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SAP General Ledger
Configuration
SAP R/3 ENTERPRISE ECC6
Published by Team of SAP Consultants
at SAPTOPJOBS
Visit us at www.sap-topjobs.com
Copyright 2009-11@SAPTOPJOBS
All rights reserved. No part of this publication may be
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TABLE OF CONTENTS
1. INTRODUCTION 6
2. COMPANY CODE CONFIGURATION 8
2.1 Define Company 8
2.2 Creating a Company Code in SAP 10
2.3 Assign Company Code to company 15
2.4 Create Chart of Accounts in SAP 17
2.5 Assign Company code to Chart of accounts 20
2.6 Define Business Area 22
2.7 Define Account Group 25
2.8 Define Retained Earnings Account in SAP 28
2.9 Maintain Fiscal Year Variant 31
2.10 Assign Company Code to a Fiscal Year Variant 33
2.11 Define Posting period Variant 36
2.12 Open and Close Posting Periods 38
2.13 Assign Posting period Variant to Company code 41
2.14 Create document number ranges for company code 44
2.15 Copy document number ranges to fiscal year 48
2.16 Define document type and assign document number range 51
2.17 Enable Fiscal Year Default 52
2.18 Enable Default Value date 53
2.19 Maintain Field Status Variants 54
2.20 Assign Company Code to Field Status Variants 58
2.21 Screen variants for document entry 59
2.22 Define Tolerance Groups for Employees in SAP 61
2.23 Assign User/Tolerance Groups 66
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2.24 Maximum Exchange Rate Difference 68
2.25 Check Company Code settings in Global parameters 70
2.26 Define Additional Local currencies (Optional) 74
2.27 Define Additional Local currencies for Ledgers (Optional) 79
2.28 Check Calculation Procedure 84
2.29 Assign Country to Calculation Procedure 89
2.30 Define Tax Codes for Sales and Purchases 91
3. CREATING G L ACCOUNT CODES IN THE CHART OF ACCOUNTS 99
3.1 Create GL account in Chart accounts and company code 99
4. CONFIGURATION FOR GL AUTOMATIC CLEARING: - 106
4.1 Automatic Clearing 106
4.2 Define Tolerance Groups for G/L Accounts 109
4.3 Assigning accounts for GL Clearing Differences 111
5. CONFIGURATION FOR FOREIGN CURRENCY VALUATION 114
5.1 Define Valuation methods 115
5.2 Assign GL accounts for Foreign Currency valuation 120
6. CONFIGURATION FOR REGROUPING POSTINGS 126
6.1 Define Adjustment Accounts for GR/IR clearing 126
7. CREATING BALANCE SHEET AND PROFIT AND LOSS ACCOUNT 131
7.1 Define Financial Statement Version (FSV) 131
8. FI INTEGRATION WITH OTHER MODULES 152
8.1 Integration with Overhead Cost Controlling 152
8.2 Integration with Materials Management 154
8.3 Integration with Sales and Distribution 172
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1. INTRODUCTION
Let’s get started. First we will go through a bit of introduction
about the SAP Finance Module before we grind in further:
SAP FI(Financial Accounting) is the basic module and very
important module in SAP. SAP FI module receives postings from
various other modules such as MM(Materials Management) , SD (
Sales and Distribution) and HR(Human Resource) through various
integration points. All the posting from the aforesaid modules are
posted real-time to FI module. FI module feeds in data to CO
modules such as Cost Center Accounting, profit center accounting
and the Profitability Analysis Module. SAP FI module is geared for
external reporting ie legal reporting, tax reporting.
Let’s also touch base on some other organizational structures,
which are important
a) The plants created in the logistics (General) module must be
assigned to the company code. That means all transactions taking
place in the plants are posted to the attached company code in SAP
FI.
b) The purchasing organization created in the MM module is
attached to the Company code.
c) The sales organization created in the SD module is attached to
the company code.
d) A company code created is assigned to the Controlling area.
To help you understand the SAP terminologies we will go through a
relevant example which will help you configure the system more
effectively.
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In this SAP training, we will configure a company code 1100 (ABC
Ltd) located in USA. The currency in USA is USD; therefore the
currency of the company code will be USD. We consider the
reporting period in that country as Jan to December. We will also in
this document cover briefly the FI - MM integration, FI- SD
integration.
The parent company of ABC Ltd is located in Germany. Therefore
ABC Ltd is required to report figures in EURO. We would therefore
need to configure parallel currencies to have such reporting
possible.
