AC202_EN_Col92_FV_Part_A4 (第2页) | ERP软件技术分享

第 39 页 / 共 273 页

AC202 Lesson: Application Area for Special G/L Transactions

Document Lastdayofthecurrentperiod

Date/PostingDate

CompanyCode AC##

Currency EUR

PK(customer) 19

Account(customer) AC202-##B

Sp. G/Lindicator E(specialG/Lindicatorforindividualvalue

adjustment)

Hint: Thereconciliationaccountofthecustomerisaccount

140000. Theitemyoupostedduringtheprevioustransaction

has also been posted to this account. With the individual

valueadjustment,youtransfertheitemfromaccount140000

(domesticcustomerreceivables)toaccount142000(individual

valueadjustmentstocustomer requests).

Enter the following valueswhen posting:

Amount 10,000

Due on Lastdayofthecurrentperiod

Text Value adjustment

Posting key 40

Account 210100 (expense from value

adjustmentsforreceivables))

Select Enter.

Now enter the following values:

Amount *

Tax code A0(0%domesticoutputtax)

Value date Lastdayofthecurrentperiod

Post your document and make a note of the document number

________________ .

Continued on next page

Document Date/PostingDate	Lastdayofthecurrentperiod
CompanyCode	AC##
Currency	EUR
PK(customer)	19
Account(customer)	AC202-##B
Sp. G/Lindicator	E(specialG/Lindicatorforindividualvalue adjustment)

Amount	10,000
Due on	Lastdayofthecurrentperiod
Text	Value adjustment
Posting key	40
Account	210100 (expense from value adjustmentsforreceivables))

Amount	*
Tax code	A0(0%domesticoutputtax)
Value date	Lastdayofthecurrentperiod

第 40 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

3. Cleartheindividualvalueadjustmentafterthekeydateforthefinancial

statements. Reverse the document.

a) Reversetheindividualvalueadjustmentasfollows:

ChooseSAPEasyAccess→Accounting→FinancialAccounting→

AccountsReceivable→Document→Reverse→IndividualReversal.

Enteryourdocumentnumberand01asthereasonforreversal.

Save/Post the document.

4. Displaythelineitemlistofyourcustomeraccount.

a) Choose: SAPEasyAccess→Accounting→FinancialAccounting→

AccountsReceivable→Account→Display/ChangeLineItems

PleaseselectAllitems,NormalitemsandSpecialG/Ltransactions

in order to display them.

Select Execute.

第 41 页 / 共 273 页

AC202 Lesson: Application Area for Special G/L Transactions

Lesson Summary

You should now be able to:

• Describe special G/L transactions

• ExplaintheparticularitiesofspecialG/Ltransactions

• Explainthefunctionsofspecial G/Ltransactions

第 42 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

Lesson: Configuration of Special G/L Transactions

Lesson Overview

The application view of the special G/L transactions was described in the last

lesson. Therequiredsystemsettingsarenowdealtwithhere.

Lesson Objectives

After completingthislesson, you will beable to:

• ConfigurespecialG/Ltransactionsorchecktheirconfiguration

• CreateyourownspecialG/Ltransactionsasneeded

Business Example

The special G/L transactions should be defined in the system using special

G/L indicators. Any existing settings must be checked. The desired account

determination is checked and, if necessary, defined in consultation with the

respective department.

Basic Settings for Special G/L Transactions: Posting

Key

SpecialG/Ltransactionsarepostedfromtheapplicationsidebymeansofspecial

postingkeysandusingspecialG/Lindicators. Thepostingkeysrequireaspecial

configuration for this.

ThespecialG/Ltransactionsinthestandardsystemareassignedthepostingkeys

09, 19, 29 and 39.

The diagram shows the configuration of posting key 09. The Special G/L

indicatorindicatesthatthepostingkeyisusedtoenterspecialG/Ltransactions.

ThespecialG/Lindicatorshouldalwaysbeincludedintheentry.

第 43 页 / 共 273 页

AC202 Lesson: Configuration of Special G/L Transactions

Figure 18: Posting Key

Basic Settings for Special G/L Transactions:

Configuring the Alternative Reconciliation Accounts

SpecialG/LtransactionsarepostedtoanaccountstoredinCustomizingandnot

tothereconciliationaccount stored inthemaster record. These accountsmust

becreatedinfinancialaccountingasG/Laccountsandconfiguredaccordingto

the requirements.

Figure 19: Special General Ledger: Account Control

The special G/L accountshavebeen defined asreconciliation accountsfor the

D or K account types.

第 44 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

Asopposedto“normal”reconciliationaccounts(customers/vendors),ingeneral,

special G/L accountshavethelineitem displayactivated. Thismeansa list of

the line items can be displayed.

Youcanusethefieldstatusgrouptochangethescreenlayoutforpostingsentered.

Configuration of Sp. G/L Transactions - Properties and

Account Determination

Figure 20: Configuration of Sp. G/L Transactions

SpecialG/Ltransactionsarepartofthescopeofdeliveryofthestandardsystem.

