Month End and Year End Closing Operations

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Closing cockpit -Period and Year end closing activities

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Month End and Year End Closing Operations

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Created by Unknown User (jbaf320) on Dec 24, 2008

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Month End Closing Operations Month End Closing Operations
Module Module Sr. No. Sr. No. Process Description Process Description T Code / Menu-path T Code / Menu-path Periodicity(D/W/M) Periodicity(D/W/M) Periodicity(D/W/M) Person Responsible / Location Person Responsible / Location
MM MM 1 1 Inventory balance Inventory balance Programm ZBIL Programm ZBIL Monthly Monthly Monthly Logistic Logistic
MM MM 2 2 Inventory Revaluation Inventory Revaluation MR22 Logistics > Materials Management > Valuation > Change in Material Price > Change Material Prices MR22 Logistics > Materials Management > Valuation > Change in Material Price > Change Material Prices Monthly Monthly Monthly Corporate Accounts Corporate Accounts
MM MM 3 3 Physical Inventory Differences-Post , after Physical counting Physical Inventory Differences-Post , after Physical counting MI07 -  Logistics > Materials Management > Physical Inventory > Difference > Post (+ MI01 MI04 ) MI07 -  Logistics > Materials Management > Physical Inventory > Difference > Post (+ MI01 MI04 ) Monthly Monthly Monthly Depot/corporate accounts after prior approval from head of finance Depot/corporate accounts after prior approval from head of finance
MM MM 4 4 PO Closure PO Closure ME22N - Logistics > Materials Management > Purchasing > Purchase Order > Change ME22N - Logistics > Materials Management > Purchasing > Purchase Order > Change Monthly Monthly Monthly Purchase dept Purchase dept
SD SD 5 5 Check Billing Due List for the last days in the month Check Billing Due List for the last days in the month VF04 - * *Logistics > Sales and Distribution > Billing > Billing Document > Process Billing Due List VF04 - * *Logistics > Sales and Distribution > Billing > Billing Document > Process Billing Due List Monthly Monthly Monthly Logtistics/Sales Admin. Logtistics/Sales Admin.
SD SD 6 6 General check of SD billing flows of  Goods Issues without invoices General check of SD billing flows of  Goods Issues without invoices VL06F - Information Systems > General Report Selection > Sales and Distribution >Shipping  > Delivery Monitor VL06F - Information Systems > General Report Selection > Sales and Distribution >Shipping  > Delivery Monitor Monthly Monthly Monthly Logtistics/Sales Admin. Logtistics/Sales Admin.
FI FI 7 7 General account manual FI postings General account manual FI postings FB50 / KE21N FB50 / KE21N Monthly Monthly Monthly Corporate Accounts Corporate Accounts
SD SD 8 8 Release SD billing to Accounting Release SD billing to Accounting VFX3 -  Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Docs VFX3 -  Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Docs Monthly Monthly Monthly Logtistics/Sales Admin. Logtistics/Sales Admin.