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2. COMPANY CODE CONFIGURATION
Let us discuss the company code configuration in the below steps.
2.1 Define Company
Menu Path
IMG (cid:198) Enterprise Structure (cid:198) Definition (cid:198) Financial Accounting
(cid:198)Define Company
In the SAP scenario, functions involved in consolidation of financial
accounting are based on companies. A company can comprise of
one or more company codes.
We will create a company 1100 to which we will assign our
company code.
Click on and update the following: -
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Click to save entry.
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2.2 Creating a Company Code in SAP
A balance sheet and profit & loss account can be extracted for a
Company code which is the basic organizational unit in SAP FI
(Financial accounting)
Company code is the bare minimum structure required for a SAP
system. We will create company code 1100 (XYZ Ltd.) which is
located in country USA.
For configuring Company code we will use the following path on the
SAP application screen:-
Menu Path
SAP Menu (cid:198) Tools (cid:198) Customizing (cid:198) IMG (cid:198) SPRO - Edit Project
Transaction Code
(SPRO)
Configuration for all the modules will be done here. The above path
will not be referred henceforth; we will directly refer to the IMG
node.
IMG (cid:198) Enterprise Structure (cid:198) Definition (cid:198) Financial Accounting
(cid:198) Define, copy, delete, check company code
Double click on Edit Company Code
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Whenever you select the second option Edit Company Code data
you have to configure all the subsequent assignments manually.
When the first option is selected all the configuration and tables get
copied automatically along with assignments. In the cases of
rollouts this option can be selected.
In the Copy option you need to click on to copy a company code
from an existing company code. You can copy from existing
company code delivered by SAP.
A four-character alpha-numeric key as the company code key can
be selected. This key identifies the company code and must be
entered when posting business transactions or creating company
code-specific master data, for example.
With the help of following SAP tutorial material we will cover the
Financial Accounting configuration from its roots and rather than
copying it from a prevailing SAP company code.
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Click on and Update the following required fields:
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Ideally, In a SAP system the company code should be always
kept numeric.
Country:
This field is for the purpose that where the concerned company
code is located and the balance sheet and income statement which
will be prepared according to that particular country’s law. In our
present case the company is located in USA, so we have selected
the country id US (USA).
Currency:
This field represents the local reporting currency of the country. In
this case it is USA (US Dollars) since the company is located in
USA.
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Click on Address and update the following fields
Click
Click to save entry.
In this way company code 1100 is created in SAP
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2.3 Assign Company Code to company
Menu Path
IMG (cid:198) Enterprise Structure (cid:198) Assignment (cid:198) Financial
Accounting (cid:198) Assign Company code to company
Assign company code 1100 to company 1100 in SAP.
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Click on Save
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2.4 Create Chart of Accounts in SAP
Menu Path
IMG (cid:198) Financial Accounting (cid:198) General Ledger Accounting (cid:198) G/L
Accounts (cid:198) Master Records (cid:198) Preparations (cid:198) Edit Chart of
Accounts List
Transaction Code
(OB13)
The Chart of Accounts is a variant which contains the structure
and basic information about the general ledger accounts.
We have to create one chart of accounts for each company code in
SAP. This chart of accounts is assigned to the company code. One
chart of accounts can be used by more than one company codes.
These imply that the general ledgers of these company codes can
have similar GL structure.
Under here we will define just a chart of accounts code in SAP. The
GL codes are not defined here.
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Click on and update the following fields
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We can have controlling integration i.e.
a) Manual creation of cost elements or
b) Automatic creation of cost elements.
It is preferable to have manual creation of cost elements in SAP
Financial Accounting.
We have to keep in mind that whenever we create a GL code
(expense or revenue account) in Financial Accounting, at the same
time we have to create the cost element (type 1 or 11) in the
Controlling module of SAP system.
This allows cost to be flown from FI to CO on a cost object in
realtime.
Click to save entry.
This way USCA chart of accounts is created in SAP.
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2.5 Assign Company code to Chart of accounts
Menu Path
IMG (cid:198) Financial Accounting (cid:198) General Ledger Accounting (cid:198) G/L
Accounts (cid:198) Master Records (cid:198) Preparations (cid:198) Assign Company
Code to Chart of Accounts
Transaction Code
(OB62)
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Assign USCA in the Chrt/accts field to company code 1100.
Click to save entry.
