AC805_EN_Col62_FV_Part_A4 (第2页) | ERP软件技术分享

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AC805 Lesson: Customizing: Cash Position

4. AddyouraccountstothegroupingsACBANKENandACBANK-IST,using

the existing entries as a basis.

a) SolutionforaddingyouraccountstothegroupingsACBANKENand

ACBANK-IST.

ChooseSAPReferenceIMG→FinancialSupplyChainManagement

→ Cash and Liquidity Management → Cash Management →

Structuring→Groupings→MaintainStructure.

Nowaddyournewaccountstothegroupings(ACBANKEN:11##00,

11##01andACBANK-IST:11##00). Usethecopyfunctiontodo

this. Choose,forexample,##Bank,asthesummarizationterm. Note

the leading zeros for the G/L account.

Choose Save.

5. Thefirstbankstatementforthenewaccountshowsadebitforanoutgoing

check.

Post this transaction (11##01/11##00).

a) Solutionforpostingthetransaction(11##01/11##00).

ChooseSAPEasyAccess→Accounting→FinancialAccounting→

GeneralLedger→Posting→EnterG/LAccountDocument.

Enter AC## as your company code.

Nowenter the data(11##01/11##00).

Debit for an outgoing check

11##01 Debit 20.000 ValueDate: today

11##00 Credit 20.000 ValueDate: today

6. Call up the new accounts in the cash position. Choose grouping

ACBANK-IST and then ACBANKEN.

a) Solutionfordisplayingyourdatainthecashposition.

ChooseSAPEasyAccess→Accounting→FinancialSupplyChain

Management→CashandLiquidityManagement→CashManagement

→InformationSystem→ReportsforCashManagement→Liquidity

Analyses → Cash Position.

Enteryourselections(ACBANK-ISTandACBANKEN).

11##01	Debit	20.000	ValueDate: today
11##00	Credit	20.000	ValueDate: today

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Unit1: CashManagement/CashPosition AC805

Lesson Summary

You should now be able to:

• IntegrateanewhousebankintoyourCashManagementsetup.

• SetupandconfiguretheG/Laccounts(bankandbankclearingaccounts)

you need for short-term cash management.

• Setupthegroupingstructuresusedinthecashpositionandassignthenew

G/L accounts to them.

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AC805 Unit Summary

Unit Summary

You should now be able to:

• Explainthepurposeandfunctionofthecashpositionandliquidityforecast

in SAP Cash Management.

• Distinguishbetweenlevels, groups, andaccounts.

• Recognizethespecificfeaturesofthecashposition.

• Outsort bank accounts.

• Accesstheflexibledisplaystructuresforthecashposition.

• IntegrateanewhousebankintoyourCashManagementsetup.

• SetupandconfiguretheG/L accounts(bankandbankclearingaccounts)

you need for short-termcash management.

• Setupthegroupingstructuresusedinthecashpositionandassignthenew

G/L accounts to them.

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UnitSummary AC805

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Unit 2

Manual Memo Records

Unit Overview

ThischapterlooksatmanualmemorecordsandtherequiredCustomizingsettings.

Unit Objectives

After completing thisunit, you will beableto:

• Reproduceplannedpaymentflowsinbankaccounts.

• Process and display payment advices.

• ImportexternalmemorecordsfromafiletotheSAPsystem.

• Defineplanningtypesandassigntheappropriatelevels

• Assignarchivingcategoriestotheindividualplanningtypes

• Use the field for automatic expiration

Unit Contents

Lesson: Application View: Manual Memo Records .........................40

Exercise 4: Manual Memo Records.......................................45

Lesson: Customizing: Manual Memo Records ..............................50

Exercise 5: Customizing: Manual Memo Records......................53

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Unit2: ManualMemoRecords AC805

Lesson: Application View: Manual Memo Records

Lesson Overview

Thislessonlooksattheapplicationofmanualmemorecords.

Lesson Objectives

After completingthislesson, you will beable to:

• Reproduceplannedpaymentflowsinbankaccounts.

• Process and display payment advices.

• ImportexternalmemorecordsfromafiletotheSAPsystem.

Business Example

Nowthatyouknowhowtoreproduceactualbankpostingsinplanning,younow

wanttofindouthowplannedincomingandoutgoingpaymentsthatdonotarise

fromactualbankpostingscanbedisplayedinthebankaccounts. Youalsowantto

findouthowmemorecordsthathavebeenenteredareprocessed,andhowyou

cancall upalist ofsomeor all of thememorecords.

Figure 23: Manual Planning

Youcanusemanualmemorecordstoincludeadditionalinformation(additional,

thatis,totheliquidityinformationinthesystem)inshort-termplanning.

Thisadditionalinformationinvolvesincomingandoutgoingpaymentsthatdonot

trigger actual postings in Cash Management.

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AC805 Lesson: Application View: Manual Memo Records

Figure 24: Creating Memo Records

Youcanentersinglecashmanagementrecordsasindividualentriesorusingthe

fast entry function.

