AC305_EN_Col92_FV_Part_A4 (第7页) | ERP软件技术分享

第 225 页 / 共 343 页

AC305 Lesson: FiscalYearChangeandYear-EndClosinginAssetAccounting

Exercise 11: Year-End Closing (in Asset

Accounting)

Exercise Objectives

After completingthisexercise, youwillbeableto:

• ... Understandthelogicoftheyear-endclosingprogramofAssetAccounting

and execute the program

• ... ConfigureandexecutetheperiodicAPCpostingprogram

Business Example

Many tests have been completed. Assets have been created, posted, and

depreciated. You now want to help the Asset Accounting department with the

year-end closing.

Task:

Sothat you canpost someof theprevious exercises to the previousyear, your

instructorhasresettheyear-endclosingoftheFI-AAcomponentfortheprevious

year in your company code AA##.

You now need to carry out the year-end closing for the previous year in

company code AA##.

1. Start a test run of the year-end program for your company code AA##

for the previous year (=> CY-1).

What do you find?

2. Astheyear-endclosingcanonlybecarriedoutinyourcompanycodeAA##

whenthesystemhasestablishedthatthereareno(periodic)transactionsleft

tobeposted,theperiodicpostingprogrammustbestarted(asanupdaterun).

The programused for this purpose is(asof Release 4.7, Extension1.10)

RAPERB2000.

Itcannot bestarted immediately–afewsystemsettingsneedtobemade

beforehand. If you attempt to start the program RAPERB2000, you will

receive another error message.

3. Go to (FI) Customizing and create the new document type ## (=> ##

corresponds to your group number) with the nameAPC posting ##. Use

documenttypeSAasatemplate. Otherwiseyoudonothavetochangeany

other entries at first.

Continued on next page

211

第 226 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

4. Create a new number range interval: Then double-click to return to the

detailscreenforyournewdocumenttype##. Theregotothenumberrange

management and create the new number range interval 21 for your

company code AA##:

Entervalidtotheyear9999andassigndocumentnumbersfrom21000

000 00 to 21 999 999 99.

Hint: As of mySAP ERP 2005, the interval must have internal

number assignment.

Save.

5. Nowgoback(twice)tothedetailscreenof yourdocumenttype##and

enteryournewnumberrangeinterval21intheNumberRangeinputfield.

-Interval01fromthetemplateshouldstillbevisible.

6. InCustomizingforAssetAccounting,foryourcompanycodeAA##,enter

yournewdocumenttype##,namelyforperiodicAPCpostings.

7. StartperiodicpostingprogramRAPERB2000(again)inthetestrunfor

your company code AA##.

8. IfthetestrunofRAPERB2000doesnothaveanydocumentstoposteither,

youmuststarttheupdaterun. Forbackgroundprocessing,chooseprinter

LP01 and start immediately.

9. Youcancheckagainwhethertheyear-endclosing(ofthepreviousyear)is

possibleforyourcompanycode(inthetestrun)AA##?

Ifthetestrundoesnotshowanyerrorsanymore,starttheupdaterun.

10. Intherelevanttransaction,checkwhetherthepreviousyearisenteredasthe

“lastclosedfiscalyear”foryourcompanycodeAA##.

212

第 227 页 / 共 343 页

AC305 Lesson: FiscalYearChangeandYear-EndClosinginAssetAccounting

Solution 11: Year-End Closing (in Asset

Accounting)

Task:

Sothat you canpost someof theprevious exercises to the previousyear, your

instructorhasresettheyear-endclosingoftheFI-AAcomponentfortheprevious

year in your company code AA##.

You now need to carry out the year-end closing for the previous year in

company code AA##.

1. Start a test run of the year-end program for your company code AA##

for the previous year (=> CY-1).

What do you find?

a) IntheAssetAccountingapplication,choosePeriodicProcessing→

Year-End Closing → Execute

EnterthedataasdescribedandleaveblanktheinputfieldsforAsset

Classes under Construction.

Choose Program → Execute from themenu. Confirm themessage

that appears.

Note: Theyear-endclosingcannotbeperformedbecause(itispossible

that)notalltransactionswereposted(periodically).

2. Astheyear-endclosingcanonlybecarriedoutinyourcompanycodeAA##

whenthesystemhasestablishedthatthereareno(periodic)transactionsleft

tobeposted,theperiodicpostingprogrammustbestarted(asanupdaterun).

The programused for this purpose is(asof Release 4.7, Extension1.10)

RAPERB2000.

Itcannot bestarted immediately–afewsystemsettingsneedtobemade

beforehand. If you attempt to start the program RAPERB2000, you will

receive another error message.

a) IntheAssetAccountingapplication,choosePeriodicProcessing→

APC Values Posting. When you try to start the program for your

companycodeAA##inatestrun,anerrormessageisoutput.

Continued on next page

213

第 228 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

3. Go to (FI) Customizing and create the new document type ## (=> ##

corresponds to your group number) with the name APC posting ##. Use

documenttypeSAasatemplate. Otherwiseyoudonothavetochangeany

other entries at first.

a) IntheCustomizingofFinancialAccounting(new)chooseFinancial

AccountingGlobalSettings(New)→Document→DocumentTypes→

Define Document Types forEntry View

Inthetable,selectentrySAandchooseCopy(As...).

NowoverwritetheSAentrywithyourtwo-charactergroup/computer

number##. andchooseEntertoconfirmyourdata.