Thus Company code 1100 is assigned to USCA chart of
accounts in SAP.
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2.6 Define Business Area
Menu Path
IMG (cid:198) Enterprise Structure (cid:198) Definition (cid:198) Financial Accounting
(cid:198)Define Business Area.
In order to organize and manage different divisions or segments,
e.g. geographically or product wise etc. in better way in SAP, they
can be defined and maintained as Business Areas which helps to
serve the internal as well as external reporting.
(For example this can help you to serve a report as required by the
Segmental Reporting as required by the International Accounting
Standards – 14)
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Click on and update the following fields.
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Click to save entry.
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2.7 Define Account Group
Menu Path
IMG (cid:198) Financial Accounting (cid:198) General Ledger Accounting (cid:198) G/L
Accounts (cid:198) Master Records (cid:198) Preparations (cid:198) Define Account
Group
Transaction Code
(OBD4)
Since a chart of accounts contains many types of accounts, all
these accounts can be bundled into different account groups.
Those accounts which have got similar kinds of business functions
can be clubbed together under one account group. For example,
one can have an account group for cash accounts, one for expense
accounts, one for revenue accounts, and one for other balance
sheet accounts, etc.
Moreover we can control the number range and the creation of the
GL codes within the specified number range.
We can copy from the account group delivered by SAP for INT chart
of accounts or we can create new account group required as per
customer requirement.
To copy from other account group we need to mark the chart of
accounts in the following manner: -
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Thereafter click on the copy icon and change the Chart of
accounts description to USCA.
If you want to create from scratch in SAP you need to click on
and update the following fields.
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Click to save entry.
This way Account groups are created for chart of accounts
USCA in SAP.
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2.8 Define Retained Earnings Account in SAP
Menu Path
IMG (cid:198) Financial Accounting (cid:198) General Ledger Accounting (cid:198) G/L
Accounts (cid:198) Master Records (cid:198) Preparations (cid:198) Define Retained
Earnings Account
Transaction Code
(OB53)
We have to assign a retained earnings account to each P&L account
by specifying a P&L statement account type in the chart of accounts
area of each P&L account in SAP.
We must have minimum one retained earnings account.
The system carries forward the balance of the P&L account to the
retained earnings account in SAP at the end of a fiscal year. We can
define one or more P&L statement account types per chart of
accounts and assign them to retained earnings accounts.
We have to update chart of accounts USCA in the given field
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Update the following fields
Enter X in P& L statmt
Enter the account code for Retained earnings account.
Click
We will get a message “Account not created in chart of accounts
USCA”, ignore it by pressing enter.
Click to save entry.
In this way Retained-earning account is created for chart of
accounts USCA in SAP. We need to create this GL code later on at
the GL code creation stage.
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We can create multiple retained earnings accounts in SAP, where in
We need to enter different key such as Y or Z and different GL
codes.
We also create another retained earnings account with a key Y and
GL code 315095 – Retained earnings account (Local – Parent)
This retained earnings account is required to carry on the difference
between the local reporting and parent reporting. For example:- As
per the local law the depreciation is calculated at 10% Straight line
method (works out to 20000 USD) whereas as per the parent
companies reporting the depreciation rate is 15% SLM (works out to
22000 USD). Thus the depreciation calculated will be different for
local and parent. Thus the profit reported will be different and the
profit carried forward to the balance sheet will be different.
In a SAP system we can take care of this difference which has
occurred due to the different methods of calculating depreciation by
creating different GL codes.
Example:
The local depreciation is posted to GL code 460001 Depreciation
Local 2000 USD
The depreciation for the parent is posted as a difference between
local and parent (22000 USD – 20000 USD = 2000 USD) to GL code
460002 Depreciation local – parent 2,000 USD
The GL code 460001 is mapped to retained earnings account X and
the GL code 460002 is mapped to retained earnings account Y in
SAP.
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2.9 Maintain Fiscal Year Variant
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Fiscal Year (cid:198) Maintain Fiscal Year Variant (Maintain
Shortened Fiscal Year)
Transaction Code
(OB29)
We can define the following characteristics for a fiscal year variant
in SAP.
To separate business transactions into different periods, a
fiscal year with posting periods has to be defined.
The fiscal year variant defines the number of posting periods a
fiscal year can have, along with the special periods we need,
this helps the system is to determine the posting periods when
postings are done.
When defining the fiscal year, we can choose out of the following
options:
• The fiscal year is the calendar year
In this case, we must only select the Calendar year field.