The entry procedure involves three steps:

1. Planningdata(date,account–cashmanagementaccountname,expiration

date if required)

2. Amountdata(currency,exchangerate,exchangeratetype,andsoon)

3. Additionalinformation(allocation,characteristics,description,andsoon)

The planning type determines, via Customizing, the entry level, screen, and

expiration. Theexpirationdateshowshowlongthepaymentadviceisincludedin

planning. Onlyinexceptionalcases,suchastheconcentrationpaymentadvice,

shoulditbechangeable. Youcanalsodefinethecharacteristicsyourself. They

helpyouidentifyrecordsquickly. Thetransactiontypeacceleratesthecomparison

of payment advices and bank statements.

Theplanningtypeisauniqueclassificationcharacteristic,enteredinallmanual

memorecords. Itcontrolstheleveltowhichamemorecordissent.

Youcanchoosebothanexchangerateandanexchangeratetype. If youmake

no specification, the system uses theaverage rate. You can use field selection

control to show or hide the Rate Type field.

Remembertoenteraminussignforoutgoingpaymentsadvices.

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Unit2: ManualMemoRecords AC805

Figure 25: Changing Memo Records Using Lists

The payment advices for editing can be changed, archived, or reactivated

(=transfer).

The widerangeof selectionoptionssimplifies the search for specific payment

advices.

Archivedpaymentadvicesarenolongerincludedinplanning.

Theplanningtype(forexample,BV)determinesthearchive(forexample,A)in

which amemo recordis stored (Customizing).

ThearchivingcategoryisfreelydefinableinCashManagementcustomizing. The

variouscategoriesaredifferentiatedbyretentionperiod. Onearchiveisusually

sufficient.

The retention period shows how many months arecord remains in the system

before it is deleted in a reorganization run.

Hint: Ifyouchangetheplanningtype,thesystemcreatesanewmemo

record and archives the original.

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AC805 Lesson: Application View: Manual Memo Records

Figure 26: Loading External Memo Records

The Load Memo Records to File program is accessed by choosing Cash

Management→Incomings→MemoRecord→LoadfromFile. Thisprogram

importspaymentadvicedatathatwascreatedinanexternalsystemtotheSAP

system, and writes new records for it there. The data can be stored on the

application server or the presentation server.

The payment advices are supplied in the FDES_IMPORT structure. You can

generate this structure as a template using the Create Structure for External

Advices function. (In the application, choose Cash Management → Tools →

Create Structure for External Advices.)

Thefollowingfileformatsaresupported: XLS(Excel),CSV,TXT,ASCII.

IfyouusethefileformatforMicrosoftExcel,MicrosoftExcelmustbeinstalled

on the presentation server.

To import payment advice data to the SAP system, you need specify only the

file name and format.

Hint: In the case of the bank account, you must enter the account

numberandnotthecashmanagementaccountname.

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Unit2: ManualMemoRecords AC805

Figure 27: Payment Advice Journal

Inthepayment advicejournal, the payment advicesare listed according to the

selectioncriteriayouspecify. Youcanprintthejournal.

Unlike in the worklist, the active and archived records can be displayed in a

single list.

The program has been converted to the ABAP List Viewer (ALV). You can

configuretheoutputlisttosuityourspecificrequirements. Whendoingso,you

can use the ABAP List Viewer functions:

• Show or hide columns

• Modify columns

• Determine sort criteria

• Insert or remove interim totals

Youcansavethecurrentlistdisplayvariant. Youcanthenuseitagainthenext

time you use this program.

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AC805 Lesson: Application View: Manual Memo Records

Exercise 4: Manual Memo Records

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Enter incoming and outgoing payments noted manually so that they are

displayed in the cash position

• Edit, archive, and select payment advices.

Business Example

Youdonotwanttoseeonlytheactualbankpostingsinthecashposition,butthe

plandatatoo. Forthisreason,whenyourbankcallsyouduringthedaytotellyou

thatalargecashamounthasbeenreceived, youcanenterthistransactionusing

paymentadvices,eventhoughnogeneralledgerpostinghasyettakenplace.

Task:

Thissectionprovidesamoredetaileddescriptionofhowtousememorecords.

1. At10:15,youreceiveacallfromyourbank(##CURR)informingyouthat

theyhavereceivedthesumof250,000EURwithtodayasthevaluedate.

Usetheappropriateplanningtype(BV)toprocessthisinformation.

Shortlyafterwards,yourinternalpatentdepartmentcallstoinformyouthata

patentfeeof500,000EURisduetomorrowatthelatest. Planthisamount

in your DBGIRO account.

2. Checkyourentriesinthecashposition(grouping: ACBANKEN).

3. Younowwanttoarchiveamemorecord. Callupalistoftheentries(Process

Memo Record Using List).

Archiveamanualmemorecordandlookathowthisaffectsthecashposition.

Younowwant tocall upjust thisarchivedrecord(ProcessMemoRecord

Using List, archiving category A).

4. Reactivatetherecordandcheckwhateffectthishasonthecashposition.

5. Younowwanttoprocess/changeaparticularmemorecord. Forexample,

changethevaluedate/planningdatetoadateinthefutureandcheckyour

entries again in the cash position.

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Unit2: ManualMemoRecords AC805

Solution 4: Manual Memo Records

Task:

Thissectionprovidesamoredetaileddescriptionofhowtousememorecords.

1. At10:15,youreceiveacallfromyourbank(##CURR)informingyouthat

theyhavereceivedthesumof250,000EURwithtodayasthevaluedate.

Usetheappropriateplanningtype(BV)toprocessthisinformation.

