Member
September 13, 2013 at 3:37 am
perfect...
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Former Member
September 25, 2013 at 1:49 am
Nice presentation...Good SAP concept....thanks dude
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Mohsin Abbasi
October 4, 2013 at 11:01 am
Nice One....................
Best Regards
Mohsin Abbasi
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Nagendra m
October 11, 2013 at 1:01 pm
Nice presentation.
Best Regards,
Nagendra.
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Mehmet Ozgur Unal
October 25, 2013 at 11:16 am
helpful document , thanks...
I want to add some details.
*You can use ERS , only with account assignment is defined in PO.
• To create invoices automatically, you can define Ers a batch job. Program RMMR1MRS...
Also, you can benefit from invoicing plan functionality.
INVOICING PLANS
*Periodic invoicing plan : iv is generated monthly,yearly and so on.
*Patial invoicing plan : iv is generated based on progress of work.
Customization
Maintain Periodic Invoicing plan Types
Sap Img * MM * Purchasing * PO * Invoicing Plan * IV plan types * Maintain periodic iv plan types
Enter: Starting date - End date - Horizon in tehe origin of general data seciton.
In the invoice data : suggestion for dates section, select periodic invoice date to determine the next billing date.
Maintain Partial Invoicing plan types
Sap Img- MM-Purchasing-PO-Invoicing Plan-IV plan types
In this step , you define the partial invoicing plan types by specifying the relevant control data.After data , you have to configure maintain date id.
Process Step
*Create Po, document type FO (Framework order) is used for Po's with invoice plans.Select the account assignment K. If you want to select the Gr indicator in Po,you must select the nonvaluated goods receipt indicator as well.
Note: Invoicing plan functionality doesnt work with valuated goods receipt.
Click on th Invoicing Plan button located on the invoice tab of the item details.System will propose invoice schedules from created customizing.
*Execute MRIS (Invoicing Plan Settlement) ; enter company code,Plant,Vendor.You can check the invoice status on the invoicing plan tab of Po. Billing status C stands for completely processed.
*Batch RMMR1MIS will create autamatically.
M.Ozgur Unal
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Former Member
March 3, 2018 at 10:38 pm
Hi Mehmet,
I wanted to validate how the invoices for an ERS Vendor/PO get created automatically and found the answer in your response: *Batch RMMR1MIS will create automatically.
Thanks
Geoffrey
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Former Member
December 24, 2013 at 3:51 am
Hi ,
It was very clear explanation .........
and we are looking forward to expect more configuration settings from you..keep it up
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Former Member
December 26, 2013 at 11:51 am
Nice One.. Thanks.
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Former Member
February 6, 2014 at 9:09 am
Useful document
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Former Member
February 6, 2014 at 9:27 am
Good Document
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Vinod Vemuru
February 27, 2014 at 5:47 am
Simple and nice explanation of config steps.
Thank you
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Former Member
February 27, 2014 at 6:53 am
Simple and lucid explanation of ERS concept
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Lakshmi Sama
February 28, 2014 at 11:15 am
Hi Prashanth,
Nice presentation and you have explained in a clear & simple manner even a beginner can understand easily
Expecting more documents from your end and keep sharing.
Thanks & Regards,
Lakshmi S
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Ramakrishna Thoodi
August 16, 2016 at 3:12 pm
Nice document:-)
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Former Member
September 14, 2016 at 11:19 am
good presentation
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Former Member
November 4, 2016 at 6:27 am
Good Presentation.
Is there any option of parking of documents ( same as SAP T Code MIR7), instead of direct posting in system.
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Former Member
August 4, 2017 at 12:42 am
Very simple /clear and descriptive explanation, Expect many more document to come on different topic.
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Former Member
January 11, 2018 at 2:20 pm
THANKS SIR FOR THIS SHARING
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FIPL Team
April 2, 2018 at 7:59 am
Thank You Sir, for valuable information
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Bhaskar Kumar
June 14, 2019 at 7:47 am
Hi all,
After done all transactions, running MRRL and seems the below error is appear
System error: Error in routine MRM_INVOICE_POST
Message no. M8607
please guide and help me on this
Regards,
Pratibha
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Prasanth Gopisetty
Blog Post Author
November 19, 2019 at 10:22 pm
Hi Bhaskar/Prathibha,
Hope this issue is resolved by now. If not, please check OSS notes 384992 and 2551753.
Regards,
Prasanth
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