ThenchooseOverwritetochangethenameforyourdocumenttype##

fromG/LaccountdocumenttoAPCposting##.

Save.

4. Create a new number range interval: Then double-click to return to the

detailscreenforyournewdocumenttype##. Theregotothenumberrange

management and create the new number range interval 21 for your

company code AA##:

Entervalidtotheyear9999andassigndocumentnumbersfrom21000

000 00 to 21 999 999 99.

Hint: As of mySAP ERP 2005, the interval must have internal

number assignment.

Continued on next page

214

第 229 页 / 共 343 页

AC305 Lesson: FiscalYearChangeandYear-EndClosinginAssetAccounting

Save.

a) IntheCustomizingofFinancialAccounting(new)chooseFinancial

AccountingGlobalSettings(New)→Document→DocumentTypes→

Define Document Typesfor EntryView

Selectyourdocumenttype##bydouble-clickingit.

On the detail screen, choose the (large, wide) Number range

information pushbutton

EnteryourcompanycodeAA##inthecorrespondingfieldandchoose

Interval→ Change fromthe menu bar.

NowchooseEdit→InsertIntervalfromthemenubarandenterthe

following values:

FieldNameorDataType Values

No. 21

Year 9999

From number 21,000,000 00 (=> enter

without spaces!)

To number 21,999,999 99 (=> enter

without spaces!)

Ext(ernal)numberassignment Donotsetthecheckmark

Confirm your entries and save.

ConfirmtheinformationmessagefortheTransportofNumberRange

Intervals.

5. Nowgoback(twice) tothe detailscreenofyourdocumenttype##and

enteryournewnumberrangeinterval21intheNumberRangeinputfield.

-Interval01fromthetemplateshouldstillbevisible.

a) IntheCustomizingofFinancialAccounting(new)chooseFinancial

AccountingGlobalSettings(New)→Document→DocumentTypes→

Define Document Typesfor EntryView

Selectyourdocumenttype##bydouble-clickingit.

ChangetheentryintheNumberRangefieldfrom01to21.

Save your entries.

Option: Ifyouwant, youcanalsochangethecancellationdocument

typefromABtoyour newdocumenttype##.

Save.

Continued on next page

215

FieldNameorDataType	Values
No.	21
Year	9999
From number	21,000,000 00 (=> enter without spaces!)
To number	21,999,999 99 (=> enter without spaces!)
Ext(ernal)numberassignment	Donotsetthecheckmark

第 230 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

6. InCustomizingforAssetAccounting,foryourcompanycodeAA##,enter

yournewdocumenttype##,namelyforperiodicAPCpostings.

a) In Customizing forAsset Accounting, choose Integration with the

General Ledger → Post APC Values Periodically to the General

Ledger→SpecifyDocumentTypeforPeriodicPostingofAssetValues

Chooseyourcompanycodeandenteryournewdocumenttype##.

Save.

7. StartperiodicpostingprogramRAPERB2000(again)inthetestrunfor

your company code AA##.

a) IntheAssetAccountingapplication, choosePeriodicProcessing→

APC Values Posting.

Theinputtemplatehasbeenfilledcorrectly-Executetheprogramand

confirm the info message.

Result: Typicallythereshouldbenodocumenttoenter!

8. IfthetestrunofRAPERB2000doesnothaveanydocumentstoposteither,

youmuststarttheupdaterun. Forbackgroundprocessing,chooseprinter

LP01 and start immediately.

a) IntheAssetAccountingapplication, choosePeriodicProcessing→

APC Values Posting.

RemovethecheckmarkforthetestrunandchooseProgram→Execute

in Background from the menu

EnterprinternameLP01andchooseContinue.

ChooseImmediatetoselectthestartdateofthejobandchooseSave.

9. Youcancheckagainwhethertheyear-endclosing(ofthepreviousyear)is

possibleforyourcompanycode(inthetestrun)AA##?

Continued on next page

216

第 231 页 / 共 343 页

AC305 Lesson: FiscalYearChangeandYear-EndClosinginAssetAccounting

Ifthetestrundoesnotshowanyerrorsanymore,starttheupdaterun.

a) IntheAssetAccountingapplication,choosePeriodicProcessing→

Year-End Closing → Execute

EnterthedataasdescribedandleaveblanktheinputfieldsforAsset

Classes under Construction.

For the test run, first choose Program → Execute from the menu

bar.Confirm the message that appears.

Update run: Remove the checkmark for the test run and choose

Program→ExecuteinBackgroundfromthemenu

EnterprinternameLP01andchooseContinue.

ChooseImmediatetoselectthestartdateofthejobandchooseSave.

10. Intherelevanttransaction,checkwhetherthepreviousyearisenteredasthe

“lastclosedfiscalyear”foryourcompanycodeAA##.

a) IntheAsset Accountingapplication, choosePeriodic Processing→

Year-EndClosing→Undo→EntireCompanyCode

217

第 232 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

Lesson Summary

You should now be able to:

• ... Executeprogramsforfiscalyearchangeandyear-endclosing(ofAsset

Accounting)

218

第 233 页 / 共 343 页

AC305 Lesson: ParallelFinancialReporting(UsingtheAccountsApproach)

Lesson: Parallel Financial Reporting (Using the

Accounts Approach)

Lesson Overview

ParallelFinancialReportinginFI-AA(UsingtheAccountsApproach)

Lesson Objectives

After completingthislesson, youwillbeable to:

• ... Name and explain solution scenarios for mapping parallel financial

reporting

• ... CreateandcontrolanewdepreciationareainFI-AA

• ... Periodicallypostassetbalancestothegeneralledger(=>usingprogram

RAPERB2000)

• ... Post(periodicallyposting)areas“directly”tothegeneralledger

Business Example

Your task is to explain and demonstrate to the Asset Accounting area how a

parallelpostingdepreciationareacanbepostedtothegeneralledgerbyusingthe

“accountsapproach”. Thisprocedureisinterestingif,inadditiontodepreciation

area01,youwanttoorhavetopostadditionaldepreciationareas(=>e.g. anIFRS

areaoraUSGAAPareaorananareaforthetaxbalancesheetoralocalareaif

area01mapsinternational law) tothegeneralledger.