Shortlyafterwards,yourinternalpatentdepartmentcallstoinformyouthata

patentfeeof500,000EURisduetomorrowatthelatest. Planthisamount

in your DBGIRO account.

a) Solution forcreatingmanualmemorecords.

ChooseSAP EasyAccess→Accounting→Financial SupplyChain

Management→CashandLiquidityManagement→CashManagement

→ Incomings→ Memo Record→Create.

EnterBV(confirmedadvices)astheplanningtypeandchooseEnteror

IndividualEntry. Chooseeithertodayortomorrowasthevaluedate.

Enterthecashmanagementaccountnameandanamount.

Caution: Remembertouseminussignswherenecessary.

Youcanalsocreateamemorecordfromthecashposition:

ChooseEnvironment→CreateMemoRecordorMemoRecord.

Enter the following values:

Cashinflow BV Value date: 250.000 ##CURR

today

Cashoutflow BV Value date: 500.000- DBGIRO

tomorrow

2. Checkyourentriesinthecashposition(grouping: ACBANKEN).

a) Solution for checking entries in the cash position (grouping:

“ACBANKEN”).

ChooseSAP EasyAccess→Accounting→Financial SupplyChain

Management→CashandLiquidityManagement→CashManagement

→InformationSystem→ReportsforCashManagement→Liquidity

Analyses → Cash Position.

Grouping: “ACBANKEN”

Continued on next page

Cashinflow	BV	Value date: today	250.000	##CURR
Cashoutflow	BV	Value date: tomorrow	500.000-	DBGIRO

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AC805 Lesson: Application View: Manual Memo Records

3. Younowwanttoarchiveamemorecord. Callupalistoftheentries(Process

Memo Record Using List).

Archiveamanualmemorecordandlookathowthisaffectsthecashposition.

Younowwant tocall upjust thisarchivedrecord(ProcessMemoRecord

Using List, archiving category A).

a) Solution for archiving a memo record.

Listing the entries:

ChooseSAPEasyAccess→Accounting→FinancialSupplyChain

Management→CashandLiquidityManagement→CashManagement

→Incomings→MemoRecord→ChangeUsingList.

Enteryourcompanycodeandexecutetheprogram.

NowchoosethepaymentadviceyouwanttoarchiveandpressTransfer.

Notethemessagetellingyouthatamemorecordhasbeenarchived.

Displaying the archived record:

ChooseSAPEasyAccess→Accounting→FinancialSupplyChain

Management→CashandLiquidityManagement→CashManagement

→Incomings→MemoRecord→ChangeUsingList.

Enter your company code and Archiving Category A, then execute

the program.

4. Reactivatetherecordandcheckwhateffectthishasonthecashposition.

a) Solutionforreactivatingmanualmemorecords

ChooseSAPEasyAccess→Accounting→FinancialSupplyChain

Management→CashandLiquidityManagement→CashManagement

→Incomings→MemoRecord→ChangeUsingList.

Enter your company code and Archiving Category A, then execute

the program.

Now choose the payment advice you want to reactivate and press

Transfer. Notethemessagetellingyou thatamemorecordhasbeen

reactivated.

Viewing theeffects inthe cash position:

ChooseSAPEasyAccess→Accounting→FinancialSupplyChain

Management→CashandLiquidityManagement→CashManagement

→InformationSystem→ReportsforCashManagement→Liquidity

Analyses → Cash Position.

Continued on next page

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Unit2: ManualMemoRecords AC805

5. Younowwanttoprocess/changeaparticularmemorecord. Forexample,

changethevaluedate/planningdatetoadateinthefutureandcheckyour

entries again in the cash position.

a) Solution for editing/changingmemorecords

Changing the Date:

ChooseSAP EasyAccess→Accounting→Financial SupplyChain

Management→CashandLiquidityManagement→CashManagement

→Incomings→MemoRecord→ChangeUsingList.

Enteryourcompanycodeandexecutetheprogram.

Chooseandselecttherequiredpaymentadvice. ChooseDisplayMemo

Record(F2)andthenChangeMemoRecord(F6).

Enter and save the new data (F11).

Displaying the changed record

ChooseSAP EasyAccess→Accounting→Financial SupplyChain

Management→CashandLiquidityManagement→CashManagement

→Incomings→MemoRecord→ChangeUsingList.

Now enter the required data range (Value Date from ... to ...) and

execute the program again.

Viewingthe effectsin the cash position:

ChooseSAP EasyAccess→Accounting→Financial SupplyChain

Management→CashandLiquidityManagement→CashManagement

→InformationSystem→ReportsforCashManagement→Liquidity

Analyses → Cash Position.

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AC805 Lesson: Application View: Manual Memo Records

Lesson Summary

You should now be able to:

• Reproduceplannedpaymentflowsinbankaccounts.

• Process and display payment advices.

• ImportexternalmemorecordsfromafiletotheSAPsystem.

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Unit2: ManualMemoRecords AC805

Lesson: Customizing: Manual Memo Records

Lesson Overview

Now that the function of manual memo records in the application has been

explained, this lesson looks at Customizing.

Lesson Objectives

After completingthislesson, you will beable to:

• Defineplanningtypesandassigntheappropriatelevels

• Assignarchivingcategoriestotheindividualplanningtypes

• Use the field for automatic expiration

Business Example

Before you can work with manual payment advices, you must make certain

settingsinCustomizing. Whenyoucreateplanningtypes,whichcharacterizethe

individualpaymentadvices,youaremakingseveralassignmentssimultaneously.