• the fiscal year is not the same as the calendar year and is not
year dependent
In this case, we first enter the number of the posting periods
in the Number posting per. field. To define the posting periods,
select our fiscal year variant and select Periods on the
navigation screen. On this screen, enter the month and the
day of the period end and the period in each case.
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• The fiscal year is not the same as the calendar year and is
year-dependent.
We can enter the number of posting periods in the field
Number posting periods and select the field Year-dependent. To
define Our posting periods, select Our fiscal year variant and
select Periods on the navigation screen. The system asks for
which calendar year Our year-dependent fiscal year variant is
valid. We then enter the month and day of the period end for
each of Our periods, and the periods themselves.
We can use the standard fiscal year variant K4 in SAP where
the financial accounting year corresponds to January to
December.
In case the financial accounting year is April to March, We can
use the standard fiscal year variant V3 in SAP
We can copy and create new variants, but we should keep
in mind that it should start with Z as the starting
character.
In our example we will use the standard fiscal year variant K4
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2.10 Assign Company Code to a Fiscal Year Variant
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Fiscal Year (cid:198) Assign Company Code to a Fiscal Year
Variant
Transaction Code
(OB37)
The company code 1100 needs to be assigned to a Fiscal Year
variant. This controls which periods the company code will post
data.
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Assign company code 1100 to K4 fiscal year variant in SAP.
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Click to save entry.
Thus Company code 1100 is assigned to fiscal year variant K4 in
SAP.
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2.11 Define Posting period Variant
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Posting Periods (cid:198) Define Variants for Open
Posting Periods
To separate business transactions into different periods, a
posting period variant has to be defined so that transactions
entered or posted are reflected in specific periods only.
For this firstly we need to define opening posting period.
Here, we can define variants for open posting periods.
In the standard setting, a separate variant for posting periods is
defined for every company code. The name of this variant is
identical to the company Code name. Every company code is
allocated to this variant with the same name.
In our example we will have posting period variant which is
identical to the company code i.e. 1100
Click on and update the following fields.
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Click to save entry.
Thus posting period variant 1100 is created.
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2.12 Open and Close Posting Periods
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Posting Periods (cid:198) Open and Close Posting
Periods
Transaction Code
OB52
Here we specify for each variant which posting periods are open for
posting in SAP. Two intervals are available for doing this (period 1
and period 2). For every interval, enter a lower period limit, an
upper period limit and the fiscal year.
We close periods by selecting the period specifications so that the
periods to be closed are no longer contained.
We can copy the settings from existing company codes delivered by
SAP as follows:-
Select the area
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Click the Copy button.
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Replace all 1000 with 1100
Click to save entry.
Thus posting periods time intervals for various account types are
created for variant 1100 in SAP
Standard Account Types in SAP are as follows:-
(We can have more number of Account Types depending upon the
nature of the activities)
A – Assets
D – Debtors
K – Creditors
M – Material
S – GL
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2.13 Assign Posting period Variant to Company code
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Posting Periods (cid:198) Assign Variants to
Company Code
The posting period variant 1100 needs to be assigned to company
code 1100
Assign 1100 to company code 1100
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Click to save entry.
Thus posting period variant 1100 is assigned to company code 1100
in SAP.
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2.14 Create document number ranges for company code
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Document Number Ranges (cid:198) Define
Document Number Ranges.
Transaction Code
(FBN1)
We have to create the number ranges for each and every document
type.
For each number range created for the document type we can
specify the following,
a) a number interval from which document numbers are selected
b) the type of number assignment (internal or external)
One or more document types can be assigned to each number
range. The number range becomes effective via the document type
specified in document entry and posting.
Number ranges for documents are company code-dependent. We
must therefore create the number ranges for each company code in
which the document type is used, namely with the same number
range key.
The number intervals must not overlap. If We use year-dependent
number ranges, We can specify the same interval with the same key
several times for different "to- fiscal years" (the limit up to which a
number range is still valid). If we want to define number ranges,
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which are independent of the to-fiscal year, enter 9999 in the to-
fiscal year field.
For sample documents, use a number range with key X2, for
recurring entry documents with key X1. These keys may not be
used for other number ranges.
To copy from another company code:-
Click on copy and update the company to be copied from 0001
and company to be copied to 1100.
Click
We get the following message:-
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The number ranges are not transported automatically. It is
advisable that we manually maintain number ranges in each
system (quality, production).
