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SCM650 Lesson: Adapting Lists

Figure 65: Linking Sales Documents and MasterData

Thereisalistfunctionforeverysalesanddistributiondocument.

Youcanusethisfunctiontodisplaysalesdocumentsforaparticularcustomeror

material, for example.

Intheprocess,youcanchoosewhetheryouwanttoseeallthesalesdocuments

or the only open ones.

Opensalesdocumentsare,forexample,inquiriesandquotationsthathavenotyet

been fully referenced,

or orders that still have tobe delivered or billed.

Youcanuse“Additionalselectioncriteria”torestrictthedataselectionfurther,for

example,accordingtodistributionchannelordocumenttype.

Thestructureofthelistcanbechangedinthesystemsettings.

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Unit5: SystemModifications SCM650

Figure 66: Example: Order Lists

Youcanusethesearch,sortandsumfunctionstoprocessthedatathatyouhave

selected. Youcanusethesearchfunctiontofurtherrestricttheavailablelist.

Youcandisplaythestatusinformationforeachdocument(forexample,complete

status, deliverystatus, billingstatusor completion).

Thedisplayvariantsenableyoutochangethelistdisplay.

Insomelistsyoucanalsosavedisplayvariantsthatyoudefined.

Fromthelist,youcancallupthedocumentyouwanttoprocess.

YoucanprintyourlistsorsendthemasadocumentinSAPoffice.

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SCM650 Lesson: Adapting Lists

Figure 67: ABAPListViewer-Creatinga Display Variant

The amount of scope you have for working with display variants depends on

the list:

• All lists allow you to

– chooseoneofthevariantsdeliveredwiththeSAPstandardsystem

– change the list display

• Youcannotsaveanychangesthatyoumaketothecurrentdisplayvariantin

liststhat onlycontain theSAPstandarddisplayvariants. When choosing

display variants, the system offers only the standard display variants

delivered by SAP.

• Insomelistsyoucansaveyourowndisplayvariants.

– User-specificdisplayvariantsmustbeginwithaletter(A-Z).

– Display variants for all users (customer-specific standard display

variants) must begin with “/”.

Youcanfindthedocumentation for theABAPListViewerin theSAPLibrary

under CA - Cross-Application Components.

Inthisenvironmenttoo,therearecustomerrequirementsthatcanonlybemetby

expandingtheunderlying field catalog. This isdemonstrated by thefollowing

example:

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Unit5: SystemModifications SCM650

Figure 68: New Field for List of Sales Orders

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SCM650 Lesson: Adapting Lists

Exercise 13: Lists and the ABAP List

Viewer

Exercise Objectives

After completingthisexercise, youwillbeableto:

• usethestandardlistfunctionsinSalesandDistribution

• uselayoutstorestrictthescopeof thelist display

Business Example

Documentlistsandevaluationsareausefulaidtocustomerserviceemployeesfor

organizingtheirdailyworkandansweringawidevarietyofquestions. TheABAP

ListViewercanbeusedtoadjustmanyoftheinformationfunctionstomeetthe

individual needs of the user more closely.

Task 1:

1. WhichordershasyourcustomerT-S50A##placedsincethebeginningof

the month?

2. Who created these orders in the system?

3. Display the “Delivery block” field.

4. HowmanyordersdidthecustomerplaceformaterialT-AS3##?

Task 2:

1. Display all the orders for material T-AS1##.

2. Displaythedocument statusforthefirstdocument.

Task 3:

Youwouldliketodefineanewlayoutfordisplayingthelistoforderssothatyou

canseethedeliveryandbillingblockfieldsforeachorderimmediately.

1. Changethestructureofthelistusingthestandardlayout“Orders”sothatthe

fieldsfordeliveryandbillingblocksaredisplayed.

2. Savethelayoutinsuchawaythatonlyyoucanselectit.

EnteranamethatincludesthecharactersequenceLO650-##. Choosethe

description “Layout group ##”.

3. Defineyournewlycreatedlayoutastheinitiallayout.

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Unit5: SystemModifications SCM650

Solution 13: Lists and the ABAP List

Viewer

Task 1:

1. Whichordershasyourcustomer T-S50A##placedsincethebeginningof

the month?

a) Menu path:

Logistics→SalesandDistribution→Sales→InformationSystem→

Orders → List of Sales Orders

EnterthecustomerT-S50A##inthesold-topartyfield.