Figure 28: Planning Types

The planning type or payment advice type is freely definable. It determines

further characteristicsofthememorecords(level, archiving category, possibly

also expiration, number range, and field selection). It is the most important

classificationcharacteristic. Youcanusedifferentplanningtypestoindicatehow

likely transactions are to occur.

Thelevelenablesyoutomakeaqualitativeanalysisaboutthevalueofaplanned

item. Thereshouldbea1:1relationshipwiththeplanningtype,sothatthetypeof

memo record is clear.

Thearchivingcategorydetermineshowlongamanuallyplanneditemremainsin

the archive before it is reorganized/eliminated.

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AC805 Lesson: Customizing: Manual Memo Records

TheAutomaticExpirationswitchdetermineswhethermemorecordsofaplanning

typebecomeinvalidautomatically("X")aftertheyreachtheexpirationdate.

You must also define the number range in advance. It controls number

assignment for memo records.

Thefieldselectionstringisusedtocontrolwhichfieldsarereadyforinput.

Figure 29: Archive Retention Period

ThearchivingcategoryisfreelydefinableinCustomizing.

Theretentionperiodisspecifiedinmonths. Individualrecordsthathavebeenin

the archive for longer than the retention period are eliminated during the next

reorganization run.

One archive is usually sufficient.

Figure 30: Examples

1)Thepaymentadvicecanbearchivedmanuallyorcanbereorganizedwhenthe

archivedurationhaselapsed(thisisthemostcommonscenarioinpractice).

2) If the CPUdateisafter theexpirationdate, thepayment adviceisnolonger

includedinthecashposition. Itcanbearchivedmanuallyorreorganized:

- After the expiration date has elapsed

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Unit2: ManualMemoRecords AC805

- After thearchivingretentionperiodhaselapsed

3)Reorganizationnotpossible-carriedoutaftertheexpirationdatehaselapsed.

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AC805 Lesson: Customizing: Manual Memo Records

Exercise 5: Customizing: Manual Memo

Records

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Configure a new planning type

Business Example

TheplanningtypesprovidedbySAPdonotcoverallyourrequirements. Forthis

reason, you want tocreatea newplanning type.

Task:

1. Createanewplanninglevel(memorecordGR##)forthecashpositionanda

newplanningtype(memorecordGR##)(##=yourPC/groupnumber).

Groups 01 to 09 use the names W1 to W9 for their planning level and

planningtype. Inotherwords,group01usesthenameW1,andsoon.

Groups10to19usethenamesX0toX9fortheirplanninglevelandplanning

type. Inotherwords,group10usesthenameX0,andsoon.

Groups20to29usethenamesY0toY9fortheirplanninglevelandplanning

type. Inotherwords,group20usesthenameY0,andsoon.

Groups30to39usethenamesZ0toZ9fortheirplanninglevelandplanning

type.

Onlyonearchivingrunshouldbepossible(noautomaticexpiration).

Use archiving category A.

Youmustbeabletoentertextinthetextfield(fieldstatus).

Number assignment for the manual memo record should be automatic

(internalnumberassignmentwithinterval1,000,000,000to2,000,000,000).

2. At around 10.15, a customer calls to inform you that he has authorized

payment of 1,000,000 to your bank account (11##00) and is expecting a

credit memo tomorrow.

Enterthismemorecordwithyournewplanningtype.

3. Displaythisplanningdatainthecashposition(grouping: ACBANKEN).

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Unit2: ManualMemoRecords AC805

Solution 5: Customizing: Manual Memo

Records

Task:

1. Createanewplanninglevel(memorecordGR##)forthecashpositionanda

newplanningtype(memorecordGR##)(##=yourPC/groupnumber).

Groups 01 to 09 use the names W1 to W9 for their planning level and

planningtype. Inotherwords,group01usesthenameW1,andsoon.

Groups10to19usethenamesX0toX9fortheirplanninglevelandplanning

type. Inotherwords,group10usesthenameX0,andsoon.

Groups20to29usethenamesY0toY9fortheirplanninglevelandplanning

type. Inotherwords,group20usesthenameY0,andsoon.

Groups30to39usethenamesZ0toZ9fortheirplanninglevelandplanning

type.

Onlyonearchivingrunshouldbepossible(noautomaticexpiration).

Use archiving category A.

Youmustbeabletoentertextinthetextfield(fieldstatus).

Continued on next page

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AC805 Lesson: Customizing: Manual Memo Records

Number assignment for the manual memo record should be automatic

(internalnumberassignmentwithinterval1,000,000,000to2,000,000,000).

a) Solutionforcreatinganewplanninglevelandplanningtype

Define the planning level:

ChooseSAPReferenceIMG→FinancialSupplyChainManagement

→CashandLiquidityManagement→CashManagement→Master

Records→G/LAccounts→DefinePlanningLevels.

Copy or enter your new data. Choose the level as stated in

instructions for the exercise and the name memo

record GR##.

UsesourcesymbolBNK (bankaccounting).

Define the planning type:

ChooseSAPReferenceIMG→FinancialSupplyChainManagement

→ Cash and Liquidity Management → Cash Management →

Structuring→ManualPlanning→DefiningPlanningTypes.