Youcanmakeindividualadjustmentsifyou,forexample,wishtomakechanges

in the following areas:

• Different account numbers for reconciliation accounts or special G/L

accounts

• OtherpostingkeysorG/Lindicatorsforindividualtransactions

• Othersettingsfortheautomaticpostings,includingtheaccountstobeposted

to,postingkeysandrulesforaccountassignmentswithautomaticpostings.

AparticularconfigurationofthespecialG/Ltransactionsisdefinedbythespecial

G/Lindicator which determinesthetypeof transaction andtheaccount type

(customer or vendor account).

The account typeis important since customer and vendor down payments, for

example, are configured separately.

第 45 页 / 共 273 页

AC202 Lesson: Configuration of Special G/L Transactions

Figure21: SpecialG/LTransactions: DefinitionofPropertiesandAccounts

ThecharacteristicsofeachspecialG/Lindicatoraredefinedinconnectionwith

the account type under Properties.

Noteditems: YoucandeterminethataspecialG/Ltransactiondoesnotupdate

any account balances.

Relevancetocreditlimitcheck: YoucanincludespecialG/Ltransactionsinthe

creditlimitcheckforcustomers. Noteditemsaregenerallynottakenintoaccount.

Allothertransactionscanbemarkedaccordinglyasdesiredbytheuser.

Warningagainstcommitments: Youcandeterminethattheuserisnotifiedbya

warningmessageabouttheexistenceofaspecialG/Ltransactionwhenpostingto

a customer or vendor account.

Example: Whenpostingavendorinvoice,itisusefultoknowthatthereisadown

payment for this vendor.

TargetspecialG/Lindicator: Thisentryonlymakessensefornoteditems. For

lineitems, youcanset whichspecialG/L indicatorsareallowedtobeaddedas

target specialG/Lindicatorswhen entering(applying) apayment request. The

target special G/L indicator is used in the standard system for down payment

requests.

Special G/L transaction class: The special G/L transaction class determines

whetherthetransactionisadownpayment,abillofexchangeoranyothertype

of transaction.

Posting key: Only these posting keys can be used with the respective special

G/L indicators.

第 46 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

ThealternativespecialG/L accountwhichistobeselectedwhenusing special

G/Lindicatorsisstoredseparatelyintheaccountdeterminationaccordingtothe

chartofaccounts. Thesystemproceedsfromthereconciliationaccountfoundin

themasterrecordofthecustomerorvendorandassignsitwhenpostingthespecial

G/Laccountassignedtothisreconciliationaccountintheaccountdetermination.

Automatic Statistical Offsetting Entries

Figure22: Configuration-AutomaticStatisticalOffsettingEntries

Statisticalpostingsarealwaysmadeonthesameoffsettingaccount. Theaccount

isstoredonthebasisof acombinationoftheaccounttype(customerorvendor

account) and the special G/L indicator used.

Setting Up Your Own Special G/L Transactions – Noted

Items

Figure23: SettingUpYourOwnSpecialG/LTransactions–NotedItems

第 47 页 / 共 273 页

AC202 Lesson: Configuration of Special G/L Transactions

WhensettingupseveralspecialG/Ltransactions,youcantakeadvantageofallof

their technical features.

Notransactionfiguresareupdatedfornoteditems. Thereisnooffsettingaccount

assignment,onlyinformation(a“reminder”)onthecustomerorvendoraccount.

Anexample: Youaredeliveringgoodsincontainersandwouldliketoindicate

thecustomerwherethecontainerisinthesystem. AcorrespondingspecialG/L

indicator,whichisdefinedasanoteditem,shouldbecreatedintheconfiguration.

Analternativereconciliationaccountshouldbestored.

Setting Up Your Own Special G/L Transactions –

Statistical Items with Automatic Offsetting Entries

Figure24: SettingUpYourOwnSpecialG/LTransactions–StatisticalItems

with Automatic Offsetting Entries

TosetupaspecialG/L transactionwithautomaticoffsettingentry, donot only

storeanalternativespecial G/Laccount(alternativereconciliationaccount) for

the selected special G/L indicator, but also a clearing account in the table for

“accounts for automatic (offsetting) postings” (in the same way as with the

“guaranteesof payment”special G/L transaction).

第 48 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

Figure 25: Setting Up Your Own Special G/L Transactions – Transaction

with Manual Offsetting Entry

AnalternativeG/Laccount(alternativereconciliationaccount)shouldbestored

fortheselectedspecialG/Lindicator. Theoffsettingaccountisenteredmanually

during the transaction.

第 49 页 / 共 273 页

AC202 Lesson: Configuration of Special G/L Transactions

Exercise 4: Configuration of Special G/L

Transactions

Exercise Objectives

After completingthisexercise, youwillbeableto:

• UnderstandtheconfigurationofaspecialG/Ltransaction

• Set up anoted itemspecial G/L transaction

Business Example

YouaresupposedtoexplaintheconfigurationofspecialG/Ltransactionstoanew

colleagueusingtheexampleof aguaranteeofpaymentmadeandsetupanew

special G/L transaction (noted item).