219

第 234 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

Figure76: AccountsandLedgerApproach(inNewG/LAccounting)

Ingeneral,theSAPERPsolution(ifthenewG/Lisactive)offerstwooptions

formappingparalleldepreciation(inAssetAccounting)intheSAPsystem:

• Accounts approach

• Ledger approach (in the new G/L)

Ifyouarestillusingtheclassicgeneralledger,youcan(basically)useonlythe

accountsapproachtomapparallelfinancialreporting.

Hint: AC305deals(only)withtheaccountsapproach,partlybecauseit

canbeusedwiththeclassicandthenewgeneralledger.

Note: SAPstandardcourseAC210explainshowtheledgerapproach(in

thenewG/L)worksincombinationwithAssetAccounting(=>keyword

delta depreciation area).

220

第 235 页 / 共 343 页

AC305 Lesson: ParallelFinancialReporting(UsingtheAccountsApproach)

Figure77: Using“AdditionalAccounts”: AccountsApproach

Customizingactivities(inFI-AA)inthecontextoftheaccountsapproach:

• First, copy a depreciation area. In Customizing for Asset Accounting,

chooseValuation→DepreciationAreas→DefineDepreciationAreas→

Define Depreciation Areas.

Definethenewareasothatitisset“to”PostAssetValuesPeriodicallyto

General Ledger.

• Younowhavetoactivatethenewdepreciationareainthe/allassetclasses.

In Customizing for Asset Accounting, choose Valuation → Determine

Depreciation Areas in the Asset Class.

• EnterthegroupaccountsthatyoucreatedinFIintheaccountdetermination

(for the new depreciation area): In Customizing for Asset Accounting,

chooseIntegrationwiththeGeneralLedger→AssignG/LAccounts.

Caution: Tohave/seethenewarea(withcorrectvalues)on“old”assets

(=>assetsthatwereactivated/existed beforethenewdepreciationarea

wascreated),youtypicallyneeda(consulting)project.

Ifyou wantSAPtohelpyouwiththisprojectpleasesendane-mailto

slo.consulting@sap.com.

FortheDepreciationAreaSwap,whichisrelevantinthiscontext,SAP

alsooffersa(chargeable)service,seeSAPNote888564.

221

第 236 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

Unfortunately, SAP standard program RAFABNEW usually does not

suffice.

Figure 78: Periodic APC Posting - RAPERB2000

Pleaseremember: SettingsforusingprogramRAPERB2000:

• Define new document type: In Customizing for Asset Accounting (or

directlyinCustomizingforFI),chooseIntegrationwiththeGeneralLedger

→PostDepreciationtotheGeneralLedger→SpecifyDocumentTypefor

Postingof Depreciation→DefineDocumentTypes.

• Createnumberrangeinterval:: Fromthedocumenttypedefinition,choose

theNumberRangeInformationfunctiontogodirectlytomaintenanceofthe

numberrangeintervaland(simply) createanewinterval. Inthiscontext,

read SAP Note 890976.

• Now create the new document type for your company code(s): In

Customizing for Asset Accounting, chooseIntegration with the General

Ledger → Post APC Periodically to the General Ledger → Specify

DocumentTypeforPeriodicPostingofAssetValues.

CallRAPERB2000: IntheAssetAccountingapplicationmenu,choosePeriodic

Processing → APC Values Posting

Whenyouexecuteatestrun,thereportprovidesacomprehensivelog(inALV

format). Youcangodirectlyfromthelogtoasimulationofdocuments.

222

第 237 页 / 共 343 页

AC305 Lesson: ParallelFinancialReporting(UsingtheAccountsApproach)

Figure79: DirectPosting(PeriodicallyPostingDepreciationAreas)

Thedirectlyposteddocumentisnonethelessnotasecond“real-timedocument”.

Basicallyitisanearly“RAPERB”postingforeachindividualassettransaction.

You can see this is the case because:

• Thesystempoststhedirectlyposteddocument usingpostingkeys40and

50,andnotwith70(or75foraretirement),asitdoesforadocumentfrom

depreciation area 01.

223

第 238 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

Morespecialfeaturesof adirectlyposteddocument:

• The group accounts that values are posted to are not reconciliation

accounts.

• AsofERP(=>seeNote890976(again)),thedocumenttypeofthedirectly

posteddocumentisalwaysthedocumenttypeassignedinCustomizingto

the company code for periodicAPCposting.

With R/3 Enterprise it was the document type with which the real-time

document was created in area 01.

• If the direct posting cannot be made for some reason, it is automatically

posted by the next run of RAPERB2000.

• Youcandisplaythedirectlyposteddocumentwhenyouexecuteatestrun

ofRAPERB2000. Youcanseea“referencenumber”there.