To manually create number range proceeds as follows:-
Click on
Click on and update the following fields:-
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Then click on the button
Similarly enter number key 01 to 99, X1 and X2 with no overlaps in
the number range. Number range, which is used for depreciation
posting, should be defined with tick on.
Click to save entry.
These way Document number ranges are created for company code
1100. These number ranges are year dependent. For company
codes posting the number ranges should be defined as year
dependent.
We have to keep in mind that the number intervals are not included
in the customizing request they need to be transported manually.
Click on Interval (cid:198) Transport
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2.15 Copy document number ranges to fiscal year
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Document Number Ranges (cid:198) Copy to
Fiscal Year
Transaction Code
(OBH2)
Every year we need to maintain the number ranges in Financial
Accounting for our company code. This can be done by copying
number ranges from earlier fiscal year.
Update the following:-
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Click
Click
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2.16 Define document type and assign document number range
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Document Header(cid:198) Define Document
Types
Transaction Code
(OBA7)
Standard document types can be used which is already existing in
the SAP system.
We have to make sure that the number ranges are correctly
assigned to the document types
Here We create document types for customer, vendor and general
ledger business transactions in Financial Accounting. Document
types differentiate business transactions and control document
filing.
We specify a number range for each document type. Document
numbers are chosen from this number range. We can use one
number range for several document types.
Document types are valid for all clients. We specify a number range
key for each document type. We create the desired number range
intervals for each number range key based on the company code.
This means that We can specify intervals of different sizes for the
same number range.
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2.17 Enable Fiscal Year Default
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Default Values for Document Processing(cid:198)
Enable Fiscal Year Default
Here We determine that a fiscal year is proposed during document
display and for document change functions in SAP. The system
uses the year which was last used by the user in the work session.
This option is only useful for company codes working with year-
dependent document number ranges.
Click the check
box
Click to save entry.
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2.18 Enable Default Value date
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Default Values for Document Processing(cid:198)
Default Value Date
When entering line items in SAP, We may need to enter a value
date. In this activity We can determine, per company code, whether
the CPU date is defaulted as the value date.
Click on Propose value date check box
Click to save entry.
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2.19 Maintain Field Status Variants
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Line Item (cid:198) Controls (cid:198) Maintain Field
Status Variants
Field Status determines the appearance of each screen along with
the fields inside that screen.
We can control the status of a field in the following order and
manner,
S (cid:198) Suppress (We can’t view or operate the field)
D (cid:198) Display (We can only view the field)
R (cid:198) Required (The field must be present)
O (cid:198) Optional (The field is open for display and operation)
We can define and edit field status variants and groups. We group
several field status groups together in one field status variant. We
assign the field status variants to a company code in the activity
Assign Company Code to Field Status Variants . This allows us to
work with the same field status groups in any number of company
codes.
We can also define and process field status groups. We must define
a field status group in the company code-specific area of each G/L
account. The field status group determines which fields are ready
for input, which are required entry fields, and which are hidden
during document entry. Bear in mind that additional account
assignments (i.e. cost centers or orders) are only possible if data
can be entered in the corresponding fields.
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Field status variant 0001 is entered for company code 0001 in the
standard SAP software. Field status groups are already defined for
this variant.
The field status group We enter in the reconciliation accounts
affects postings to the related customer or vendor accounts. We
cannot enter a field status group in the customer or vendor
accounts. Field status groups are determined for customer and
vendor accounts from their respective reconciliation accounts, via
the G/L account number in their master records.
There are other factors, besides the field status group itself, which
have an influence on the field status. Among these are:
The field status defined for the posting key.
The status "optional entry field" was assigned to posting keys 40
and 50 in the standard system. These are the standard posting keys
for G/L account postings. The "optional entry field" status has no
effect on the field status.
Copy the Standard Field status variant 0001 to create new field
status variant 1100. The field status variant 1100 can be attached
to all the group company codes of XYZ Ltd.
Select the SAP standard variant
Click on Copy
And change the field status variant from 0001 to
1100
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Click on Copy all
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Click to save entry.
Thus field status variant 1100 is created.
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2.20 Assign Company Code to Field Status Variants
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Line Item (cid:198) Controls (cid:198) Assign Company
Code to Field Status Variants
Here, we assign the company codes in which we want to use
identical field status groups, to the same field status variant.
Assign company code 1100 to field status variant 1100.
Enter field status variant 1100
Click to save entry.