Copyorenteryournewdata. Fortheplanningtype,choosethesame

nameasyoudidfortheplanninglevel(see instructions for

the exercise). Thememorecordisonlytobearchived(donot

selectautomaticexpiration). EnterarchivingcategoryAandNumber

Range 01.

You can use number range 01.

You can use Field Status Definition to set the display status of the

individualinputfields(settextto"RequiredEntry",forexample). Note

that when the system copies existing planning types, it also copies

theirfieldstatus. IfyouchooseNewEntries, you have to setupthe

entire field status from scratch.

2. At around 10.15, a customer calls to inform you that he has authorized

payment of 1,000,000 to your bank account (11##00) and is expecting a

credit memo tomorrow.

Enterthismemorecordwithyournewplanningtype.

a) Solution for entering a memo record.

ChooseSAPEasyAccess→Accounting→FinancialSupplyChain

Management→CashandLiquidityManagement→CashManagement

→Incomings→ Memo Record→ Create.

Enteryourdata(cashmanagementaccountname: example01GIRO;

your new planning type see exercise part 1, value date

tomorrow). You can also enter the memo record from the cash

position.

Continued on next page

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Unit2: ManualMemoRecords AC805

3. Displaythisplanningdatainthecashposition(grouping: ACBANKEN).

a) Solutionfordisplayingyourdatainthecashposition.

ChooseSAP EasyAccess→Accounting→Financial SupplyChain

Management→CashandLiquidityManagement→CashManagement

→InformationSystem→ReportsforCashManagement→Liquidity

Analyses → Cash Position.

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AC805 Lesson: Customizing: Manual Memo Records

Lesson Summary

You should now be able to:

• Defineplanningtypesandassigntheappropriatelevels

• Assignarchivingcategoriestotheindividualplanningtypes

• Use the field for automatic expiration

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UnitSummary AC805

Unit Summary

You should now be able to:

• Reproduceplannedpaymentflowsinbankaccounts.

• Process and display payment advices.

• ImportexternalmemorecordsfromafiletotheSAPsystem.

• Defineplanningtypesandassigntheappropriatelevels

• Assignarchivingcategoriestotheindividualplanningtypes

• Use the field for automatic expiration

第 67 页 / 共 213 页

Unit 3

Check Deposit

Unit Overview

ThischapterlooksatthecheckdepositprocedureandtherequiredCustomizing

activities.

Unit Objectives

After completing thisunit, you will beableto:

• Explainthetechnicalprocedurefordepositingchecks.

• Enter checks andprint the checkdeposit list.

• Create and run batch input sessions.

• Postprocess postings (sessionswitherrors).

• Make the Customizing settings required for entering and posting check

deposit transactions.

• Create screen variants.

Unit Contents

Lesson: Application View: Check Deposit....................................60

Exercise 6: Check Deposit.................................................67

Lesson: Customizing: Check Deposit.........................................75

Exercise 7: Customizing: Check Deposit ................................79

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Unit3: CheckDeposit AC805

Lesson: Application View: Check Deposit

Lesson Overview

Thislesson looksat thecheckdeposit procedure.

Lesson Objectives

After completingthislesson, you will beable to:

• Explainthetechnicalprocedurefordepositingchecks.

• Enter checksandprint the check deposit list.

• Create and run batch input sessions.

• Postprocesspostings (sessionswith errors).

Business Example

Anumber ofchecksaredepositedinyourcompany, whicharetobeclearedin

AccountsReceivableAccountingonreceipt. Youdecidetoworkwiththecheck

deposit facility in SAP Cash Management so that the open items in accounts

receivable are cleared immediately.

Figure 31: Check Deposit Procedure

YoucanusethecheckdepositfunctioninSAPCashManagementtoenterchecks

received at the company.

The manual check deposit is a “fast entry tool” that substantially reduces the

manual workinvolved inenteringchecks. You enter onlythechecksreceived,

not the posting records.

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AC805 Lesson: Application View: Check Deposit

Thesystemthenautomaticallymakesthepostingstothebankclearingaccountand

customeraccount,alongwiththepaymentclearing. Youhavetwooptionshere:

• Immediate posting

• Create and then run a batch input session

Postprocessingalsodiffersdependingonwhichoptionyouchoose.

Whenyouhavefinishedenteringchecks,additionalfunctionsareavailablesothat

youcanprocessthemfurther. Forexample,youcanprintacheckdepositlistand

give it to the bank, along with the checks.

Thecheckdepositlistiswritten,butnotposted,afterthechecksaresavedinthe

database. You can make changes in the list while it has this status. Once the

postingprocesshasbeeninitiated,nofurtherchangesarepossible.

Figure 32: Account Assignment

Procedure::

1. Enter checks. Remember toinclude clearinginformation. Createabatch

input session.

2. Runthesubledger session. Postingsto bank clearingaccounts(incoming

checks)andtosubledgeraccounting(customerclearing).

3. Printthecheckdepositlistandgiveittothebank,alongwiththechecks.

4. Importthebankstatement: bankpostings(clearingtheclearingaccountsas

necessary).

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Unit3: CheckDeposit AC805

Figure 33: Check Deposit Transaction: Entry Screen I

Thisscreenappearsthefirsttimeyouenterabankstatement.