COPA COPA 9 9 Reconciliation between CO/FI/SD Reconciliation between CO/FI/SD KEAT Accounting > Controlling > Profitability Analysis > Tools > Analyze Value Flows KEAT Accounting > Controlling > Profitability Analysis > Tools > Analyze Value Flows Monthly Monthly Monthly Reporting Reporting
FI &  COPA FI &  COPA 10 10 Invoicing Regularisation of  deliveries non invoiced Invoicing Regularisation of  deliveries non invoiced FB50  Accounting -> Financial Accounting-> General Ledger -> Document Entry  -> FB50 - Enter G/L Account Document FB50  Accounting -> Financial Accounting-> General Ledger -> Document Entry  -> FB50 - Enter G/L Account Document Monthly Monthly Monthly Reporting Reporting
FI-CO-SD FI-CO-SD 11 11 Ensure Return sale order -credit memo and transfer posting tally Ensure Return sale order -credit memo and transfer posting tally KE24/MB51 KE24/MB51 Monthly Monthly Monthly Sales Admin/Reporting/Accounts Sales Admin/Reporting/Accounts
Payroll Payroll 12 12 Running of payroll interface Running of payroll interface NON STANDARD NON STANDARD Monthly Monthly Monthly IT/Corporate Accounts IT/Corporate Accounts
MM MM 13 13 Open next MM Period Open next MM Period MMPV Logistics > Material Managements > Material Master > Other > Close Period MMPV Logistics > Material Managements > Material Master > Other > Close Period Monthly Monthly Monthly Manual orAutomated back ground job Manual orAutomated back ground job
FI FI 14 14 Open FI Posting Periods Open FI Posting Periods OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods OB52 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods Monthly Monthly Monthly Corporate Accounts Corporate Accounts
CO/IM CO/IM 15 15 Settlement of Investment Orders to AUC Settlement of Investment Orders to AUC KO8G Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing KO8G Accounting > Controlling > Internal Orders > Period-End Closing > Single Functions > Settlement > KO8G Collective Processing Monthly Monthly Monthly Reporting /Corporate Accounts Reporting /Corporate Accounts
CO/IM CO/IM 16 16 Settlement of Investment Orders to Fixed Assets Settlement of Investment Orders to Fixed Assets KO8G Accounting -> Investment Management -> Internal Orders  ->Period-End Closing->Single Functions > Settlement  >  KO8G - Collective Processing KO8G Accounting -> Investment Management -> Internal Orders  ->Period-End Closing->Single Functions > Settlement  >  KO8G - Collective Processing Monthly Monthly Monthly Reporting/Corporate Accounts Reporting/Corporate Accounts
FI FI 17 17 Depreciation Run Depreciation Run AFAB -Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Depreciation Run -> AFAB - Execute AFAB -Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Depreciation Run -> AFAB - Execute Monthly Monthly Monthly Reporting/Corporate Accounts Reporting/Corporate Accounts
FI FI 18 18 Maintain Exchange Rates Maintain Exchange Rates OB08 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174 - Enter Translation Rates OB08 Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_BCE_68000174 - Enter Translation Rates interface MEDECO interface MEDECO
FI FI 19 19 Post Accrual / Deferral Entries Post Accrual / Deferral Entries FBS1 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> FBS1 - Enter Accrual/Deferral Doc. FBS1 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> FBS1 - Enter Accrual/Deferral Doc. Monthly Monthly Monthly Corporate Accounts Corporate Accounts
FI FI 20 20 Post Recurring Entries Post Recurring Entries F.14 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 - Execute F.14 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Recurring Entries -> F.14 - Execute Depends on Nature of entry and target accrual dates Depends on Nature of entry and target accrual dates Depends on Nature of entry and target accrual dates Corporate Accounts Corporate Accounts
FI FI 21 21 Reverse Accrual / Deferral Entries Reverse Accrual / Deferral Entries F.81  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.81 - Reverse Accrual/Deferral Document F.81  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.81 - Reverse Accrual/Deferral Document Monthly Monthly Monthly Corporate Accounts Corporate Accounts