Choose ENTER.

2. Who created these ordersin the system?

3. Display the “Delivery block” field.

a) Menu path:

Choose:

Settings → Layouts → Current

Thistakesyoutothedefinitionscreenforlayouts.

Inthelist ofhiddenfields, selectthe linewiththe“Delivery block”

field.

ChooseShowSelectedFields(arrowto left).

Thefieldiscopiedtotherighthandside(displayedfields).

Choose Copy.

Continued on next page

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SCM650 Lesson: Adapting Lists

4. HowmanyordersdidthecustomerplaceformaterialT-AS3##?

a) Menu path:

Choose:

Settings → Layouts → Select

Select the layout 1SAP Order items.

Select the “Material” column.

Choose Set Filter.

EnterthematerialT-AS3##asafilter value.

Choose Execute.

Task 2:

1. Display all the orders for material T-AS1##.

a) Menu path:

Logistics→SalesandDistribution→Sales→InformationSystem→

Orders → List of Sales Orders

EnterthematerialT-AS1##inthematerialfield.

Choose ENTER.

2. Displaythedocument statusforthefirstdocument.

a) Menu path:

Select the first line in the table.

Choose: Environment →Document Status

Continued on next page

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Unit5: SystemModifications SCM650

Task 3:

Youwouldliketodefineanewlayoutfordisplayingthelistoforderssothatyou

canseethedeliveryandbillingblockfieldsforeachorderimmediately.

1. Changethestructureofthelistusingthestandardlayout“Orders”sothatthe

fieldsfordeliveryandbillingblocksaredisplayed.

a) Menu path:

Logistics→SalesandDistribution→Sales→InformationSystem→

Orders → List of Sales Orders

EnterthecustomerT-S50A##inthesold-topartyfield.

Choose ENTER.

Choose:

Settings → Layouts → Current

Thistakesyoutothedefinitionscreenforlayouts.

Inthelist ofhiddenfields, selectthe linewiththe“Delivery block”

field.

Inthelistofhiddenfields,selectthelinewiththe“Billingblock”field.

ChooseShowSelectedFields(arrowto left).

Thesystemcopiesthefieldstotheright-handside(displayedfields).

Choose Copy.

2. Savethelayoutinsuchawaythatonlyyoucanselectit.

EnteranamethatincludesthecharactersequenceLO650-##. Choosethe

description “Layout group ##”.

a) Menu path:

Choose:

Settings → Layouts → Save

3. Defineyournewlycreatedlayoutastheinitiallayout.

a) Menu path:

Choose:

Settings →Layouts→ Administration

Select theinitial layout column in the line with your layout. A tick

appears.

Choose Save.

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SCM650 Lesson: Adapting Lists

Lesson Summary

You should now be able to:

• Usethestandardlistingfunctionsinthesalesprocessingsystem

• Usedisplayvariantsto adjustthelistingfunctionsfor certainusergroups

to their requirements

• Optimizethescopeofthedisplayfortheselistswithuser-specificdisplay

variants

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Unit5: SystemModifications SCM650

Lesson: Adapting the User Interface

Lesson Overview

Thislessonpresentsseveralconceptsyoucouldusetoadapttheuserinterfaceto

the requirements of the end user.

Lesson Objectives

After completingthislesson, you will beable to:

• defineaccountgroupsformaintainingcustomermasterrecords

• adapt screens that use the display element “table control” to meet your

specific requirements

• create and use transaction variants

Business Example

Animportantfactorinthesuccessofanimplementationprojectistheabilityto

modifytheinterfaceforscreentransactionstomeettherequirementsofdifferent

business transactions and user groups.

You can make these modifications in the SD application component in the

customer master data.

Inaddition,youcanadjusttheindividualtransactionsusingtransactionvariants,

anduserscanalsodefinetheirownviewsfordisplayingalargenumberoftables.

Controlling the Customer Master Using Account

Groups

Figure 69: Customer Master

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SCM650 Lesson: Adapting the User Interface

SalesdataconstitutesthebasicdataforSalesandDistributionandShipping.

