AC202_EN_Col92_FV_Part_A4 (第6页) | ERP软件技术分享

第 204 页 / 共 273 页

Unit4: ArchivingFI AC202

For thecustomer and vendor accounts, specifyrun timesof 90 daysfor all the

companycodesand60daysfortheG/Laccounts. Theaccountsforpromotional

giftsarealwayscheckedbyauditors. Fortheseaccounts,specifyalongerruntime

(360 days) so that the associated documents are available online at the end of

the year.

Company code 0001 contains customer accounts whose accounts should be

availableforalongerperiodinthesystem. Specifyaruntimeof180daysforthe

associated reconciliation account 140100.

Youcanspecifytheminimumruntimein daysdependingonthedocument

typeinCustomizing. Whendocumentsarearchived,acheckismadewhetherthis

minimum run time has been maintained.

Inaddition,youcanspecifythearchiveindexruntimesfordocumenttypes. The

archiveindicesprovidetheconnectionbetweentheFinancialAccountingdataand

thearchives. Aslongasthesedocument-orientedarchiveindicesarestillknown

tothesystem,thedocumentcanstillbedisplayedfromthearchive,forexample.

Thisfunctionalsoappliestodisplayinglineitemsfromthearchive.

Ifthere isno entryor ifarun timevalueisempty, thesystemusesa minimum

run time of 9999 days.

Figure 84: Customizing: Document Run Time

190

第 205 页 / 共 273 页

AC202 Lesson: Preparatory Activities – System Settings

Thedatarelevantforspecifyingthedocumentruntimearethepostingdate(the

clearingdate in the caseof open item-managed accounts) andthe keydate for

thearchivingprocedure. Thecorrespondinglylongerdefinitionof theruntime

(documenttypes/accounttypes)determineshowlongthedocumentresidesinthe

system.

Example for document type run time:

Specify a general document type run time of 30 days for all company codes.

Thevendorinvoices(documenttypeKR)forcompanycode0001aretoremain

availableinthesystemforalongertime,namely90days. Thedocumentsforthe

closingentriesforallcompanycodesaretoremainavailableforatleast120days.

Executethesepostingswithyourowndocumenttype(ABforclosingentries).

Thetableforthedocumenttyperuntimewouldlooklikethis:

Company code Document type Run time (in days)

* * 30

0001 KR 90

* SB 120

191

Company code	Document type	Run time (in days)
*	*	30
0001	KR	90
*	SB	120

第 206 页 / 共 273 页

Unit4: ArchivingFI AC202

192

第 207 页 / 共 273 页

AC202 Lesson: Preparatory Activities – System Settings

Exercise 12: Archiving – Basis

Customizing / FI-Specific Customizing –

OPTIONAL

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Displaythebasissettingsforthearchivingareainthesystem

Business Example

BasisSupporthasexecutedthebasicsettingsfordataarchiving. Theresponsible

FinancialAccountingemployeewouldliketogainanoverviewofthesettings.

Task 1:

PutyourknowledgeofArchivingObjectsinFinancialAccountingintopractice

anddeterminewhichdatabasetablesbelongtothecorrespondingobjects.

1. DisplaytheFIarchivingobjectsbychoosingSAPEasyAccess→Tools→

CCMS→DB Administration→DataArchiving.

2. DisplaythedatabasetablesforFIarchivingobjectsusingSAPEasyAccess

→Tools→CCMS→DBAdministration→DataArchiving.

Task 2:

Provide yourself with a rough overview of the settings specified by Basis

administrators in the area of Basis Customizing within the framework of

archiving.

1. In Basis Customizing, ensure that a logical path exists as a global

path for data archiving, note its name and assign the physical path

<P=DIR_GLOBAL>\<FILENAME>toit(fortheWindowsNToperating

system;useacorrespondingpathnameifyourSAPsystemisnotrunningon

a Windows NT computer).

2. In Basis Customizing, ensure that the physical file name

R<PARAM_1>_<MONTH>_<DAY>_<PARAM_2>.<TIME>.<F=EXAM-

PLE>andthelogicalpathARCHIVE_GLOBAL_PATHareassignedtothe

logical filename ARCHIVE_DATA_FILE.

Continued on next page

193

第 208 页 / 共 273 页

Unit4: ArchivingFI AC202

Task 3:

Provide yourself with a rough overview of the settings specified by Basis

administrators in the area of cross-archiving object Customizing within the

framework of archiving. Then display the archiving object-specific Basis

Customizingfor archiving object FI_DOCUMNT.

1. Display cross-archiving object Customizing by choosing IMG: SAP

NetWeaver → Application Server → System administration → Data

Archiving

2. Display archiving object-specific Customizingby choosing IMG: SAP

NetWeaver → Application Server → System administration → Data

Archiving

Task 4:

Execute the Customizing settings for archiving documents in Financial

Accounting or check the current settings.

1. Determine the basic settings for archiving accounting documents

(FI_DOCUMNT) with IMG: Financial Accounting (New)→ Financial

Accounting Global Settings (New) → Tools → Archiving → Accounting

Document Archiving.

2. Displaythesettingsfortheaccounttypelifeinthesystem.

3. Displaythesettingsforthedocumenttypelifeinthesystem.

194

第 209 页 / 共 273 页

AC202 Lesson: Preparatory Activities – System Settings

Solution 12: Archiving – Basis

Customizing / FI-Specific Customizing –

OPTIONAL

Task 1:

PutyourknowledgeofArchivingObjectsinFinancialAccountingintopractice

anddeterminewhichdatabasetablesbelongtothecorrespondingobjects.