FI FI 22 22 Receivables and Payables Regroupements Receivables and Payables Regroupements F101 Accounting -> Accounts Receivables ->  Periodic Processing -> Closing -> Regroup -> F101 - Receivables/payables F101 Accounting -> Accounts Receivables ->  Periodic Processing -> Closing -> Regroup -> F101 - Receivables/payables Monthly Monthly Monthly Corporate Accounts Corporate Accounts
FI FI 23 23 GR/IR Clearing GR/IR Clearing F.13  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Automatic Clearing -> F.13 - Without Specification of Clearing Currency F.13  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Automatic Clearing -> F.13 - Without Specification of Clearing Currency Monthly Monthly Monthly Corporate Accounts Corporate Accounts
FI FI 24 24 Revaluation of Foreign Currency Balances Revaluation of Foreign Currency Balances F.05  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.05 - Foreign Currency Valuation F.05  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Valuate -> F.05 - Foreign Currency Valuation Monthly/Weekly Monthly/Weekly Monthly/Weekly Corporate Accounts Corporate Accounts
COCCA COCCA 25 25 Correction of FI documents for wrong cost centre entries Correction of FI documents for wrong cost centre entries KB61 Accounting  > Controlling > Cost Center Accounting > Actual Postings  > KB61 Repost Line Items KB61 Accounting  > Controlling > Cost Center Accounting > Actual Postings  > KB61 Repost Line Items Weekly/Monthly Weekly/Monthly Weekly/Monthly
CO CO 26 26 Period close in CO Period close in CO OKP1  Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment OKP1  Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment Monthly Monthly Monthly Reporting Reporting
CO-FI CO-FI 27 27 CO-FI Reco CO-FI Reco S_ALR_87013603 Accounting > Controlling > Cost Element Accounting > Information System > Reports for Cost and Revenue Element Acc > Reconciliation > CO/FI Reconciliation in CoCd Currency S_ALR_87013603 Accounting > Controlling > Cost Element Accounting > Information System > Reports for Cost and Revenue Element Acc > Reconciliation > CO/FI Reconciliation in CoCd Currency Weekly/Monthly Weekly/Monthly Weekly/Monthly Reporting Reporting
COPA COPA 28 28 CO - PA assessment CO - PA assessment KEU5  Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment KEU5  Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment Monthly Monthly Monthly Reporting Reporting
COPA COPA 29 29 Reconciliation between CO - CCA - COPA Reconciliation between CO - CCA - COPA GR55 ZTL8  Accounting > Controlling > Cost Center Accounting > Information System > Tools > Report Painter >  Report Writer > Report Group  ZTL8 > Execute GR55 ZTL8  Accounting > Controlling > Cost Center Accounting > Information System > Tools > Report Painter >  Report Writer > Report Group  ZTL8 > Execute Monthly Monthly Monthly Reporting Reporting
COPA COPA 30 30 RES1 Report execution and validation RES1 Report execution and validation KE30 Accounting > Controlling > Profitability Analysis > Information System > Execute Report KE30 Accounting > Controlling > Profitability Analysis > Information System > Execute Report D/W/M D/W/M D/W/M Reporting Reporting
FI FI 31 31 Balance Audit Trail Balance Audit Trail S_ALR_87100205 - General Ledger >Periodic Processing > Closing > Document > Balance Audit Trail > All Accounts > S_ALR_87100205 - General Ledger from the Document File S_ALR_87100205 - General Ledger >Periodic Processing > Closing > Document > Balance Audit Trail > All Accounts > S_ALR_87100205 - General Ledger from the Document File Monthly Monthly Monthly Corporate Accounts Corporate Accounts
FI FI 32 32 Compact Journal Compact Journal S_ALR_87012289 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing ->Closing > Report > General Ledger Reports >Document > General > Compact Document Journal S_ALR_87012289 Accounting -> Financial Accounting-> General Ledger -> Periodic Processing ->Closing > Report > General Ledger Reports >Document > General > Compact Document Journal Monthly Monthly Monthly Corporate Accounts Corporate Accounts
FI FI 33 33 VAT Liability VAT Liability F.38  General Ledger >Periodic Processing > Closing > Report > F.38 - Transfer Deferred Tax F.38  General Ledger >Periodic Processing > Closing > Report > F.38 - Transfer Deferred Tax Monthly Monthly Monthly Corporate Accounts Corporate Accounts