CompanycodedataconstitutesthebasicdataforFinancialAccounting.

Generaldataisassigneddirectlytoclients. Itisthenvalidfor boththevarious

companycodesaswellasthedifferentsalesareas. Thecustomernumberusedin

SalesandDistributionisthusidenticaltothecustomernumberusedinAccounting.

Figure 70: Customer Master - Account Groups

Anaccountgroupisaclassificationwithinthecustomermasterrecords.

The account group specifies:

• Whichentriesinthemasterrecordarerequiredoroptional(fieldselection)

• Thenumberrangeforthecustomeraccountnumber

• Whetherthenumberisassignedbytheuserorthesystem

(external or internal number assignment)

• Whetherornottheaccountisaone-timeaccount(contoprodiverse)

• Whichoutput determination procedure isused

Youcan add your own account groups to those that arepredefined inthe SAP

standard system.

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Unit5: SystemModifications SCM650

Figure71: CustomerMaster-SelectingFieldsforDataGroups

Youcanfindgeneraldataaswellasthedataspecifictosalesanddistributionand

thecompanycodein thecustomer master record.

You can use field selection for each account group to determine whether field

entriesareoptionalorrequired. Anyfieldsthatarenotrequiredcanbehidden.

Figure72: CustomerMaster-FieldSelectionforAccountGroups

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SCM650 Lesson: Adapting the User Interface

AccountgroupsarealreadysetupintheSAP standardsystemforthedifferent

partner functions, such as:

• Sold-to party

• Ship-to party

• Payer

• Bill-to party

Specificfieldsareselectedforeachoftheseaccountgroups. Thefieldselection

dependsonthefunctionswithintherequiredpartnerfunction.

Figure73: CustomerMaster-AdditionalInfluencesonFieldSelection

In addition to the account group, the transactions for creating, changing and

displayingacustomermasterrecordalsoinfluencewhichfieldsareselected.

There are transactions which can be used

• from a sales and distribution perspective

• from an accounting perspective

• centrally for both perspectives

• to process a customer master record.

IntheSAP standard system, you can maintainbanking details using either the

accounting orthecentral transaction, forexample.

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Unit5: SystemModifications SCM650

Figure 74: Linking Rules for Field Selection

Thefieldstatusinformationforthetwoinfluencingfactors(accountgroupand

transaction)arecombinedinpairs. Thestatuswiththehighestpriorityisalways

chosen first.

Figure 75: Table Control

“Tablecontrol”isadisplayelementthatenablesyoutoconfigurethetableview

to meet customer-specificrequirements. Thisis particularly useful if thetable

contains a lot of fields.

Everyusercandefinetheirownviewofthedatatomaketheirownworkeasier,by:

• Changing the sequence of columns

• Changingthewidthofcolumns(includingmakingtheminvisible)

• Saving the settings as a display variant

• Makingtheir displayvariant thestandardsetting

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SCM650 Lesson: Adapting the User Interface

Anadministratorcanalsomakeindividualfieldsinvisibleforthewholesystem.

• (Authorization object: S_ADMI_FCD in the Basis Administration

authorization class.)

Transaction Variants

Figure 76: TransactionVariants /Screen Variants/ GuiXT

Transactionprocessescanbesimplifiedwithscreenvariants. Thesecan:

• Enter default values in fields

• Hideandchangethereadyforinputstatusoffields

• Hide whole screens

Hidingandcompressingscreensaswellashidingfieldsmakesiteasiertowork

withtheSAPsystemandgivesyouabetter overview.

Atransactionvariantismadeupof screenvariants.

Atransactionvariantisassignedtoonetransactionalone. Eachtransactioncan

have several variants.

Transactionvariantsareonlypermittedfordialogtransactions.

Ifyouareusingbatchinput(orbatchinputrecording),thesystemdoesNOTtake

account of the valuesin the transactionvariants.

ThesupplementarytoolGuiXTallowsforflexibledesignofindividualscreens.

GuiXT uses a script language for scripts that run on the front-end. You can

find more information on the homepage for the manufacturers of GuiXT

(http://www.synactive.com).