Here,youstipulatetheaccountassignmentvariant. Thestartvariantdetermines

whichfieldsaredisplayedwhenyouareactuallyenteringchecks. Youcanchange

theaccountassignmentvariantatanytimeduringprocessing.

The start variant specifies the account assignment variant for the individual

postings. Youcanusecustomizingtocreateentryscreens(variants)ofyourown.

Ifyouselectinternalbankdetermination,thesystemidentifiesthebankusingthe

internalnameinsteadofthebanknumberandexternalaccountnumber. Youcan

useeither, accordingtowhatisusualinyourcompany.

ThematchcodeID"D"andthecontentsoftheCustomerMatchcodefieldonthe

nextscreenmakeupthematchcodeofthecustomeraccountthesystemsearches

for (account determination for payment settlement).

Thefurther processingtypedetermineswhether thepostingsinthebatch input

session are made online or in the background.

Transfer value date: The value date from the check entry is copied into the

postings.

SpecifyaformIDifyouwanttouseaformthatdiffersfromthestandardformfor

the check deposit list.

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AC805 Lesson: Application View: Check Deposit

Figure 34: Check Deposit Transaction: Entry Screen II

Enter thefollowing data in theinitial screen:

Group: This indicator isused to differentiate between check deposit lists. For

example, you can combine incoming checks into groups by house bank. The

groupisafreely-definabletermtodifferentiatebetweenthevariouscheckdeposit

lists(basicallya“name”forthecheckdepositlist(bybankaccount,nameofthe

person who entered it, time).

Transaction: The transactioncontrolsposting. Therules are enteredwhen the

system is customized.

PostingDate: Enterthedateofthedocumentstobeposted.

Value Date: Enter the expected value date in the bank statement (can be

transferred to the documents to be posted).

Note: Aseparatelistshouldbecreatedforeachcurrency(orvaluedate)duetothe

various methods for fixing value dates.

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Unit3: CheckDeposit AC805

Figure 35: Check Deposit List

Theaccount assignmentvariants(startvariants) determinewhichfieldsare

displayedduringentry. Differentaccountassignmentfieldsappearintheentry

screen, dependingontheaccountassignmentvariant beingused. Amongother

things,thenumberofaccountassignmentfieldsinavariantregulateswhether1,

2, or 3lines areavailablefor each memorecord.

Youdefinethevariantsincustomizingandcanchangethematanytimeduring

processing. If youusemoreaccountassignmentfieldsthanareavailableinthe

currentvariant, thisisshown inanadditional field.

For example, you can enter several document numbers and different invoice

amountsforamemorecord. Thisisofuseifacustomerusesonechecktocleara

numberofinvoices. Anaccountassignmentfieldforwhichmorethanonevalue

hasbeen entered ishighlighted in the display.

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AC805 Lesson: Application View: Check Deposit

Figure 36: Check Deposit: Printing and Overview

Youcanprintthecheckdepositlistdirectlyfromtheentryscreen. Youcanalso

printatotalslist covinganumber ofcheckdeposits.

ThePrintoptionallowsyoutodisplaytheformforprinting.

Youcanusetheoverviewtogainaperspectiveoverallyourcheckdeposits. It

contains the following data:

• Date entered

• Entered by

• Group name

• Company code and currency

• Total amount

• Processing status

You can see how far check deposit posting has progressed by means of the

processing status. If both postings and clearing postings have been made, the

statuswillbePostedinfull. Theincompletepostingstatuswillappearifonlythe

bankaccountpostingshavebeenmade. Ifnopostinghastakenplace,thestatus

will be Created.

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Unit3: CheckDeposit AC805

Figure 37: Generating Postings

Youcangeneratethepostingsimmediatelyorusingbatchinputsessions.

The Post option generates postings immediately or the batch input sessions,

including postings for subledger accounts.

You can run the batch input sessions individually or together, online or in the

background (batch).

Thelogdisplaystheprocessingstatisticsandanyincorrecttransactions.

Incorrect transactions, which were not processed due to inadequate clearing

information, must be postprocessed.

Ifyouareusingbatchinputsessions,youmustruntheseagainonline.

Ifyouareusingimmediatepostings,youhavetopostprocessthepaymentadvices.

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AC805 Lesson: Application View: Check Deposit

Exercise 6: Check Deposit

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Enteracheckdepositlistinthesystemandpostit.

Business Example

Yourcompanyhasahighvolumeofincomingchecks. Forthisreason,youhave

decided tousethemanual checkdepositfunction.

Task:

Post the following transactions:

1. Post an outgoing invoice:

Invoice date: -11 days

Posting date: -10 days

Customer: T-F00B00

Amount: 10.000,-

Output tax: 10% - Training (1O)

Paymentterms: payableimmediatelywithoutdeduction(ZB00)

Useaccount 800200 (revenues, for examplenotpassed onto CO-PA) for

the offset posting.

Hint: Makeanoteof thedocumentnumber.

2. Yourcustomerpaysbycheck(10,000)andspecifiesthedocumentnumber.

ChoosescreenvariantSAP01andcarryoutfurtherprocessinginabatch

input session (generate online).

Enter this check in your current account, using the internal bank

designation (bankID1000, account ID1000).

Group: Own name

Posting date: Today

Value date: Tomorrow

Session name: NEBU##

Choosetransaction0002 Direct check deposit.