1. DisplaytheFIarchivingobjectsbychoosingSAPEasyAccess→Tools→

CCMS→DB Administration→DataArchiving.

a) Select the menu path SAP Easy Access → Tools → CCMS → DB

Administration→DataArchiving(DB15transaction).

SettheswitchforTablesfromwhichDatacanbeArchived

IntheTablesinObjectfield, enterFI*andthenchoosesearchhelp

(F4).

→All archiving objectsare displayed

2. DisplaythedatabasetablesforFIarchivingobjectsusingSAPEasyAccess

→Tools→CCMS→DBAdministration→DataArchiving.

a) SelectSAPEasyAccess→Tools→CCMS→DBAdministration→

DataArchiving(DB15transaction)andenterFI_DOCUMNTinthe

TablesforObjectfield(orselecttheobjectusingtheF4searchhelp).

Set theswitch forTableswith Deletion.

Select Enter.

→The correspondingtablesaredisplayed.

Continued on next page

195

第 210 页 / 共 273 页

Unit4: ArchivingFI AC202

Task 2:

Provide yourself with a rough overview of the settings specified by Basis

administrators in the area of Basis Customizing within the framework of

archiving.

1. In Basis Customizing, ensure that a logical path exists as a global

path for data archiving, note its name and assign the physical path

<P=DIR_GLOBAL>\<FILENAME>toit(fortheWindowsNToperating

system;useacorrespondingpathnameifyourSAPsystemisnotrunningon

a Windows NT computer).

a) SelectthetransactionArchiveAdministration(SARAtransaction,menu

path: Tools→Administration→Administration→DataArchiving)

andselectCustomizing. Onthenextscreen,selectthelineCross-Client

FileNames/PathsintheBasisCustomizing: areaandchooseExecute

totheleftoftheline. Confirmthefollowingscreen.

This opens the FILE transaction. Double-click Logical File Path

Definition on the left side of the Change View "Logical File Path

Definition": Overviewscreen. Thencheckwhetheranentrywiththe

name Global path for archiving exists on theright side.

ThisshouldincludethelogicalfilepathARCHIVE_GLOBAL_PATH.

Mark this line and, in the tree structure on the left, select the path

LogicalFilePathDefinition→AssignmentofPhysicalPathtoLogical

Path by double-clicking onAssignment ofPhysical Path toLogical

Path. Then, on the right side, double-click the entry WINDOWS

NT and ensure (if necessary, by modifying the entry) that the entry

<P=DIR_GLOBAL>\<FILENAME>islocatedinfieldphys. path.

Do not exit the FILE transaction!

2. In Basis Customizing, ensure that the physical file name

R<PARAM_1>_<MONTH>_<DAY>_<PARAM_2>.<TIME>.<F=EXAM-

PLE>andthelogicalpathARCHIVE_GLOBAL_PATHareassignedtothe

logical filename ARCHIVE_DATA_FILE.

a) On the left side of the FILE transaction, double-click on the

folder Logical File Name Definition, Cross-Client. Then, in

the table on the right of the screen, double-click the entry

ARCHIVE_DATA_FILE.Inthenextscreen,checkthatthephysicalfile

R<PARAM_1>_<MONTH>_<DAY>_<PARAM_2>.<TIME>.<F=EX-

AMPLE>andthelogicalpathARCHIVE_GLOBAL_PATHareassigned

to the logical file ARCHIVE_DATA_FILE; if not, make the

appropriateentries. Youcanviewanexplanationoftheparametersthat

areusedbyactivatingtheF1helpforthephys. fileentryfield.

Continued on next page

196

第 211 页 / 共 273 页

AC202 Lesson: Preparatory Activities – System Settings

Task 3:

Provide yourself with a rough overview of the settings specified by Basis

administrators in the area of cross-archiving object Customizing within the

framework of archiving. Then display the archiving object-specific Basis

Customizingfor archivingobject FI_DOCUMNT.

1. Display cross-archiving object Customizing by choosing IMG: SAP

NetWeaver → Application Server → System administration → Data

Archiving

a) Choose IMG: SAP NetWeaver → Application Server → System

administration → Data Archiving → Cross-Archiving Object

Customizing.

2. Display archiving object-specific Customizingby choosing IMG: SAP

NetWeaver → Application Server → System administration → Data

Archiving

a) Choose IMG: SAP NetWeaver → Application Server → System

administration → Data Archiving → Archiving Object-Specific

Customizing(youcanalsofindthesesettingsusingtransactionSARA

- object name: FI_DOCUMNT (Customizing button –> Archiving

Object-Specific Customizing)).

SelectobjectFI_DOCUMNTbydouble-clickingit.

Continued on next page

197

第 212 页 / 共 273 页

Unit4: ArchivingFI AC202

Task 4:

Execute the Customizing settings for archiving documents in Financial

Accounting or check the current settings.

1. Determine the basic settings for archiving accounting documents

(FI_DOCUMNT) with IMG: Financial Accounting (New)→ Financial

Accounting Global Settings (New) → Tools → Archiving → Accounting

Document Archiving.

a) ChooseIMG:FinancialAccounting(New)→FinancialAccounting

BasicSettings(New)→Tools→Archiving→AccountingDocument

Archiving

(YoucanalsofindthesesettingsusingtheSARAtransaction–object

name: FI_DOCUMNT(Customizingbutton–>Application-Specific

Customizing))

Youcandeleteandarchivedocumentsthatyounolongerrequireinthe

onlinesystem. Inthefollowingsteps,specifytheminimumnumberof

daysthat an accountingdocument andthecorresponding secondary

indicesshouldresideinthesystembeforetheycanbearchived. You

canspecifythisdependingonthedocumenttypeandtheaccounttype.