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Unit5: SystemModifications SCM650

Calling a Transaction Variant Using the Sales

Document Type

Atransactionvariantisnormallycalledusingavarianttransactionthatcanbe

incorporated in a user role, for example.

Withsalesdocumenttypes,anadditionaloptionistoassignthetransactionvariant

inCustomizingforthesalesdocumenttype. Dependenciesariseasaresultofthis

specialfeature. Theseareillustratedinthefollowinggraphic.

Figure 77: Calling Transaction Variants for VA01

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SCM650 Lesson: Adapting the User Interface

Exercise 14: Account Groups / Field

Selection Customer Master Record

Exercise Objectives

After completingthisexercise, youwillbeableto:

• defineaccountgroupsformaintainingcustomermasterrecords.

• describe the most important influencing factors for field selection when

maintaining customer master data

Business Example

To ensure that order entry is as easy as possible with no system queries about

incompletecustomermasterdata,yourcompanyhasdecidedthatIncotermsmust

alwaysbeenteredinthesalesanddistributiondataforacustomermasterrecord.

Task 1:

YouwanttomaintainyoursysteminsuchawaythattheIncotermsmustalways

beenteredinsalesanddistributiondatawhencustomermasterdataismaintained.

Thesystemshouldalsocreateasequentialcustomernumberautomaticallywhen

youcreateanewcustomermasterrecord. Defineanewaccountgroupwiththese

characteristics.

1. Defineanewaccountgroupbycopyingexistingaccountgroup0001.

Key: Z##

Description: LO650-## Customers

2. Inthedetailsscreen,assignanumberrangetoyournewaccountgroupso

thatnumbersareissuedautomatically, asrequired.

3. Branch from the details screen for your account group to the field status

for the sales data.

4. UsethesubgrouplisttofindthegroupthatcontainstheIncoterms.

ChoosethecorrectsubgroupandsettheIncotermsasarequiredentryfield.

Task 2:

1. CustomerswithaccountgroupZ##shouldbeabletocopythe

• sold-to party

Continued on next page

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Unit5: SystemModifications SCM650

• ship-to party

• bill-to party

• payer

partner functions.

MaketherelevantassignmentsinCustomizingforSalesandDistribution.

Task 3:

Createanewcustomermasterrecordfromthesalesviewwithyournewaccount

group Z##.

1. Createa newcustomer master record from the sales viewwithyour new

account group Z##.

Salesorganization: 1000

Distribution channel: 12

Division: 00

Account group: Z##

2. Nowtrytoenteracustomernumber. Doesthesystemallowyoutodothis?

________________________________________________________

3. Choose the following data:

Search term: LO650-##

Country: Germany

Language: German

Transportation zone: D000020000

Shipping condition: 01

Tax classification: 1

4. Now try to leave the billing data screen without entering the Incoterms.

Does the system allow you to do this?

_______________________________________________________

5. ChoosetheIncotermsFH,savethecustomermasterrecordandnotedown

the customer number.

_______________________________________________________

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SCM650 Lesson: Adapting the User Interface

Solution 14: Account Groups / Field

Selection Customer Master Record

Task 1:

YouwanttomaintainyoursysteminsuchawaythattheIncotermsmustalways

beenteredinsalesanddistributiondatawhencustomermasterdataismaintained.

Thesystemshouldalsocreateasequentialcustomernumberautomaticallywhen

youcreateanewcustomermasterrecord. Defineanewaccountgroupwiththese

characteristics.

1. Defineanewaccountgroupbycopyingexistingaccountgroup0001.

Key: Z##

Description: LO650-## Customers

a) Menu path:

Display SAP Reference IMG → Logistics - General → Business

Partner→Customers→Control→DefineAccountGroupsandField

Selection for Customers

Select theentry for account group 0001.

Choose Copy As.

Enter the key Z## and a description.

2. Inthedetailsscreen,assignanumberrangetoyournewaccountgroupso

thatnumbersareissuedautomatically, asrequired.

a) Menu path:

SelecttheentryforyournewaccountgroupZ##.

Choose Detail.

Choose the number range 02.

3. Branch from the details screen for your account group to the field status

for the sales data.

a) Menu path:

Placethecursoronthe“Salesdata”fieldinthe“Fieldstatus”section

of the screen.