Task 1:

Showallcustomizingsettingsrequiredfortheguaranteemadetransactionasan

example of special G/L transactions.

1. Showwheretheaccountsforautomaticoffsettingentriesarestored.

2. Wherearethealternativereconciliationaccountsstored?

Task 2:

Set up a new special G/L transaction. You have been sending containers to

customersandtheirhesitantresponsehasnotonlybeenannoyingyouforsome

time,butalsocausinghighcosts. Youwouldnowliketoadministerthecontainers

inthesystem and, if necessary, issuereminders.

1. FirstcreateanewG/LaccountinyourcompanycodeAC##asanalternative

reconciliationaccountforcontainertransactions(accountnumber196999).

Pleaseonlydefinetheallowedentriesofyourcompanycodesegmentifa

chartofaccountssegmenthasalreadybeencreated.

2. CreatethenoteditemspecialG/Lindicatortransactionwitharandomletter

(selectanunusedletter)inCustomizing(setupspecialG/Lindicator,store

account determination...).

3. OPTIONAL: Enter a container transaction on your customer account

AC202-## in your company code AC##.

4. Optional: Displaythetransactiononyourcustomeraccount.

第 50 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

Solution 4: Configuration of Special G/L

Transactions

Task 1:

Showallcustomizingsettingsrequiredfortheguaranteemadetransactionasan

example of special G/L transactions.

1. Showwheretheaccountsforautomaticoffsettingentriesarestored.

a) Choose IMG: Financial Accounting (New)→ AccountsReceivable

and Accounts Payable → Business Transactions → Postings with

AlternativeReconciliationAccount→OtherSpecialG/LTransactions

→DefineAccountsforAutomaticOffsettingEntry

SelecttheINTchartofaccountsfromthesubsequentscreen.

EntriesontheaccounttypeandspecialG/Lindicatorcanbefound

in thefollowingtable. Therespective combinations areassigned to

reconciliation accounts.

The desired offsetting accounts are stored here together with the

postings with special G/L indicators.

These are fixed values.

Amongothersthefollowingvaluescanbefoundthere:

DG Customer Guarantee 196110

made

KG Vendor Guarantee 196410

received

Continued on next page

DG	Customer	Guarantee made	196110
KG	Vendor	Guarantee received	196410

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AC202 Lesson: Configuration of Special G/L Transactions

2. Wherearethealternativereconciliationaccountsstored?

a) ChooseIMG:AccountsReceivableandAccountsPayable→Business

Transactions→PostingswithAlternativeReconciliationAccount→

OtherSpecialG/LTransactions→DefineAlternativeReconciliation

Account for Customers.

Choose Execute.

Selectthefollowingentriesfromthedisplayedlistbydouble-clicking

on them:

Account type D

Special G/L indicator G

You receive a list of the reconciliation accounts and the assigned

special G/L accounts.

Task 2:

Set up a new special G/L transaction. You have been sending containers to

customersandtheirhesitantresponsehasnotonlybeenannoyingyouforsome

time,butalsocausinghighcosts. Youwouldnowliketoadministerthecontainers

inthesystem and, if necessary, issuereminders.

1. FirstcreateanewG/LaccountinyourcompanycodeAC##asanalternative

reconciliationaccountforcontainertransactions(accountnumber196999).

Pleaseonlydefinetheallowedentriesofyourcompanycodesegmentifa

chartofaccountssegmenthasalreadybeencreated.

a) CreateaG/Laccountwhichistobeusedasareconciliationaccountin

your company code AC##.

Choose SAP Easy Access → Accounting → Financial Accounting

→General Ledger →MasterRecords→ Individual Processing→

Centrally.

Enter the following values:

G/L Account 196999

Company Code AC##

ChoosetheCreatew. Templatepushbutton.

Enter the following values:

Continued on next page

Account type	D
Special G/L indicator	G

G/L Account	196999
Company Code	AC##

第 52 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

ReferenceAccount-G/LAccountNo. 196000

ReferenceAccount-CompanyCode AC##

Enter “Container” inshort and long text.

RemovetheentryfromtheAlternativeAccountNumber(ControlData

tab page) field.

Save the new account.

Acknowledge the messages.

Ifthechartofaccountssegmenthasalreadybeencreated:

Choose SAP Easy Access → Accounting → Financial Accounting

→ General Ledger → Master Records → Individual Processing→

In Company Code.

Enter the following values:

G/L Account 196999

Company Code AC##

ChoosetheCreatew. Templatepushbutton.

Enter the following values:

ReferenceAccount-G/LAccountNo. 196000

ReferenceAccount-CompanyCode AC##

Save your entries.

Continued on next page

ReferenceAccount-G/LAccountNo.	196000
ReferenceAccount-CompanyCode	AC##

G/L Account	196999
Company Code	AC##

ReferenceAccount-G/LAccountNo.	196000
ReferenceAccount-CompanyCode	AC##

第 53 页 / 共 273 页

AC202 Lesson: Configuration of Special G/L Transactions

2. CreatethenoteditemspecialG/Lindicatortransactionwitharandomletter

(selectanunusedletter)inCustomizing(setupspecialG/Lindicator,store

account determination...).

a) Createthenoteditemwithafreeletterofyourchoicewiththename

ContainerfortheaccounttypeD(customers).