Continued on next page

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Unit3: CheckDeposit AC805

Specify the document number too.

3. Generatethesessionfor subledger accounting.

4. Calluptheprintpreviewforthecheckdepositlist(outputdeviceLP01).

5. Run the batch input session to update it.

6. CheckthetransactionsincustomeraccountT-F00B00orthebankaccounts.

Makeanoteofthedocumentnumberinaccount113108.

7. Takealookathowthisaffectsthecashposition(grouping: ACBANKEN).

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AC805 Lesson: Application View: Check Deposit

Solution 6: Check Deposit

Task:

Post the following transactions:

1. Post an outgoing invoice:

Invoice date: -11 days

Posting date: -10 days

Customer: T-F00B00

Amount: 10.000,-

Output tax: 10% - Training (1O)

Paymentterms: payableimmediatelywithoutdeduction(ZB00)

Useaccount 800200 (revenues, for examplenotpassed onto CO-PA) for

the offset posting.

Hint: Makeanoteof thedocumentnumber.

a) Solution forpostingan outgoinginvoice.

ChooseSAPEasyAccess→Accounting→FinancialAccounting→

AccountsReceivable→DocumentEntry→Invoice-CompanyCode

AC##.

FieldNameorDataType Values

Customer T-F00B00

Invoice Date <-11 days>

Posting Date <-10 days>

Amount EUR 10,000

Output Tax 10% - Training (1O)

Calculate Tax Set indicator

Payment Terms payable immediately

without deduction

(ZB00)

G/L Account 800200

Amount EUR 10,000

2. Yourcustomerpaysbycheck(10,000)andspecifiesthedocumentnumber.

Continued on next page

FieldNameorDataType	Values
Customer	T-F00B00
Invoice Date	<-11 days>
Posting Date	<-10 days>
Amount	EUR 10,000
Output Tax	10% - Training (1O)
Calculate Tax	Set indicator
Payment Terms	payable immediately without deduction (ZB00)
G/L Account	800200
Amount	EUR 10,000

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Unit3: CheckDeposit AC805

Choosescreenvariant SAP01andcarryoutfurtherprocessinginabatch

input session (generate online).

Enter this check in your current account, using the internal bank

designation (bankID1000, account ID1000).

Group: Own name

Posting date: Today

Value date: Tomorrow

Session name: NEBU##

Choosetransaction0002 Direct checkdeposit.

Continued on next page

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AC805 Lesson: Application View: Check Deposit

Specify the document number too.

a) Solution for enteringa check deposit list.

ChooseSAPEasyAccess→Accounting→FinancialSupplyChain

Management→CashandLiquidityManagement→CashManagement

→Incomings→ManualCheckDeposit→Enter.

Enter your data.

And the document number and/or customer name AC805 to clear

the open item.

FieldNameorDataType Values

InternalBankDetermination Set indicator

Start Variant SAP01

Processing Type 1- as batch input

Company Code AC##

House Bank 1000

Account ID 1000

Group <own name>

Transaction 0002(Checkdepositonaccount)

Posting Date <today>

Value Date <tomorrow>

Currency EUR

Subledger Session NEBU##

Amount 10.000,-

Check Number 123

Issuer AC805

DocumentNumber <invoice document

number>

Savingthelistcreatesthecheckdepositlist. Youarefreetochangeor

add to the list.

Continued on next page

FieldNameorDataType	Values
InternalBankDetermination	Set indicator
Start Variant	SAP01
Processing Type	1- as batch input

Company Code	AC##
House Bank	1000
Account ID	1000
Group	<own name>
Transaction	0002(Checkdepositonaccount)
Posting Date	<today>
Value Date	<tomorrow>
Currency	EUR
Subledger Session	NEBU##

Amount	10.000,-
Check Number	123
Issuer	AC805
DocumentNumber	<invoice document number>

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Unit3: CheckDeposit AC805

3. Generatethesessionfor subledger accounting.

a) Solution for generating the sessions.

See menu path for solution 1-2 . . .

SavingthelistasecondtimecreatesthesubledgersessionNEBU##.

Or choose the following menu:

ChooseCheckdeposittrans. →Post→IndividualList.

4. Calluptheprintpreviewforthecheckdepositlist(outputdeviceLP01).

a) Solutionfor displayingthecheck deposit list.

See menu path for solution 1-2 . . .

ChooseCheckdeposittrans. →Print→IndividualList(outputdevice

LP01) → Print Preview.

5. Run the batch input session to update it.

a) Solution forupdating the sessions.

ChooseSystem→Services→BatchInput→Sessions→NEBU##–

SelectSession→Process-Processintheforeground.

The 10,000 EUR are now posted to bank clearing account 113108

(incomingcheck) againstcustomer T-F00B00, whoisclearedatthe

same time.

6. CheckthetransactionsincustomeraccountT-F00B00orthebankaccounts.

Makeanoteofthedocumentnumberinaccount113108.

a) SolutionforcheckingthetransactionsincustomeraccountT-F00B00

or the bank account.

Customer account:

ChooseSAPEasyAccess→Accounting→FinancialAccounting→

AccountsReceivable→Account→Display/ChangeLineItems.

Enter your account number. SelectCleared Items - Clearing Date:

Today.