Choose Expand field status.

4. UsethesubgrouplisttofindthegroupthatcontainstheIncoterms.

Continued on next page

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Unit5: SystemModifications SCM650

ChoosethecorrectsubgroupandsettheIncotermsasarequiredentryfield.

a) Set the Incoterms asarequiredentry field.

Menu path:

Choose Subgroup list.

Result: theIncotermsareinthe“Billingdocument”subgroup.

Place the cursor the"Billingdocument" fieldin the“Select Group”

section of the screen.

Click on Choose.

Select“Req. Entry”for the“Incoterms”field.

Save your entries.

Task 2:

1. CustomerswithaccountgroupZ##shouldbeabletocopythe

• sold-to party

• ship-to party

• bill-to party

• payer

partner functions.

MaketherelevantassignmentsinCustomizingforSalesandDistribution.

a) AssignthepermittedpartnerfunctionstoaccountgroupZ##:

Menu path:

Display SAP Reference IMG → Sales and Distribution → Basic

Functions→PartnerDetermination→SetUpPartnerDetermination

Choose: SetUpPartnerDeterminationforCustomerMaster

Choose: AccountGroups-FunctionAssignment.

Assignyouraccount groupZ##tothefourfunctionsbyoverwriting

the existing entries.

Save your assignments.

Continued on next page

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SCM650 Lesson: Adapting the User Interface

Task 3:

Createanewcustomermasterrecordfromthesalesviewwithyournewaccount

group Z##.

1. Createa new customer master record from thesales viewwith your new

account group Z##.

Sales organization: 1000

Distributionchannel: 12

Division: 00

Account group: Z##

a) Create customer master record:

Menu path:

Logistics → Sales and Distribution → Master Data → Business

Partner→Customer→Create→SalesandDistribution

SelectnewaccountgroupZ##andenteryoursalesarea.

Enter your data on the address tab page.

Choose Sales Area Data.

Completetherequiredfieldsandsavethemasterrecord.

2. Nowtrytoenteracustomernumber. Doesthesystemallowyoutodothis?

________________________________________________________

a) No,becausenumbersareissuedinternallyforaccountgroupZ##.

3. Choose the following data:

Search term: LO650-##

Country: Germany

Language: German

Transportationzone: D000020000

Shipping condition: 01

Tax classification: 1

Continued on next page

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4. Now try to leave the billing data screen without entering the Incoterms.

Does the system allow you to do this?

_______________________________________________________

a) No,becausetheIncotermsaredefinedasrequiredentries.

5. ChoosetheIncotermsFH,savethecustomermasterrecordandnotedown

the customer number.

_______________________________________________________

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SCM650 Lesson: Adapting the User Interface

Exercise 15: Table Control and Transaction

Variants

Exercise Objectives

After completingthisexercise, youwillbeableto:

• adapt screens that use the display element “Table Control” to meet

user-specific requirements.

• create transaction variants

Business Example

Because each person's daily tasks are different, the users would often like to

configurethescreentransactionsthemselvesaccordingtotheirindividualneeds.

Youwanttolearnaboutthisoptionsothatyoucanexplainittotheusersinyour

company.

Task 1:

1. CreateanorderwithordertypeORforthefollowingpurchaseorder.

FAX

Customer: Search term: Lo650-##

PO number: ##-1-2

Req. deliverydate: Immediately

Material: T-AS1##

Quantity: 10

Material: T-AS2##

Quantity: 10

2. Use table control to reduce the width of the “Order quantity” column in

the overview screen.

3. Changethesequenceofcolumnsbyputtingthe“Netvalue”fieldbehindthe

“Description” field.

4. SaveyourchangesasadisplayvariantunderthenameLO650-##.

5. SetdisplayvariantLO650-##asyourstandardsetting.

Continued on next page

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Unit5: SystemModifications SCM650

Task 2:

1. Createatransactionvariantwiththename“ZLO650_##”forthetransaction

VA01 (Create order).