Proceed via IMG: Accounts Receivable and Accounts Payable →

Business Transactions → Postings with Alternative Reconciliation

Account → Other Special G/L Transactions→ Define Alternative

Reconciliation Account for Customers.

Choose the Create pushbutton.

The account type D is pre-assigned.

Enter the following values:

Special G/L indicator Your letter

Description Con##

Description Container##

Select Continue (Enter).

Enter the following values:

Noted items Check

PostingKey - Debit 09 Container

PostingKey - Credit 19 Container

Note: Thetextisdisplayedwheneverdocumentsareenteredinorder

to be checked.

SelecttheAccountspushbuttontostoretheaccountdetermination.

Savethedatawhichhasbeenentereduptonow,ifnecessary.

SelecttheINTchartofaccountsandenterthefollowingvalues:

Recon. acct Special G/L account

140000 196999

Save your entries.

Continued on next page

Special G/L indicator	Your letter
Description	Con##
Description	Container##

Noted items	Check
PostingKey - Debit	09	Container
PostingKey - Credit	19	Container

Recon. acct	Special G/L account
140000	196999

第 54 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

3. OPTIONAL: Enter a container transaction on your customer account

AC202-## in your company code AC##.

a) Optional: Enter a container noted item with the special G/L

transaction newly created by you on your customer account

AC202-##.

ChooseSAPEasyAccess→Accounting→FinancialAccounting→

AccountsReceivable→DocumentEntry→Other→NotedItems.

Please enter the following values:

PostingDate/DocumentDate Today

Company Code AC##

Currency EUR

PleaserenterthefollowingvaluesunderLineitem:

Posting Key 09

Special G/L indicator Your letter

Account (customer) AC202-##

Due Today

Amount 2

Text Free choice

Save/Post the transaction.

4. Optional: Displaythetransactiononyourcustomeraccount.

a) Selecttheopenitemsandnoteditemsfromthecustomersarea,Account

→ Display/Change Line Items.

PostingDate/DocumentDate	Today
Company Code	AC##
Currency	EUR

Posting Key	09
Special G/L indicator	Your letter
Account (customer)	AC202-##
Due	Today
Amount	2
Text	Free choice

第 55 页 / 共 273 页

AC202 Lesson: Configuration of Special G/L Transactions

Lesson Summary

You should now be able to:

• ConfigurespecialG/Ltransactionsorchecktheirconfiguration

• CreateyourownspecialG/Ltransactionsasneeded

第 56 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

Lesson: Integration – Purchasing/Materials Management

Lesson Overview

WhenusingFinancialsandMaterialsManagementtogether, itshouldbenoted

thatthedownpayments(specialG/Ltransactions)applytobothareasandthatit

makessenseforthesetobetakenintoaccountwhenbeingprocessedinFinancial

AccountingandMaterialsManagement. Therespectiveordercanbereferredto

whenenteringadownpayment. Amessageisissuedwheneverthevendorinvoice

is entered through logisticinvoiceverification.

Lesson Objectives

After completingthislesson, you will beable to:

• Explainandunderstandtheintegrationwithregardtodownpaymentwithin

specialG/Ltransactions(FinancialsPurchasing/MaterialsManagement)

Business Example

A company is using Financials and Materials Management. The respective

departmentsareinterestedintheintegrativeaspectofdownpayments.

Therespectiveordercanbereferredtowhenenteringadownpayment. Asystem

messageisissued,indicatingthatthereisadownpaymentforthisorder,whenthe

vendorinvoiceisenteredvialogisticinvoiceverification. Thedownpaymentis

clearedafterconductingthelogisticinvoiceverification.

Integration with Materials Management

The three-way match is the standard procedure used to post procurement

transactions. Theprocedureinvolvesthefollowingthreesteps:

• Creation of a purchase order

ThisiscarriedoutexclusivelyinMM.NopostingsaremadeinFinanciaIs.

• Goods receipt

A material document is created in Materials Management to update the

stock. Atthesametime, adocument iscreatedinFinancialsbymeansof

which the valuated goods can be posted to the material stock account or

consumptionaccount(debit)andtoagoods/invoicereceiptclearingaccount

(credit). AcommonabbreviationfortheclearingaccountisGR/IRaccount.

• Invoice receipt

The vendor invoice is posted in Materials Management and, at the same

time,adocumentiscreatedinFinancialswhichpoststheinvoiceamountto

thegoods/invoicereceiptaccount(debit)andthevendoraccount(credit).