2. Displaythesettingsfortheaccounttypelifeinthesystem.

a) ChooseIMG:FinancialAccounting(New)→FinancialAccounting

BasicSettings(New)→Tools→Archiving→AccountingDocument

Archiving →Archiving, AccountTypeLife.

3. Displaythesettingsforthedocumenttypelifeinthesystem.

a) ChooseIMG:FinancialAccounting(New)→FinancialAccounting

BasicSettings(New)→Tools→Archiving→AccountingDocument

Archiving→Archiving, Document TypeLife.

198

第 213 页 / 共 273 页

AC202 Lesson: Preparatory Activities – System Settings

Lesson Summary

You should now be able to:

• DescribethebasicconfigurationofFinancialAccountingarchivingfunctions

• Perform/CheckbasicCustomizingofFinancialAccountingarchiving.

199

第 214 页 / 共 273 页

Unit4: ArchivingFI AC202

Lesson: Executing Archiving in Financial Accounting

Using Examples

Lesson Overview

ThislessonusesconcreteexamplestodescribearchivinginFinancialAccounting.

Lesson Objectives

After completingthislesson, you will beable to:

• CarryoutarchivingforcertainobjectsinFinancialAccounting

Business Example

AftervalueshavebeendefinedinCustomizing,FinancialAccountingarchiving

can be performed in companies on a regular basis in consultation with the

department.

Generally, thedocumentsarearchivedfirst(duetothechecksexecutedduring

archiving). If these are removed from the system, the transaction figures are

archived, followed by the master data. However, you can also archive only

documentsover the long term, for example.

Archiving Procedure

Thespecificarchivingprocedureisscheduledandprocessedasabackgroundjob.

Itselectsthedataobjectsfromthedatabase. Theconstraintsthatcharacterizea

dataobjectareconsideredhere. Theneverydataobjectischeckedwhetheritmay

bearchived. Ifso,thedataobjectiswrittentothearchivefile. IfCustomizingis

setsothatthatthedeletionprogramistorunautomatically,theassociateddeletion

procedureisstartedautomaticallywhenafileisclosed.

Thedeletionprocedurecanbescheduledseparatelyifthedeletionprogramisnot

executedautomaticallybythesettingsinarchivingobject-specificCustomizing.

Inthiscase,thearchivefilesfromwhichthedataobjectscanbereadinthecurrent

deletionprocedureandthendeletedinthedatabasemustbeselected.

An archiving procedure is scheduled using transaction SARA by pressing the

Writepushbutton. This is divided into 4 steps:

• Create an archiving variant

• Specify the execution user

• Specify the start time

• Define the spool parameters

200

第 215 页 / 共 273 页

AC202 Lesson: ExecutingArchivinginFinancialAccountingUsingExamples

Thedatathataretobearchivedfortheselectedarchivingobjectarespecifiedin

the archiving variants. Asarule, archivingvariantscanbereusedonlyif the

associatedjobsaredeleted. Thedefinitionofthevariantmustalsoincludewhether

a test run or a productive run is involved.

The user under which the archiving program is started requires at least one

suitableauthorization for theauthorization object. S_ARCHIVE. S_ARCHIVE

is the most important authorization object for data archiving. The archiving

objectstobeusedcanbelimitedbyselectingthecorrespondingfieldentriesfor

this authorization object. In addition, the corresponding authorizations of the

transactionwhosedataaretobearchivedarerequired. Sincedataarchivingruns

inthebackground, authorizationsforbackground processing (archivingobject

S_BTCH_JOB) are also required.

Thestarttimesforarchivingjobsthataretobespecifiedcorrespondtothoseof

the scheduling of standard jobs.

Since job logs can become larger, it is a good idea to set that logs not be

immediately sent to the output device under theSpool parameter item . The

selection options here correspond to those of the default backgound printing

parameters.

Financial Accounting - Objects and Programs

Thefollowingtableprovidesanoverviewofthearchivingobjectsandprograms

used in Financial Accounting.

Figure 85: Archiving: FI Objects and Programs

In FI, you can archive master records, documents and transaction figures, for

example. Youcanmakethearchiveddataavailableagainusingretrievalprograms.

Duringeveryarchivingprocedure,thesystemgeneratesadministrationdatawith

informationabout the archived/regenerated data. If you enter transaction code

201

第 216 页 / 共 273 页

Unit4: ArchivingFI AC202

AOBJ,youobtainanoverviewoftheobjectsrelevantforarchiving. Byentering

thistransactioncode,youcanseethearchivedordeletedtablesforeacharchiving

object. Example: Based on archiving object FI_DOCUMNT, tables BSAD,

BSAK,BSASandBSISwereonlydeleted, notarchived.

Monitoring an Archiving Procedure

Varioussystemadministrationtoolsareavailabletomonitorarchivingprocedures:

• Background processing tools

– Job logs

– Spool lists (if generated)

• System monitoring tools

– MonitorfordataarchivingintheCCMSmonitorsets

Alogisgeneratedduringanarchivingprocedure. Iftheapplicationgeneratesa

specificlog, thislogisused; otherwise,thedefaultlogisused. Thedefaultlog

containsthenumberofarchiveddataobjects,theaffectedtables, thenumberof

processedtableentriesandthefilesizes. Inapplication-specificlogs,thearchiving

contentscanbedefineddowntothedocument level.