2. CreatetransactioncodeZLO650_##foryourtransactionvariants.

3. Includethetransactioninyour favorites menu.

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SCM650 Lesson: Adapting the User Interface

Solution 15: Table Control and Transaction

Variants

Task 1:

1. CreateanorderwithordertypeORforthefollowingpurchaseorder.

FAX

Customer: Search term: Lo650-##

PO number: ##-1-2

Req. deliverydate: Immediately

Material: T-AS1##

Quantity: 10

Material: T-AS2##

Quantity: 10

a) Createanorderbelongingtotheorder typeOR:

Menu path:

Logistics→SalesandDistribution→Sales→Order→Create

Chooseordertype“OR”andenter yourdata.

2. Use table control to reduce the width of the “Order quantity” column in

the overview screen.

a) Menu path:

Placeyour cursoronthedividinglinebetweenthe“Orderquantity”

and the “SU” fields.

Holdthemousebuttondownanddragthelinetotheleft.

3. Changethesequenceofcolumnsbyputtingthe“Netvalue”fieldbehindthe

“Description” field.

a) Menu path:

Placethecursoronthecolumnheadingforthe“Netvalue”field.

Hold the mouse button down and drag the field to the right of the

“Description” field.

Continued on next page

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Unit5: SystemModifications SCM650

4. SaveyourchangesasadisplayvariantunderthenameLO650-##.

a) Menu path:

Placethecursoronthesymbolintheupper right-handcornerof the

table control.

Clickonthesymbol. Adialog boxappears.

Enter the namefor your displayvariant.

Choose Create.

Choose Copy.

5. SetdisplayvariantLO650-##asyourstandardsetting.

a) Menu path:

Placethecursoronthesymbolintheupper right-handcornerof the

table control.

Clickonthesymbol. Adialog boxappears.

Selectyourdisplayvariantasthestandardvariant.

Choose Copy.

Task 2:

1. Createatransactionvariantwiththename“ZLO650_##”forthetransaction

VA01 (Create order).

a) Create transaction variant:

Menu path:

DisplaySAPReferenceIMG→SAPNetWeaver→GeneralSettings→

FieldDisplayCharacteristics→ConfigureApplicationTransaction

Fields

EnterthetransactionVA01andthevariantZLO650_##.

Run the transaction for the first screens and create a screen variant

for the individual screens.

Save and test your entries.

Continued on next page

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SCM650 Lesson: Adapting the User Interface

2. CreatetransactioncodeZLO650_##foryourtransactionvariants.

a) Create transaction code:

Menu path:

DisplaySAPReferenceIMG→SAPNetWeaver→GeneralSettings→

FieldDisplayCharacteristics→ConfigureApplicationTransaction

Fields

EnterthetransactionVA01andthevariantZLO650_##.

Choose: Goto→Createvariant transactions

Enter thetransaction name ZLO650_##.

Choose Continue.

Save your entries.

3. Includethetransactionin yourfavoritesmenu.

a) Menu path:

Favorites → Add Transaction

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Unit5: SystemModifications SCM650

Lesson Summary

You should now be able to:

• defineaccountgroupsformaintainingcustomermasterrecords

• adapt screens that use the display element “table control” to meet your

specific requirements

• create and use transaction variants

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SCM650 Unit Summary

Unit Summary

You should now be able to:

• Describetheoptionsformakingrelease-independentmodificationstothe

systeminCustomizingforSalesandDistribution

• ExplaintheideabehindtheSAPenhancementconcept

• Usethestandardlistingfunctionsinthesalesprocessingsystem

• Usedisplayvariantsto adjustthelistingfunctionsfor certainusergroups

to their requirements

• Optimizethescopeofthedisplayfortheselistswithuser-specificdisplay

variants

• defineaccountgroupsformaintainingcustomermasterrecords

• adapt screens that use the display element “table control” to meet your

specific requirements

• create and use transaction variants

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CourseSummary SCM650

Course Summary

You should now be able to:

• understandcomplexrelationshipswhenmappingorganizationalstructures

• adapt copying control

• configure text control

• implement output control

• explaintheoptionsforsystemmodificationinanyrelease

• modifytheinterfacefortransactionsandmasterdatainSalesandDistribution

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Feedback

SAP AG has made every effort in the preparation of this course to ensure the

accuracy and completeness of the materials. If you have any corrections or

suggestionsforimprovement,pleaserecordthemintheappropriateplaceinthe

course evaluation.

169