第 57 页 / 共 273 页

AC202 Lesson: Integration – Purchasing/Materials Management

Figure 26: Three-StepReconciliation (StandardProcedure)

Thelasttwostepscanbecompletedinreverseorder,dependingontheorderin

whichthegoodsandtheinvoicearereceived. Thegoods/invoicereceiptclearing

account is kept as an open item account. It is used to ensure that goods have

beenreceivedfor everyinvoiceandviceversa. Document typesforFinancials

documentscan be defined duringconfiguration.

Three-Way Match and Down Payments

If down paymentsarepostedin thecompanyviaspecial G/L transactions, this

shouldalsobetakenintoaccountinconnectionwithMaterialsManagement.

The procedure is then as follows:

1. The purchase order is posted.

2. Thevendorwouldliketohaveadownpaymentfromusforthispurchase

order. The down payment request is entered together with the order

number(PurchasingDocumentfield) inFinancialsandcanthenbemade,

for instanceby meansof thepayment program.

3. Thegoodsarereceivedandpostedasusualwithreferencetothepurchase

order number.

4. Thevendorsendstheinvoice. ItispostedviaLogisticsInvoiceVerification

withreferencetothepurchaseordernumber. Amessageappearsthatthereis

a down payment for this order.

5. The down payment is cleared as usual. The invoice number is also

submitted and the respective purchase order number is displayed in the

overview of down payments.

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Unit1: SpecialG/LTransactions AC202

第 59 页 / 共 273 页

AC202 Lesson: Integration – Purchasing/Materials Management

Exercise 5: Integration – Purchasing/Ma-

terials Management

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Describe and carry out integration in the area Financials / Materials

Management (down payment process)

Business Example

Ifadownpaymentismadeforapurchaseorder,thismustbetakenintoaccount

for theentireprocedureoftheprocurementprocess.

Task:

Createa purchase order. Post a downpayment with reference to this purchase

order. Enterthecorrespondinggoodsreceiptinthesystem. Performthelogistics

invoiceverificationandpostthevendorinvoice. Thenenterthedownpayment

clearingtoensurethedownpaymentisdisplayedforproperly.

1. Createapurchaseorderforthepurchasingorganization1000,thepurchasing

group100andthecompanycode1000. Thepurchaseorderiscarriedoutat

thevendor1006(BlacksAG).TwoLE50P(M-05)flatscreensareordered

atanetpriceofEUR500(Hamburgplantandmaterialstore).

2. Enteradownpaymentonthevendor account1006(withpurchaseorder

reference).

3. Post the goods receipt.

The company has received theflat screens.

The date of today should be used as the document and posting date. (To

makethingseasier,botheventsoccurtodayinthisexercise,althoughinmost

casesthegoodsandtheinvoicedonotarriveonthesameday.)

4. Carryoutthelogisticsinvoiceverification. Theinvoiceofthevendorhas

arrived.

Enterthevendorinvoiceforthepurchaseorderwhichyouhavecreated. The

amountcomesto1,210EURincluding10%tax(taxcode1I).Today'sdate

shouldbeusedasthedocumentandpostingdate.

5. Clear the down payment.

第 60 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

Solution 5: Integration – Purchasing/Ma-

terials Management

Task:

Createa purchaseorder. Post a down payment with reference to this purchase

order. Enterthecorrespondinggoodsreceiptinthesystem. Performthelogistics

invoiceverificationandpostthevendorinvoice. Thenenterthedownpayment

clearingtoensurethedownpaymentisdisplayedforproperly.

1. Createapurchaseorderforthepurchasingorganization1000,thepurchasing

group100andthecompanycode1000. Thepurchaseorderiscarriedoutat

thevendor1006(BlacksAG).TwoLE50P(M-05)flatscreensareordered

atanetpriceofEUR500(Hamburgplantandmaterialstore).

a) ChooseSAPEasyAccess→Logistics→MaterialsManagement→

Purchasing→PurchaseOrder→Create→Vendor/SupplyingPlant

Known.

If any documentation on EnjoySAP appears on the left side of the

screen, please close it.

Theheader dataforthepurchase order shouldbefilled out withthe

following datain theOrg,data tab page:

(Firstexpandthe“header”,thenselectthetabpage.)

Field Name Value

Purchasing Org. 1000 (IDESDeutschland)

Purch. Group 100 (CorporatePurchasing)

Company Code 1000 (IDES AG)

Vendor(abovethetab) 1006 (BlacksAG)

Thefollowingentriesshouldbemadeforthepurchaseorderitem:

Field Name Value

Material M-05 (LE50Pflatscreen)

PO quantity 2

Deliv. date System makes

suggestion on date

of delivery

Net price 550

Continued on next page

Field Name	Value
Purchasing Org.	1000 (IDESDeutschland)
Purch. Group	100 (CorporatePurchasing)
Company Code	1000 (IDES AG)
Vendor(abovethetab)	1006 (BlacksAG)

Field Name	Value
Material	M-05 (LE50Pflatscreen)
PO quantity	2
Deliv. date	System makes suggestion on date of delivery
Net price	550

第 61 页 / 共 273 页

AC202 Lesson: Integration – Purchasing/Materials Management

Field Name Value

Currency EUR

Plnt 1000 (Hamburg)

Stor. loc 0001 (material store)

Select Enter.