• With mySAP ERP 2004 you can jump from the Asset Explorer to the

directly posted document.

• Possiblycriticalissue: Therearesubstantiallymoredocumentsgenerated(in

theassetsarea) thanwhen using RAPERB2000.

• AdditionalInformation: Maintaining“postingrulesforparallelfinancial

reporting”(intheCustomizingforAssetAccounting)isobsoleteasofECC

5.0. WithR/3Enterprisesuchapostingrulestillhas(had)bemaintainedto

enable direct posting.

224

第 239 页 / 共 343 页

AC305 Lesson: ParallelFinancialReporting(UsingtheAccountsApproach)

Exercise 12: Parallel Financial Reporting

(in FI-AA)

Exercise Objectives

After completingthisexercise, youwillbeableto:

• ... Createandset upa newdepreciation area

• ... Set up account determination

• ... Carryout periodic posting of APCvalues

• ... Post a depreciation area “directly”

Business Example

Youwouldliketoconfigureadepreciationareathatpostsvaluesperiodically. The

RAPERB00programisusedfortheseperiodicpostings.

Alternatively,thevaluescanbeposting“directly”tothegeneralledger.

Task 1:

In the future, a (new) depreciation area in your chart of depreciation AA##

should postassetbalances(ofthegroup)periodicallytothegeneralledger.

Youwill useadditional (group) accounts, that is, the accountsapproach, to

represent this scenario.

Hint: Ingeneral(inreallife)italwaysmakessensetomakesuchchanges

at the start of a fiscal year.

Forexample,yourinstructorhasalreadymadesettingsinFICustomizing

thatpermittheaccountnumbersofthechartofaccountsINT,whichyour

companycodesareusing,tohave7characters,andextendtheaccount

groupstoa7-characteraccountnumberinterval.

1. In the General Ledger application, create the most important group

accounts“centrally”for your company code AA##. Usetheaccounts(of

yourcompanycode)listedbelowasareference.

Hint: NOTE:

Inthenewgroupaccount,deletethealternativeaccountnumber

(Control Data tab page) and, if necessary, remove the Recon.

account for acct type assetsindicator (also on the Control Data

tab page).

Continued on next page

225

第 240 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

Caution: Theblank spacesintheaccountnumberslisted in the

tablebelowareonlytheretohelpyoureadthenumbers. Inthe

systemyoushouldentertheaccountnumberswithoutspaces.

Caution: You only need the optional accounts, for example, if

youalsowantto enter an asset retirement lateron. Simplyleave

them out during the first tests.

GroupAccounttoBe Possible account Reference

Created description: for Account

orientation purposes

onlysinceyoudonothave

tomaintainthem...

8 011 000 Technical Assets 11 000

8 011 010 Accum. dep. technical 11 010

assets

8 199 990 Clrg. AssetAcquisition 199 990

8 204 000 Other Expense 204 000

8 211 100 Depreciation SA 211 100

Optional: Asabove...

8 825 000 Clear. fixed asset 825 000

retirement

8 250 000 Gainonassetretirement 250 000

8 200 000 Lossonassetretirement 200 000

8 200 010 Lossesfromscrap 200 010

8 211 200 Unplanneddepreciation 211 200

8 399 999 Stockinitialization 399 999

2. Callyournewaccount8204000andchangethefieldstatusgroupfrom

G013toG001ontheCreate/bank/interesttabpage.

3. ForyourchartofdepreciationAA##,createanewdepreciationarea60by

copyingdepreciationarea01andchangingitasfollows:

Depreciation area: 60

Long text: Parallel valuation GR. ##

Short text: Group

Continued on next page

226

GroupAccounttoBe Created	Possible account description: for orientation purposes onlysinceyoudonothave tomaintainthem...	Reference Account
8 011 000	Technical Assets	11 000
8 011 010	Accum. dep. technical assets	11 010
8 199 990	Clrg. AssetAcquisition	199 990
8 204 000	Other Expense	204 000
8 211 100	Depreciation SA	211 100

Optional: Asabove...
8 825 000	Clear. fixed asset retirement	825 000
8 250 000	Gainonassetretirement	250 000
8 200 000	Lossonassetretirement	200 000
8 200 010	Lossesfromscrap	200 010
8 211 200	Unplanneddepreciation	211 200
8 399 999	Stockinitialization	399 999

第 241 页 / 共 343 页

AC305 Lesson: ParallelFinancialReporting(UsingtheAccountsApproach)

Realdep. areaindicator: Shouldbecorrect(fromthereference).

Postingeneralledgerinputfield: Thenewareaistopostassetvaluesto

theG/Lperiodically. Therefore,changetheentryfrom1to2. (=>2=Area

postsassetvaluesanddepreciationperiodically).

The remaining entries stay thesame. Save.

4. Activateyournewdepreciationarea60asanexampleinyourassetclass

2100(=>inthedepreciationdatasectionoftheassetclass)byremovingthe

deactivation indicatorfor the new area.

Inthedefaultvaluesthatthenappearforthenewarea, pleasechangethe

useful life to 5 years.

5. Check whether the (group) accounts you created are included in your

newgroupdepreciationarea60. Todothis,gotoclass2100inAccount

Determination. Doyoustillrememberhowtodothat?

Task 2:

Complete the following task.

1. Now create a new asset master record (=> Press Gr. ##) in asset class

2100 in your company code AA##.