FI FI 34 34 VAT Liability VAT Liability F-32 Accounting -> Financial Accounting-> General Ledger -> Document Entry  -> F-02 - General Posting F-32 Accounting -> Financial Accounting-> General Ledger -> Document Entry  -> F-02 - General Posting Monthly Monthly Monthly Corporate Accounts Corporate Accounts
FI FI 35 35 Analyse GR / IR a/c to crystalise and close the liability in the GR / IR a/c to chase up invoices Analyse GR / IR a/c to crystalise and close the liability in the GR / IR a/c to chase up invoices FBL3N / F.13 (TEST run and without tick " only docs which can be cleared" FBL3N / F.13 (TEST run and without tick " only docs which can be cleared" Monthly Monthly Monthly Corporate Accounts Corporate Accounts
FI FI 34 34 Review and download the p& l and balance sheet Review and download the p& l and balance sheet S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General >  Actual/Actual Comparisons ->S_ALR_87012284 S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General >  Actual/Actual Comparisons ->S_ALR_87012284 Monthly Monthly Monthly Corporate Accounts/ Reporting Corporate Accounts/ Reporting
IM IM 35 35 Investment Management Report Investment Management Report S_ALR_87013019  Accounting -> Investment Management -> Internal Orders  ->Information System ->Reports for Internal Orders ->More Reports  S_ALR_87013019  S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 : S_ALR_87013019  Accounting -> Investment Management -> Internal Orders  ->Information System ->Reports for Internal Orders ->More Reports  S_ALR_87013019  S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 : Monthly Monthly Monthly Reporting Reporting
IM IM 36 36 Investment Management Report Investment Management Report AW01N Accounting > Investment Management > Fixed Assets >Asset > AW01N Asset Explorer AW01N Accounting > Investment Management > Fixed Assets >Asset > AW01N Asset Explorer D/W/M D/W/M D/W/M Reporting Reporting
YEAR END CLOSING OPERATIONS
Module Sr. No. Sr. No. Process Description Process Description T Code / Menu-path T Code / Menu-path Preceding Dependency Preceding Dependency Subsequent Process Impacted Periodicity(D/W/M) Periodicity(D/W/M) Person Responsible / Location
FI 1 1 Open FI Posting Periods Open FI Posting Periods OB52  Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods OB52  Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods Open period 13 close Normal periods 1 to 12 initially. Open Special Period 13 , only for non sales accounts ( exclude accounts 7*) Open period 13 close Normal periods 1 to 12 initially. Open Special Period 13 , only for non sales accounts ( exclude accounts 7*) Allows all specific en year postings Annual Annual Corporate Accounts
FI 2 2 End year Manual FI Postings End year Manual FI Postings FB50  Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document FB50  Accounting -> Financial Accounting-> General Ledger -> Document Entry -> FB50 - Enter G/L Account Document All specific postings for regularisation  involving generation of and FI and non sales imapct -commissions on sales Annual Annual Corporate Accounts
FI 3 3 Fiscal Year Change for Fixed Assets Fiscal Year Change for Fixed Assets AJRW  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> AJRW - Fiscal Year Change AJRW  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> AJRW - Fiscal Year Change None None 1/Calcul evaluation on next period 2/Posting to Assets Accounting in next Fiscal Year 3/reporting Budget Annual Annual Corporate Accounts
FI 4 4 Open FI Posting Periods Open FI Posting Periods OB52  Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods OB52  Accounting -> Financial Accounting-> General Ledger -> Environment -> Current Settings -> S_ALR_87003642 - Open and Close Posting Periods Close  Special Period 13 to 16 to be closed after full & complete finalisation. of trial balance. Close  Special Period 13 to 16 to be closed after full & complete finalisation. of trial balance. All processing involving generation of and FI Document not allowed in next posting period. Annual Annual Corporate Accounts
FI 5 5 Fixed Assets Year-End Closing Fixed Assets Year-End Closing AJAB  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> AJAB - Execute AJAB  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> AJAB - Execute After END closing period 13 =>Completion of Capitalization Activities and Posting of Final Depreciation Run for the Fiscal Year. After END closing period 13 =>Completion of Capitalization Activities and Posting of Final Depreciation Run for the Fiscal Year. Posting to Previous Fiscal Year can not be continued after the year- end closing Annual Annual Corporate Accounts