Save the purchase order.

Pleasenotedownthedocumentnumber. Youwillneedthisnumber

for the following steps of theexercise.

Continued on next page

Field Name	Value
Currency	EUR
Plnt	1000 (Hamburg)
Stor. loc	0001 (material store)

第 62 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

2. Enteradownpaymentonthevendor account1006(withpurchaseorder

reference).

a) ChooseSAPEasyAccess→Accounting→FinancialAccounting→

Accounts Payable → Document Entry → Down Payment →Down

Payment.

Enter the following values:

FieldNameorDataType Value

Documentdate/Postingdate Today

Company Code 1000

Vendor - Account 1006

Special G/L ind A

Bank ClearingAccount 113102

Amount 500

Select Enter.

Enter the following values:

FieldNameorDataType Value

Amount *

Tax code 1I

Due Today

Purch. Doc. Your purchase order number

- purchase order item The

purchasing documents e.g. for a

certain vendor can be determined

with F4.

Text As desired

Save/Post the entries (diskpushbutton).

AcknowledgethewarningmessagewithReturn.

3. Post the goods receipt.

The company has received theflat screens.

Continued on next page

FieldNameorDataType	Value
Documentdate/Postingdate	Today
Company Code	1000
Vendor - Account	1006
Special G/L ind	A
Bank ClearingAccount	113102
Amount	500

FieldNameorDataType	Value
Amount	*
Tax code	1I
Due	Today
Purch. Doc.	Your purchase order number - purchase order item The purchasing documents e.g. for a certain vendor can be determined with F4.
Text	As desired

第 63 页 / 共 273 页

AC202 Lesson: Integration – Purchasing/Materials Management

The date of today should be used as the document and posting date. (To

makethingseasier,botheventsoccurtodayinthisexercise,althoughinmost

casesthegoodsandtheinvoicedonotarriveonthesameday.)

a) Choose SAPEasyAccess→Logistics→MaterialsManagement→

Purchasing → Purchase Order → Follow-On Functions → Goods

Receipt.

Field Name Value

DocumentDateandPostingDate Today's date

PurchaseOrder(field atthetop Your noted order

center of thescreen) number

Select Enter.

Confirm any messages with Enter.

ThegoodsreceiptisdisplayedatthebottomoftheMaterialtabpage.

Scrollrightdowntothebottomofthepage. Checkthecheckboxtothe

leftofItemOK.Thecentralareaofthescreenmighthavetobeclosed

inordertoviewthecheckboxtobechecked.

Select Post.

Notedownthenumberofthegoodsreceiptdocument.

4. Carryoutthelogisticsinvoiceverification. Theinvoiceofthevendorhas

arrived.

Continued on next page

Field Name	Value
DocumentDateandPostingDate	Today's date
PurchaseOrder(field atthetop center of thescreen)	Your noted order number

第 64 页 / 共 273 页

Unit1: SpecialG/LTransactions AC202

Enterthevendorinvoiceforthepurchaseorderwhichyouhavecreated. The

amountcomesto1,210EURincluding10%tax(taxcode1I).Today'sdate

shouldbeusedasthedocument andpostingdate.

a) Choose: SAPEasyAccess→Logistics→MaterialsManagement→

LogisticsInvoiceVerification→DocumentEntry→EnterInvoice.

Field Name Value

InvoicedateandPostingDate Today

Amount 1,210

Currency EUR

Calculate tax X

Tax code 1I(10%courseinputtax)

“POreference”tabpagePurchaseorder Your purchase

(field on the left at the center of the order number

screen)

Invoice item ok CheckwithanX

Select Enter.

A system message is issued:

TherearexxxEURdownpaymentsinassessmentassets.

Select Post (save symbol).

Note down theinvoicereceipt number.

Continued on next page

Field Name	Value
InvoicedateandPostingDate	Today
Amount	1,210
Currency	EUR
Calculate tax	X
Tax code	1I(10%courseinputtax)
“POreference”tabpagePurchaseorder (field on the left at the center of the screen)	Your purchase order number
Invoice item ok	CheckwithanX

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AC202 Lesson: Integration – Purchasing/Materials Management

5. Clear the down payment.

a) Choose: SAPEasyAccess→Accounting→FinancialAccounting→

AccountsPayable→DocumentEntry→DownPayment→Clearing.

Enter the following values:

Documentdate/Postingdate Today

Company Code 1000

Currency EUR

Vendor - Account 1006

Relevant invoice - FI document number of the

vendor invoice

Line item Leave empty

Fiscal year Current fiscal year

ClickontheProcessDownPaymentspushbutton.

Alistof thedownpaymentsmadeisdisplayed. Thepurchaseorder

numberisalsodisplayed. Selecttherightdownpaymentandassignit

totheinvoicebymarkingitontheleftedge.

Save/Post your entries.

Confirmthewarningandenterthebluedocumentlinesifnecessary.

Double-clickthedocumentitemtogotoit. Thetextfieldisarequired

entry field. Enter any text.