Note: Archiving logs are deleted due to the regular cleaning of spool

jobs;therefore,youmustconsiderwheretheselogsaretobestored. For

example,logscanbesavedtoanexternalstoragesystem.

The sequence of an archiving procedure can also be traced by monitoring

backgroundworkprocessesusingtheSimplejobselectiontransaction(transaction

codeSM37). PresstheJoboverviewpushbuttontojumpfromtheinitialscreen

of the SARA transaction directly to the SM37 transaction. If you press the

Administrationpushbutton(afteryouhavemaintainedasuitablearchivingobject

intheinitialscreenoftheSARAtransaction),youcandisplayashortlogfileof

thearchivingprocedurefromtheSARAtransaction.

Archiving Documents

IfdocumentsarenolongerrequiredinAccountingafteracertaintimehaselapsed,

youcanremovethemfromthedatabase. Certainconditionsarerequiredforthis;

thesearecheckedbythesystem. ArchivingisexecutedbyBasisSupportandFI

SystemSupportinconsultationwiththedepartment.

202

第 217 页 / 共 273 页

AC202 Lesson: ExecutingArchivinginFinancialAccountingUsingExamples

Figure 86: Financial Accounting - Documents

The desired document type and account type run times are specified for each

companycodeinCustomizing. Forexplanations,seethepreviouslesson.

Toensurethatonlydocumentsthatarenolongerrequiredarearchivedfromthe

system,anumberofconditionsmustbefulfilled. Thearchivingprogramchecks

thearchivabilityforthedocumentheaderanddocumentpositionlevels. Ifoneof

therequirementsforadocumentisnotfulfilledinthechecks,theentiredocument

is not archived.

Thedocumentheadermustfulfillthefollowingcriteriabeforeitcanbearchived:

• Thedocumenttyperuntimemusthavebeenexceeded.

• Thedocumentmusthavebeeninthesystemforlongerthantheminimum

number of days (minimum duration).

• Documentwithawithholdingtaxremaininthesystemforatleast455days.

• Recurring,parkedorsampledocumentsarenottakenintoaccount.

Thedocumentpositionmustfulfillthefollowingcriteriabeforeitcanbearchived:

• The documentmust nolonger contain openitems. Thesystemtakesinto

accountonlycleareditemsorthosewithoutopenitemmanagement.

• Theaccounttyperuntimemusthavebeenexceeded.

Fortheruntimes,akeydateisusedasareferencedate;thiscanbespecifiedfor

every program run. If no explicit key data is provided, it is set to the current

execution date.

203

第 218 页 / 共 273 页

Unit4: ArchivingFI AC202

Access to Archived Data

Themostimportantrequirementforarchivinguserdataisthatthesedatabelong

to completed transactions/periods and are thus no longer required for current

businessprocesses. However,itmayhappenthatthesedataneedtobeaccessed

even after archiving, such as in the case of a complaint, for evaluations or for

internal or external revisions.

TheArchiveDevelopmentKit(ADK)storesthedatainsuchamannerthatread

accessispossibleatanytime. Arequirementforthisistheexistenceofsuitable

readingprogramsthatareprovidedbythecorrespondingarchivingobject. They

areusedtoreadthearchiveddataobjectsaccordingtotheselectioncriteriaand

to display them in a form suitable for the user. FI provides very user-friendly

accessto previouslyarchiveddata. Theuser isaskedwhether healso wantsto

view the archived data. If so, the display is as user-friendly as access to data

located in the system.

Intheprocessingoptions,itispossibletospecifythesearchstrategytoindividual

documentsearchessothat they canbedisplayed.

Withthearchivesearchstrategy,youcancontrolhowthesearchforthedesired

datainthearchiveisto be executed. Variousmethodscompetetoincrease the

search speed and hit accuracy.

Archiving Transaction Figures

A transaction figureis the total number of postingsonanaccount indebit or

credit. IntheSAPsystem,onetransactionfigureisusuallymaintainedforcredit

andonefordebitforeachaccount. Thefinancialstatementofthecompanycodeis

created according to thesetransaction figures.

204

第 219 页 / 共 273 页

AC202 Lesson: ExecutingArchivinginFinancialAccountingUsingExamples

Figure 87: Portraying transaction figures / balances

Transactionfiguresgenerallyremainintherunningsystemfor at least2years.

Thedepartmentmustdecidehowlongthedataaretoremainaccessibleonline.

Dataarchivingin Financial Accounting ispresented hereusingtheexampleof

transaction figures.

Transactionfigurescanbearchivedonlyifperiodsopenforpostingarenolonger

intheperiodtobearchived. Theperiodsforpostingmustbeclosedfortheentire

period to be archived.

Archiving Financial Accounting Master Data

G/L accounts, customers, vendors and bank data can be archived in Financial

Accountingifthedepartmentagreesandthelegalrequirementshavebeenfulfilled.

Ifamasterrecordisnolongerrequiredforpostingsbythedepartment,aposting

blockisusuallysetasafirststep. Ifthismasterrecordisnotrequiredforalong

time,thedeletionflagisset. Thedeletionflagshowsauserwhoisprocessingthe

masterrecordthatthismasterrecordhasbeenflaggedfordeletion.