Whenyoudo,checktoseeifyournewdepreciationareaappearsintheasset

master record on the Dep. areas tab page.

2. PosttheassetPressGr. ##usingtransactionABZO.

Hint: TCodeABZOisthe"old" automaticoffsettingposting that

enablesadifferentbasisforvaluationinthedepreciationareas.

UseJanuary12,CYasthepostinganddocumentdate,andpostavalueof

€100,000inthebookdepreciationarea(=>area01).

Inyournewgrouparea60,enteradifferentacquisitionvalue.

3. Call the Asset Explorer and check if the different base values for

depreciationarealreadyreflected,atleastinAsstAccounting.

Continued on next page

227

第 242 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

Task 3:

For your company code AA## you still have to start the program for periodic

APCpostings(=>RAPERB2000tokeepthegroupvaluesinthegeneralledger

consistent with Asset Accounting.

1. FirstexecuteatestrunofprogramRAPERB2000andgotothedocument

simulation.

Hint: Do not execute an update run so that you can see the

“direct”postingdocumentsintheloginthefollowingexercises.

IstheAPCamount of thenewarea, which differsfromdepreciationarea

01 entered?

2. Are the group accounts correct?

3. Is the document type correct?

Task 4:

Complete the following task.

1. Ifyounowalsowanttousethe“direct”postingfunction,yousimplyhave

tochangethedepreciationpostingrulesforyournewarea60again.

InCustomizing, callupthedefinitionofthedepreciationareasandinthe

(Postin)GeneralLedgercolumn,changetheentryforarea60from2(=>

area postsasset valuesand depreciationperiodically) to 4 (=>area posts

APC directly and depreciation).

Task 5:

Complete the following task.

1. PostasubsequentacquisitiontoyourPressGr. ##assetfor€10,000witha

postinganddocumentdateofJanuary14CY.Thistime, thecapitalized

amount is to be the same in all areas.

Task 6:

Complete the following task.

1. Now start the test run of periodic APC posting program RAPERB2000

for your company code AA## again.

2. Doyouseeareferencenumberinthelogofthetestrun?

Gotothereferencedocument(=>thiswasposted“directly”!) anddisplay

the accounting document.

Continued on next page

228

第 243 页 / 共 343 页

AC305 Lesson: ParallelFinancialReporting(UsingtheAccountsApproach)

Takespecialnoticeof thedocumentheadertext.

Task 7:

Optional: Complete the following task.

1. Inordertoactuallypostthefirstacquisitiontoyourpressinthenewgroup

depreciationarea,youmuststartanupdaterunforRAPERB2000(inthe

background).

229

第 244 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

Solution 12: Parallel Financial Reporting

(in FI-AA)

Task 1:

In the future, a (new) depreciation area in your chart of depreciation AA##

shouldpostassetbalances(ofthegroup)periodicallytothegeneralledger.

You will use additional (group) accounts, that is, the accountsapproach, to

represent this scenario.

Hint: Ingeneral(inreallife)italwaysmakessensetomakesuchchanges

at the start of a fiscal year.

Forexample,yourinstructorhasalreadymadesettingsinFICustomizing

thatpermittheaccountnumbersofthechartofaccountsINT,whichyour

companycodesareusing,tohave7characters,andextendtheaccount

groupstoa7-characteraccount numberinterval.

1. In the General Ledger application, create the most important group

accounts“centrally” for your company codeAA##. Usetheaccounts(of

your company code)listedbelowasareference.

Hint: NOTE:

Inthenewgroupaccount,deletethealternativeaccountnumber

(Control Data tab page) and, if necessary, remove the Recon.

account for acct type assetsindicator (also on theControl Data

tab page).

Caution: Theblank spacesintheaccountnumberslisted in the

tablebelowareonlytheretohelpyoureadthenumbers. Inthe

systemyoushouldentertheaccountnumberswithoutspaces.

Caution: You only need the optional accounts, for example, if

youalsowantto enter an asset retirement lateron. Simplyleave

them out during the first tests.

Continued on next page

230

第 245 页 / 共 343 页

AC305 Lesson: ParallelFinancialReporting(UsingtheAccountsApproach)

GroupAccounttoBe Possible account Reference

Created description: for Account

orientation purposes

onlysinceyoudonothave

tomaintainthem...

8 011 000 Technical Assets 11 000

8 011 010 Accum. dep. technical 11 010

assets

8 199 990 Clrg. AssetAcquisition 199 990

8 204 000 Other Expense 204 000

8 211 100 Depreciation SA 211 100

Optional: Asabove...

8 825 000 Clear. fixed asset 825 000

retirement

8 250 000 Gainonassetretirement 250 000

8 200 000 Lossonassetretirement 200 000

Continued on next page

231

GroupAccounttoBe Created	Possible account description: for orientation purposes onlysinceyoudonothave tomaintainthem...	Reference Account
8 011 000	Technical Assets	11 000
8 011 010	Accum. dep. technical assets	11 010
8 199 990	Clrg. AssetAcquisition	199 990
8 204 000	Other Expense	204 000
8 211 100	Depreciation SA	211 100

Optional: Asabove...
8 825 000	Clear. fixed asset retirement	825 000
8 250 000	Gainonassetretirement	250 000
8 200 000	Lossonassetretirement	200 000

第 246 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

GroupAccounttoBe Possible account Reference

Created description: for Account

orientation purposes

onlysinceyoudonothave

tomaintainthem...