Youreceiveamessage in thestatusbar: Document XXXhasbeen

posted to company code XXXX..

Thedownpaymentandvendorinvoicehavebeencleared.

Documentdate/Postingdate	Today
Company Code	1000
Currency	EUR
Vendor - Account	1006
Relevant invoice -	FI document number of the vendor invoice
Line item	Leave empty
Fiscal year	Current fiscal year

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Unit1: SpecialG/LTransactions AC202

Lesson Summary

You should now be able to:

• Explainandunderstandtheintegrationwithregardtodownpaymentwithin

specialG/Ltransactions(FinancialsPurchasing/MaterialsManagement)

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AC202 Lesson: Integration – Sales and Distribution

Lesson: Integration – Sales and Distribution

Lesson Overview

This lesson will give a short overview of the connections between Financials

and Sales in the area of Special General Ledger transactions down payment

requests/down payments.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Explain the integration with regard to the special G/L transactions of

downpaymentrequests/downpayments(FinancialAccounting-Salesand

Distribution)

Business Example

Downpaymentsareusuallyagreeduponwiththecustomerintheareasofassets

underconstructionandcapitalgoods. Downpaymentsanddownpaymentrequests

can already be stored in Sales.

Sales Transaction

The sales order is the basis for the sales transaction. A sales order must be

created as the first step of a sales transaction after the customer has placed an

order. ThesalesorderisaSalesdocumentwhichdoesnotresultinanypostingsin

Financial Accounting.

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Unit1: SpecialG/LTransactions AC202

Figure 27: Sales Transaction

Adeliverydocumentiscreatedonthedayofthedelivery. Thedeliverycanonly

be billed once the goods have been taken from the stock and posted asgoods

issue. Thisisanindependentstepwithinthedeliveryprocedure.

The warehouse management function is used to withdraw the inventory. A

transport order has to be created which generates the pick order. The ordered

goodsaretakenfromthewarehouseandpreparedforshipping.

Thegoodstobedeliveredarepostedasgoodsissue. Agoodsissuedocumentis

createdinMMandanaccountingdocumentinFinancialAccountinginorderto

postthegoodsissueontherightG/Laccounts. Theaccountingdocumentdebits

theaccountwiththesoldgoodsandcreditstheaccountwiththestock.

The last phase of the sales transaction is the billing. A billing document is

generated in SD and the customer receives a printed invoice. A Financials

documentisgeneratedsimultaneouslyinorderforthereceivablesandrevenuesto

bepostedontherightaccounts. Theaccountingdocumentdebitstheaccountof

thecustomerandcreditstheaccountofthecompanywiththerevenue.

Document flow is an instrument which can be used to view the documents

belonging to a transaction.

SD and Down Payment Requests/Down Payments

Downpaymentscanalreadybestoredinthesalesorder.

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AC202 Lesson: Integration – Sales and Distribution

Figure 28: SD/FI Down Payment Process

Adownpaymentrequestisthensenttothecustomerfortherespectiveduedate.

Thedownpaymentrequest(Sales)isautomaticallypostedinFinancialAccounting

(FI)asdownpaymentrequest(postedasnoteditem;specialG/LindicatorF).

Adownpaymentinvoiceiscreatedandsenttothecustomerassoonastheinvoice

dateinthebillingplanhasbeenreached. TheFAZbillingtypeisusedtocreate

the down payment request.

Figure 29: Down Payment Agreements in the Sales Order

DownpaymentrequestsarenormallymadeinSalesandDistributionaspartofa

billingplan. It isbasicallyan invoicewith aparticular billingtype(FAZ).The

result is a letter to the customer in which the anticipated amount and the due

data are specified.

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Unit1: SpecialG/LTransactions AC202

Figure 30: Down Payment Request

If the incoming payment is posted for a down payment, this down payment is

assigned to the down payment request. Furthermore the amount of the down

payment made is assigned to the sales order. The item has the special G/L

indicator A.

Whenthedownpayment requestispaid, theincomingpaymentisdisplayedas

downpaymentinFinancialAccountingandpostedwiththespecialG/Lindicator

(SHK)A.Theincomingpaymentisselectedfromtheopenrequestsandassigned

tothetransactionwiththeAddDownPaymentpushbutton. Thedownpayments

are indicated by the special G/L indicator A in the open items of the accounts

receivable. ThedownpaymentrequestappearsinthedocumentflowoftheSD

orderasclearedafterthecorrespondingdownpaymenthasbeenposted.

Figure 31: Incoming down payment

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AC202 Lesson: Integration – Sales and Distribution

With partial/final invoices, the down payments made are transferred as down

payments to be cleared. In terms of posting, in Financials they are removed

from the special reconciliation account for down payments and added to the

reconciliationaccountstoredinthemasterrecordofthecustomeraccount. Asa

result,thedownpaymentstobeclearedaredisplayedwiththeopenitemsofthe

customerand, inthisway,reducethetotalofreceivables.