Thedeletionflagisoneoftherequirementsthatarecheckedbythesystembefore

master data are archived. This ensures that the department has no objections

againstarchivingthemasterdata. Therefore,itshouldbecarefullycheckedwhich

employeescanreceivetheauthorizationfor settingdeletionflagswhenissuing

these authorizations.

205

第 220 页 / 共 273 页

Unit4: ArchivingFI AC202

Figure88: Flow/inspectionlogicwhenarchivingmasterdata

206

第 221 页 / 共 273 页

AC202 Lesson: ExecutingArchivinginFinancialAccountingUsingExamples

Exercise 13: Archiving Documents

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Archivedocuments inFinancial Accounting.

Business Example

IfdocumentsarenolongerrequiredinAccountingafteracertaintimehaselapsed,

youcanremovethemfromthedatabase. Certainconditionsarerequiredforthis;

thesearecheckedbythesystem. ArchivingisexecutedbyBasisSupportandFI

SystemSupportinconsultationwith thedepartment.

Task 1:

First execute the preparatorystepstoarchivedocuments. Thesearearchiving

object-specificCustomizingandapplication-specificCustomizing.

1. Execute archiving object-specific Customizing for the FI_DOCUMNT

archiving object.

Inarchivingobject-specificCustomizingfortheFI_DOCUMNTarchiving

object, define one variant each for the deletion program (test mode /

productivemode,withthenameTEST_##orPROD_##,where##isyour

groupnumber)andmaintaintheprocessingoptionsforthesevariants. Then

maintaintheattributesofthevariantsandsavethevariants. Makesurethat

the delete jobhasbeenscheduled. Also ensure that thelogical filename

ARCHIVE_DATA_FILEisassignedtoobjectnameFI_DOCUMNT.

2. Executeapplication-specificCustomizingfortheFI_DOCUMNTarchiving

object.

Continued on next page

207

第 222 页 / 共 273 页

Unit4: ArchivingFI AC202

Task 2:

In account 1112## of your company code AC##, you will find a Financial

Accountingdocumentforthecurrentfiscalyear;thisdocumentistobearchived

asanexample. Firstdeterminethedocument'snumber.

Fortestingpurposes,executeatestruntoarchiveyourdocument.

Evaluatethespool list and examine thejob log.

Archivethegivendocumentusingthewritingprogram(productiverun).

Checkwhetheryoucandisplaythedocumentusingtheapplication(FB03).

1. Inaccount1112##ofyourcompanycodeAC##,youwillfindaFIdocument

for thecurrent fiscalyear; thisdocumentistobearchivedasanexample.

Firstdeterminethedocument'snumberusingthelineitemreport.

2. Fortestingpurposes,executeatestruntoarchiveyourdocument.

Createavariantforthewriteprogram(archivingobject: FI_DOCUMNT).

Name the variant Write_B_T## (## = your group number). Maintain

thesequentialcontrol of thevariant insuchamanner thatArchiving with

Deletionisexecuted. Thenschedulethewriteprogram(withastartdateof

Immediate) andthepredefinedspool parameters.

3. Evaluatethespoollistand examinethejoblog.

4. Archivethegivendocumentusingthewritingprogram(productiverun).

Nowexecutethewritingprogramagain, thistimeinaproductiverunand

withthegenerationofadetaillog. Checkthespoollistandthejoblog.

Todo this, create anewvariant Write_B_P##.

5. Checkwhetheryoucandisplaythedocumentusingtheapplication(FB03).

208

第 223 页 / 共 273 页

AC202 Lesson: ExecutingArchivinginFinancialAccountingUsingExamples

Solution 13: Archiving Documents

Task 1:

First execute the preparatorystepstoarchivedocuments. Thesearearchiving

object-specificCustomizingandapplication-specificCustomizing.

1. Execute archiving object-specific Customizing for the FI_DOCUMNT

archiving object.

Inarchivingobject-specificCustomizingfortheFI_DOCUMNTarchiving

object, define one variant each for the deletion program (test mode /

productivemode,withthenameTEST_##orPROD_##,where##isyour

groupnumber)andmaintaintheprocessingoptionsforthesevariants. Then

Continued on next page

209

第 224 页 / 共 273 页

Unit4: ArchivingFI AC202

maintaintheattributesofthevariantsandsavethevariants. Makesurethat

the delete job has been scheduled. Also ensure that thelogical filename

ARCHIVE_DATA_FILEisassignedtoobjectnameFI_DOCUMNT.

a) ChooseSAPEasyAccess→Accounting→FinancialAccounting→

GeneralLedger→PeriodicProcessing→Archiving→Documents.

ThedefaultobjectnameisFI_DOCUMNT.Alternatively,youcanuse

theSARAtransaction(FI_DOCUMNT entry).

Press the Customizing pushbutton. On the next screen, choose the

TechnicalSettingslineintheArchivingObject-SpecificCustomizing:

area and choose Execute to the left of the line. Ensure that value

ARCHIVE_DATA_FILEisintheLogicalFileNameentryfield. Also

ensurethat theStart Automaticallybuttonin the DeleteJobsareais

marked.

EnterTEST_B_## in the Test modevariantfield (## isyour group

number),selecttheVariantpushbuttonforthisentrylineandconfirm

the following display with Continue after you have set the “for All

Selection Screens”. On the next screen, select the Test Run radio

button. Choosethecompletedetaillog. Thelogshouldbeoutputasa

listandanapplicationlog. ChoosetheAttributespushbutton. Inthe

followingscreen,enterameaningfulshortdescriptionofyourvariant

in the Meaning field and select Save.