FI 6 6 Account Reconciliation for Fixed Assets Account Reconciliation for Fixed Assets ABST2  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> ABST2 - Account Reconciliation ABST2  Accounting -> Financial Accounting-> Fixed Assets -> Periodic Processing -> Year-End Closing -> ABST2 - Account Reconciliation After END closing period 13 => Completion of Capitalisation Activities and Posting of Final Depreciation Run for the Fiscal Year. After END closing period 13 => Completion of Capitalisation Activities and Posting of Final Depreciation Run for the Fiscal Year. Rectification of reported errors on account of Capitalisation or depreciation Annual Annual Corporate Accounts
FI 7 7 Vendors & Customers Vendors & Customers F.07  Accounting -> Financial Accounting-> Accounts Payable  -> Periodic Processing -> Closing -> Carrying Forward -> F.07 - Balance Carry Forward F.07  Accounting -> Financial Accounting-> Accounts Payable  -> Periodic Processing -> Closing -> Carrying Forward -> F.07 - Balance Carry Forward Scrutiny and closing of all Vendor & Customer accounts Scrutiny and closing of all Vendor & Customer accounts Annual Annual Corporate Accounts
FI 8 8 Balance Sheet GL Balance Sheet GL F.16  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward F.16  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward Scrutiny and closing of all GL Balance Sheet accounts Scrutiny and closing of all GL Balance Sheet accounts Annual Annual Corporate Accounts
FI 9 9 P & L Items P & L Items F.16  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward F.16  Accounting -> Financial Accounting-> General Ledger -> Periodic Processing -> Closing -> Carrying Forward -> F.16 - Balance Carry Forward Scrutiny and closing of all GL P & L accounts Scrutiny and closing of all GL P & L accounts Annual Annual Corporate Accounts
CO 10 10 Period close in CO Period close in CO OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment OKP1 Accounting > Controlling > Profitability Analysis > Actual Posting > Period End Closing > Transfer Cost Center costs > Assessment FI closing done and FI period is closed for last month. FI closing done and FI period is closed for last month. CO process and assessment cycle run,RES1 reporting Annual Annual Reporting
CO-IM 11 11 Carry forward of open commitments for investment Carry forward of open commitments for investment KOCF Accounting > Controlling >Internal Orders > Year-End Closing > Commitment Carryforward KOCF Accounting > Controlling >Internal Orders > Year-End Closing > Commitment Carryforward Budgetory control on investment in next year Annual Annual Reporting
COCCA 12 12 Checking overhead report(before and after assessment run) Checking overhead report(before and after assessment run) S_ALR_87013611 , S_ALR_87013634 , S_ALR_87013635 , S_ALR_87013625 S_ALR_87013611 , S_ALR_87013634 , S_ALR_87013635 , S_ALR_87013625 MIS reporting ???? Annual Annual Reporting
FI 13 13 Review and download the p& l and balance sheet Review and download the p& l and balance sheet S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General >  Actual/Actual Comparisons ->S_ALR_87012284 S_ALR_87012284 Ledger - Reporting -> Information System -> General Ledger Reports > Balance Sheet/ Profit and Loss Statement / Cash Flow ->General >  Actual/Actual Comparisons ->S_ALR_87012284 Scrutinise & Download P& L and Balance Sheet Scrutinise & Download P& L and Balance Sheet Year end Annual Annual Corporate Accounts
IM 14 14 Investment Management Report Investment Management Report _ALR_87013019  List: Budget/Actual/Commit: Accounting -> Investment Management -> Internal Orders  ->Information System ->Reports for Internal Orders ->More Reports :  S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 : _ALR_87013019  List: Budget/Actual/Commit: Accounting -> Investment Management -> Internal Orders  ->Information System ->Reports for Internal Orders ->More Reports :  S_ALR_87012816 , S_ALR_87012824 , S_ALR_87012993 , S_ALR_87012994 : Special FI periods closed Special FI periods closed Reporting Annual Annual Reporting
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