G/L Account

ChooseSAPEasyAccess→Accounting→FinancialAccounting→

GeneralLedger→Account→Display/ChangeLineItems.

Enter account number 113108. Select Open Items - Open at Key

Date: today.

Continued on next page

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AC805 Lesson: Application View: Check Deposit

7. Takealookathowthisaffectsthecashposition(grouping: ACBANKEN).

a) Solutionforcheckingtheeffectsofthisinthecashposition(grouping:

ACBANKEN).

Hint: See the previous exercises.

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Unit3: CheckDeposit AC805

Lesson Summary

You should now be able to:

• Explainthetechnicalprocedurefordepositingchecks.

• Enter checksandprint the check deposit list.

• Create and run batch input sessions.

• Postprocesspostings (sessionswith errors).

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AC805 Lesson: Customizing: Check Deposit

Lesson: Customizing: Check Deposit

Lesson Overview

Thislessonlooksatcustomizingthecheckdepositprocedure.

Lesson Objectives

After completingthislesson, youwillbeable to:

• Make the Customizing settings required for entering and posting check

deposit transactions.

• Create screen variants.

Business Example

Having decided to use the check deposit function in your business, you have

to make the necessary system settings.

Figure38: CustomizingProcess–Transactions/PostingRules

In the first step, posting rules(internal transactions) are defined. The posting

rulesrepresentpostingtransactionstypicalofthecheckdeposit.

Assigningapostingruletoatransactionusedintheapplicationmakesitpossible

toupdatethetransactionforthecheckdeposittoo. Youcandefinethetransaction

nameasyouwant. YouspecifythetransactionnameintheTransactionfieldin

the initial check deposit screen.

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Unit3: CheckDeposit AC805

Transactionvaluedate: nameoftherulefordeterminingthevaluedatefromthe

postingdate(example: postingdate+2days)Youdefinetherulewiththebank

terms.

Accountdeterminationiseffectedusingthepostingrules. Thesystemusesthe

internaltransactiontodeterminetheinformationnecessaryforposting(posting

keys, accounts, document type, and so on).

Bank statement items that have been selected for clearing can now posted

on-account. Thiscan beanadvantageif thecustomerfortheoriginal clearing

hasbeenidentifiedandthepaymentcanbepostedtothecustomerledgerforlater

clearance. Inaddition,bankclearingaccountscanbeaccessedwithinthesystem

for thepurposeof makingtheon-account posting.

Figure 39: Postings and Account Determination

This graphic shows an example where, for organizational reasons, bank and

subledgerpostingsaretobegeneratedwhenacheckisdeposited.

Depending on whether a posting transaction affects general ledger accounting

onlyor bothG/Landsubledgeraccount, youenterpostingrulesforoneortwo

postingareas. Thepostingareadetermineswhetheritemsarepostedtothegeneral

ledger/bankaccounting(=1)and/orthesubledger(=2).

The posting type controls the data update.

Itdeterminesthepostingrule(examples: G/Lposting,subledgerposting,withor

without clearing).

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AC805 Lesson: Customizing: Check Deposit

TheG/Laccountsarefoundusingtheaccountsymbols(example: INCOMING

CHECK).Partiallymaskedentriesrefertotheclearingaccountthatbelongstothe

G/Laccount. ThesystemusestheentryintheCurrency fieldtosendchecksin

foreigncurrencytotherequiredforeigncurrencyaccount.

Select thecompression indicator so thatthe checksareposted asa total rather

than individually.

Apostingkeyoraccountisstillfreeinpostingarea2(subledgeraccounting). The

datarequiredherefortheclearingpostingsistakenfromthecheckinformation

(drawer, document number, and so on).

Figure 40: Creating Screen Variants

Youcan create your own account assignment variants for the check deposit,

therebytailoringthearrangementand/orselectionofaccountassignmentfieldsto

yourspecificrequirements. Thestandardwedelivercontainsonevariantwhich

you cannot change.

Ifyoudonotwanttousethestandardvariant,youcanswitchitoff. Newvariants

must be activated once they havebeencreated.

The fields required for check entry are selected in the order you want them

displayed on the screen. To do this, place the cursor on a possible field, and

double-clickthefieldorselectitusingthemenuoption.

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Unit3: CheckDeposit AC805

第 87 页 / 共 213 页

AC805 Lesson: Customizing: Check Deposit

Exercise 7: Customizing: Check Deposit

Exercise Objectives

After completingthisexercise, youwillbeableto:

• Configure your own start variant.

• Create more bank clearing accounts.

Business Example

You want to create a variant of your own to complement the standard variant

deliveredbySAP. Thiswill enableyoutospecifyadditionalinformationwhen

you enter a check deposit list.

Task:

Inyourproject,youwanttogenerateanewvariantforenteringthecheckdeposit

list.

1. Addanewvariant,GR##,tothestartvariants. Thisvariantistocontainthe

fields 3-Digit Check Number, 8-Digit Bank Key, Bank Account Number,

CustomerNumber, andReferenceDocumentNumber.

Createonelinewithdataentryfields. Remembertoactivatethenewvariant.

2. Usethenewvarianttodisplayanoverviewofchecksalreadydeposited.

3. Add the following clearing accounts to the new bank detailsfor 11##00:

11##05, 11##08, and11##09. Useaccounts113105, 113108, and113109

as templates.