8 200 010 Lossesfromscrap 200 010

8 211 200 Unplanneddepreciation 211 200

8 399 999 Stockinitialization 399 999

a) IntheGeneral LedgerapplicationchooseMasterRecords→G/L

Accounts→Individualprocessing→Centrally.

ForyourcompanycodeAA#,enteranaccounttobecreatedfromthe

tableofaccountsintheexercise(=>e.g. 8011000)intheG/LAccount

input field.

Thenchoosethe(Create)withTemplatepushbutton.

In the Reference Account dialog box, enter the corresponding

referenceaccount (=> e.g. 11000) from the above tableand your

(reference) company code AA##.

Confirm your data.

Hint: PleasedonotchangetheshorttextandtheG/Laccount

longtext. Itshouldbespecifiedcorrectly(usingthechartof

accountssegmentof theG/Laccount).

Caution: Inthenewaccount,choosetheControlDatatabpage.

Hint: Theassetvalueandvalueadjustmentaccountscanno

longerbereconciliationaccountsfortheassetsaccounttype.

Open(therefore) thedropdown box for theRecon. account foracct

typefield by clicking the arrow next to the field. Choose theblank

entry / no entry.

The following applies to all accounts to be created: Delete the

Alternativeaccountno. fromtheinputfieldunderthereconciliation

account entry.

Saveandconfirmtheinfoand/orwarningmessagesthatappear.

Thendothesameforallotheraccountsfromthetableintheexercise.

Continued on next page

232

GroupAccounttoBe Created	Possible account description: for orientation purposes onlysinceyoudonothave tomaintainthem...	Reference Account
8 200 010	Lossesfromscrap	200 010
8 211 200	Unplanneddepreciation	211 200
8 399 999	Stockinitialization	399 999

第 247 页 / 共 343 页

AC305 Lesson: ParallelFinancialReporting(UsingtheAccountsApproach)

2. Callyournewaccount8204000andchangethefieldstatusgroupfrom

G013toG001ontheCreate/bank/interesttabpage.

a) In the General Ledger application, chooseMaster Records → G/L

Account→IndividualProcessing→Centrally

IntheG/LAccountinputfield,enterthenumber8204000.

Choose Change.

Go to the Create/bank/interest tab page.

IntheFieldstatusgroupinput field, changetheentry from G013to

G001.

Save your change.

3. ForyourchartofdepreciationAA##,createanewdepreciationarea60by

copyingdepreciationarea01andchangingitasfollows:

Depreciation area: 60

Long text: Parallel valuation GR. ##

Short text: Group

Realdep. areaindicator: Shouldbecorrect(fromthereference).

Postingeneralledgerinputfield: Thenewareaistopostassetvaluesto

theG/Lperiodically. Therefore,changetheentryfrom1to2. (=>2=Area

postsassetvaluesanddepreciationperiodically).

The remaining entries stay thesame. Save.

a) In Customizing for Asset Accounting, choose Valuation →

Depreciation Areas → Define Depreciation Areas → Define

Depreciation Areas.

Hint: Ifnecessary,enteryourchartofdepreciationAA##.

Select depreciation area 01.

Choose the Copy As… pushbutton.

Change/overwritetheentriesaccordingtotheexercise.

4. Activateyournewdepreciationarea60asanexampleinyourassetclass

2100(=>inthedepreciationdatasectionoftheassetclass)byremovingthe

deactivation indicatorfor the new area.

Continued on next page

233

第 248 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

Inthedefaultvaluesthatthenappearforthenewarea, pleasechangethe

useful life to 5 years.

a) InCustomizingforAssetAccounting,chooseValuation→Determine

Depreciation Areasin the Asset Class.

In the table, select asset class 2100.

Inthedialogstructure,double-clickDepreciationAreas.

For your new depreciation area 60, remove the checkmark in the

Deact(ivate) column.

Confirm your data.

Change the entry in the Usf (=> useful life) column to 5 years, as

specified in the exercise.

Save.

5. Check whether the (group) accounts you created are included in your

newgroupdepreciationarea60. Todothis,gotoclass2100inAccount

Determination. Doyoustillrememberhowtodothat?

a) In Customizing for Asset Accounting, chooseIntegration with the

General Ledger →Assign G/L Accounts.

Then use the following data.

Chart of Accounts: INT

AccountDetermination: 20000(=>asthisisstoredinclass2100)

Balancesheetaccounts: Thefollowingaccountsshouldbestoredfor

your new depreciation area 60:

Acquisition: Acquis. andproductioncosts 8 011 000

Offsetting (contra) account: Acquisition 8 199 990

value

Near the bottom: Capitalization 8 204 000

differences/Non-operatingexpense

Optional and, as already mentioned, not

necessaryforthetimebeing:

Loss made on asset retirement without 8 200 010

revenue

Continued on next page

234

Acquisition: Acquis. andproductioncosts	8 011 000
Offsetting (contra) account: Acquisition value	8 199 990
Near the bottom: Capitalization differences/Non-operatingexpense	8 204 000

Optional and, as already mentioned, not necessaryforthetimebeing:
Loss made on asset retirement without revenue	8 200 010

第 249 页 / 共 343 页

AC305 Lesson: ParallelFinancialReporting(UsingtheAccountsApproach)

Clearingaccountrevenuefromassetsale 8 825 000

Gain from asset sale 8 250 000

Loss from asset sale 8 200 000

Deprec. postings: Thefollowingaccountsshouldbestoredforyour

new depreciation area 60:

Accumulated depreciation account for 8 011 010

ordinary dep.