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2.21 Screen variants for document entry
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Line Item (cid:198) Controls (cid:198) Screen Variants for
Document Entry
We determine the screen variant dependent on the company code.
The screen variant, which we specify for each company code,
addresses special screen appearance for documents for several
specific functions in SAP.
For Example: In an USA company code, for example, a screen with
fields for withholding tax is required when entering a vendor item.
We therefore have to select a special screen variant for US company
codes.
Select the option, which is required.
In our example we will select the standard version only
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The screen variant field is already blank, so no need of saving entry.
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2.22 Define Tolerance Groups for Employees in SAP
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Line Item (cid:198) Define Tolerance Groups for
Employees
The tolerance groups can be defined as predefined limits in
amounts or percentages by which receivables may be underpaid or
overpaid.
In the SAP system we can specify in advance various monetary
limits for our employees with which we determine:
a) the maximum document amount the employee is authorized to
post
b) the maximum amount the employee can enter as a line item in
a customer or vendor account
c) the maximum cash discount percentage the employee can
grant in a line item
d) the maximum acceptable tolerance for payment differences for
the employee.
Payment differences are posted automatically within certain
tolerance groups. This way the system can post the difference by
correcting the cash discount or by posting to a separate expense or
revenue account.
In this respect we define:
• the amounts or percentage rates up to which the system is to
automatically post to a separate expense or revenue account if
it is not possible to correct the cash discount or
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• up to which difference amounts the system is to correct the
cash discount. In this case the cash discount is automatically
increased or decreased by the difference. Using tolerance
groups.
We can also additionally differentiate these settings by company
code. Since the same rules usually apply to a group of employees,
enter the values for employee groups. We can then enter amount
limits and tolerances per employee group and company code.
We can also define tolerances without specifying a tolerance group.
Leave the field Grp empty in this case. The stored tolerances are
then valid for all employees who are not allocated to a group. There
must be at least one entry for every company code.
We can also specify tolerances for clearing procedures depending on
Wer customers or vendors. The lower limits from the
customer/vendor specifications and employee group are taken in
each case during clearing.
In our example we will define a blank tolerance group for company
code 1100.
We can use existing tolerance group from the sample company
code.
Select company code
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and click on Copy
and replace company code 0001 with 1100.
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Click to save entry.
Double click on 1100 line item
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The cash discount per line item for a user is 5% and he can post
amount per document to the above limits. Further the user can per
open item to the above given limit.
The permitted payment difference for revenue and expense is
511.29 USD or 10 % whichever is lower.
Thus this is a blank tolerance and applicable to all user ids. If the
company wants to control posting per user id in a company code,
then a tolerance group needs to be defined e.g. ZMGR, ZEXE, ZSUP,
ZCL and each groups will have different limits.
The user ids in the next step have to be assigned to the tolerance
group.
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2.23 Assign User/Tolerance Groups
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Line Item (cid:198) Assign User/Tolerance Groups
The users have to be assigned to the tolerance group.
Click on
And update the user id and the tolerance group
Click to save entry.
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In our example we have created a blank tolerance group therefore
there is no need to assign user to tolerance group.
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2.24 Maximum Exchange Rate Difference
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Document(cid:198) Document Header(cid:198) Maximum Exchange
Rate Difference (cid:198) Define Maximum Exchange Rate Difference per
Company Code
Exchange rate difference can be defined as the amount arising
where a foreign currency amount is translated at different exchange
rates.
Here, we can define for each company code, a maximum difference
between exchange rates for postings in foreign currency.
For this, we mention that how much the exchange rate entered
manually in the document header may differ in terms of percentage
(%) from the one stored in the system.
If an exchange rate or the local and the foreign currency amount
were entered manually during document entry, then a comparison
is made with the exchange rates stored in the system. If any
deviation occurs and it exceeds the percentage rate specified here,
then a warning appears.
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Update 10% in Max. exch rate dev
Click to save entry.
When We are done with this basic configurable settings required for
Financial Accounting we can see all this settings and assignments
as shown below,
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2.25 Check Company Code settings in Global parameters
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Company Code(cid:198) Enter Global Parameters
Transaction Code
(OBY6)
Here we can see overall view of all the configurable settings and
assignment done previously above.
We can also configure the earlier assignments done through this
menu.
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Double click on 1100 company code.
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Click on the check box if We want the
following:-
When items in foreign currency are cleared in local currency, the
local currency amount stored in the document is used as the
amount to be cleared.