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Unit1: SpecialG/LTransactions AC202

Lesson Summary

You should now be able to:

• Explain the integration with regard to the special G/L transactions of

downpaymentrequests/downpayments(FinancialAccounting-Salesand

Distribution)

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AC202 Unit Summary

Unit Summary

You should now be able to:

• Describe special G/L transactions

• ExplaintheparticularitiesofspecialG/Ltransactions

• Explainthefunctionsofspecial G/Ltransactions

• ConfigurespecialG/Ltransactionsorchecktheirconfiguration

• CreateyourownspecialG/Ltransactionsasneeded

• Explainandunderstandtheintegrationwithregardtodownpaymentwithin

specialG/Ltransactions(FinancialsPurchasing/MaterialsManagement)

• Explain the integration with regard to the special G/L transactions of

downpaymentrequests/downpayments(FinancialAccounting-Salesand

Distribution)

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UnitSummary AC202

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AC202 Test Your Knowledge

Test Your Knowledge

1. What sort of special G/L types exist?

Choosethecorrectanswer(s).

□ A Noted items

□ B Down payments

□ C Automaticoffsetting entries(statistical)

□ D Free offsetting entries

□ E Other types

2. Thefollowingappliestothespecialgeneralledgertypeofnoteditems:

Choosethecorrectanswer(s).

□ A NospecialG/Lindicatorsofyourowncanbecreatedofthistype.

□ B Theaccountfortheoffsettingentryisselectedautomatically.

□ C Nopostingsaremadeonanoffsettingaccount.

□ D Noteditemsarepostedtoanalternativereconciliationaccount.

□ E Noteditemscannotreplaceany"proper"FIdocuments.

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TestYourKnowledge AC202

Answers

1. What sort of special G/L types exist?

Answer: A, C, D

Automatic offsetting entries(statistical), free offsetting entriesand noted

itemsarethethreespecialG/Ltypes(downpayments,billsofexchangeand

othertypesarereferredtoasspecialgeneralledgerclasses).

2. Thefollowingappliestothespecialgeneralledgertypeofnoteditems:

Answer: C, D, E

Noteditemsarepurely"reminders". Nozerobalancecheckismadesince

noassignmentsaremadetooffsettingaccounts.

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Unit 2

Parking Documents

Unit Overview

Firstofallthetwofunctions,HoldDocumentandParkDocumentareexplained

and discussed. In the second lesson document parking is presented in detail,

includingtheoptionsforfurtherprocessingthedocuments. Chapter2,Document

Parking,isroundedoffbyabriefinsightintothesubjectofworkflowwithregard

to document parking.

Unit Objectives

After completing thisunit, you will beableto:

• Describethefunctionalityof documentparking

• Identify the differences between parking documents and holding

documents

• Park Financial Accounting documents

• Edit, delete or post parked documents

• Describehowtousetheworkflowwhenparkingdocuments

• Nametheadvantagesofusingworkflowwhenparkingdocuments

Unit Contents

Lesson: Basics of Document Parking Versus Hold Document ............70

Exercise 6: Holding Documents - Parking Documents.................75

Lesson: Parking Documents and Processing Parked Documents........85

Exercise 7: Processing Parked Documents .............................91

Lesson: Document Parking and Workflow....................................97

Exercise 8: Document Parking and Workflow..........................109

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Unit2: ParkingDocuments AC202

Lesson: Basics of Document Parking Versus Hold

Document

Lesson Overview

TheDocumentParkingandHoldDocumentfunctionsarepresented.

Lesson Objectives

After completingthislesson, you will beable to:

• Describethefunctionalityof documentparking

• Identify the differences between parking documents and holding

documents

Business Example

Numerous documents are entered in financial accounting. If the information

required for the respectiveposting isnot yet known at thetime of the entry or

additional information is required, the previously entered date should not be

deleted, but should be able to be further used. The respective department is

interested in possible procedures.

Holding / Parking Documents

AnemployeeinFinancialAccountingisoccupiedwithenteringdocuments. The

documenttheemployee iscurrentlydealing withconsistsof tenlineitems. At

itemninethecostcentertobepostedtocannotbeclearlydeterminedbymeansof

thedocuments. Whatoptionsdoestheemployeehave? Thedocumentcannotbe

savedorposted,sinceitisnotcomplete. TheaddressedG/Laccountneedstobe

assignedtoacostcenter. Iftheemployeeinterruptsthepostingprocedure,allthe

datahastobereenteredthenexttime. Thisextraworkshouldbeavoided.

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AC202 Lesson: Basics of Document Parking Versus Hold Document

Figure 32: Scenarios for Entering Documents

There are different reasons for interrupting document entries. The respective

departmentislookingforawayoftemporarilysavingthedataentereduptothe

pointofinterruptioninordertoresumetheentriesatalatertime.

Therearetwodifferentwaysofsavingdocuments(withoutperforming“proper”

Financial Accounting posting):

• HOLDING documents

• PARKING documents

Thesetwoproceduresaredescribedinthefollowing.

Figure33: Holding/ParkingDocumentsasPossibleSolutionstoProblems