Expenseaccountforordinarydepreciation 8 211 100

Optional and, as already mentioned, not

necessaryforthetimebeing:

Special depreciation accumulated 8 011 010

depreciation account

Expenseaccountforspecialdepreciation 8 211 200

Task 2:

Complete the following task.

1. Now create a new asset master record (=> Press Gr. ##) in asset class

2100 in your company code AA##.

Whenyoudo,checktoseeifyournewdepreciationareaappearsintheasset

master record on the Dep. areas tab page.

a) IntheAssetAccountingapplication,chooseAsset→Create→Asset

Create the asset with the data from the exercise and switch to the

Deprec. Areastabpagetocheckwhetherthenewdepreciationareais

available.

2. PosttheassetPressGr. ##usingtransactionABZO.

Hint: TCodeABZOisthe"old" automaticoffsettingposting that

enablesadifferentbasisforvaluationinthedepreciationareas.

UseJanuary12,CYasthepostinganddocumentdate,andpostavalueof

€100,000inthebookdepreciationarea(=>area01).

Continued on next page

235

Clearingaccountrevenuefromassetsale	8 825 000
Gain from asset sale	8 250 000
Loss from asset sale	8 200 000

Accumulated depreciation account for ordinary dep.	8 011 010
Expenseaccountforordinarydepreciation	8 211 100

Optional and, as already mentioned, not necessaryforthetimebeing:
Special depreciation accumulated depreciation account	8 011 010
Expenseaccountforspecialdepreciation	8 211 200

第 250 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

Inyournewgrouparea60,enteradifferentacquisitionvalue.

a) Place your cursor in the command field at the top left and enter

/NABZO.

Confirm your data.

YourassetnumbershouldbedisplayedintheAssetfield.

The document and posting date is today's date. Change the dates

according to the exercise.

Confirm your data.

In the Posting Amount input field, enter the capitalization amount

according to the exercise.

Choose Line Items.

Changetheamountindepreciationarea60toavalueofyourchoice.

Confirm your entries.

Save.

3. Call the Asset Explorer and check if the different base values for

depreciationarealreadyreflected,atleastinAsstAccounting.

a) IntheAssetAccountingapplication,chooseAsset→AssetExplorer.

Look in particular at your area60.

Task 3:

For your company code AA## you still have to start the program for periodic

APCpostings(=>RAPERB2000tokeepthegroupvaluesinthegeneralledger

consistent with Asset Accounting.

1. FirstexecuteatestrunofprogramRAPERB2000andgotothedocument

simulation.

Hint: Do not execute an update run so that you can see the

“direct”postingdocumentsintheloginthefollowingexercises.

Continued on next page

236

第 251 页 / 共 343 页

AC305 Lesson: ParallelFinancialReporting(UsingtheAccountsApproach)

Isthe APCamount of thenewarea, whichdiffersfromdepreciationarea

01 entered?

a) IntheAssetAccountingapplication,choosePeriodicProcessing→

APC Values Posting

Enter the following data:

FieldNameorDataType Values

Company code AA##

List Assetsindicator Set

ListDirectItemsindicator Set

Test Run indicator Set

Executethetestrun: MenupathProgram→Execute.

Ifyouhavedoneeverythingright,a(simulated)FIdocumentisnow

displayed in the log.

Inthefarleftlogcolumn,clickthedisplayeddocumentnumbertohave

thesystemgodirectlytothesimulated(periodic)document.

2. Are the group accounts correct?

a) Lookattheaccountspostedto(inthesimulation). Iftheyhaveseven

digits, the result is correct.

3. Is the document type correct?

a) Search for the FI document typein thesimulated document. If you

havecompletedtheexercisesintheYear-EndClosinglessoncorrectly,

thedocumenttype##thatyouhavecreatedshouldbefetched.

Task 4:

Complete the following task.

1. Ifyounowalsowanttousethe“direct”postingfunction,yousimplyhave

tochangethedepreciationpostingrulesforyournewarea60again.

Continued on next page

237

FieldNameorDataType	Values
Company code	AA##
List Assetsindicator	Set
ListDirectItemsindicator	Set
Test Run indicator	Set

第 252 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

InCustomizing, callupthedefinitionofthedepreciationareasandinthe

(Postin)GeneralLedgercolumn,changetheentryforarea60from2(=>

area postsasset valuesand depreciationperiodically) to 4 (=>area posts

APC directly and depreciation).

a) In Customizing for Asset Accounting, choose Valuation →

DepreciationAreas→DefineDepreciationAreas.

Inthedialogboxthatappears,chooseDefineDepreciationAreas.

Changedepreciationarea60accordingtotheexercise.

Task 5:

Complete the following task.

1. PostasubsequentacquisitiontoyourPressGr. ##assetfor€10,000witha

postinganddocumentdateofJanuary14CY.Thistime, thecapitalized

amount is to be the same in all areas.

a) IntheAssetAccountingapplication,choosePosting→Acquisition→

ExternalAcquisition→Acquis. w/Autom. OffsettingEntry

Postthesubsequentacquisitionaccordingtothedataintheexercise.

Task 6:

Complete the following task.

1. Now start the test run of periodic APC posting program RAPERB2000

for your company code AA## again.

a) IntheAssetAccountingapplication, choosePeriodicProcessing→

APC Values Posting.