Click on the check box if We want the following: -
The cash discount amount is deducted from the base amount used
for calculating taxes on sales/purchases.
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Click on the check box if We want the following:
-
Tax on sales/purchases is not included in the base amount used
for calculating cash discount.
Click to save entry.
The Company Code 1100 is now configured for General Ledger
(GL) posting in SAP.
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2.26 Define Additional Local currencies (Optional)
In total we can have 3 currencies for a company code.
We can have 2 more parallel currencies for a company code in
addition to one defined above.
To configure parallel currencies for a company code the path is:-
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Company Code (cid:198) Multiple Currencies (cid:198) Define
Additional Local Currencies
In this case, we can choose between:
• Group currency
Group currency is the currency which is specified in the client
table or which is to be entered there.
• Hard currency
Hard currency is a country-specific second currency which is
used in countries with high inflation.
• Index based currency
Index-based currency is a country-specific fictitious currency
which is required in some countries with high inflation for
external reporting (for example, tax returns).
• Global company currency
Global company currency is the currency which is used for an
internal trading partner.
For the additional currencies, define the following data:
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• Currency type
The currency type specifies the role of the additional currency.
An example of this would be the group currency.
• Exchange rate type for translation
The exchange rate type determines which exchange rate stored
in the system is used for calculating the additional amount
fields. As with the local currency, We can use the exchange
rate type M (average exchange rate) or any other exchange rate
type.
• Base currency for translation
The amounts in the additional currencies can be calculated
based on the document currency or on the local currency.
• Date for translation
For translating amounts, the exchange rate can be determined
according to the translation date, the document date or the
posting date
Additional activities:-
The group currency must be stored in the client definition which
can be seen using transaction code SCC4
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Click on
Update the following: -
Enter the second and third currency
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Here we can select valuation 1 & 2 only if the following
conditions are met:-
1) Controlling area has been assigned to the company code
2) A currency and valuation profile is defined in the
controlling area
3) The currency and valuation profile is active which has the
group and profit center valuation view
Selecting 1 and 2 leads to a greater volume of data, which will
require 2 additional ledgers to store the data.
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We can instead of 1 and 2 select 0 legal valuation.
Click on Save
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2.27 Define Additional Local currencies for Ledgers (Optional)
Menu Path
IMG (cid:198) Financial Accounting (cid:198) Financial Accounting Global
Settings (cid:198) Company Code (cid:198) Multiple Currencies (cid:198) Define
Additional Local Currencies
Here, we can choose between:
Since we have selected valuation 1 and valuation 2 in step 22 we
have to configure 2 additional ledgers
Double click ledger 0
Click on Ledger (cid:198) Create
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Update the following
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Change from legal valuation to group valuation
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Click on
System automatically created a ledger for profit center valuation L3.
Maintain the text for the same
Double click
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Click on
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2.28 Check Calculation Procedure
Menu Path
IMG (cid:198) Financial Accounting(cid:198) Financial Accounting Global
Settings (cid:198) Tax on Sales/Purchases(cid:198) Basic Settings (cid:198) Check
Calculation Procedure
Calculation procedure for tax on sales and purchases defines the
rules that how to calculate tax on sales and purchases.
Tax procedures are available in SAP for most of the countries.
Here since country for our Company Code is USA and Tax
procedures are already available in SAP for USA we will see the
following,
In case a tax procedure is not defined for any country proceed as
follows:-
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Double click
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Select
Click
Change the existing description
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Click
Click
Click
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Click on
Select
Double click
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2.29 Assign Country to Calculation Procedure
Menu Path
IMG (cid:198) Financial Accounting(cid:198) Financial Accounting Global
Settings (cid:198) Tax on Sales/Purchases(cid:198) Basic Settings (cid:198) Assign
Country to Calculation Procedure
Here we assign the calculation procedure created in the earlier step
to the country. The country is the country of the company code.
In our case the country of the company code is India.
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Update the following:-
Click on
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2.30 Define Tax Codes for Sales and Purchases
Menu Path
IMG (cid:198) Financial Accounting(cid:198) Financial Accounting Global
Settings (cid:198) Tax on Sales/Purchases(cid:198) Calculation(cid:198) Define Tax
Codes for Sales and Purchases
Transaction Code
(FTXP)
Update the following:-
Click
Update the following:-
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Click
Update the following:-
Update the following:-
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Follow the menu path as shown below and click on Automatic
posting
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Double click