Choose Back (green arrow) to go back to the “Change View

"CustomizingViewforArchiving": Detail”screen.

EnterPROD_B_##intheProductionModeVariantfield(##isyour

groupnumber) and select theVariantpushbuttonfor this entryline.

Onthefollowingscreen(seethetitlebar)MaintainVariant: Report

FI_DOCUMENT_DEL,VariantPROD_B_##chooseCompleteforthe

DetailLog(TestModeshouldnotbeselectedsinceitisaproduction

run) and choose theAttributes pushbutton.In the following screen,

enter ameaningful short descriptionof your variant intheMeaning

field and select Save.

ThenpressBack(greenarrow)tojumpbacktotheCustomizingData

Archiving pop-up menu.

Youhavenowmaintainedthearchivingobject-specificCustomizing

settings. You can now execute application-specific Customizing

directly from here.

Continued on next page

210

第 225 页 / 共 273 页

AC202 Lesson: ExecutingArchivinginFinancialAccountingUsingExamples

2. Executeapplication-specificCustomizingfortheFI_DOCUMNTarchiving

object.

a) Execute application-specific Customizing for the FI_DOCUMNT

archiving object as follows.

In the Customizing Data Archiving popup, select the lineMaintain

account type life in the Application-SpecificCustomizing: area and

choose Execute to the left of the line.

ChoosetheNewentriespushbuttonandcreateanewentryfor your

company codewith thefollowing values:

Company code AC##

Account type S

From acct 1

To acct 999999

Life 5

SecondaryIdxRunTime 5

Save your entries.

Choose Back until you return to the Customizing Data Archiving

popup menu.

In the Customizing Data Archiving popup, select the lineMaintain

documenttypelifeintheApplication-SpecificCustomizing: areaand

choose Execute to the left of the line.

ChoosetheNewentriespushbuttonandcreateanewentryfor your

company codewith thefollowing values:

Company code AC##

Account type SA

Life 5

Save your entries.

ChooseBackuntilyoureturntothe“ArchiveAdministration”initial

screen.

You have now maintained the application-specific Customizing

settings.

Continued on next page

211

Company code	AC##
Account type	S
From acct	1
To acct	999999
Life	5
SecondaryIdxRunTime	5

Company code	AC##
Account type	SA
Life	5

第 226 页 / 共 273 页

Unit4: ArchivingFI AC202

Task 2:

In account 1112## of your company code AC##, you will find a Financial

Accountingdocumentforthecurrentfiscalyear;thisdocumentistobearchived

asanexample. Firstdeterminethedocument'snumber.

Fortestingpurposes,executeatestruntoarchiveyourdocument.

Evaluatethespool list and examine thejob log.

Archivethegivendocumentusingthewritingprogram(productiverun).

Checkwhetheryoucandisplaythedocumentusingtheapplication(FB03).

1. Inaccount1112##ofyourcompanycodeAC##,youwillfindaFIdocument

for thecurrent fiscalyear; thisdocumentistobearchivedasanexample.

Firstdeterminethedocument'snumberusingthelineitemreport.

a) Choose SAP Easy Access → Accounting → Financial Accounting

→GeneralLedger→Account→Display/ChangeLineItems(New)

and enter the following values:

G/L account 1112##

Company code AC##

All items X

Ledger 0L

Choose Execute.

Nowdeterminethedocumentnumber,thepostingperiodandthefiscal

year of the FI document.

2. Fortestingpurposes,executeatestruntoarchiveyourdocument.

Createavariantforthewriteprogram(archivingobject: FI_DOCUMNT).

Name the variant Write_B_T## (## = your group number). Maintain

thesequentialcontrol of thevariant insuchamanner thatArchiving with

Deletionisexecuted. Thenschedulethewriteprogram(withastartdateof

Immediate) andthepredefinedspool parameters.

a) ChooseSAPEasyAccess→Accounting→FinancialAccounting→

GeneralLedger→PeriodicProcessing→Archiving→Documents.

The FI_DOCUMNT object name is preassigned in the archive

adminstration initial screen. Press the Write pushbutton. In the

followingscreen,enterthevalueWrite_B_T##intheVariantfield

(##isyourgroupnumber)andselecttheMaintainpushbutton. Confirm

the following screen with Continue. On the subsequent Maintain

Variant: ReportFI_DOCUMENT_WRI,VariantWrite_B_T##screen,

enterthefollowingvaluesintheArchivingquantityselectionarea:

Continued on next page

212

G/L account	1112##
Company code	AC##
All items	X
Ledger	0L

第 227 页 / 共 273 页

AC202 Lesson: ExecutingArchivinginFinancialAccountingUsingExamples

Company codes AC##

Documentnumbers The document number

that you determined

Fiscal year/period The fiscal year/period

that you determined

Document type SA

Minimum number of days in 0

system

Key date Current date

MarkthefollowingareasintheProgramcontrolarea:

Test mode X

Detail log complete

Log output List and application

logs

Whenthequery“Functionlossthrougharchiving?”appears,choose

the Archive pushbutton.

Then select Attributes. Enter a meaningful short description in the

Meaning field and choose Save. You then go back to the overview

screen for variant maintenance.

ChooseBack(greenarrow). OntheArchiveAdministration: Create

ArchiveFilesinitialscreen,choosetheStartDatepushbutton. Onthe

followingscreen,selectImmediateandthenSave(diskettepushbutton).

NowconfirmthespoolparametersbyselectingtheSpoolparameters

pushbutton,enteringLP01astheoutputdeviceonthefollowingscreen

and then selecting Continue.