Enterthefollowingdataontheprogramscreen:

FieldNameorDataType Values

Company Code AA##

List Assetsindicator Set

ListDirectItemsindicator Set

Test Run indicator Set

Executethetest run: Menu pathProgram→ Execute. Confirmthe

dialog box.

2. Doyouseeareferencenumberinthelogofthetestrun?

Continued on next page

238

FieldNameorDataType	Values
Company Code	AA##
List Assetsindicator	Set
ListDirectItemsindicator	Set
Test Run indicator	Set

第 253 页 / 共 343 页

AC305 Lesson: ParallelFinancialReporting(UsingtheAccountsApproach)

Gotothereferencedocument(=>thiswasposted“directly”!) anddisplay

the accounting document.

Takespecialnoticeof thedocumentheadertext.

a) Proceed according to the exercise!

Task 7:

Optional: Complete the following task.

1. Inordertoactuallypostthefirstacquisitiontoyourpressinthenewgroup

depreciationarea,youmuststartanupdaterunforRAPERB2000(inthe

background).

a) IntheAssetAccountingapplication,choosePeriodicProcessing→

APC Values Posting.

Enter the following data:

FieldNameorDataType Values

Company code AA##

List Assetsindicator Set

ListDirectItemsindicator Set

Test Run indicator Do not set

ChooseProgram→ExecuteinBackgroundfromthemenu.

UseprinterLP01againandstartthejobimmediately.

Result

Hint: A test run of depreciation posting program RAPOST2000,

for example, for January of the current year, would show you that

depreciationhasnowalsobeenenteredforthePressGr. ##assetinthe

groupdepreciationarea(=>ontherelevantgroupaccounts).

Note: The RAPOST2000 test run will run into errors, if you have not

alreadydefinedtheoptionalaccountsofoneofthetask.

239

FieldNameorDataType	Values
Company code	AA##
List Assetsindicator	Set
ListDirectItemsindicator	Set
Test Run indicator	Do not set

第 254 页 / 共 343 页

Unit4: PeriodicProcessingandValuation AC305

Lesson Summary

You should now be able to:

• ... Name and explain solution scenarios for mapping parallel financial

reporting

• ... CreateandcontrolanewdepreciationareainFI-AA

• ... Periodicallypostassetbalancestothegeneralledger(=>usingprogram

RAPERB2000)

• ... Post(periodicallyposting)areas“directly”tothegeneralledger

240

第 255 页 / 共 343 页

AC305 Unit Summary

Unit Summary

You should now be able to:

• ... Analyzedepreciationareasindetailandconfigurethem

• ... Describeandunderstandhowadepreciationkeyisstructuredandworks

• ... Understandthe(new)calculationofdepreciationamountsanddescribe

theoptionsof time-dependent depreciationterms

• ... Postdepreciationandanalyzedepreciationvalues

• ... Executeprogramsforfiscalyearchangeandyear-endclosing(ofAsset

Accounting)

• ... Name and explain solution scenarios for mapping parallel financial

reporting

• ... CreateandcontrolanewdepreciationareainFI-AA

• ... Periodicallypostassetbalancestothegeneralledger(=>usingprogram

RAPERB2000)

• ... Post(periodicallyposting)areas“directly”tothegeneralledger

241

第 256 页 / 共 343 页

UnitSummary AC305

242

第 257 页 / 共 343 页

第 258 页 / 共 343 页

第 259 页 / 共 343 页

Unit 5

Information System

Unit Overview

The Information System unit provides an overview of some standard reports

in the FI-AA information system. The asset history sheet is a very important

report/program. The topic of Simulation of asset values and depreciation

parameters is also examined.

Unit Objectives

After completing thisunit, you will beableto:

• ... ChooseandexecutethevariousAssetAccountingreports

• ... Setupvariablesortingandtotalingforassetreporting

• ... Generateadepreciation(and/ortransaction)forecastforanassetfromthe

Asset Explorer

• ... Generate a depreciation forecast for various assets using program

RASIMU02

• ... Execute the asset history sheet

• ... Understand thelayout of anassethistorysheet

• ... Configureyourownassethistorysheetifnecessary

Unit Contents

Lesson: Report Selection......................................................244

Exercise 13: Report Selection............................................247

Lesson: Value Simulation......................................................252

Exercise 14: Value Simulation............................................255

Lesson: Asset History Sheet..................................................264

Exercise 15: Asset History Sheet ........................................267

243

第 260 页 / 共 343 页

Unit5: InformationSystem AC305

Lesson: Report Selection

Lesson Overview

This lesson will discuss report selection, including using the SAP List Viewer

and sort criteria.

Lesson Objectives

After completingthislesson, you will beable to:

• ... ChooseandexecutethevariousAssetAccountingreports

• ... Setupvariablesortingandtotalingforassetreporting

Business Example

Whenyouwerediscussingthepreparationsforyear-endclosingwiththeproject

team, your colleagues in Financial Accounting wondered if it was possible to

adjust the asset portfolio before the closing takes place. Of course, the SAP

Standard System includesseveraldifferentreports.

Figure 80: Report Tree and Area Menu

Uptorelease4.5,theAssetAccountingstandardreports(andreportsfromother

components)werecontainedinareporttree, whichwasstoredinCustomizing

for Asset Accounting.

Thereporttreeswerethenreplacedbyareamenus. Theareamenuforreportingis

calledFIAA Information SystemAsset Accounting.

244