Finally,chooseExecuteontheinitialscreen(ArchiveAdministration:

Create Archive Files); the system issues the following feedback in

the status bar:

New archive job scheduled.

Continued on next page

213

Company codes	AC##
Documentnumbers	The document number that you determined
Fiscal year/period	The fiscal year/period that you determined
Document type	SA
Minimum number of days in system	0
Key date	Current date

Test mode	X
Detail log	complete
Log output	List and application logs

第 228 页 / 共 273 页

Unit4: ArchivingFI AC202

3. Evaluatethespoollistand examinethejoblog.

a) OntheinitialscreenofArchiveAdministration,theArchivingObject

fieldhasbeenpreassignedthevalue FI_DOCUMNT.Here, selectJob

overview(JOBsymbolintheapplicationtoolbar). Thesystemdisplays

anoverviewofthearchivingjobsthatyouhavescheduled. Markthe

linewithjobARV_FI_DOCUMNT_WRI<timestamp>andselectShow

Spool List. In thenext screen, mark the line with the spool list and

selectDisplay content (glassessymbol).

(Ifnecessary, youcanincreasethenumberofpagesshownusingthe

Settings pushbutton.)

4. Archivethegivendocumentusingthewritingprogram(productiverun).

Nowexecutethewritingprogramagain, thistimeinaproductiverunand

withthegenerationofadetaillog. Checkthespoollistandthejoblog.

Continued on next page

214

第 229 页 / 共 273 页

AC202 Lesson: ExecutingArchivinginFinancialAccountingUsingExamples

To do this, create anewvariant Write_B_P##.

a) Press theWrite pushbutton. Inthefollowing screen, enter thevalue

Write_S_P## in the Variant field (## is your group number)

and select the Maintain pushbutton. Confirm the following screen

with Continue. On the subsequent Maintain Variant: Report

FI_DOCUMENTS_WIR, Variant Write_S_P## screen, enter the

followingvaluesintheArchivingquantityselectionarea:

Company codes AC##

Documentnumbers The document number

that you determined

Document type SA

Fiscal year/period The fiscal year/period

that you determined

Minimum number of days in 0

system

Key date Current date

MarkthefollowingareasintheProgramcontrolarea:

Production mode Check

Deletewithtestvariant Do not select

Detail log X

Then select Attributes. Enter a meaningful short description in the

Meaning field and choose Save. You then go back to the overview

screen for variant maintenance.

ChooseBack(greenarrow). OntheArchiveAdministration: Create

ArchiveFilesinitialscreen,choosetheStartDatepushbutton. Onthe

followingscreen,selectImmediateandthenSave.

NowconfirmthespoolparametersbyselectingtheSpoolparameters

pushbutton,enteringLP01astheoutputdeviceonthefollowingscreen

and then selecting Continue.

Select Execute.

Display the spool list for this job.

Thenjumpbacktothejoboverview,leavethejobmarkedandselect

Display job log.

Continued on next page

215

Company codes	AC##
Documentnumbers	The document number that you determined
Document type	SA
Fiscal year/period	The fiscal year/period that you determined
Minimum number of days in system	0
Key date	Current date

Production mode	Check
Deletewithtestvariant	Do not select
Detail log	X

第 230 页 / 共 273 页

Unit4: ArchivingFI AC202

5. Checkwhetheryoucandisplaythedocumentusingtheapplication(FB03).

a) ChooseSAPEasyAccess→Accounting→FinancialAccounting→

GeneralLedger→Document→Display. Enterthefollowingvalues:

Documentnumber The document number that you

determined

Companycode AC##

Fiscal year Thefiscalyearthatyouhavedetermined

The document is displayed and the message “Document AC##

xxxxxxxx20xxhasalreadybeenarchived”appearsatthebottomof

the screen.

Confirm the message.

The document is displayed.

216

Documentnumber	The document number that you determined
Companycode	AC##
Fiscal year	Thefiscalyearthatyouhavedetermined

第 231 页 / 共 273 页

AC202 Lesson: ExecutingArchivinginFinancialAccountingUsingExamples

Exercise 14: Archiving G/L Account

Transaction Figures

Exercise Objectives

After completingthisexercise, youwillbeableto:

• ArchiveG/LaccounttransactionfigureswiththesupportofaBasiscolleague

Business Example

AfterseveralyearsofFIproductionoperationintheSAPsystem,theG/Laccount

transaction figures are to be archived.

Task:

ArchivetheG/Laccounttransactionfiguresandchecktheresults.

1. CheckwhethertransactionfiguresexistinyourcompanycodeAC##(for

exampleG/Laccount113101)forthecurrentfiscalyearminus2years.

2. Nowexecutearchivingobject-specificCustomizingforthearchivingof

transactionfiguresforthefiscalyears-uptoandincludingthecurrentone

minus2years-fortheG/Laccountsofyourcompanycode.

In archiving object-specific Customizing for the FI_TF_GLF archiving

object, define one variant each for test mode and for production mode

(withthenameTEST_##orPROD_##, where##isyourgroupnumber)

andmaintain theprocessing optionsfor thesevariants accordingly. Then

maintaintheattributesofthevariantsandsavethevariants. Makesurethat

thedeletejobhasnotbeenscheduled. Alsoensurethatthelogicalfilename

ARCHIVE_DATA_FILEisassignedtoobjectnameFI_TF_GLF.

3. Now use the write program to execute a test run for the archiving of

transactionfiguresforthefiscalyearsuptoandincludingthecurrentyear

minus2 yearsfor theG/L accountsof your company code. Then usethe

spool list to check the procedure.

Inthenextstep,usetransactionSARAtogenerateanarchivefilefromthe

SAPsystemfortheFI_TF_GLFarchivingobject. Thewriteprogrammust

be scheduled, executed and monitored.

Continued on next page

217

第 232 页 / 共 273 页

Unit4: ArchivingFI AC202

Createavariantforthewriteprogram. NamethevariantWrite_##(##=

yourgroupnumber). Maintainthesequentialcontrolofthevariantinsucha

mannerthatArchivingwithDeletionisexecuted. Thenschedulethewrite

program(withstartdateImmediate)andthepredefinedspoolparameters.

Note: Ifpostingperiodsarestillopenfortheyeartobearchived,

archiving is not possible. SAP Easy Access → Accounting →

Financial Accounting → General Ledger → Environment →

Current Settings → Open and Close Posting Periods. Close the

fiscalyearto bearchivedforvariant9000.

4. Nowusethewriteprogramtoexecuteaproductiverunforthearchiving

of transactionfiguresforthefiscal yearsuptoandincludingthecurrent

yearminus2yearsfortheG/Laccountsofyourcompanycode. Alsodisplay

a detail log in this case.

To do this, create anew variant Write_##_P.

Thenusethespool list to check the procedure.

5. DisplaythetransactioncodesforG/Laccount113101ofyourcompanycode

forthefollowingfiscalyears: currentFYminus2andcurrentFYminus1.

218

第 233 页 / 共 273 页

AC202 Lesson: ExecutingArchivinginFinancialAccountingUsingExamples

Solution 14: Archiving G/L Account

Transaction Figures

Task:

ArchivetheG/Laccounttransactionfiguresandchecktheresults.

1. CheckwhethertransactionfiguresexistinyourcompanycodeAC##(for

exampleG/Laccount113101)forthecurrentfiscalyearminus2years.

a) ChooseSAPEasyAccess→Accounting→FinancialAccounting→

GeneralLedger→Account→DisplayBalances(New).

Enter the following values:

Account Number 113101

Company Code AC##

Fiscal Year Currentfiscalyearminus2

Ledger 0L

Execute the transaction (F8).

Thetransactionfiguresforyourcompanycodearedisplayed.

2. Nowexecutearchivingobject-specificCustomizingforthearchivingof

transactionfiguresforthefiscalyears-uptoandincludingthecurrentone

minus2years-fortheG/Laccountsofyourcompanycode.

In archiving object-specific Customizing for the FI_TF_GLF archiving

object, define one variant each for test mode and for production mode

(withthenameTEST_##orPROD_##, where##isyourgroupnumber)

andmaintain theprocessing optionsfor thesevariants accordingly. Then

Continued on next page

219

Account Number	113101
Company Code	AC##
Fiscal Year	Currentfiscalyearminus2
Ledger	0L

第 234 页 / 共 273 页

Unit4: ArchivingFI AC202

maintaintheattributesofthevariantsandsavethevariants. Makesurethat

thedeletejobhasnotbeenscheduled. Alsoensurethatthelogicalfilename

ARCHIVE_DATA_FILEisassignedtoobjectnameFI_TF_GLF.

a) On the initial screen of the Archive Administration transaction

(SARA),enterthevalueFI_TF_GLFintheArchivingObjectinput

field and then choose Customizing. On the next screen, choose the

TechnicalSettingslineintheArchivingObject-SpecificCustomizing:

area and choose Execute to the left of the line. Ensure that value

ARCHIVE_DATA_FILEisintheLogicalFileNameentryfield. Also

ensurethattheStartAutomaticallyradiobuttonisselectedintheDelete

Jobs area.

EnterTEST_##intheTestModeVariantfield(where##isyourgroup

number),selecttheVariantpushbuttonforthisentrylineandconfirm

thefollowingdisplaywithContinueafteryouhaveselectedthe“For

AllSelectionScreens”switch. Inthefollowingscreen,selecttheTest

Modebuttonandselect"Complete"fromthedropdownlistforDetail

LogandselecttheAttributespushbutton. Inthefollowingscreen,enter

ameaningfulshortdescriptionofyourvariantintheMeaningfieldand

chooseSave. ThenchooseBack(greenarrow)togobacktoChange

View"CustomizingViewforArchiving": Detail(seethetitlebar).

Enter PROD_## in the Production mode variant field (## is your

groupnumber)andchoosetheVariantpushbuttonforthisentryline.

In the following screen (see thetitle bar)Maintain Variant: Report

FI_TF_GLC_DEL,VariantPROD_##choose"Complete"underDetail

Log (test mode should not be selected since it is a production run)

and choose Attributes. In the following screen, enter a meaningful

short description of your variant in the Meaning field and choose

Save. Finally,chooseBack(greenarrow)togobacktoChangeView

"CustomizingViewforArchiving": Detail(seethetitlebar)andchoose

Saveagain. You havenow maintainedthearchivingobject-specific

Customizing settings.

3. Now use the write program to execute a test run for the archiving of

transactionfiguresforthefiscalyearsuptoandincludingthecurrentyear

minus 2yearsfor theG/L accounts of your company code. Then usethe

spool list to check the procedure.

Inthenextstep,usetransactionSARAtogenerateanarchivefilefromthe

SAPsystemfortheFI_TF_GLFarchivingobject. Thewriteprogrammust

be scheduled, executed and monitored.

Continued on next page

220